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diff --git a/help/C/usage-mainwindow.xml b/help/C/usage-mainwindow.xml new file mode 100644 index 0000000000..58a5e1f17e --- /dev/null +++ b/help/C/usage-mainwindow.xml @@ -0,0 +1,1516 @@ +<chapter id="usage-mainwindow"> + + <title>Getting Started with Ximian Evolution</title> + + <sect1 id="what"> + <title>What is Ximian Evolution, and What Can It Do for Me?</title> + <para> + Information is useless unless it's organized and accessible; + it's hardly even worth the name if you can't look at it and be + <emphasis>informed</emphasis>. The goal of + <application>Ximian Evolution</application> is to make the + tasks of storing, organizing, and retrieving your personal + information easier, so you can work and communicate with + others. That is, it's a highly evolved <glossterm + linkend="groupware">groupware</glossterm> program, an integral + part of the Internet-connected desktop. + </para> + <para> + In other words, <application>Ximian Evolution</application> is + a tool to help you get your work done. + </para> + <para> + <application>Ximian Evolution</application> is Free Software. The + program and its source code are released under the terms of + the GNU <ulink type="help" + url="gnome-help:gpl"><citetitle>General Public License + (GPL)</citetitle></ulink>, and the documentation falls under + the <ulink type="help" url="gnome-help:fdl"><citetitle>Free + Documentation License</citetitle></ulink> (FDL). For more + information about the GPL and the FDL, visit the Free Software + Foundation's website at <ulink + url="http://www.fsf.org">http://www.fsf.org</ulink>. + </para> + + <para> + <application>Ximian Evolution</application> can help you work in a + group by handling email, address and other contact + information, and one or more calendars. It can do that on one + or several computers, connected directly or over a network, + for one person or for large groups. + </para> + + <para> + With <application>Ximian Evolution</application>, you can + accomplish your most common daily tasks faster. For example, it + takes only one or two clicks to enter an appointment or an + address card sent to you by email, or to send email to a contact + or appointment. <application>Ximian Evolution</application> + makes displays faster and more efficient, so searches are faster + and memory usage is lower. People who get lots of mail will + appreciate advanced features like <link + linkend="usage-mail-organize-vfolders"><trademark>VFolders</trademark></link>, + which let you save searches as though they were ordinary mail + folders. + </para> + </sect1> + + <sect1 id="usage-mainwindow-starting"> + <title>The First Time you Start Ximian Evolution</title> + <para> + To start <application>Ximian Evolution</application>, do either + of the following: + <itemizedlist> + <listitem> + <para> + Select <menuchoice><guimenu>Programs</guimenu> + <guimenuitem>Evolution</guimenuitem> </menuchoice> from your + menu panel. + </para> + </listitem> + + <listitem> + <para> + Type <command>evolution</command> at the command line. + </para> + </listitem> + </itemizedlist> + </para> + + <para> + <note> + <title>Command Line Options</title> + <para> + Evolution has a number of command-line options that you may + wish to make use of. You can find the full list by running + the commands <userinput>man evolution</userinput> or + <userinput>evolution --help</userinput>. The most + important ones are: + <itemizedlist> + <listitem> + <para> + To start Evolution in offline mode: <userinput>evolution --offline</userinput> + </para> + </listitem> + + <listitem> + <para> + To start Evolution and begin composing a message to the email address you name: <userinput>evolution mailto:joe@somewhere.net</userinput> + </para> + </listitem> + + <listitem> + <para> + To make your web browser use Evolution as the default email client, enter <userinput>evolution "%s"</userinput> as the email handler in your web browser or in the GNOME Control Center. + </para> + </listitem> + </itemizedlist> + </para> + </note> + </para> + <para> + The first time you run the program, it will create a directory + called <filename>evolution</filename> in your home directory, + where it will store all of its local data. Then, it will open a + first-run assistant to help you set up mail accounts and import + data from other applications. + </para> + <para> + Using the first-run assistant will take approximately two to + five minutes. + </para> + + <sect2 id="first-step"> + <title>Defining Your Identity</title> + <para> + The Identity window is the first step in the assistant. Here, + you will enter some basic personal information. You can + define multiple identities later on with the + <menuchoice><guimenu>Tools</guimenu> + <guimenuitem>Configure</guimenuitem></menuchoice> tool and + clicking the <guibutton>Mail Accounts</guibutton> button. + <itemizedlist> + <listitem> + <para> + Full Name: Your full name (Example: John Doe). + </para> + </listitem> + <listitem> + <para> + Email Address: Your email address (Example: john@doe.com) + </para> + </listitem> + <listitem> + <para> + Organization: The company where you work, or the + organization you represent when you send email + (optional). + </para> + </listitem> + </itemizedlist> + </para> + </sect2> + + <sect2 id="second-step"> + <title>Receiving Email</title> + <para> + The <guilabel>Receiving Email</guilabel> lets you determine + which you will get your email. + <itemizedlist> + <listitem> + <para> + Server Type: There are numerous types of servers + from which <application>Ximian Evolution</application> + can fetch your mail. Ask your system administrator if + you're not sure which of the following are available to + you: + <itemizedlist> + + <listitem> + <para> + POP: Downloads your email to your hard disk for + permanent