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diff --git a/help/C/evolution.xml b/help/C/evolution.xml index b6cd0b1b5f..87caa18f49 100644 --- a/help/C/evolution.xml +++ b/help/C/evolution.xml @@ -15,14 +15,14 @@ <bookinfo id="Front"> <productname>Evolution™</productname> - <productnumber>2.4</productnumber> - <invpartnumber>September 7, 2005</invpartnumber> + <productnumber>2.6</productnumber> + <invpartnumber>March 6, 2006</invpartnumber> <title>User Guide</title> </bookinfo> <preface id="preface"> <title>About This Guide</title> - <para>This guide describes how to use and manage Evolution™ 2.4.<varname>x</varname> client software. This guide is intended for users and is divided into the following sections:</para> + <para>This guide describes how to use and manage Evolution™ 2.6.<varname>x</varname> client software. This guide is intended for users and is divided into the following sections:</para> <itemizedlist> <listitem> <para><link linkend="usage-mainwindow">Getting Started</link></para> @@ -43,6 +43,12 @@ <para><link linkend="usage-exchange">Connecting to Exchange Servers</link></para> </listitem> <listitem> + <para><link linkend="usage-groupwise">Connecting to GroupWise</link></para> + </listitem> + <listitem> + <para><link linkend="b1012tkg">Connecting to Hula</link></para> + </listitem> + <listitem> <para><link linkend="config-prefs">Advanced Configuration</link></para> </listitem> <listitem> @@ -57,6 +63,12 @@ <listitem> <para><link linkend="bugs">Known Bugs and Limitations</link></para> </listitem> + <listitem> + <para><link linkend="authors">Authors</link></para> + </listitem> + <listitem> + <para><link linkend="apx-gloss">Glossary</link></para> + </listitem> </itemizedlist> <bridgehead id="bt4ckdq">Additional Documentation</bridgehead> <para>You can find additional help in three places:</para> @@ -72,7 +84,7 @@ </listitem> </itemizedlist> <bridgehead id="bt4ckdr">Documentation Updates</bridgehead> - <para>For the most recent version of the<citetitle> Evolution 2.4 User Guide</citetitle>, see the <ulink url="http://gnome.org/projects/evolution/documentation.shtml">Evolution Documentation Web site</ulink>.</para> + <para>For the most recent version of the<citetitle> Evolution 2.6 User Guide</citetitle>, see the <ulink url="http://www.novell.com/documentation/ximian.html">Evolution Documentation Web site</ulink>.</para> <bridgehead id="bt4ckds">Documentation Conventions</bridgehead> <para>In Novell documentation, a greater-than symbol (>) is used to separate actions within a step and items in a cross-reference path.</para> <para>A trademark symbol (®, ™, etc.) denotes a Novell trademark. An asterisk (*) denotes a third-party trademark.</para> @@ -125,7 +137,7 @@ <para>Command Line:</para> </entry> <entry colname="2"> - <para>Enter evolution.</para> + <para>Enter <command>evolution</command>.</para> </entry> </row> </tbody> @@ -199,7 +211,7 @@ <orderedlist> <listitem id="bstflia"> <para>Select a server type in the Server Type list.</para> - <para>The following a list of server types that are available:</para> + <para>The following is a list of server types that are available:</para> <formalpara id="bsj74dr"> <title>Novell GroupWise:</title> <para> Select this option if you connect to Novell GroupWise®. Novell GroupWise keeps e-mail, calendar, and contact information on the server. For configuration instructions, see <link linkend="bstfw13">Remote Configuration Options</link>.</para> @@ -214,7 +226,7 @@ </formalpara> <formalpara id="bxmebc0"> <title>IMAP4rev1: </title> - <para>Keeps the e-mail on your server so you can access your e-mail from multiple systems. For configuration instructions, see <link linkend="bstfw13">Remote Configuration Options</link>. NOTE: IMAP4rev1 is experimental and unsupported.</para> + <para>Keeps the e-mail on your server so you can access your e-mail from multiple systems. For configuration instructions, see <link linkend="bstfw13">Remote Configuration Options</link>.</para> </formalpara> <formalpara id="bsj74du"> <title>POP:</title> @@ -275,7 +287,8 @@ <para>Click Forward.</para> </listitem> </orderedlist> - <para>(Conditional) If you chose Microsoft Exchange, provide your username in the Username field and your Outlook Web Access (OWA) URL in the OWA Url field.</para> + <para>(Conditional) If you chose Microsoft Exchange as the server type, provide your username in the Username field and your Outlook Web Access (OWA) URL in the OWA URL field. The URL and the usernames should use the Outlook format.If the mailbox path is different from the username, the OWA path should also include mailbox path, for example http://<varname>server name</varname>/exchange/<varname>mail box path</varname>.