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Diffstat (limited to 'help/C/usage-mail.sgml')
| -rw-r--r-- | help/C/usage-mail.sgml | 381 |
1 files changed, 219 insertions, 162 deletions
diff --git a/help/C/usage-mail.sgml b/help/C/usage-mail.sgml index 6bcad754ed..04215bcaba 100644 --- a/help/C/usage-mail.sgml +++ b/help/C/usage-mail.sgml @@ -108,13 +108,22 @@ choose <guilabel>Delete</guilabel>. </para> <note> - <title>Deleted but still here?</title> + <title>Why do I still see deleted mail?</title> <para> - When you do this, your message is marked to be - deleted. Your email is not gone until you have - expunged it. When you "Expunge" a folder, you remove - all the mail that you have marked for deletion. + When you press <guibutton>Delete</guibutton> or click + the trash button, your mail isn't actually deleted, + but is marked for deletion. Your email is not gone + until you have expunged it. When you "Expunge" a + folder, you remove all the mail that you have marked + for deletion. </para> + <para> + If you don't like this behavior, select + <menuchoice><guimenu>View</guimenu><guimenuitem>Hide + Deleted Messages</guimenuitem></menuchoice>. Then, + you will only see deleted messages when you look in + your <guilabel>Trash</guilabel> folder. + </para> </note> </listitem> <listitem> @@ -184,7 +193,7 @@ </sect1> <sect1 id="usage-mail-getnsend-get"> - <title>Checking Mail</title> + <title>Checking for New Mail</title> <para> Now that you've had a look around the <interface>Inbox</interface>, it's time to check for new mail. @@ -232,7 +241,7 @@ <!-- NOT FOR 1.0 <sect2 id="usage-mail-getnsend-get-news"> - <title>Using Evolution for News </title> + <title>Using Evolution for News</title> <para> Newsgroups are so similar to email that there's no reason not to read them side by side. If you want to do that, add a @@ -245,7 +254,8 @@ </para> </sect2> --> - <sect2 id="usage-mail-getnsend-get-attach"> + + <sect2 id="usage-mail-getnsend-get-attach"> <title>Working with Attachments and HTML Mail</title> <para> If someone sends you an <glossterm>attachment</glossterm>, @@ -256,63 +266,96 @@ as part of the message, rather than at the end of the message as an attachment. </para> + + <sect3 id="usage-mail-getnsend-get-attach-actions"> + <title>Saving or Opening Attachments</title> + <para> + If you get an attachment with an email message, + <application>Ximian Evolution</application> can help you save + it or open it with the appropriate applications. + </para> <para> - To Save an Attachment to Disk: + To save an attachment to disk: <orderedlist numeration="arabic"> <listitem> <para> - Open up the desired email + Click the downward pointing arrow on the attachment icon + and select <guimenuitem>Save to Disk</guimenuitem>. </para> </listitem> <listitem> <para> - Click on the down arrow at the bottom of the email for the desired - attachment. + Choose a location and name for the file. </para> </listitem> <listitem> <para> - Select <guibutton>Save to Disk</guibutton>. - </para> - </listitem> - <listitem> - <para> - Choose the directory and filename you wish. - </para> - </listitem> - <listitem> - <para> - Click <guibutton>OK</guibutton> + Click <guibutton>OK</guibutton>. </para> </listitem> </orderedlist> </para> + <para> - When someone sends you HTML mail, and includes an image in - the actual mail (that is, they use the <menuchoice> - <guimenu>Insert</guimenu> <guimenuitem>Image</guimenuitem> - </menuchoice> tool, not the <guibutton>Attach</guibutton> - tool), <application>Evolution</application> will display the - image inside the message. + To Open an Attachment in a Program: + <orderedlist numeration="arabic"> + <listitem> + <para> + Open the mail message with the attachment you want to read. + </para> + </listitem> + <listitem> + <para> + Click the arrow next the attachment icon. + </para> + </listitem> + <listitem> + <para> + Select the program you'd like to use. It will start up + and open the document. + </para> + </listitem> + </orderedlist> </para> <para> - If an HTML mail uses a link to an image, and asks - <application>Evolution</application> to download the image - from the Internet, <application>Evolution</application> will - not display the image unless you ask it to. This is because - remotely hosted images can slow down your system, and can be - used by spammers to track who reads their email. Having - images not load automatically helps protect your privacy. </para> + </sect3> + + <sect3 id="usage-mail-getnsend-get-attach-html"> + <title>Images in HTML Mail</title> <para> - If you want the images to load, select + When someone sends you HTML mail that includes an image in + the body of the message— like the welcome message in + your Inbox when you first started <application>Ximian + Evolution</application>— + <application>Evolution</application> will display the image + inside the message. You can create messages like this by + using the + <menuchoice><guimenu>Insert</guimenu><guimenuitem>Image</guimenuitem></menuchoice> + tool in the message composer. + </para> + + <para> + If the image isn't included in the message, but is, instead, + a link to an image, <application>Evolution</application> can + download the image from the Internet for you. However, + <application>Evolution</application> will not display the + image unless you ask it to. This is because remotely hosted + images can be slow to load and display, and can even be used + by spammers to track who reads their email. Having images + not load automatically helps protect your privacy. + </para> + <para> + If you want the images to load for one message, select <menuchoice> <guimenu>View</guimenu> <guisubmenu>Message Display</guisubmenu> <guimenuitem>Load Images</guimenuitem> </menuchoice>. - You can also set image loading behavior in the - <guilabel>Display</guilabel> tab of the + + If you want <application>Ximian Evolution</application> to + load remotely hosted images more often, go to the + <guilabel>Display</guilabel> tab of the <menuchoice> <guimenu>Tools</guimenu> <guimenuitem>Mail Settings</guimenuitem> @@ -324,7 +367,8 @@ If you use an HTTP proxy, <application>Evolution</application> must be able to find it through the <systemitem>gnome-vfs</systemitem> subsystem - before it can load iamges from the net. + before it can load iamges from the Internet. You can set + this in one of two ways: <variablelist> <varlistentry> <term>Configure it with Nautilus</term> @@ -405,33 +449,12 @@ </variablelist> </para> </note> - - <para> - To Open an Attachment in a Program: - <orderedlist numeration="arabic"> - <listitem> - <para> - Open the mail message with the attachment you want to read. - </para> - </listitem> - <listitem> - <para> - Click the arrow next the attachment icon. - </para> - </listitem> - <listitem> - <para> - Select the program you'd like to use. It will start up - and open the document. - </para> - </listitem> - </orderedlist> - </para> + </sect3> </sect2> </sect1> <sect1 id="usage-mail-getnsend-send"> - <title>Writing and Sending Mail</title> + <title>Composing New Email Messages</title> <para> You can start writing a new email message by selecting <menuchoice> <guimenu>File</guimenu> @@ -455,30 +478,42 @@ <!-- ==============End of Figure=================================== --> <para> - Enter an address in the <guilabel>To:</guilabel> field. If you wish - enter a subject in the <guilabel>Subject:</guilabel> and a message in - the big empty box at the bottom of the window. Once you have revised - your message, press <guibutton>Send</guibutton>. + Enter an address in the <guilabel>To:</guilabel> field. If you + wish, enter a subject in the <guilabel>Subject:</guilabel>, and + a message in the big empty box at the bottom of the window. + Once you have written your message, press + <guibutton>Send</guibutton>. </para> <sect2 id="usage-mail-getnsend-send-delay"> - <title>Saving Messages for Later</title> + <title>Sending Composed Messages Later</title> <para> - <application>Evolution</application> will send mail immediately unless you tell it to - do otherwise by selecting <menuchoice> - <guimenu>File</guimenu> <guimenuitem>Send + <application>Evolution</application> will send mail + immediately unless you tell it to do otherwise by selecting + <menuchoice> <guimenu>File</guimenu> <guimenuitem>Send Later</guimenuitem></menuchoice>. This will add your - messages to the <guilabel>Outbox</guilabel> queue. Then, - when you press <guibutton>Send</guibutton> in another - message, or <guibutton>Get Mail</guibutton> in the main - mail window, all your unsent messages will go out at once. - You might want to use "Send Later" becuase it gives - you a chance to change your mind about a message before you send it. + messages to the <guilabel>Outbox</guilabel> queue. The + "Send Later" feature is particularly useful if you use a + modem to connect to the Internet and pay per-minute + charges: you can remain offline until you need to send + mail, then connect and send all your mail at once. </para> <para> To learn more about how you can specify message queue and filter behavior, see <xref linkend="config-prefs-mail">. </para> + <note> + <title>Working Offline</title> + <para> + Select + <menuchoice><guimenu>File</guimenu><guimenuitem>Work + Offline</guimenuitem></menuchoice> to have + <application>Ximian Evolution</application> disconnect + from the Internet while you work. When you want to + reconnect, choose + <menuchoice><guimenu>File</guimenu><guimenuitem>Work + Online</guimenuitem></menuchoice> + </note> <para> You can also choose to save messages as drafts or as text @@ -512,7 +547,7 @@ </sect2> <sect2 id="usage-mail-getnsend-send-compose"> - <title>Advanced Mail Composition</title> + <title>More About Mail Composition</title> <para> In the next few sections, you'll see how <application>Evolution</application> handles advanced email @@ -560,7 +595,7 @@ </sect3> <sect3 id="usage-mail-getnsend-send-to-types"> - <title>Types