storage. + </para> + </listitem> + <listitem> + <para> + Microsoft Exchange: Available only if you have + purchased the Ximian Connector for Microsoft + Exchange, this will allow you to connect to a + Microsoft Exchange 2000 server, which stores + email, calendar, and contact information on the + server. + </para> + </listitem> + + + <listitem> + <para> + IMAP: Keeps the email on your server so you can + access your email from multiple systems. + </para> + </listitem> + + <listitem> + <para> + Standard Unix mbox spools: If you want + to read and store mail in the mail spool on your + local system, choose this option. You'll need to + provide the path to the mail spool + you want to use. + </para> + </listitem> + + <listitem> + <para> + Maildir format mail directories: If you download + your mail using qmail or another maildir-style + program, you'll want to use this option. You'll need + to provide the path to the mail directory you want to + use. + </para> + </listitem> + <listitem> + <para> + MH format mail directories: If you download your + mail using mh or another MH-style program, you'll + want to use this option. You'll need to provide + the path to the mail directory you want to use. + </para> + </listitem> + + <listitem> + <para> + Local Delivery: Choose this option if you want to + move mail from the spool and store it in your home + directory. If you would rather leave mail in your + system's spool files, choose the + <guimenuitem>Standard Unix mbox + spools</guimenuitem> option instead. You'll need + to provide the path to the mail spool you want to + use. + </para> + </listitem> + + <listitem> + <para> + Directory Tree of mbox files: If you wish to use a + directory tree full of mbox files, select this + option and enter the directory you wish to + use. This option is useful if you wish to use pine + or other email clients at the same time as + Evolution, while storing mail on your local system + in mbox format. + </para> + </listitem> + + <listitem> + <para> + None: Select this if you do not plan to + check mail with this account. + </para> + </listitem> + </itemizedlist> + + </para> + </listitem> + </itemizedlist> +</para> + <para> + If you selected POP, Microsoft Exchange, or IMAP as your mail + server, you'll need to enter some more information: + + <itemizedlist> + <listitem> + <para>The host name of your mail server. Ask + your system administrator if you're not + sure.</para> + </listitem> + + <listitem> + <para>The username for the account on that + system. </para> + </listitem> + + <listitem> + <para>Whether you want to use a secure (SSL) + connection. If your server supports it, it's + best to enable this security option. + </para> + </listitem> + + <listitem> + <para>The authentication options supported by + your server. If you're not sure, click the + <guilabel>Check for supported types</guilabel> + button or ask your system administrator. + </para> + </listitem> + + <listitem> + <para>Whether you'd like Evolution to remember + your password. + </para> + </listitem> + </itemizedlist> + </para> + <para> + <tip id="exchange-info"> + <title>Ximian Evolution Talk to Microsoft Exchange?</title> + <para> + If you have purchased Ximian Connector for Microsoft + Exchange, you can access Microsoft Exchange 2000 servers + natively. If you do not have the Connector, or if you use + an older version of Microsoft Exchange, talk to your system + administrator about access to standard protocol services + like POP and IMAP. + </para> + </tip> +</para> + </sect2> + <sect2 id="more-mail-options"> + <title>More Mail Configuration Options</title> + <para> + There are more extensive options for mail preferences, + especially if you've chosen POP, Microsoft Exchange, or IMAP + as incoming mail server type. If you want to set these + options after you've created the account, you can select + <menuchoice><guimenu>Tools</guimenu> <guimenuitem>Configure + </guimenuitem></menuchoice>, click the <guibutton>Mail + Accounts</guibutton> button. Then, select the account you want + to change and click <guibutton>Edit</guibutton>. See <xref + linkend="config-prefs-mail"/> for details. + </para> + <variablelist> + <varlistentry> + <term>If you chose POP mail:</term> + <listitem><para> + <itemizedlist> + <listitem> + <para>Checking for new mail: If you would like + <application>Evolution</application> to check for new mail + automatically, check the box and select a frequency in + minutes. + </para> + </listitem> + + <listitem> + <para> + Message Storage: If you'd like to store copies of your + mail on the server, check this option. + </para> + </listitem> + </itemizedlist> + </para> + </listitem> + </varlistentry> + <varlistentry> + <term>If you chose Microsoft Exchange:</term> + <listitem><para> + <itemizedlist> <listitem> + <para>Checking for new mail: If you would like + <application>Evolution</application> to check for new mail + automatically, check the box and select a frequency in + minutes. + </para> + </listitem> + + <listitem> + <para>Mailbox Name is Different from Login Name: If your active directory user name + is different from your Exchange mailbox name, check this + box and enter your mailbox name here. + </para> + </listitem> + <listitem> + <para> + Override Outlook Web Access Path: In most cases, + the URL for web access is + "http://server.company.com/exchange." If your + system has a path that is not "exchange," check + the box and enter the custom path here. + </para> + </listitem> + <listitem> + <para>Create a Global Address List folder: If you want to + use your organization's Active Directory or Global Address + List, leave this box checked. </para> + </listitem> + <listitem> + <para> + Active Directory Server Name: Enter the Active Directory + server name here. + </para> + </listitem> + + <listitem> + <para>Limit number of Responses: Select a maximum number + of results for an address search. A maximum number of + results limits the load on your system and on your network. + </para> + </listitem> + </itemizedlist> + </para> + </listitem> + </varlistentry> + <varlistentry> + <term>If you chose IMAP:</term> + <listitem> + <para> + <itemizedlist> + <listitem> + <para>Checking for new mail: If you would like + <application>Evolution</application> to check for new mail + automatically, check the box and select a frequency in + minutes. + </para> + </listitem> + + <listitem> + <para>If you want <application>Evolution</application> + to check for new messages in <emphasis>all</emphasis> your + IMAP folders, make sure the <guilabel>Check for new + messages in all folders</guilabel> box is selected.