</para> + <para></para> <para>When you have finished, continue with <link linkend="more-mail-options">Receiving Mail Options</link>.</para> </section> @@ -348,9 +361,6 @@ <para>Type your Post Office Agent SOAP port in the Post Office Agent SOAP Port field.</para> <para>If you are unsure what your Post Office Agent SOAP port is, contact your system administrator.</para> </listitem> - <listitem id="bsthnuq"> - <para>Select if you want to use a secure (SSL) connection.</para> - </listitem> <listitem id="bstho1w"> <para>Click Forward.</para> </listitem> @@ -360,7 +370,7 @@ <section id="bstgjve"> <title>Microsoft Exchange Receiving Options</title> - <para>If you select Microsoft Exchange as your receiving server type, you need to specify the following options.</para> + <para>If you select Microsoft Exchange as your receiving server type, you need to specify the following options:</para> <mediaobject id="bsu2c0q"><imageobject><imagedata format="PNG" fileref="figures/evo_mereceive_a.png"/></imageobject></mediaobject> <orderedlist> <listitem id="bstgk36"> @@ -376,7 +386,7 @@ <para>The GAL contains a list of all e-mail addresses. If you select this option, you need to specify the maximum number of responses.</para> </listitem> <listitem id="bstgsrp"> - <para>Select if you want the password expire warning period.</para> + <para>Select if you want use a password expire warning time period.</para> <para>If you select this option, you need to specify how often Evolution should send the password expire message.</para> </listitem> <listitem id="bv6uqm7"> @@ -390,7 +400,7 @@ </section> <section id="bstggh0"> - <title>IMAP and IMAP4rev1 Receiving Options (NOTE: IMAP4rev1 is experimental and unsupported):</title> + <title>IMAP and IMAP4rev1 Receiving Options</title> <para>If you select IMAP or IMAP4rev1 as your receiving server type, you need to specify the following options:</para> <mediaobject id="bsu2dp4"><imageobject><imagedata format="PNG" fileref="figures/evo_imapreceive_a.png"/></imageobject></mediaobject> <orderedlist> @@ -610,16 +620,26 @@ <section id="step-three-b"> <title>Time Zone</title> - <para>In this step, you need to select your time zone either on the map or select from the time zone drop-down list.</para> - <mediaobject id="bsj8v15"><imageobject><imagedata format="PNG" fileref="figures/evo_timezone_a.png"/></imageobject></mediaobject> - <para>When you have finished, click Forward, then click Apply. Evolution opens with your new account created.</para> + <orderedlist> + <listitem id="b10fn8ch"> + <para>Select your time zone on the map.</para> + <para>or</para> + <para>Select from the time zone drop-down list.</para> + <mediaobject id="bsj8v15"><imageobject><imagedata format="PNG" fileref="figures/evo_timezone_a.png"/></imageobject></mediaobject> + + </listitem> + <listitem id="b10fn8up"> + <para>Click OK, then click Apply. </para> + <para>Evolution opens with your new account created.</para> + </listitem> + </orderedlist> <para>If you want to import e-mail from another e-mail client, continue with <link linkend="fourth-step">Importing Mail</link>. If not, skip to <link linkend="ui-intro">Using Evolution: An Overview</link>.</para> </section> <section id="fourth-step"> <title>Importing Mail (Optional)</title> - <para>If Evolution finds e-mail or address files from another application, it offers to import them. For a full description of the import feature, see <link linkend="importing-mail">Importing Single Files</link>.</para> - <para>Microsoft Outlook&z-3rdParty; and versions of Outlook Express after version 4, use proprietary formats that Evolution cannot read or import. To import information, you might want to use the Export tool under Windows&z-3rdParty;. See the instructions in <link linkend="outlook-migration-mail">Migrating Local Outlook Mail Folders</link>.</para> + <para>After selecting your time zone, if Evolution finds e-mail or address files from another application, it offers to import them. For a full description of the import feature, see <link linkend="importing-mail">Importing Single Files</link>.</para> + <para>Microsoft Outlook&z-3rdParty; and versions of Outlook Express after version 4 use proprietary formats that Evolution cannot read or import. To import information, you might want to use the Export tool under Windows&z-3rdParty;. See the instructions in <link linkend="outlook-migration-mail">Migrating Local Outlook Mail Folders</link>.</para> <para>Before importing e-mail from Netscape&z-3rdParty;, make sure you have selected File > Compact All Folders. If you don't, Evolution will import and undelete the messages in your Trash folders.</para> <tip> <para>Evolution uses standard file types for e-mail and calendar information, so you can copy those files from your <command>~/.evolution</command> directory. The file formats used are <command>mbox</command> for e-mail and iCal for calendar information.