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| author | Aaron Weber <aaron@src.gnome.org> | 2000-06-14 18:49:54 +0800 |
|---|---|---|
| committer | Aaron Weber <aaron@src.gnome.org> | 2000-06-14 18:49:54 +0800 |
| commit | f7074dc95ecbae890a52b085e42b45ad790b03a7 (patch) | |
| tree | df539554b9dc45ae0250154d0923012dc5047ef0 /help/C/usage-mail.sgml | |
| parent | 5ae693645f49b1beb1b21adfc1e50c06aa130278 (diff) | |
| download | gsoc2013-evolution-f7074dc95ecbae890a52b085e42b45ad790b03a7.tar.gz gsoc2013-evolution-f7074dc95ecbae890a52b085e42b45ad790b03a7.tar.zst gsoc2013-evolution-f7074dc95ecbae890a52b085e42b45ad790b03a7.zip | |
added sect on menubar, other minor changes.
* C/usage-mainwindow.sgml: added sect on menubar, other minor changes.
* C/usage-mail.sgml: Improved filter and vfolder
description, and some minor changes from me and Kevin.
svn path=/trunk/; revision=3566
Diffstat (limited to 'help/C/usage-mail.sgml')
| -rw-r--r-- | help/C/usage-mail.sgml | 1688 |
1 files changed, 855 insertions, 833 deletions
diff --git a/help/C/usage-mail.sgml b/help/C/usage-mail.sgml index d612b71062..2215689b31 100644 --- a/help/C/usage-mail.sgml +++ b/help/C/usage-mail.sgml @@ -1,858 +1,880 @@ - <chapter id="usage-mail"> - <title>Evolution Mail</title> - <abstract> - <title> An Overview of the Evolution Mailer</title> + +<chapter id="usage-mail"> + <title>Evolution Mail</title> + <abstract> + <title> An Overview of the Evolution Mailer</title> + <para> + Email is an integral part of life these days, and + <application>Evolution</application> mail is here to help + you keep track of it. <application>Evolution</application> + email is like other email programs in all the ways you would + hope: + <itemizedlist> + <listitem> + <para> + It can sort and organize your mail in a wide variety of ways with + folders, searches, and filters. + </para> + </listitem> + <listitem> + <para> + It can send and recieve mail in HTML or as plain text, and + supports file attachments. + </para> + </listitem> + <listitem> + <para> + It lets you use a wide variety of mail sources, including + IMAP, POP3, and local files. + </para> + </listitem> + </itemizedlist> + </para> + <para> + However, <application>Evolution</application> has some + important differences. First, it's built to handle very + large amounts of mail without slowing down or crashing. We + had high mail volumes in mind when we designed our <link + linkend="usage-mail-organize-filters">filtering</link> and + <link linkend="usage-mail-organize-search">searching</link> + functions. There's also the + <application>Evolution</application> <link + linkend="usage-mail-organize-vFolders">vFolder</link>, an + advanced organizational feature not found in other mail + clients. If you get a lot of mail, or if you keep every + message you get in case you need to refer to it later, + you'll find that feature especially useful. + </para> + + <para> + You can start reading email by clicking + <guibutton>Inbox</guibutton> in the shortcut bar. By + default, the <interface>Inbox</interface> is open when you + start <application>Evolution</application>, and the first + time you see your inbox, there's a message in it from Helix + Code welcoming you to the application. + </para> + </abstract> + + <sect1 id="usage-mail-getnsend"> + <title>Reading, Getting and Sending Mail</title> + <sect2 id="usage-mail-getnsend-read"> + <title>Reading a Message</title> + <para> + The first time you open your + <application>Evolution</application> + <guilabel>Inbox</guilabel>, you will see a window like the one + in <xref linkend="usage-mail-intro-fig">, with a message from + Helix Code in the <interface>message list</interface>. The + message is displayed below that, in the <interface>view + pane</interface>. If you find the <interface>view + pane</interface> too small, you can double-click on the + message in the <interface>message list</interface> to have it + open in a new window. As is the case with folders, you can + right-click on messages in the message list and get a menu of + possible actions. + </para> + <para> + Go ahead and click on the message in the <interface>message + list</interface>. That selects the message. Then click on + the <guibutton>Delete</guibutton> button in the tool bar. The + message now has a line through it, because you've marked it + for deletion. If you really want to get rid of it, choose + <guimenuitem>Expunge</guimenuitem> from the + <guimenu>Tools</guimenu> menu. That will delete it + permanently. If you want to keep it, click + <guibutton>Delete</guibutton> again, and it will no longer be + marked as deleted. At some point in the future, this feature + will change to something a little less counter-intuitive. + </para> + <!-- ==============Figure=================================== --> + <!-- MAKE SURE THIS SCREENSHOT HAS THE WELCOME MESSAGE! --> + <figure id="usage-mail-intro-fig"> + <title>Evolution Mail</title> + <screenshot> + <screeninfo>Evolution Mail</screeninfo> + <graphic fileref="fig/mainwindow-pic" format="png" srccredit="Aaron Weber"> + </graphic> + </screenshot> + </figure> +<!-- ==============End of Figure=================================== +--> + + </sect2> + + <sect2 id="usage-mail-getnsend-get"> + <title>Getting Mail</title> + <para> + To check your email, just click <guibutton>Get + mail</guibutton> in the toolbar. If this is the first time + you've done so, the <interface>mail setup + assistant</interface> will ask you for the information it + needs to check your mail (see <xref + linkend="config-setupassist"> for more information). Then, + <application>Evolution</application> will download your mail + for you and send any mail you've marked ready to send. New + mail will appear in your <interface>Inbox</interface> and also + in the <interface>Today View</interface>. + </para> + + <para> + If you get an error message instead of mail, you probably + need to change your network settings. To learn how to + do that, have a look at <xref + linkend="config-prefs-mail-network">, or ask your system + administrator. + </para> + + <sect3 id="usage-mail-getnsend-get-attach"> + <title>Attachments, HTML Mail, and Live Documents</title> <para> - Email is an integral part of life these days, and - <application>Evolution</application> mail is here to help - you keep track of it. <application>Evolution</application> - email is like other email programs in all the ways you would - hope: - <itemizedlist> - <listitem> - <para> - Item: Description - </para> - </listitem> - <listitem> - <para> - Item: Description - </para> - </listitem> - <listitem> - <para> - Item: Description - </para> - </listitem> - </itemizedlist>. - </para> - <para> - However, <application>Evolution</application> has some - important differences. First, it's built to handle very - large amounts of mail without slowing down or crashing. We - had high mail volumes in mind when we designed our <link - linkend="usage-mail-organize-filters">filtering</link> and - <link linkend="usage-mail-organize-search">searching</link> - functions. There's also the - <application>Evolution</application> <link - linkend="usage-mail-organize-vFolders">vFolder</link>, an - advanced organizational feature not found in other mail - clients. If you get a lot of mail, or if you keep every - message you get in case you need to refer to it later, - you'll find that feature especially useful. - </para> - + If you receive a file attached to an email, + <application>Evolution</application> will display it at the + bottom of the message to which it's attached. Click on the + attachment icon or text, and + <application>Evolution</application> will ask you where you + want to put the file. Once you've done that, you can + open, move, copy, or execute it just like any other, using + <application>Nautilus</application> or your favorite shell + or file