</para> + </listitem> + + <listitem> + <para>Show only subscribed folders: Check this box if you + have more folders in your IMAP view than you want to + read.</para> + </listitem> + + <listitem> + <para> + Override server-supplied namespace: If you like, enter a + specific directory where your server stores mail for + you. Typical values are "mail" and "Mail." For more + information about how to use IMAP mail, see <xref + linkend="usage-mail-subscriptions"/>.</para> + </listitem> + + <listitem> + <para>Apply filters to new messages in INBOX on this + server: If you'd like your filters to work on this account + as well as on locally downloaded mail, check this box.</para> + </listitem> + </itemizedlist> + </para> + </listitem> + </varlistentry> + </variablelist> + + <note id="imap-namespace"> + <title>What's an IMAP Namespace?</title> + <para> + For IMAP mail servers, your sysadmin may provide + you with a specific namespace, the directory on + where your server stores mail for you. If you + check your IMAP mail and your folder list includes + files that don't look like mail folders, you + probably need to change your mail + namespace. Typical values are "mail" and "Mail." + If you prefer, you can choose to subscribe to + individual mail folders one at a time. For more + information about how to use IMAP mail, see <xref + linkend="usage-mail-subscriptions"/>. + </para> + </note> + + </sect2> + + <sect2 id="third-step"> + <title>Sending Email</title> + <para> + The <guilabel>Sending Email</guilabel> step lets you configure sending + email. + <itemizedlist> + <listitem> + <para> + Server Type: There are numerous server types that + <application>Ximian Evolution</application> supports for sending your + mail. + <itemizedlist> + <listitem> + <para> + SMTP: Sends mail directly from your system. + </para> + </listitem> + + <listitem> + <para> + Microsoft Exchange: Sends mail through a Microsoft + Exchange server using the Microsoft Exchange 2000 + protocol. Available only if you have are using the + Ximian Connector for Microsoft Exchange. You must + have a valid license key purchased from <ulink + url="http://store.ximian.com">store.ximian.com</ulink>. + </para> + </listitem> + + <listitem> + <para> + Sendmail: Uses the Sendmail program to send mail + from your system. Sendmail is more flexible, but + is not as easy to configure, so you should only + select this option if you know how to set up a + Sendmail service. + </para> + </listitem> + </itemizedlist> + </para> + </listitem> + <listitem> + <para> + Host: If you chose <guilabel>SMTP</guilabel> or + <guilabel>Microsoft Exchange</guilabel>, enter the + server's name or IP address here. + </para> + </listitem> + <listitem> + <para> + Server requires authentication: If your server + requires you to enter a password to send mail, check + this box. + </para> + </listitem> + <listitem> + <para> + Authentication Type: Unless you've been told otherwise, + your best bet is to leave this set at + <guilabel>Password</guilabel>. If you're not sure, ask + your system administrator or ISP, or have + <application>Ximian Evolution</application> check for + you by clicking <guibutton>Check for supported + types</guibutton>. + </para> + </listitem> + <listitem> + <para> + Username: The account name you use when you login to + check your email. Normally, this is the part of your + email address before the '@' character. For Exchange + servers, it is the username you would use to log in to a + Windows workstation at your company. + </para> + </listitem> + <listitem> + <para> + Remember Password: If you prefer to not enter + your password every time you check email, press this + button. + </para> + </listitem> + </itemizedlist> + </para> + </sect2> + + <sect2 id="fourth-step"> + <title>Importing Mail (Optional)</title> + <para> + If <application>Ximian Evolution</application> finds mail or + address files from another application, it will offer to + import them. If you're not sure which file format your mail + program uses, ask your system administrator. If you want, you + can skip this step and return to it at a later time by + selecting + <menuchoice><guimenu>File</guimenu><guimenuitem>Import</guimenuitem></menuchoice>. + </para> + <para> + <application>Ximian Evolution</application> can import the following types of + files: + <variablelist> + <varlistentry> + <term>VCard (.vcf, gcrd):</term> + <listitem> + <para> + The addressbook format used by the GNOME, KDE, and + many other contact management applications. You + should be able to export to VCard format from any + address book application. + </para> + </listitem> + </varlistentry> + + <varlistentry> + <term>Microsoft Outlook Express 4 (.mbx):</term> + <listitem> + <para> + Email file format used by Microsoft Outlook Express +4. For other versions of Microsoft Outlook and Outlook Express, see +the workaround described in the note below. + </para> + </listitem> + </varlistentry> + + <varlistentry> + <term>MBox (mbox):</term> + <listitem> + <para> + The email box format used by Mozilla, Netscape, + Ximian