of Recipients</title> + <title>Specifying Recipients for Email</title> <para> <application>Evolution</application>, like most email programs, recognizes three types of addressee: primary @@ -588,40 +623,6 @@ groups of people, especially if they don't know each other or if privacy is a concern. </para> - - <example id="ex-mail-cc"> - <title>Using the Cc: field</title> - <para> - When Susan sends an email to a client, she puts her - co-worker, Tim, in the in the - <guilabel>Cc:</guilabel> field, so that he know - what's going on. The client can see that Tim also - received the message, and knows that he can talk to - Tim about the message as well. - </para> - </example> - - <para> - - <example id="ex-mail-bcc"> - <title>Using the Bcc: field</title> - <para> - Tim is sending an email announcement to all of his - company's clients, some of whom are in competition - with each other, and all of whom value their - privacy. He needs to use the - <guilabel>Bcc:</guilabel> field here. If he puts - every address from his address book's "Clients" - category into the <guilabel>To:</guilabel> or - <guilabel>Cc:</guilabel> fields, he'll make the - company's <emphasis>entire</emphasis> client list - public. But putting his "Clients" addressbook - into the Bcc: section, that will cause them to be hidden - from the competition. It seems insignificant, but it can - make a huge difference in some situations. - </para> - </example> - </para> </sect3> <sect3 id="usage-mail-getnsend-send-to"> @@ -633,11 +634,16 @@ drop down list of possible address completions from your address book. If you enter a name or nickname that can go with more than one card, Evolution will open a dialog box to - ask you which person you meant. Also, - <application>Evolution</application> will add a domain to - any unqualified addresses. By default, this is your domain, - but you can choose which one mail preferences dialog. + ask you which person you meant. + + <!-- Also, <application>Evolution</application> will add a + domain to any unqualified addresses. By default, this is + your domain, but you can choose which one mail preferences + dialog. NOTE: Bug filed on this-- it's not available now, + but may be in the future.--> + </para> + <para> Alternately, you can click on the <guibutton>To:</guibutton>, <guibutton>Cc:</guibutton>, or @@ -657,7 +663,7 @@ </sect2> <sect2 id="usage-mail-getnsend-send-reply"> - <title>Replying to Messages</title> + <title>Replying to Email Messages</title> <para> To reply to a message, press the <guibutton>Reply:</guibutton> button while it is selected, @@ -810,14 +816,13 @@ with quoted materials and the relevant replies interspersed--> <title>Enhance your email with HTML</title> <para> Normally, you can't set text styles or insert pictures in - emails, which is why you've probably seen people use far - too many exclamation points for emphasis, or use - text drawn facial expressions to - convey their feelings. However, most newer email programs - can display images and text styles as well as basic - alignment and paragraph formatting. They do this with - <glossterm linkend="html">HTML</glossterm>, just like web - pages do. + emails, which is why email is often regarded as + uncommunicative and cold, and why people often resort to + using far too many exclamation points to convey their + feelings. However, most newer email programs can display + images and text styles as well as basic alignment and + paragraph formatting. They do this with <glossterm + linkend="html">HTML</glossterm>, just like web pages do. </para> <note> <title>HTML Mail is not a Default Setting</title> @@ -827,13 +832,20 @@ with quoted materials and the relevant replies interspersed--> slower to download and display. Because some people may prefer not to get HTML mail, <application>Evolution</application> sends plain text - unless you explicitly ask for HTML. To send HTML mail, - you will need to select <menuchoice> + unless you explicitly ask for HTML. + </para> + </note> + + <para> You can change the format of an email message between + plain text and HTML by choosing <menuchoice> <guimenu>Format</guimenu> <guimenuitem> - HTML</guimenuitem></menuchoice>. To send all your mail as - HTML, you can set your default mail format preferences in - the mail configuration dialog. See <xref - linkend="config-prefs-mail-other"> for more information. + HTML</guimenuitem></menuchoice>. + </para> + <para> + To send all your mail as HTML by default, set your mail + format preferences in the mail configuration dialog. See + <xref linkend="config-prefs-mail-other"> for more + information. </para> </note> <para> @@ -956,16 +968,21 @@ with quoted materials and the relevant replies interspersed--> </listitem> <listitem> <para> - Make the email HTML mail by clicking + Make sure that you have the <menuchoice> <guimenu>Format</guimenu> <guimenuitem>HTML</guimenuitem> </menuchoice> + selector checked. </para> </listitem> <listitem> <para> - Click