manager. + </para> + <para> - You can start reading email by clicking - <guibutton>Inbox</guibutton> in the shortcut bar. By - default, the <interface>Inbox</interface> is open when you - start <application>Evolution</application>, and the first - time you see your inbox, there's a message in it from Helix - Code welcoming you to the application. - </para> - </abstract> - - <sect1 id="usage-mail-getnsend"> - <title>Reading, Getting and Sending Mail</title> - <sect2 id="usage-mail-getnsend-read"> - <title>Reading a Message</title> - <para> - The first time you open your - <application>Evolution</application> - <guilabel>Inbox</guilabel>, you will see a window like the - one in <xref linkend="usage-mail-intro-fig">, with a - message from Helix Code in the<interface> message - list</interface>. The message is displayed - below that, in the <interface>view pane</interface>. If - you find the<interface> view pane</interface> too small, - you can double-click on the message in the - <interface>message list</interface> to have it open in a - new window. As is the case with folders, you can - right-click on messages in the message list and get a - menu of possible actions. - </para> - <para> - Go ahead and right-click on the message, and select - <guimenuitem>Delete Message</guimenuitem> from the menu - that appears. The message will move into the - <guilabel>Trash</guilabel> folder. If you want to keep - it, you can open the <guilabel>Trash</guilabel> folder - and drag the message back to your - <guilabel>Inbox</guilabel>. The trash will be - automatically emptied the next time you quit - <application>Evolution</application>. (FEATURE - UNIMPLEMENTED! Text may change to fit featureset) - - <!-- ==============Figure=================================== --> - <!-- MAKE SURE THIS SCREENSHOT HAS THE WELCOME MESSAGE! --> - <figure id="usage-mail-intro-fig"> - <title>Evolution Mail</title> - <screenshot> - <screeninfo>Evolution Mail</screeninfo> - <graphic fileref="fig/mainwindow-pic" format="png" srccredit="Aaron Weber"> - </graphic> - </screenshot> - </figure> - <!-- ==============End of Figure=================================== - --> - </para> - </sect2> - - - - <sect2 id="usage-mail-getnsend-get"> - <title>Getting Mail</title> - <para> - To check your email, just click <guibutton>Send and - Receive</guibutton> in the toolbar. If this is the first - time you've done so, the <interface>mail druid</interface> - will ask you for the information it needs to check your - mail (see <xref linkend="config-setupassist"> for more - information). Then, <application>Evolution</application> - will download your mail for you and send any mail you've - marked ready to send. New mail will appear in your - <interface>Inbox</interface> and also in the - <interface>Today View</interface>. - </para> + <application>Evolution</application> can also display + HTML-formatted mail, complete with graphics. HTML + formatting will display automatically, although you can + turn it off if you prefer. + </para> + <para> + It can also display <glossterm>live + documents</glossterm>, which have scripted or + executable contents— for example, a working + spreadsheet page or a chess game. + </para> + <tip id="badidea-attachment"> + <title>Bad Idea</title> <para> - If you get an error message instead of mail, you probably - need to change your network preferences. To learn how to - do that, have a look at <xref - linkend="config-prefs-mail-network">, or ask your system - administrator. - </para> - - <sect3 id="usage-mail-getnsend-get-attach"> - <title>Attachments, HTML Mail, and Live Documents</title> - <para> - If you receive a file attached to an email, - <application>Evolution</application> will ask where you - want to put it. Once you've downloaded a file, you can - open, move, copy, or execute it just like any other, - using <application>Nautilus</application> or your - favorite shell or file manager. (This text will change - to fit app behavior, once features are implemented.) - </para> + Don't worry about security. When someone you don't know + sends you a program by email, assume it's a really cool + game. Mark it executable and run it, no matter what. + </para> + </tip> + </sect3> + </sect2> + + <sect2 id="usage-mail-getnsend-send"> + <title>Writing and Sending Mail</title> + <para> + You can start writing a new + email message by selecting <guimenuitem>New + Mail</guimenuitem> from the <guimenu>File Menu</guimenu>, + or by pressing <guibutton>Ctrl-N</guibutton>. When you do so, + the <interface>New Message</interface> window will open, + as shown in <xref linkend="usage-mail-newmsg-fig">. - <para> - <application>Evolution</application> can also display - HTML-formatted mail, complete with graphics. HTML - formatting will display automatically, although you can - turn it off if you prefer. - </para> - - <para> - It can also display <glossterm>live - documents</glossterm>, which have scripted or - executable contents— for example, a working - spreadsheet page or a chess game. - </para> - <tip id="badidea-attachment"> - <title>Bad Idea</title> - <para> - When someone you don't know sends you an attached - program, go ahead and run it. Set your preferences to - always run live documents when you recieve them, too. - Everybody knows all that virus stuff is just a Windows - problem. - </para> - </tip> - </sect3> - </sect2> - - <sect2 id="usage-mail-getnsend-send"> - <title>Writing and Sending Mail</title> - <para> - You can start writing a new - email message by selecting <guimenuitem>New - Mail</guimenuitem> from the <guimenu>File Menu</guimenu>, - or by pressing <keysym>Ctrl-N</keysym>. When you do so, - the <interface>New Message</interface> window will open, - as shown in <xref linkend="usage-mail-newmsg-fig">. - </para> <!-- ==============Figure=================================== --> - <figure id="usage-mail-newmsg-fig"> - <title>New Message Window</title> - <screenshot> - <screeninfo>Evolution Main Window</screeninfo> - <graphic fileref="newmsg-pic" format="png" srccredit="Aaron Weber"> - </graphic> - </screenshot> - </figure> + <figure id="usage-mail-newmsg-fig"> + <title>New Message Window</title> + <screenshot> + <screeninfo>Evolution Main Window</screeninfo> + <graphic fileref="newmsg-pic" format="png" srccredit="Aaron Weber"> + </graphic> + </screenshot> + </figure> <!-- ==============End of Figure=================================== --> - - <para> - Enter an address in the <guilabel>To:</guilabel> field, a - message in the <guilabel>Message:</guilabel> field, and - press <guibutton>Send and Receive</guibutton>. That's - easy. It may even be too easy, which is why I like to - queue my messages up to be sent a few minutes later. - - <tip id="usage-mail-getnsend-send-attach-tip"> - <title>Send Now, Send Later</title> - <para> - Evolution will send mail immediately unless you tell - it to do otherwise by selecting <guimenuitem>Send - Later</guimenuitem> from the <guimenu>MENU</guimenu>. - Then, when you press <guibutton>Send & - Receive</guibutton>, all your unsent messages will go - out at once. I like to use "Send Later" because it - gives me a chance to change my mind about a message - before it goes out. That way, I don't send anything I'll - regret the next day. - </para> - <para> - To learn more about how you can specify message queue - and filter behavior, see <xref linkend="config-prefs-mail">. - </para> - </tip> - </para> - + <!