Evolution, Eudora, and many other email clients. + </para> + </listitem> + </varlistentry> + </variablelist> +</para> +<para> + <note> + <title>Microsoft Outlook and Outlook Express Users</title> + <para> + Microsoft Outlook, and versions of Outlook Express after + version 4, use proprietary formats that <application>Ximian + Evolution</application> cannot read or import. For contacts, + you may have to email them to yourself and import them that + way. For email, there is a simpler workaround: + <orderedlist numeration="arabic"> + + <listitem> + <para> + While using Windows, import the files into Mozilla Mail (or + another mailer, such as Netscape or Eudora, that uses the + standard mbox format). + </para> + </listitem> + + <listitem> + <para> + Copy the files to the system or partition you use for + <application>Ximian Evolution</application>. + </para> + </listitem> + + <listitem> + <para> + Use the <application>Ximian Evolution</application> import + tool to import the files. There's more information about + why this works, and how, at the Ximian <ulink + url="http://support.ximian.com">support website.</ulink> + </para> + </listitem> + </orderedlist> + </para> + </note> + + <note> + <title>Netscape Users</title> + <para> + Before importing mail from Netscape, make sure you select + <menuchoice><guimenu>File</guimenu><guimenuitem>Compact All + Folders</guimenuitem></menuchoice>. If you don't, + <application>Ximian Evolution</application> will import and undelete + the messages in your Trash folders. + </para> + </note> + + </para> + + <tip> + <title>Exporting Files From Ximian Evolution</title> + <para> + Ximian Evolution uses standard file types for all its information, + so you should have no trouble taking your information + elsewhere if you want. + </para> + <para> + For mail, that's <filename>mbox</filename>, for calendar, + <filename>iCal</filename>, and for the address book, vCards + in a <filename>.db3</filename> database. + </para> + </tip> + </sect2> + </sect1> + + <sect1 id="importing-mail-from-clients"> + <title>Importing Mail from Other Mail Clients</title> + <para> + Chances are, you already have your email in another mail program + and don't want to lose the information. The following section + describes how to import mail from specific mail clients. + </para> + <sect2 id="mutt"> + <title>Importing Mail from mutt</title> + <para> + <application>mutt</application> is a text-based mail client + which is shipped with many Linux and Unix distributions. + <application>mutt</application> uses the standard mbox, + maildir, and MH file formats, which makes importing your mail + into <application>Evolution</application> easy. By default, + <application>mutt</application> uses the mbox file format. + <orderedlist numeration="arabic"> + <listitem> + <para> + Open <application>Ximian Evolution</application> + </para> + </listitem> + <listitem> + <para> + Click + <menuchoice> + <guimenu>File</guimenu> + <guimenuitem>Import</guimenuitem> + </menuchoice> + or press + <keycombo action="simul"> + <keycap>Ctrl</keycap> + <keycap>I</keycap> + </keycombo>. + </para> + </listitem> + <listitem> + <para> + Click <guibutton>Next</guibutton>. + </para> + </listitem> + <listitem> + <para> + Select <guibutton>Import a Single File</guibutton> + </para> + </listitem> + <listitem> + <para> + Click <guibutton>Browse</guibutton> and select the file + you would like to import from. By default, your email + is stored in <filename>~/mbox</filename> for the mbox + format and <filename + class="directory">~/Maildir</filename> for the Maildir format. + </para> + </listitem> + <listitem> + <para> + When prompted for what folder in + <application>Evolution</application> to import to, + select a folder. You can also create a new folder and + drop it in there. + </para> + </listitem> + </orderedlist> + </para> + </sect2> + <sect2 id="kmail"> + <title>Importing Mail from KMail</title> + <para> + KMail is the mail client which is shipped with the KDE desktop + environment. KMail uses the standard mbox file format, which + means that importing your mail into + <application>Evolution</application> is easy. + <orderedlist numeration="arabic"> + <listitem> + <para> + Open <application>Ximian Evolution</application> + </para> + </listitem> + <listitem> + <para> + Click + <menuchoice> + <guimenu>File</guimenu> + <guimenuitem>Import</guimenuitem> + </menuchoice> + or press + <keycombo action="simul"> + <keycap>Ctrl</keycap> + <keycap>I</keycap> + </keycombo>. + </para> + </listitem> + <listitem> + <para> + Click <guibutton>Next</guibutton>. + </para> + </listitem> + <listitem> + <para> + Select <guibutton>Import a Single File</guibutton> + </para> + </listitem> + <listitem> + <para> + Click <guibutton>Browse</guibutton> and select the file + you would like to import from. By default, KMail stores + its information in the Mail directory of your home + directory. + </para> + </listitem> + <listitem> + <para> + When prompted for what folder in + <application>Evolution</application> to import to, + select a folder. You can also create a new folder and + drop it in there. + </para> + </listitem> + </orderedlist> + </para> + </sect2> + </sect1> + + <sect1 id="ui-intro"> + <title>What's What in Ximian Evolution</title> + <para> + Now that you've gotten the first-run configuration out of the + way, you're ready to get down to work. Here's a quick + explanation of what's going on in your main + <application>Ximian Evolution</application> window. + </para> + + <figure id="preface-basic-interface"> + <title>The Ximian Evolution Main Window</title> + <screenshot> + <screeninfo>Inbox</screeninfo> + <mediaobject> + <imageobject> + <imagedata fileref="figures/mainwindow-pic" format="PNG" srccredit="Kevin Breit"/> + </imageobject> + </mediaobject> + </screenshot> + </figure> + + <para> + <inlinemediaobject> + <imageobject> + <imagedata