</para> @@ -632,10 +652,9 @@ <section id="ui-intro"> <title>Using Evolution: An Overview</title> <para>Now that the first-run configuration has finished, you're ready to begin using Evolution. Here's a quick explanation of what's happening in your main Evolution window. </para> - <para></para> <mediaobject id="bsaelj0"><imageobject><imagedata format="PNG" fileref="figures/evo_mail_callout_a.png"/></imageobject></mediaobject> <bridgehead id="bt4cke6">Menu Bar</bridgehead> - <para>The menu bar gives you access to nearly all of Evolution features. For additional information, see <link linkend="usage-mainwindow-menubar">The Menu Bar</link>.</para> + <para>The menu bar gives you access to most Evolution features. For additional information, see <link linkend="usage-mainwindow-menubar">The Menu Bar</link>.</para> <bridgehead id="bt4cke7">Folder List</bridgehead> <para>The folder list gives you a list of the available folders for each account. To see the contents of a folder, click the folder name and the contents are displayed in the e-mail list.</para> <bridgehead id="bt4cke8">Toolbar</bridgehead> @@ -653,10 +672,10 @@ <section id="usage-mainwindow-menubar"> <title>The Menu Bar</title> - <para>The menu bar's contents always provide all the possible actions for any given view of your data. If you're looking at your Inbox, most of the menu items relate to e-mail. Some content relates to other components of Evolution and some, especially those in the File menu, relates to the application as a whole. </para> + <para>The menu bar's contents always provide all the possible actions for any given view of your data. If you're looking at your Inbox, most of the menu items relate to e-mail. Some content relates to other components of Evolution and some, especially in the File menu, relates to the application as a whole. </para> <formalpara id="bs7g1fu"> <title>File: </title> - <para>Anything related to a file or to the operations of the application usually falls under this menu, such as creating things, saving them to disk, printing them, and quitting the program itself. </para> + <para>Anything related to a file or to the operations of the application is listed in this menu, such as creating things, saving them to disk, printing them, and quitting the program itself. </para> </formalpara> <formalpara id="bs7g25f"> <title>Edit: </title> @@ -686,8 +705,8 @@ <section id="usage-mainwindow-shortcutbar"> <title>The Shortcut Bar</title> - <para>Evolution's most important job is to give you access to your information and help you use it quickly. One way it does that is through the shortcut bar, which is the column on the left side of the main window. The buttons, such as Mail and Contacts, are the shortcuts. Above them is a list of folders for the current Evolution tool.</para> - <para>The folder list organizes your e-mail, calendars, contact lists, and task lists in a tree, similar to a <link linkend="filetree">file tree</link>. Most people find one to four folders at the base of the tree, depending on the tool and their system configuration. Each Evolution tool has at least one, called On This Computer, for local information. For example, the folder list for the e-mail tool shows any remote e-mail storage you have set up, plus local folders and search folders, which are discussed in <link linkend="usage-mail-organize-vfolders">Using Search Folders</link>. </para> + <para>The most important job for Evolutions is to give you access to your information and help you use it quickly. One way it does that is through the shortcut bar, which is the column on the left side of the main window. The buttons, such as Mail and Contacts, are the shortcuts. Above them is a list of folders for the current Evolution tool.</para> + <para>The folder list organizes your e-mail, calendars, contact lists, and task lists in a tree, similar to a <link linkend="filetree">file tree</link>. Most people find one to four folders at the base of the tree, depending on the tool and their system configuration. Each Evolution tool has at least one folder, called On This Computer, for local information. For example, the folder list for the e-mail tool shows any remote e-mail storage you have set up, plus local folders and search folders, which are discussed in <link linkend="usage-mail-organize-vfolders">Using Search Folders</link>. </para> <para>If you get large amounts of e-mail, you might want more folders than just your Inbox. You can create multiple calendar, task, or contacts folders. </para> <para>To create a new folder:</para> <orderedlist> @@ -790,7 +809,7 @@ <section id="basics-contacts"> <title>The Contacts Tool</title> <para>The Evolution contacts tool can handle all of the functions of an address book or phone book. However, it's easier to update Evolution than it is to change an actual paper book, in part because Evolution can synchronize with Palm OS&z-3rdParty; devices and use <link linkend="ldap">LDAP</link> directories on a network.