-- Check the alignment of the following paragraph in the PS and HTMl output, +as putting the fig inside the paragraph may or may not have fixed an error --> + </para> + <para> + Enter an address in the <guilabel>To:</guilabel> field, a + message in the <guilabel>Message:</guilabel> field, and + press <guibutton>Send</guibutton>. That's + easy. It may even be too easy, which is why I like to + queue my messages up to be sent a few minutes later. + + <tip id="usage-mail-getnsend-send-attach-tip"> + <title>Send Now, Send Later</title> <para> - There is quite a bit more to sending mail, though. In the - next few sections, you'll see how - <application>Evolution</application> handles additional features, - including mailing lists, attachments, and forwarding. - </para> - - - <sect3 id="usage-mail-getnsend-send-to"> - <title>Choosing Recipients</title> - <para> - If you have created address cards in the contact - manager, you can also enter nicknames or other portions - of address data, and - <application>Evolution</application> will complete the - address for you. (INSERT description of UI for this - feature, once it is decided upon). If you enter a name - or nickname that can go with more than one card, - Evolution will open a dialog box to ask you which person - you meant. (QUESTION: will users be able to drag & drop - address cards to send email?). For more information - about using email together with the contact manager and - the calendar, see <xref - linkend="usage-contact-automate"> and <xref - linkend="usage-calendar-apts-group">. - </para> - <para> - In addition, you can mark recipients in three different - ways. The <guilabel>To:</guilabel> field is for the - primary recipients of the message you are going to send. - However, it is considered bad form to have more than a - few email addresses in this section. - </para> - <para> - If you're writing to one person, but want to keep a - third party up to date, you can use - <guilabel>Cc:</guilabel>. Hearkening back to the dark - ages when people used typewriters and there were no copy - machines, "Cc" stands for "Carbon Copy." Use it - whenever you want to share a message you've written to - someone else. - <example> - <title>Using the Cc: field</title> - <para> - Say, for example, Susan sends an email to a client. - She puts her co-worker, Tim, in the in the - <guilabel>Cc:</guilabel> field, so that he know - what's going on. The client can see that Tim also - recieved the message, and know that they can talk - to Tim about the message as well. - </para> - </example> - </para> - <para> - If you have a large number of recipients, or if you want - to send mail to several people without sharing the - recipient list, you should use - <guilabel>BCc:</guilabel>. "BCc" stands for "Blind - Carbon Copy", and means that people listed in the - <guilabel>BCc:</guilabel> are excluded from the - recipient list, although they will receive the message - and the list of addresses from the - <guilabel>To:</guilabel> and <guilabel>Cc:</guilabel> - fields. - - <example id="ex-mail-bcc"> - <title>Using the BCc: field</title> - <para> - Let's say Tim sends an email to a client, and wants - his supervisor to know what he wrote. He doesn't, - however, want the client to start writing his - supervisor about the project— it's Tim's job - to deal with the client. So Tim puts his - supervisor's email address in the - <guilabel>BCc:</guilabel> field. That way, the - client has one contact, and the boss stays in the - loop. - </para> - </example> - </para> - </sect3> - - <sect3 id="usage-mail-getnsend-send-reply"> - <title>Replying to Messages</title> + Evolution will send mail immediately unless you tell + it to do otherwise by selecting <guimenuitem>Send + Later</guimenuitem> from the <guimenu>MENU</guimenu>. + Then, when you press <guibutton>Send & + Receive</guibutton>, all your unsent messages will go + out at once. I like to use "Send Later" because it + gives me a chance to change my mind about a message + before it goes out. That way, I don't send anything I'll + regret the next day. + </para> + <para> + To learn more about how you can specify message queue + and filter behavior, see <xref linkend="config-prefs-mail">. + </para> + </tip> + </para> + + <para> + There is quite a bit more to sending mail, though. In the + next few sections, you'll see how + <application>Evolution</application> handles additional features, + including mailing lists, attachments, and forwarding. + </para> + + + <sect3 id="usage-mail-getnsend-send-to"> + <title>Choosing Recipients</title> + <para> + If you have created address cards in the contact + manager, you can also enter nicknames or other portions + of address data, and + <application>Evolution</application> will complete the + address for you. (INSERT description of UI for this + feature, once it is decided upon). If you enter a name + or nickname that can go with more than one card, + Evolution will open a dialog box to ask you which person + you meant. (QUESTION: will users be able to drag & drop + address cards to send email?). For more information + about using email together with the contact manager and + the calendar, see <xref + linkend="usage-contact-automate"> and <xref + linkend="usage-calendar-apts-group">. + </para> + <para> + In addition, you can mark recipients in three different + ways. The <guilabel>To:</guilabel> field is for the + primary recipients of the message you are going to send. + However, it is considered bad form to have more than a + few email addresses in this section. + </para> + <para> + If you're writing to one person, but want to keep a + third party up to date, you can use + <guilabel>Cc:</guilabel>. Hearkening back to the dark + ages when people used typewriters and there were no copy + machines, "Cc" stands for "Carbon Copy." Use it + whenever you want to share a message you've written to + someone else. + <example> + <title>Using the Cc: field</title> <para> - In order to reply to a message, click on it once in the - message list to select it. Then press the - <guibutton>Reply</guibutton> button, or use the - <keysym>REPLY COMBO</keysym> hot key. A window like - the <interface>New Message</interface> window will - appear, but the subject will already be present— - typically, your new message will have the same subject - as the message to which you are replying, but with Re: - before it, to mark it as a reply. In addition, the - full text of the previous message may be inserted into - the new message, with the > character before each - line. This indicates quoting. You can intersperse - your message with the quoted material as shown in <xref - linkend="usage-mail-getnsend-reply-fig"> - -<!-- note that this figure should have a reply mail ready to send, with quoted materials and the relevant replies interspersed--> -<!-- ==============Figure=================================== --> - <figure id="usage-mail-getnsend-reply-fig"> - <title>Reply Message Window</title> - <screenshot> - <screeninfo>Evolution Main Window</screeninfo> - <graphic fileref="replymsg-pic" format="png" srccredit="Aaron Weber"> - </graphic> - </screenshot> - </figure> + Say, for example, Susan sends an email to a client. + She puts her co-worker, Tim, in the in the + <guilabel>Cc:</guilabel> field, so that he know + what's going on. The client can see that Tim also + recieved the message, and know that they can talk + to Tim about the message as well. + </para> + </example> + </para> + <para> + If you have a large number of recipients, or if you want + to send mail to several people without sharing the + recipient list, you should use + <guilabel>BCc:</guilabel>. "BCc" stands for "Blind + Carbon Copy", and means that people listed in the + <guilabel>BCc:</guilabel> are excluded from the + recipient list, although they will receive the message + and the list of addresses from the + <guilabel>To:</guilabel> and <guilabel>Cc:</guilabel> + fields. + + <example id="ex-mail-bcc"> + <title>Using the BCc: field</title> + <para> + Let's say Tim sends an email to a client, and wants + his supervisor to know what he wrote. He doesn't, + however, want the client to start writing his + supervisor about the project— it's Tim's job + to deal with the client. So Tim puts his + supervisor's email address in the + <guilabel>BCc:</guilabel> field. That way, the + client has one contact, and the boss stays in the + loop. + </para> + </example> + </para> + </sect3> + + <sect3 id="usage-mail-getnsend-send-reply"> + <title>Replying to Messages</title> + <para> + In order to reply to a message, click on it once in the + message list to select it. Then press the + <guibutton>Reply</guibutton> button. A window like the + <interface>New Message</interface> window will appear, but + the subject will already be present— the same subject + as the message to which you are replying, but with Re: + before it, to mark it as a reply. In addition, the full + text of the previous message is inserted into the new + message, either in italics (for HTML display) or with the + > character (in plain text mode) before each line. This + indicates quoting. You can intersperse your message with + the quoted material as shown in <xref + linkend="usage-mail-getnsend-reply-fig"> + +<!