fileref="figures/full-1" format="PNG"/></imageobject></inlinemediaobject> + <guilabel>Menubar</guilabel> + </para> + + <para> + The <guilabel>Menubar</guilabel> gives you access to nearly all the + features that can be found in <application>Ximian Evolution</application>. + </para> + + <para> + <inlinemediaobject><imageobject><imagedata fileref="figures/full-2" format="PNG"/></imageobject></inlinemediaobject> + <guilabel>Toolbar</guilabel> + </para> + + <para> + The <guilabel>Toolbar</guilabel> gives you fast and easy access to the + most used features in each component. + </para> + + <para> + <inlinemediaobject><imageobject><imagedata fileref="figures/full-3" format="PNG"/></imageobject></inlinemediaobject> + <guilabel>Shortcut Bar</guilabel> + </para> + + <para> + The <guilabel>Shortcut Bar</guilabel> lets you go to your favorite + components with the click of a click of a button. + </para> + + <para> + <inlinemediaobject><imageobject><imagedata fileref="figures/full-4" format="PNG"/></imageobject></inlinemediaobject> + <guilabel>Status Bar</guilabel> + </para> + + <para> + Periodically, <application>Ximian Evolution</application> will need to quietly + display a message, or tell you the progress of a task. This most + often happens when you're checking or sending email. These progress + queues are shown here, in the <guilabel>Status Bar</guilabel>. + </para> + + <para> + <inlinemediaobject><imageobject><imagedata fileref="figures/full-5" format="PNG"/></imageobject></inlinemediaobject> + <guilabel>Search Tool</guilabel> + </para> + + <para> + The <guilabel>Search Tool</guilabel> lets you search through your email + with precision so you can easily find what you're looking for. + </para> + + + <sect2 id="usage-mainwindow-shortcutbar"> + <title>The Shortcut Bar</title> + <para> + <application>Ximian Evolution</application>'s most important job is + to give you access to your information and help you use it + quickly. One way it does that is through the + <interface>shortcut bar</interface>, the column on the left + hand side of the main window. The large buttons with names + like <guilabel>Inbox</guilabel> and + <guilabel>Contacts</guilabel> are the shortcuts, and you can + select different groups of shortcuts by clicking the + rectangular group buttons. + </para> + <para> + Take a look at the <guilabel>Shortcut Bar</guilabel> + The shortcut buttons in that category are: + + <variablelist> + <varlistentry> + <term> <guibutton>Summary</guibutton>:</term> + <listitem> + <para> + Start your day here. The Ximian Evolution + <guilabel>Summary</guilabel> gives you a quick + summary of new or important messages, daily + appointments and urgent tasks. You can customize + its appearance and content, and use it to access + Ximian Evolution services. + </para> + </listitem> + </varlistentry> + + <varlistentry> + <term> <guibutton>Inbox</guibutton>:</term> + <listitem> + <para> + Click the <guibutton>Inbox</guibutton> button to start + reading your mail. Your Inbox is also where you can + access Ximian Evolution's tools to filter, sort, organize, and + search your mail. + </para> + </listitem> + </varlistentry> + + <varlistentry> + <term><guibutton>Calendar</guibutton>:</term> + <listitem> + <para> + The Calendar can store your appointments and task lists + for you. Connected to a network, you can use it to keep + a group of people on schedule and up to date. + </para> + </listitem> + </varlistentry> + + <varlistentry> + <term><guibutton>Tasks</guibutton>:</term> + <listitem> + <para> + A full-size view of your calendar's task pad. + </para> + </listitem> + </varlistentry> + + <varlistentry> + <term><guibutton>Contacts</guibutton>:</term> + <listitem> + <para> + The Addressbook holds contacts, with address, phone, and + other personal information. Like calendar information, + contact data can be synchronized with hand-held devices + and shared over a network. + </para> + </listitem> + </varlistentry> + </variablelist> + </para> + </sect2> + <sect2 id="usage-mainwindow-folderbar"> + <title>Folders and The Folder Bar</title> + <para> + The <interface>folder bar</interface> is a more comprehensive + way to view the information you've stored with + <application>Ximian Evolution</application>. It displays all your + appointments, address cards, and email in a tree that's a lot + like a <glossterm linkend="filetree">file + tree</glossterm>-- it starts small at the top, and branches + downwards. On most computers, there will be three or four + folders at the base. First, of course, is the + <guilabel>Summary</guilabel>, a customizable summary of your + information. Below that are your <guilabel>Local + Folders</guilabel>, which hold all the + <application>Ximian Evolution</application> data that's stored on your + computer. After that are your network servers: <glossterm + linkend="ldap">LDAP</glossterm> servers that host shared contact + directories, and <glossterm linkend="imap">IMAP</glossterm> mail + folders to which you subscribe. Lastly, there are + <guilabel>vFolders</guilabel>, or virtual folders, discussed in + <xref linkend="usage-mail-organize-vfolders"/>, + </para> + <para> + + A typical <guilabel>Local</guilabel> folder contains the following folders: + <itemizedlist> + <listitem> + <para> + <guilabel>Calendar</guilabel>, for appointments and + event listings. + </para> + </listitem> + <listitem> + <para> + <guilabel>Contacts</guilabel>, for address cards. + </para> + </listitem> + <listitem> + <para> + <guilabel>Drafts</guilabel>, for messages you started and didn't finish. + </para> + </listitem> + <listitem> + <para> + <guilabel>Inbox</guilabel>, for incoming mail. + </para> + </listitem> + + <listitem> + <para> + <guilabel>Outbox</guilabel>, for messages you have written + but not yet sent. This will be empty unless you