</para> - <para>Another advantage of the Evolution contacts tool is its integration with the rest of the application. For example, you can right-click on an e-mail address in Evolution mail to instantly create a contact entry.</para> + <para>Another advantage of the Evolution contacts tool is its integration with the rest of the application. For example, you can right-click an e-mail address in Evolution mail to instantly create a contact entry.</para> <para>To use the contacts tool, click Contacts in the shortcut bar. By default, the display shows all your contacts in alphabetical order, in a minicard view. You can select other views from the View menu, and adjust the width of the columns by clicking and dragging the gray column dividers.</para> <para>The contacts tool looks like this:</para> <mediaobject id="usage-contact-fig"><imageobject><imagedata format="PNG" fileref="figures/contacts_mainwindow_a.png"/></imageobject></mediaobject> @@ -906,7 +925,7 @@ <section id="usage-mail-getnsend-read"> <title>Reading Mail</title> - <para>If you are not already viewing mail, switch to the mail tool by clicking the Mail shortcut button, or press Ctrl+F1. To read a message, select it in the message list; if you'd like to see it in its own window, either double-click it, press Enter, or press Ctrl+O.</para> + <para>If you are not already viewing mail, switch to the mail tool by clicking the Mail shortcut button, or press Ctrl+1. To read a message, select it in the message list; if you'd like to see it in its own window, either double-click it, press Enter, or press Ctrl+O.</para> <tip> <para>To read mail with the keyboard, you can click the Spacebar to page down while you're reading an e-mail, and press Backspace to page up in an e-mail. </para> <para>Navigate the message list by using the arrow keys on the keyboard. To go to the next and previous unread messages, press the period (.) or comma (,) keys. On most keyboards, these keys are also marked with the > and < symbols, which is a convenient way to remember that they move you forward and backward in your message list. You can also use the right square bracket (]) for the next unread message, and the left square bracket ([) for the previous unread message.</para> @@ -965,11 +984,11 @@ <section id="usage-mail-getnsend-get-news"> <title>Using Evolution for News</title> - <para>USENET newsgroups are similar to mail, so it's often convenient to read news and mail side by side. You can add a news source, called an NNTP server, the same way you would a new e-mail account, selecting USENET News as the source type. The news server appear as a remote mail server, and each news group works like an IMAP folder. When you click Send/Receive, Evolution also checks for news messages.</para> + <para>USENET newsgroups are similar to mail, so it's often convenient to read news and mail side by side. You can add a news source, called an NNTP server, the same way you would a <link linkend="bse54o0">new e-mail account</link>, selecting USENET News as the source type. The news server appear as a remote mail server, and each news group works like an IMAP folder. When you click Send/Receive, Evolution also checks for news messages.</para> <para>When you create a news group account, you are not subscribed to any groups. To subscribe to a news group:</para> <orderedlist> <listitem id="bsx1euy"> - <para>Click Folder > Subscriptions .</para> + <para>Click Folder > Subscriptions.</para> </listitem> <listitem id="bsx1ezk"> <para>Select your NNTP account, select the groups you want to subscribe to, then click Subscribe.</para> @@ -982,15 +1001,16 @@ <section id="usage-mail-getnsend-get-attach"> <title>Working with Attachments and HTML Mail</title> - <para>If someone sends you an <link linkend="attachment">attachment</link>, Evolution displays the file icon at the end of the message to which it's attached. Text, including HTML formatting and embedded images, appears as part of the message, rather than as a separate attachment. Attachements are also listed on the top bar of the message. To vie the attachments, click the arrow to expand the attachment window. To open an attachment, double-click the attachment. Click the Save All button save all the attachments.