the <guibutton>Image</guibutton> button in the <guilabel>Toolbar</guilabel>. + Click the <guibutton>Insert Image</guibutton> button in the toolbar, or select + <menuchoice> + <guimenu>Insert</guimenu> + <guimenuitem>Image</guimenuitem> + </menuchoice>. </para> </listitem> <listitem> @@ -999,11 +1016,12 @@ with quoted materials and the relevant replies interspersed--> </listitem> <listitem> <para> - Make the email HTML mail by clicking + Make sure that you have the <menuchoice> <guimenu>Format</guimenu> <guimenuitem>HTML</guimenuitem> </menuchoice> + selector checked. </para> </listitem> <listitem> @@ -1013,9 +1031,25 @@ with quoted materials and the relevant replies interspersed--> </listitem> <listitem> <para> - Select the template to use for the rule. + Select the type of rule. You can use a plain + line, a 3D line, or a yellow line with flowers. + </para> + </listitem> + <listitem> + <para> + Choose the size of the line, as a percentage of the width of the email window. + </para> + </listitem> + + <listitem> + <para> + Choose the alignment and style. For the plain + line, you can choose the thickness of the line, + and whether it will be shaded, or solid. For the + other types, you can only choose alignment. </para> </listitem> + <listitem> <para> Click <guibutton>Insert</guibutton> to insert the rule. @@ -1030,7 +1064,7 @@ with quoted materials and the relevant replies interspersed--> <orderedlist numeration="arabic"> <listitem> <para> - Select the text you want to link from + Select the text you want to display as a link. </para> </listitem> <listitem> @@ -1051,55 +1085,55 @@ with quoted materials and the relevant replies interspersed--> </para> </listitem> </orderedlist> - </para> - <para> +</para> + +<para> To add an image to your HTML message: <orderedlist numeration="arabic"> <listitem> <para> - Click + Select <menuchoice> <guimenu>Insert</guimenu> <guimenuitem>Image</guimenuitem> - </menuchoice> + </menuchoice>. </para> </listitem> <listitem> <para> - Click <guibutton>Browse</guibutton> + Click <guibutton>Browse</guibutton> to select the image + you want to include in your email. </para> </listitem> + <listitem> <para> - Select the image you want to include in your email. + Along the right side of the window, choose the alignment, + border, and other attributes of the image. If you change + the size attributes, the image will be shrunk or stretched + to fit the size you have chosen. </para> </listitem> + <listitem> <para> - Press <guibutton>OK</guibutton> + If you would like to make the image a clickable link, + enter a URL in the <guilabel>Link</guilabel> tab of the + window. </para> </listitem> + <listitem> <para> - Press <guibutton>Insert</guibutton> + When you are finished, press + <guibutton>Insert</guibutton> to include the image in + your message. </para> </listitem> </orderedlist> </para> - <note> - <title>A Technical note on HTML Tags</title> - <para> - The composer is a <acronym>WYSIWYG</acronym> - (What You See Is What You Get) - editor for HTML. That means that if you enter HTML - directly into the composer— say, - <markup role="html"><B>Bold Text</B></markup>, the - the composer will assume you meant exactly that string - of characters, and not "make this text bold," as an HTML - composition tool or text editor would. - </para> - </note> + <sect3 id="html-templates"> <title>HTML Templates</title> <para> @@ -1159,7 +1193,11 @@ with quoted materials and the relevant replies interspersed--> <sect3 id="composer-tables"> <title>Tables in Email</title> <para> - <application>Evolution</application> allows you to put tables in your HTML email to help organize your thoughts. These tables are a simplified version of what you might find in a spreadsheet program such as <application>Gnumeric</application>. + <application>Evolution</application> allows you to put + tables in your HTML email to help organize your thoughts. + These tables are a simplified version of what you might find + in a spreadsheet program like + <application>Gnumeric</application>. </para> <para> To include a table in your email: @@ -1171,7 +1209,7 @@ with quoted materials and the relevant replies interspersed--> </listitem> <listitem> <para> - Enable HTML in your email by clicking + Make sure you have the <menuchoice> <guimenu> Format @@ -1180,16 +1218,35 @@ with quoted materials and the relevant replies interspersed--> HTML </guimenuitem> </menuchoice> + selector checked. + </para> + </listitem> + + <listitem> + <para> + Select + <menuchoice> + <guimenu> + Insert + </guimenu> + <guimenuitem> + Table + </guimenuitem> + </menuchoice> + or click the <guiicon>Table</guiicon> button in the + toolbar. </para> </listitem> + <listitem> <para> - Select the template to use for the table. + Select the template, or style, you want to use for the + table. </para> </listitem> <listitem> <para> - Set up how many rows and columns you want. + Set the number of rows and columns you want. </para> </listitem> <listitem> |