use + <application>Ximian Evolution</application> while offline. + </para> + </listitem> + + <listitem> + <para> + <guilabel>Sent</guilabel>, for sent mail. + </para> + </listitem> + + <listitem> + <para> + <guilabel>Trash</guilabel>, a vFolder view of all the + messages you have marked for deletion but not yet + <glossterm linkend="expunge">expunged</glossterm>. + </para> + </listitem> + </itemizedlist> + + </para> + <tip id="foldertips"> + <title>Navigating without the Folder Bar or the Shortcut Bar</title> + <para> + You don't need the folder bar or the shortcut bar to move + around the main window. You can use the <keycap>Tab</keycap> + key to switch from one part of the window to another. When + you hide the folder bar, there is a menu on the left side of + the window just below the toolbar to move about the folder + tree, even with the folder and shortcut bars hidden. + </para> + </tip> + + <para> + If you get large volumes of mail, you'll want more folders than + just your Inbox. To create a new folder: + <orderedlist numeration="arabic"> + <listitem> + <para> + Select + <menuchoice> <guimenu>File</guimenu> + <guisubmenu>New</guisubmenu> + <guimenuitem>Folder</guimenuitem></menuchoice> + <keycombo action="simul"> + <keycap>Shift</keycap> + <keycap>Ctrl</keycap> + <keycap>E</keycap> + </keycombo>. + </para> + </listitem> + <listitem> + <para> + Select the name of the folder in the <guilabel>Folder + Name</guilabel> field. + </para> + </listitem> + <listitem> + <para> + Select the folder type. The available options are. + <itemizedlist> + <listitem> + <para> + Calendar + </para> + </listitem> + <listitem> + <para> + Contacts + </para> + </listitem> + <listitem> + <para> + Mail + </para> + </listitem> + <listitem> + <para> + Tasks + </para> + </listitem> + </itemizedlist> + + </para> + </listitem> + <listitem> + <para> + Choose the location of the new folder. + </para> + </listitem> + </orderedlist> + </para> + + <sect3 id="subfolders"> + <title>Subfolders</title> + <para> + <application>Ximian Evolution</application> lets you nest folders + inside of each other, so that you can have a detailed + organizational system. + </para> + + <note> + <title>Folders Have Limits</title> + <para> + Calendars must go in calendar folders, mail in mail + folders, and contacts in contact folders. + </para> + </note> + + <para> + Right-clicking will bring up a menu for just about anything in + <application>Ximian Evolution</application>. If you right-click on a + folder, you'll have a menu with the following options: + <itemizedlist> + <listitem><para><guimenuitem>View</guimenuitem>, to view the folder. </para></listitem> + <listitem><para><guimenuitem>Open in New Window</guimenuitem> to view the folder in another window. </para></listitem> + <listitem><para><guimenuitem>Move</guimenuitem>, to move the folder to another location. </para></listitem> + <listitem><para><guimenuitem>Copy</guimenuitem>, to duplicate the folder. </para></listitem> + <listitem><para><guimenuitem>Delete</guimenuitem>, to delete the folder and all its contents. </para></listitem> + <listitem><para><guimenuitem>Rename</guimenuitem>, to change its name. </para></listitem> + <listitem><para><guimenuitem>Create New Folder</guimenuitem>, to create another folder in the same location. </para></listitem> + <listitem><para><guimenuitem>Add to Shortcut Bar</guimenuitem>, to add the folder to your shortcut bar. </para></listitem> + <listitem><para><guimenuitem>Properties</guimenuitem>, to view or change the folder properties. </para></listitem> + </itemizedlist> + </para> + <para> + You can also rearrange folders and messages by dragging and + dropping them. + </para> + + <para> + Any time new mail arrives in a mail folder, that folder + label is displayed in bold text, along with the number of + new messages in that folder. + </para> + </sect3> + </sect2> + + <sect2 id="usage-mainwindow-menubar"> + <title>The Menu Bar</title> + <para> + The <interface>menu bar</interface>'s contents will always + provide all the possible actions for any given view of your + data. If you're looking at your Inbox, most of the menu items + will relate to mail; some will relate to other components of + <application>Ximian Evolution</application> and some, especially those + in the <guimenu>File Menu</guimenu> will relate to the + application as a whole. + </para> + <para> + <variablelist> + <varlistentry> + <term> <guimenu>File</guimenu>:</term> + + <listitem><para> Anything related to a file or to the + operations of the application generally falls under this + menu: creating things, saving them to disk, printing them, + and quitting the program itself. </para></listitem> + </varlistentry> + + <varlistentry> + <term> <guimenu>Edit</guimenu>:</term> + <listitem><para> + The <guimenu>Edit</guimenu> menu holds + useful tools that help you edit text and move it around. + </para></listitem> + </varlistentry> + + <varlistentry> + <term> <guimenu>View</guimenu>:</term> + <listitem><para> + This menu lets you decide how <application>Ximian Evolution</application> + should look. Some of the features control the appearance of + <application>Ximian Evolution</application> as a whole, and others + the way a particular kind of information appears. + </para></listitem> + </varlistentry> + + <varlistentry> + <term> <guimenu>Actions</guimenu>:</term> + <listitem><para> + Holds actions which maybe applied to a message. Normally, + if there is only one target for the action -- for + example, replying to a message -- you can find it in + the <guimenu>Actions</guimenu> menu. + </para></listitem> + </varlistentry> + + <varlistentry> + <term> <guimenu>Tools</guimenu>:</term> + <listitem><para> + Tools for configuring, changing, and + setting up go here. For mail, that means things like + and the + <guimenuitem>Virtual Folder Editor</guimenuitem>. For