-- note that this figure should have a reply mail ready to send, +with quoted materials and the relevant replies interspersed--> + <!-- ==============Figure=================================== --> + <figure id="usage-mail-getnsend-reply-fig"> + <title>Reply Message Window</title> + <screenshot> + <screeninfo>Evolution Main Window</screeninfo> + <graphic fileref="replymsg-pic" format="png" srccredit="Aaron Weber"> + </graphic> + </screenshot> + </figure> <!-- ==============End of Figure=================================== --> + </para> - </para> - - <para> - If a message has several recipients, as in the case of - mailing lists or messages that have been carbon copied, - you may wish to select one of the items under the - <guimenuitem>Reply-To</guimenuitem> submenu on the - <guimenu>MENU</guimenu> menu. This will allow you to - choose one or several of the other message recipients in - addition to the person who originally sent you the - message. If there are large numbers of people in the - <guilabel>Cc:</guilabel> or <guilabel>To:</guilabel> - fields, this can save substantial amounts of time. In - addition, Reply-To makes it very easy to keep off-topic - conversation away from mailing lists and newsgroups. - <example> - <title>Using the Reply-To feature</title> - <para> - Returning again to the email Susan sent to Tim and - their client, you'll note that the Reply-To feature - allows the client to decide whether to reply just to - Susan, or to both Tim and Susan by selecting - a menu item, rather than by cutting and pasting the - email addresses. - </para> - </example> - </para> - </sect3> - - <sect3 id="usage-mail-getnsend-send-fancy"> - <title>Embellishing that email</title> - <para> - <application>Evolution</application> allows you to - make your email more attractive in a number of ways. You - can send messages formatted with HTML, attach any sort - of file to them, and even include live documents, like - spreadhseets or chess games. This section will tell - you how. - </para> - - <sect4 id="usage-mail-getnsend-send-html"> - <title>Colors, pictures, and fonts with HTML Mail</title> - <para> - Most email messages are sent as plain text, but they - can also be sent as HTML, which means they can include - color, text style, and other formatting information. - Evolution will read and display HTML properly without - trouble, and also allows you to send outgoing - email messages as HTML. To send an HTML message, just - use the composition toolbar to add formatting; - your message text will appear formatted in the composer - window, and the message will be sent as HTML. - </para> - <note> - <title>A Technical note on HTML Tags</title> - <para> - Any text, including HTML tags, entered into the - message composition window is assumed to be plain - text. If you enter HTML directly into the - composer— say, <markup - role="html"><BR>Bold Text</BR></markup>, - the the composer will assume you meant exactly that, - and not "make this text bold," as a HTML composition - tool would. For the very technically inclined, that - means that when the text <markup - role="html"><BR></markup> is sent as HTML, it - will be converted to the string - <literal>&lt;BR&gt;</literal>. - </para> - </note> - <para> - Some people do not have HTML-capable mail clients, or - prefer not to receive HTML-enhanced mail because it is - slower to download and display. - <emphasis>Some</emphasis> people refer to HTML mail as - "the root of all evil" and get very angry if you send - them HTML mail, which is why the default in - <application>Evolution</application> is plain text. - If you choose to send HTML mail, but have an address - book entry for someone who does not wish to receive - HTML-enhanced mail, you can note that preference in - their address card. The mailer will automatically - strip the HTML tags from any messages you send to that - address. - </para> - </sect4> - - <sect4 id="usage-mail-getnsend-send-attach"> - <title>Attachments</title> - <para> - If you want to attach a file to your email message, - you can do so by <!--describe process here-->. If - your recipients can read HTML mail, you can put an - image inside the mail by dragging the file into the - composer window, or by selecting <guimenuitem>Menu - Item</guimenuitem> from the <guimenu>Menu</guimenu> - menu. Still, unless you know what email client the - recipient is using, it's best to send a message or - attachment in the simplest manner possible. - </para> - </sect4> - <sect4 id="usage-mail-getnsend-send-live"> - <title>Live Documents</title> - <para> - Later versions of <application>Evolution</application> - will allow you to enliven your email with almost any - sort of document, and even with entire - applications. At this point, however, I don't know how - that will work. - </para> - </sect4> - </sect3> - - <sect3 id="usage-getnsend-fwd"> - <title>Forwarding Mail</title> - <para> - <guilabel>Forward</guilabel> is useful if you have - received a message and you think someone else would like - to see it, or if you get a message intended for someone - else. You can forward a message as an attachment to a - new message (the default way of forwarding) or you can send it - <glossterm>inline</glossterm> as a quoted portion of the - message you are sending. Attachment forwarding is best - if you want to send the entire message you received, - unaltered. Inline forwarding is best if you want to - send portions of a message, or if you have a large - number of comments on different sections of the message - you are forwarding. Remember to note from whom the - message came, and where, if at all, you have removed or - altered content. - </para> - <para> - To forward a message, first make sure it is selected by - clicking it once in the message list. Then, press - <guibutton>Forward</guibutton> on the toolbar, or select - SOMETHING. To forward a message inline instead of as an - attachment, DO SOMETHING ELSE. Choose an addressee as - you would when sending a new message; the subject will - already be entered, but you can alter it. Enter your - comments on the message in the <interface>composition - frame</interface>, and press <guibutton>Send and - Receive</guibutton>. To forward it - <glossterm>inline</glossterm> instead of attached, - select <guimenuitem>Forward Inline</guimenuitem> from - the <guimenu>Message</guimenu> menu. - </para> - </sect3> - <sect3 id="usage-mail-getnsend-ettiquette"> - <title>Seven Tips for Email Usage</title> + <para> + If a message has several recipients, as in the case of + mailing lists or messages that have been carbon copied, + you may wish to select one of the items under the + <guimenuitem>Reply-To</guimenuitem> submenu on the + <guimenu>MENU</guimenu> menu. This will allow you to + choose one or several of the other message recipients in + addition to the person who originally sent you the + message. If there are large numbers of