the + <interface>Calendar</interface> and the <interface>Contact + Manager</interface>, it's color, network, and layout + configuration. + </para></listitem> + </varlistentry> + + <varlistentry> + <term> <guimenu>Help</guimenu>:</term> + <listitem><para> + Select among these items to open the + <application>Help Browser</application> + and read the <application>Ximian Evolution</application> manual. + </para></listitem> + </varlistentry> + </variablelist> + </para> + + <para> + Once you've familiarized yourself with the <interface>main + window</interface> you can start doing things with it. We'll + start with the <guilabel>Summary</guilabel>, which provides a + quick overview of your <application>Ximian + Evolution</application> information. + </para> + </sect2> + <sect2 id="basics-summary"> + <title>Introducing the Summary</title> + <para> + The Ximian Evolution Summary provides you with a quick + run-down of important information: your appointments for a + given day, how much new mail you have, headlines from + selected news services, and so forth. To see the Summary, + click on the <guibutton>Summary</guibutton> button in the + shortcut bar, or select the <guilabel>Summary</guilabel> + folder in the folder bar. + </para> + + <para> +<figure> + <title>The Evolution Summary</title> + +<screenshot> +<graphic format="PNG" fileref="figures/summary" srccredit="Kevin Breit"/> +</screenshot> +</figure> + </para> + +<para> +<inlinemediaobject><imageobject><imagedata fileref="figures/full-1" format="PNG"/></imageobject></inlinemediaobject> <guilabel>Weather Summary</guilabel> +</para> +<para> +Shows you the latest weather updates from hundreds of cities around the world. +</para> +<para> +<inlinemediaobject><imageobject><imagedata fileref="figures/full-2" format="PNG"/></imageobject></inlinemediaobject> <guilabel>News Feeds</guilabel> +</para> +<para> +Displays up to the minute news from your favorite websites. +</para> +<para> +<inlinemediaobject><imageobject><imagedata fileref="figures/full-3" format="PNG"/></imageobject></inlinemediaobject> <guilabel>Mail Summary</guilabel> +</para> +<para> +Shows you how many email messages you have in your selected folders, waiting to be read. +</para> +<para> +<inlinemediaobject><imageobject><imagedata fileref="figures/full-4" format="PNG"/></imageobject></inlinemediaobject> <guilabel>Calendar Summary</guilabel> +</para> +<para> +Shows you your calendar. +</para> +<para> +<inlinemediaobject><imageobject><imagedata fileref="figures/full-5" format="PNG"/></imageobject></inlinemediaobject> <guilabel>Tasks</guilabel> +</para> +<para> +Shows your pending tasks +</para> + + + <para> + To add additional services to your Summary, or to edit the + existing services, select + <menuchoice> + <guimenu>Tools</guimenu> + <guimenuitem>Configure</guimenuitem> </menuchoice> and click + the <guibutton>Summary Settings</guibutton> button. + </para> + + </sect2> + + <sect2 id="basics-mail"> + <title>Introducing Email</title> + <para> + <application>Ximian Evolution</application> email is like other + email programs in several ways: + <itemizedlist> + <listitem> + <para> + It can sort and organize your mail in a wide variety of + ways with folders, searches, and filters. + </para> + </listitem> + <listitem> + <para> + It can send and receive mail in HTML or as plain text, + and makes it easy to send and receive multiple file + attachments. + </para> + </listitem> + <listitem> + <para> + It supports multiple mail sources, including <glossterm + linkend="imap">IMAP</glossterm>, <glossterm + linkend="pop">POP3</glossterm>, and local + <filename>mbox</filename> or <filename>mh</filename> + spools and files created by other mail programs. + </para> + </listitem> + <listitem> + <para> + It lets you guard your privacy with encryption. + </para> + </listitem> + </itemizedlist> + </para> + <para> + However, <application>Ximian Evolution</application> has some + important differences. First, it's built to handle very large + amounts of mail. Both the <link + linkend="usage-mail-organize-filters">filtering</link> and + <link linkend="usage-mail-organize-search">searching</link> + functions were built for speed and efficiency on large volumes + of mail. There's also the <application>Ximian Evolution</application> + <link linkend="usage-mail-organize-vfolders">vFolder</link>, + an advanced organizational feature not found in mainstream + mail clients. If you get a lot of mail, or if you keep every + message you get in case you need to refer to it later, you'll + find this feature especially useful. + </para> + <para> + Here's what the mailer looks like: + + <!-- ==============Figure=================================== --> + + <figure id="usage-mail-intro-fig"> + <title>Ximian Evolution Mail</title> + <screenshot> + <screeninfo>Inbox</screeninfo> + <mediaobject><imageobject><imagedata fileref="figures/mail-inbox" format="PNG" srccredit="Kevin Breit"/> + </imageobject></mediaobject> + </screenshot> + </figure> +<!