people in the + <guilabel>Cc:</guilabel> or <guilabel>To:</guilabel> + fields, this can save substantial amounts of time. In + addition, Reply-To makes it very easy to keep off-topic + conversation away from mailing lists and newsgroups. + <example> + <title>Using the Reply-To feature</title> <para> - I started with ten, but four were "Don't send - <glossterm>spam</glossterm>." - <itemizedlist> - <listitem> - <para> - Always begin and close with a salutation. Say - "please" and "thank you", just like you do in real - life. You can keep your pleasantries short, but be pleasant! - </para> - </listitem> - - <listitem> - <para> - ALL CAPS MEANS YOU'RE SHOUTING! - </para> - </listitem> - - <listitem> - <para> - Never write anything in email you wouldn't say in - public. Old messages have a nasty habit of - resurfacing when you least expect them to. - </para> - </listitem> - - <listitem> - <para> - Check your spelling and use complete sentences. - </para> - </listitem> - - <listitem> - <para> - Don't send nasty emails (flames). If you get one, - don't write back. - </para> - </listitem> - - <listitem> - <para> - Don't send spam or forward chain mail. If you - must, verify any rumors, and make sure the - message doesn't have multiple layers of email - quotation symbols (>) indicating multiple - layers of careless inline forwarding. - </para> - </listitem> - - <listitem> - <para> - When you reply or forward, include just enough of - the previous message to provide context. Not too - much, not too little. - </para> - </listitem> - </itemizedlist> - </para> - <para> Happy mailing! </para> - </sect3> - </sect2> - </sect1> - - <sect1 id="usage-mail-organize"> - <title>Organizing Your Mail</title> + Returning again to the email Susan sent to Tim and + their client, you'll note that the Reply-To feature + allows the client to decide whether to reply just to + Susan, or to both Tim and Susan by selecting + a menu item, rather than by cutting and pasting the + email addresses. + </para> + </example> + </para> + </sect3> + + <sect3 id="usage-mail-getnsend-send-fancy"> + <title>Embellishing that email</title> <para> - Even if you only get a few email messages a day, you - probably want to sort and organize them. When you get a - hundred a day and you want to refer to a message you - received six weeks ago, you need to sort and organize them, - and <application>Evolution</application> has the tools to - help you do it. - </para> - - <sect2 id="usage-mail-organize-folders"> - <title>Getting Organized with Folders</title> - <para> - Mail, as well as address cards and calendars, is kept in - folders. If you like, you can create new folders by - selecting <guisubmenu>New</guisubmenu> and then - <guimenuitem>Folder</guimenuitem> from the - <guimenu>File</guimenu> menu, or by pressing - <keysym>COMBO</keysym>. (Will there be a dialog box to - determine name and location? Must wait for feature to - describe.) The new folders will appear in the - <interface>tree view</interface>, and you can drag them - wherever you want to relocate them. You can move messages - into the folders by dragging and dropping, or by selecting - them and choosing <guimenuitem>ITEM</guimenuitem> from the - <guimenu>MENU</guimenu>. If you create filters with the - <interface>filter druid</interface>, you can have mail - moved to a folder automatically. An email message can be in - only one folder at a time, just like real mail in real - folders. This is also the case for folders of address - cards and calendar information. - </para> - </sect2> - - <sect2 id="usage-mail-organize-search"> - <title>Searching for Messages</title> + <application>Evolution</application> allows you to + make your email more attractive in a number of ways. You + can send messages formatted with HTML, attach any sort + of file to them, and even include live documents, like + spreadhseets or chess games. This section will tell + you how. + </para> + + <sect4 id="usage-mail-getnsend-send-html"> + <title>Colors, pictures, and fonts with HTML Mail</title> <para> - Because <application>Evolution</application> automatically - creates an index of every email you send or receive, it - can search through your old messages and present you with - results very quickly. You can search for messages by - author, subject, keyword, or headers. (INSERT descriptons - of what those terms mean) - </para> - <para> - To create a search, enter the word or phrase you're - looking for in the form field below the toolbar, and - choose a search type: - <itemizedlist> - <listitem> - <para> - <guilabel>Body or subject contains:</guilabel> This - will search message subjects and the messages - themselves for the word or phrase you've entered in - the search field. - </para> - </listitem> - - <listitem> - <para> - <guilabel>Body contains:</guilabel> This will search - only in message text, not the subject lines. - </para> - </listitem> - - <listitem> - <para> - <guilabel>Subject contains:</guilabel> This will - show you messages where the search text is in the - subject line. It will not search in the message body. - </para> - </listitem> - - <listitem> - <para> - <guilabel>Body does not contain:</guilabel> This - finds every email message that does not have the - search text in the message body. It will still show - messages that have the search text in the subject - line, if it is not also in the body. - </para> - </listitem> - - <listitem> - <para> - <guilabel>Subject does not contain:</guilabel>This - finds every mail whose subject does not - contain the search text. - </para> - </listitem> - </itemizedlist> - - </para> - </sect2> - - <sect2 id="usage-mail-organize-vFolders"> - <title>Getting Really Organized with Virtual Folders</title> - <para> - If you find yourself performing a search frequently, you - can save it as a virtual folder. Virtual folders, or - vFolders, are an advanced way of viewing your email - messages within <application>Evolution</application>. If - you get a lot of mail or often forget where you put - messages, vFolders can help you stay on top of things. - </para> - <para> - A vFolder looks and acts a lot like a folder, but it's - actually a saved search that you can access in most of the - same ways you would a regular folder. The one important - differences between them is that a conventional folder - actually contains messages, but a vFolder is a view of - messages that may be in several different folders. This - means that while a message may fall into several vFolders, - it can be in only one conventional folder. Also, it means - that you cannot remove a message from a vFolder unless you - delete it, and you cannot add a message to a vFolder - unless you change the vFolder's search criteria. - </para> + Most email messages are sent as plain text, but they + can also be sent as HTML, which means they can include + color, text style, and other formatting information. + Evolution will read and display HTML properly without + trouble, and also allows you to send outgoing + email messages as HTML. To send an HTML message, just + use the composition toolbar to add formatting; + your message text will appear formatted in the composer + window, and the message will be sent as HTML. + </para> + <note> + <title>A Technical note on HTML Tags</title> + <para> + You can't use the composer window to create web pages, + at least not if you plan to hand-code them with HTML. + If you enter HTML directly into the composer— say, + <markup role="html"><B>Bold + Text</B></markup>, the the composer will assume you + meant exactly that, and not "make this text bold," as a + HTML composition tool would. For the very technically + inclined, that means that when the text <markup + role="html"><B></markup> is sent as HTML, it will + be converted to the string + <literal>&lt;B&gt;</literal>. Real gearheads + should wonder how I got