-- ==============End of Figure============================== --> +</para> + <para> + <inlinemediaobject><imageobject><imagedata fileref="figures/full-1" + format="PNG"/></imageobject></inlinemediaobject> <guilabel>Email + Viewer</guilabel> + </para> + + <para> + This is where your email is displayed. + </para> + + <para> + <inlinemediaobject><imageobject><imagedata fileref="figures/full-2" + format="PNG"/></imageobject></inlinemediaobject> <guilabel>Message List</guilabel> + </para> + + <para> + The <guilabel>Message List</guilabel> displays all the emails + that you have. This includes all your read, unread, and email + that is flagged to be deleted. + </para> + + <para> + If you find the <interface>view pane</interface> too small, you can resize + the pane, enlarge the whole window, or double-click on the + message in the <interface>message list</interface> to have it + open in a new window. To change the sizes of a pane, just click + and hold on the divider between the two panes. Then you can drag + up and down to select the size of the panes. + +</para> +<para> Just like with folders, you can right-click on messages in the + message list and get a menu of possible actions: you can move, + delete, or undelete them, and create filters or vFolders based + on them. + </para> + <para> + Most of the mail-related actions you'll want to perform are + listed in the <guimenu>Message</guimenu> menu in the menu bar. + The most frequently used ones, like + <guimenuitem>Reply</guimenuitem> and + <guimenuitem>Forward</guimenuitem>, also appear as buttons in + the toolbar. Almost all of them are also located in the + right-click menu and as keyboard shortcuts, which tend to be + faster once you get the hang of them. You can choose + whichever way you like best; the idea is that the software + should work the way you want, rather than making you work the + way the it does. + </para> + + <para> + For an in-depth guide to the email capabilities of Ximian + Evolution, read <xref linkend="usage-mail"/>. + </para> + </sect2> + <sect2 id="basics-calendar"> + <title>Introducing the Calendar</title> + <para> + To begin using the calendar, select + <guibutton>Calendar</guibutton> from the <interface>shortcut + bar</interface>. By default, the calendar starts showing + today's schedule on a ruled background. At the upper right, + there's a monthly calendar you can use to switch days. Below + that, there's a <guilabel>Task</guilabel> pad, where you can + keep a list of tasks separate from your calendar appointments. + The day view in the calendar looks like this: + + <!-- ============== Figure ============================= --> + <figure id="usage-calendar-fig"> + <title>Ximian Evolution Calendar View</title> + <screenshot> + <screeninfo>Ximian Evolution Contact Manager Window</screeninfo> + <mediaobject><imageobject><imagedata fileref="figures/calendar" format="PNG" srccredit="Aaron Weber"/> + </imageobject></mediaobject> + </screenshot> + </figure> + <!-- ============== End of Figure ============================= --> + + </para> + + <para> + <inlinemediaobject><imageobject><imagedata fileref="figures/full-1" + format="PNG"/></imageobject></inlinemediaobject> <guilabel>Appointment + List</guilabel> + </para> + + <para> + The <guilabel>Appointment List</guilabel> is responsible for showing you all of + your scheduled appointments, whether they are all day appointments or simply one time + appointments that last a half an hour. + </para> + + <para> + <inlinemediaobject><imageobject><imagedata fileref="figures/full-2" format="PNG"/></imageobject></inlinemediaobject> + <guilabel>Task List</guilabel> + </para> + + <para> + The <guilabel>Task List</guilabel> compliments the + <guilabel>Appointment List </guilabel> as it keeps track of + tasks which don't have a time associated with them. Tasks can + have complex notes associated with them, and you can also note + their completeness on a percentage scale. + </para> + + <para> + <inlinemediaobject><imageobject><imagedata fileref="figures/full-3" format="PNG"/></imageobject></inlinemediaobject> + <guilabel>Calendar Window</guilabel> + </para> + + <para> + The <guilabel>Calendar Window</guilabel> has a graphical representation of + the calendar, so you can select what days to view in the <guilabel>Appointment + List</guilabel>. + </para> + + <para> + For more information about the calendar + read <xref linkend="usage-calendar"/>. + </para> + + </sect2> + <sect2 id="basics-contacts"> + <title>Introducing the Address Book</title> + <para> + The <application>Ximian Evolution</application> address book + can handle all of the functions of an address book, phone + book, or Rolodex. Of course, it's a lot easier to update + <application>Ximian Evolution</application> than it is to + change an actual paper book. <application>Ximian + Evolution</application> also allows easy synchronization with + hand-held devices and functions with <glossterm + linkend="ldap">LDAP</glossterm> directories on a network. + </para> + <para> + Another advantage of the <application>Ximian Evolution</application> + address book is its integration with the rest of the + application. For example, you can create an address card from + an email just by right-clicking on the sender's email address. + </para> + <para> + To open your address book, click on + <guibutton>Contacts</guibutton> in the shortcut bar, or select + one of your contacts folders from the folder bar. <xref + linkend="usage-contact-fig"/> shows the address book in all its + organizational glory. By default, the address book shows all + your cards in alphabetical order, in a <glossterm + linkend="minicard">minicard</glossterm> view. You can select + other views from the <guimenu>View</guimenu> menu, and adjust + the width of the columns by clicking and dragging the gray + column dividers. + </para> + <para> + The address book looks like this: + + <figure id="usage-contact-fig"> + <title>Ximian Evolution Contact Interface</title> + <screenshot> + <screeninfo>Ximian Evolution Contact List Window</screeninfo> + <mediaobject><imageobject><imagedata fileref="figures/contact" format="PNG" srccredit="Kevin Breit"/> + </imageobject></mediaobject> + </screenshot> + </figure> + </para> + <para> + <inlinemediaobject><imageobject><imagedata fileref="figures/full-1" + format="PNG"/></imageobject></inlinemediaobject> <guilabel>Contact + List</guilabel> + </para> + <para> + The <guilabel>Contact List</guilabel> lists your contacts. + </para> + <para> + For detailed instructions on how to use the address book, + read <xref linkend="usage-contact"/>. + </para> + </sect2> + </sect1> +</chapter>
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