all that stuff straight, given + that I'm writing this in SGML. + </para> + </note> <para> - As messages that meet the vFolder criteria arrive or are - deleted, <application>Evolution</application> will - automatically place them in and and remove them from the - vFolder contents list. When you delete a message, it gets - erased from the folder it actually exists in as well as - any vFolders which include it. - </para> + Some people do not have HTML-capable mail clients, or + prefer not to receive HTML-enhanced mail because it is + slower to download and display. + <emphasis>Some</emphasis> people refer to HTML mail as + "the root of all evil" and get very angry if you send + them HTML mail, which is why the default in + <application>Evolution</application> is plain text. + If you choose to send HTML mail, but have an address + book entry for someone who does not wish to receive + HTML-enhanced mail, you can note that preference in + their address card. The mailer will automatically + strip the HTML tags from any messages you send to that + address. + </para> + </sect4> + + <sect4 id="usage-mail-getnsend-send-attach"> + <title>Attachments</title> <para> - That's pretty complicated. But it can be useful. For - example, if I have a folder for all the email from one - person, and another folder for all the email on a given - topic, I feel organized. But when the person sends me - mail about the topic, my whole email filing universe - becomes chaotic. I need vFolders to save the day for me. - </para> + If you want to attach a file to your email message, + you can do so by <!--describe process here-->. If + your recipients can read HTML mail, you can put an + image inside the mail by dragging the file into the + composer window, or by selecting <guimenuitem>Menu + Item</guimenuitem> from the <guimenu>Menu</guimenu> + menu. Still, unless you know what email client the + recipient is using, it's best to send a message or + attachment in the simplest manner possible. + </para> + </sect4> + <sect4 id="usage-mail-getnsend-send-live"> + <title>Live Documents</title> <para> - That sounds silly, but imagine a business trying to keep - track of mail from hundreds of vendors and clients, or a - university with overlapping and changing groups of - faculty, staff, administrators and students. The larger - the system, the less you can afford that sort of - confusion. vFolders make for better organization because - they can accept overlapping groups in a way that regular - folders and filing systems can't. - </para> - - <example id="usage-mail-organize-vFolders-ex"> - <title>Using Folders, Searches, and vFolders</title> - <para> - To organize my mail box, I can set up a vFolder - for emails from my friend Vince, by doing (INSERT - PROCESS HERE). Then, whenever I want to see the - messages Vince has sent me, I open the vFolder, and - every message he's sent me shows up, no matter where - I've actually filed it. If I want, I can also create a - vFolder containing any message from my list of - co-workers which also has the name of the project in - it. That way, when Vince sends me mail about the - project, I can see that message both in the "Vince" - vFolder and in the "Project" vFolder. That's because - when I open up the "Vince" folder, I'm really - performing a search for all the mail from Vince, and - when I open the "Project" folder I'm really performing - a search for all the mail about the project. - - (INSERT SCREENSHOT HERE) + Later versions of <application>Evolution</application> + will allow you to enliven your email with almost any + sort of document, and even with entire + applications. At this point, however, this feature has not + yet been implimented. + </para> + </sect4> + </sect3> + + <sect3 id="usage-getnsend-fwd"> + <title>Forwarding Mail</title> + <para> + <guilabel>Forward</guilabel> is useful if you have + received a message and you think someone else would like + to see it, or if you get a message intended for someone + else. You can forward a message as an attachment to a + new message (the default way of forwarding) or you can send it + <glossterm>inline</glossterm> as a quoted portion of the + message you are sending. Attachment forwarding is best + if you want to send the entire message you received, + unaltered. Inline forwarding is best if you want to + send portions of a message, or if you have a large + number of comments on different sections of the message + you are forwarding. Remember to note from whom the + message came, and where, if at all, you have removed or + altered content. + </para> + <para> + To forward a message, first make sure it is selected by + clicking it once in the message list. Then, press + <guibutton>Forward</guibutton> on the toolbar, or select + SOMETHING. To forward a message + <glossterm>inline</glossterm> instead of attached, select + <guimenuitem>Forward Inline </guimenuitem> from the + <guimenu>Message</guimenu> menu. Choose an addressee as you + would when sending a new message; the subject will already + be entered, but you can alter it. Enter your comments on + the message in the <interface>composition frame</interface>, + and press <guibutton>Send</guibutton>. + </para> + </sect3> + <sect3 id="usage-mail-getnsend-ettiquette"> + <title>Seven Tips for Email Usage</title> + <para> + I started with ten, but four were "Don't send + <glossterm>spam</glossterm>." + <itemizedlist> + <listitem> + <para> + Always begin and close with a salutation. Say + "please" and "thank you", just like you do in real + life. You can keep your pleasantries short, but be pleasant! + </para> + </listitem> - </para> - </example> - <para> - To create a vFolder, select <guimenuitem>VFolder - Druid</guimenuitem> from the <guimenu>Tools</guimenu> - menu in the <interface>main window</interface>. This - will bring up a dialog box that looks suspiciously like - the Filter Druid (for more information on filters, see - <xref linkend="usage-mail-organize-filters">), and which - presents you with a list of vFolders you have previously - created. If you have already created vFolders, you can - click on them in the frame labelled <guilabel>Select Rule - Type</guilabel>, and edit or remove them. If you have - not created any, there will be only one available option: - click <guibutton>Add</guibutton> to add a new vFolder. - </para> - <para> - You'll be prompted to create a filtering rule. To do so, - select one of the base rules, and click - <guibutton>Next</guibutton> to customize it. Your options are: - <itemizedlist> - <listitem> - <para> - For matching messages: you may select one or more - search criteria; the vFolder you create will - contain messages that match all of - them. - </para> - </listitem> - <listitem> - <para> - Messages from a certain person: you enter an email - address, and the vFolder will contain any messages - from that address. - </para> - </listitem> - <listitem> - <para> - Messages to a certain address: any messages sent - directly to this address will be in the vFolder you create. - </para> - </listitem> - <listitem> - <para> - Messages with a given subject: enter a subject, - and the vFolder will contain messages with that - subject. - </para> - </listitem> - </itemizedlist> - as is shown in <xref linkend="usage-mail-vfolder-fig-createrule"> - - <figure id="usage-mail-vfolder-fig-createrule"> - <title>Selecting a vFolder Rule</title> - <screenshot> - <screeninfo>Selecting a vFolder Rule</screeninfo> - <graphic fileref="fig/vfolder-createrule-fig" format="png" srccredit="Aaron Weber"> - </graphic> - </screenshot> - </figure> - </para> - <para> - - Once you click <guibutton>Next</guibutton>, you'll - customize the vFolder rule. This process is somewhat - complicated, but promises to get much more simple in - future versions of <application>Evolution</application>. - As it stands now, try clicking different things to have - the sentence in the bottom frame make sense. - - </para> - </sect2> - - <sect2 id="usage-mail-organize-filters"> - <title>Staying organized: Mail Filters in Evolution</title> - <para> - Filters sort your email for you. People who subscribe to - multiple mailing lists, or who often need to refer to - messages they have sent, find filters especially helpful - to seperate personal from list-related mail, but they're - good for anybody who gets more than a few messages a day. - To create a filter, go to your - <interface>Inbox</interface>. Then select - <guimenuitem>Filter Druid</guimenuitem> from the - <guimenu>Tools</guimenu> menu. This will bring up a - <glossterm>druid</glossterm>, or assistant, which will - allow you to create filters. The <interface>filter - druid</interface> is shown in <xref linkend="usage-mail-filters-fig-new"> - - - <figure id="usage-mail-filters-fig-new"> - <title>Creating a new Filter</title> - <screenshot> - <screeninfo>Creating a new Filter</screeninfo> - <graphic fileref="fig/filter-new-fig" format="png" srccredit="Aaron Weber"> - </graphic> - </screenshot> - </figure> - - </para> - - <para> The <interface>filter druid</interface> window - contains a window listing rules, and an option to create a - new rule. To start filtering your mail, click - <guibutton>Add</guibutton> to add a filtering rule. - You'll decide when it should take place: - <itemizedlist> - <listitem> - <para> - <guilabel>When mail arrives:</guilabel> Select - this option to have messages filtered as they - arrive. - </para> - </listitem> - <listitem> - <para> - <guilabel>When mail is sent:</guilabel> Select - this option to filter your outgoing mail. You - can use this feature to keep your - <interface>Outbox</interface> as organized as - your <interface>Inbox</interface>. - </para> - </listitem> - </itemizedlist> - </para> + <listitem> + <para> + ALL CAPS MEANS YOU'RE SHOUTING! + </para> + </listitem> - <para> - Then, the filter druid will ask you which emails it should - act upon. You can set criteria to include words or phrases - in the subject, To:, Cc: or body of the message. Once - you've decided which messages to filter, the druid will ask - you the sort of action you wish to take. More details and - screenshots should follow here. - </para> + <listitem> + <para> + Never write anything in email you wouldn't say in + public. Old messages have a nasty habit of + resurfacing when you least expect them to. + </para> + </listitem> + <listitem> + <para> + Check your spelling and use complete sentences. + </para> + </listitem> - <note> - <title>Two Notable Filter Features</title> + <listitem> + <para> + Don't send nasty emails (flames). If you get one, + don't write back. + </para> + </listitem> + + <listitem> + <para> + Don't send spam or forward chain mail. If you + must, verify any rumors, and make sure the + message doesn't have multiple layers of email + quotation symbols (>) indicating multiple + layers of careless inline forwarding. + </para> + </listitem> + + <listitem> + <para> + When you reply or forward, include just enough of + the previous message to provide context. Not too + much, not too little. + </para> + </listitem> + </itemizedlist> + </para> + <para> Happy mailing! </para> + </sect3> + </sect2> + </sect1> + + <sect1 id="usage-mail-organize"> + <title>Organizing Your Mail</title> + <para> + Even if you only get a few email messages a day, you + probably want to sort and organize them. When you get a + hundred a day and you want to refer to a message you + received six weeks ago, you need to sort and organize them, + and <application>Evolution</application> has the tools to + help you do it. + </para> + + <sect2 id="usage-mail-organize-folders"> + <title>Getting Organized with Folders</title> + <para> + <application>Evolution</application> keeps mail, as well as + address cards and calendars, in folders. Some, like + <guilabel>Inbox</guilabel>, <guilabel>Outbox</guilabel>, and + <guilabel>Drafts</guilabel> have already been created for + you. If you like, you can create new folders by selecting + <guisubmenu>New</guisubmenu> and then + <guimenuitem>Folder</guimenuitem> from the + <guimenu>File</guimenu> menu. You must specify both the name + and the type of the folder; a folder can hold mail, calendars, + or address cards, but you can't mix them up. Some people + don't like that. Too bad. + </para> + <para> + The new folders will appear in the <interface>folder + view</interface>, and you can drag them wherever you want to + relocate them. You can drag messages around too. If you + create filters with the <interface>filter + assistant</interface>, you can have mail moved to a folder + automatically. An email message can be in only one folder at + a time, just like real mail in real folders. + </para> + </sect2> + + <sect2 id="usage-mail-organize-search"> + <title>Searching for Messages</title> + <para> + Because <application>Evolution</application> automatically + creates an index of every email you send or receive, it can + search through your old messages and present you with results + very quickly. You can search through just the message + subjects, just the message body, or both body and subjet. + </para> + <para> + To create a search, enter the word or phrase you're + looking for in the form field below the toolbar, and + choose a search type: + <itemizedlist> + <listitem> <para> - <itemizedlist> - <listitem><para>Any incoming email that does not meet - filter action criteria remains in the Inbox. </para> - </listitem> - - <listitem><para>If you move a folder, your filters - will follow it. </para></listitem> - </itemizedlist> - </para> - </note> - </sect2> - </sect1> - </chapter> -<!-- ================ END OF MAILER CHAPTER ============= --> + <guilabel>Body or subject contains:</guilabel> This + will search message subjects and the messages + themselves for the word or phrase you've entered in + the search field. + </para> + </listitem> + + <listitem> + <para> + <guilabel>Body contains:</guilabel> This will search + only in message text, not the subject lines. + </para> + </listitem> + <listitem> + <para> + <guilabel>Subject contains:</guilabel> This will + show you messages where the search text is in the + subject line. It will not search in the message body. + </para> + </listitem> + + <listitem> + <para> + <guilabel>Body does not contain:</guilabel> This + finds every email message that does not have the + search text in the message body. It will still show + messages that have the search text in the subject + line, if it is not also in the body. + </para> + </listitem> + + <listitem> + <para> + <guilabel>Subject does not contain:</guilabel>This + finds every mail whose subject does not + contain the search text. + </para> + </listitem> + </itemizedlist> + + Then, press <keycap>Enter</keycap>. + <application>Evolution</application> will show your search + results in + + </para> + </sect2> + + <sect2 id="usage-mail-organize-filters"> + <title>Staying organized: Mail Filters in Evolution</title> + <para> + Filters sort your email for you. People who subscribe to + multiple mailing lists, or who often need to refer to messages + they have sent, find filters especially helpful to seperate + personal from list-related mail, but they're good for anybody + who gets more than a few messages a day. To create a filter, + go to your <interface>Inbox</interface>. Then select + <guimenuitem>Filter Assistant</guimenuitem> from the + <guimenu>Tools</guimenu> menu. This will bring up a window + which will guide you through filter creation. The + <interface>filter assistant</interface> is shown in <xref + linkend="usage-mail-filters-fig-new"> + + + <figure id="usage-mail-filters-fig-new"> + <title>Creating a new Filter</title> + <screenshot> + <screeninfo>Creating a new Filter</screeninfo> + <graphic fileref="fig/filter-new-fig" format="png" srccredit="Aaron Weber"> + </graphic> + </screenshot> + </figure> + + </para> + + <para> The <interface>filter assistant</interface> window + contains a window listing rules, and an option to create a + new rule. To start filtering your mail, click + <guibutton>Add</guibutton> to add a filtering rule. + You'll decide when it should take place: + <itemizedlist> + <listitem> + <para> + <guilabel>When mail arrives:</guilabel> Select + this option to have messages filtered as they + arrive. + </para> + </listitem> + <listitem> + <para> + <guilabel>When mail is sent:</guilabel> Select + this option to filter your outgoing mail. You + can use this feature to keep your + <interface>Outbox</interface> as organized as + your <interface>Inbox</interface>. + </para> + </listitem> + </itemizedlist> + </para> + + <para> + Then, the filter assistant will ask you which emails it should act + upon. You can set criteria to include words or phrases in the + subject, To:, Cc: or body of the message. (FIXME: WHAT ELSE?) + Once you've decided which messages to filter, the assistant will + ask you the sort of action you wish to take. More details and + screenshots should follow here. + </para> + + + <note> + <title>Two Notable Filter Features</title> + <para> + <itemizedlist> + <listitem><para>Any incoming email that does not meet + filter action criteria remains in the Inbox. </para> + </listitem> + + <listitem><para>If you move a folder, your filters + will follow it. </para></listitem> + </itemizedlist> + </para> + </note> + </sect2> + + + + <sect2 id="usage-mail-organize-vFolders"> + <title>Getting Really Organized with Virtual Folders</title> + <para> + If you find that filters aren't flexible enough for you, or + end up performing the same search again and again, you should + consider a virtual folder. Virtual folders, or vFolders, are + an advanced way of viewing your email messages within + <application>Evolution</application>. If you get a lot of + mail or often forget where you put messages, vFolders can help + you stay on top of things. + </para> + <para> + A vFolder is really a hybrid of all the other organizational + tools: it looks like a folder, it acts like a search, and you + set it up like a filter. Once you've set it up, you'll be + able to open it and read the messages in it as though it were + a normal mail folder. It's not a folder, though, because when + you open a vFolder, <application>Evolution</application> + performs a search for you. It's not a regular search, though, + because you can build a vFolder with a very complicated set of + criteria with multiple inclusions and exclusions, as though + you were setting up a filter. + </para> + +<!-- potentially useful, but doesn't fit at the moment: + <para> + An important difference between a folder and a virtual folder + is that a conventional folder actually contains messages, but + a vFolder is a view of messages that may be in several + different folders. This means that while a message may fall + into several vFolders, it can be in only one conventional + folder. Also, it means that you cannot remove a message from + a vFolder unless you delete it, and you cannot add a message + to a vFolder unless you change the vFolder's search criteria. + </para> +--> + + <para> + As messages that meet the vFolder criteria arrive or are + deleted, <application>Evolution</application> will + automatically place them in and and remove them from the + vFolder contents list. When you delete a message, it gets + erased from the folder in which it actually exists, as well as + any vFolders which include it. + </para> + <para> + That's pretty complicated, but it can be useful. For example, + if I have a folder for all the email from one person, and + another folder for all the email on a given topic, I + <emphasis>feel</emphasis> organized. But when the person + sends me mail about the topic, my whole email filing universe + becomes chaotic, and I need vFolders to save the day for me. + </para> + <para> + That sounds silly, but imagine a business trying to keep track + of mail from hundreds of vendors and clients, or a university + with overlapping and changing groups of faculty, staff, + administrators and students. The larger the system, the less + you can afford the sort of confusion that stems from an + organizational system that's not flexible enough. vFolders + make for better organization because they can accept + overlapping groups in a way that regular folders and filing + systems can't. + </para> + + <example id="usage-mail-organize-vFolders-ex"> + <title>Using Folders, Searches, and vFolders</title> + <para> + To organize my mail box, I can set up a vFolder + for emails from my friend Vince, by doing (INSERT + PROCESS HERE). Then, whenever I want to see the + messages Vince has sent me, I open the vFolder, and + every message he's sent me shows up, no matter where + I've actually filed it. If I want, I can also create a + vFolder containing any message from my list of + co-workers which also has the name of the project in + it. That way, when Vince sends me mail about the + project, I can see that message both in the "Vince" + vFolder and in the "Project" vFolder. That's because + when I open up the "Vince" folder, I'm really + performing a search for all the mail from Vince, and + when I open the "Project" folder I'm really performing + a search for all the mail about the project. + + (INSERT SCREENSHOT HERE) + + </para> + </example> + <para> + To create a vFolder, select <guimenuitem>VFolder + Assistant</guimenuitem> from the <guimenu>Tools</guimenu> + menu in the <interface>main window</interface>. This + will bring up a dialog box that looks suspiciously like + the Filter Assistant (for more information on filters, see + <xref linkend="usage-mail-organize-filters">), and which + presents you with a list of vFolders you have previously + created. If you have already created vFolders, you can + click on them in the frame labelled <guilabel>Select Rule + Type</guilabel>, and edit or remove them. If you have + not created any, there will be only one available option: + click <guibutton>Add</guibutton> to add a new vFolder. + </para> + <para> + You'll be prompted to create a filtering rule. To do so, + select one of the base rules, and click + <guibutton>Next</guibutton> to customize it. Your options are: + <itemizedlist> + <listitem> + <para> + For matching messages: you may select one or more + search criteria; the vFolder you create will + contain messages that match all of + them. + </para> + </listitem> + <listitem> + <para> + Messages from a certain person: you enter an email + address, and the vFolder will contain any messages + from that address. + </para> + </listitem> + <listitem> + <para> + Messages to a certain address: any messages sent + directly to this address will be in the vFolder you create. + </para> + </listitem> + <listitem> + <para> + Messages with a given subject: enter a subject, + and the vFolder will contain messages with that + subject. + </para> + </listitem> + </itemizedlist> + as is shown in <xref linkend="usage-mail-vfolder-fig-createrule"> + + <figure id="usage-mail-vfolder-fig-createrule"> + <title>Selecting a vFolder Rule</title> + <screenshot> + <screeninfo>Selecting a vFolder Rule</screeninfo> + <graphic fileref="fig/vfolder-createrule-fig" format="png" srccredit="Aaron Weber"> + </graphic> + </screenshot> + </figure> + </para> + <para> + + Once you click <guibutton>Next</guibutton>, you'll + customize the vFolder rule. This process is somewhat + complicated, but promises to get much more simple in + future versions of <application>Evolution</application>. + As it stands now, try clicking different things to have + the sentence in the bottom frame make sense. + + </para> + </sect2> + + </sect1> +</chapter> |