</para> + <para>If someone sends you an <link linkend="attachment">attachment</link>, Evolution displays a file icon at the end of the message to which it's attached. Text, including HTML formatting and embedded images, appears as part of the message, rather than as a separate attachment. Attachments are also listed on the top bar of the message. To view the attachments, click the arrow to expand the attachment window. To open an attachment, double-click the it. Click the Save All button save all the attachments.</para> <section id="usage-mail-getnsend-get-attach-actions"> <title>Saving or Opening Attachments</title> <para>If you get an e-mail message with an attachment, Evolution can help you save the attachment or open it with the appropriate applications.</para> + <para>Evolution shows a right-arrow icon, the number of attachments, and a Save or Save All button to save all the attachments. Click the right-arrow icon to show the attachment bar.</para> <para>To save an attachment to disk:</para> <orderedlist> <listitem id="bsen45z"> - <para>Click the down-arrow on the attachment icon, or right-click on the attachment icon in the top bar, then click Save As.</para> + <para>Click the down-arrow on the attachment icon, or right-click the attachment icon in the attachment bar, then click Save As.</para> </listitem> <listitem id="bsen4bg"> <para>Select a location and name for the file.</para> @@ -1002,7 +1022,7 @@ <para>To open an attachment using another application: </para> <orderedlist> <listitem id="bsen4ia"> - <para>Click the down-arrow on the attachment icon.</para> + <para>Click the down-arrow on the attachment icon or right-click the attachment icon in the attachment bar</para> </listitem> <listitem id="bsen4kb"> <para>Select the application to open the attachment.</para> @@ -1011,17 +1031,17 @@ <para>Click OK.</para> </listitem> </orderedlist> - <para>The options available for an attachment vary depending on the type of attachment and the applications your system has installed. For example, attached word processor files can be opened in OpenOffice.org or another word processor, while compressed archive files can be opened in the File Roller application.</para> + <para>The options available for an attachment vary depending on the type of attachment and the applications your system has installed. For example, attached word processor files can be opened in OpenOffice.org or another word processor, and compressed archive files can be opened in the File Roller application.</para> </section> <section id="usage-mail-getnsend-get-attach-html"> <title>Inline Images in HTML Mail</title> <para>When someone sends you HTML mail that includes an image in the body of the message (for example, the welcome message in your Inbox), Evolution displays the image inside the message. You can create messages like this by using the Insert Image tool in the message composer. Alternately, just drag an image into the message composition area.</para> - <para>Some images are links in a message, rather than being part of the message. Evolution can download those images from the Internet, but does not do so unless you request it specifically. This is because remotely hosted images can be slow to load and display, and can even be used by spammers to track who reads the e-mail. Not loading images automatically helps protect your privacy.</para> + <para>Some images are links in a message, rather than being part of the message. Evolution can download those images from the Internet, but does not do so unless you request it. This is because remotely hosted images can be slow to load and display, and can even be used by spammers to track who reads the e-mail. Not automatically loading images helps protect your privacy.</para> <para>To load the images for one message:</para> <orderedlist> <listitem id="bsen9jh"> - <para>Click View > Message Display > Load Images.</para> + <para>Click View > Load Images.</para> </listitem> </orderedlist> <para>To set the default action for loading images:</para> @@ -1109,6 +1129,9 @@ <para><link linkend="usage-mail-getnsend-send-html">Enhancing Your E-Mail with HTML</link></para> </listitem> <listitem> + <para><link linkend="BJEHCDFA">Mail Send Options</link></para> + </listitem> + <listitem> <para><link linkend="usage-mail-getnsend-fwd">Forwarding Mail</link></para> </listitem> <listitem> @@ -1118,7 +1141,7 @@ <section id="usage-mail-getnsend-send-charsets"> <title>Unicode, ASCII, and Non-Latin Alphabets</title> - <para>If you want to write in a non-Latin alphabet while using a Latin keyboard, try selecting a different input method in the message composer. Right-click in the message composition area and select an input method from the Input Methods menu, then begin typing. The actual keys vary by language and input style. For example, the Cyrillic input method uses transliterated Latin keyboard combinations to get the Cyrillic alphabet, combining letters where necessary. “Zh” and “ya” produce the appropriate single Cyrillic letters, and the single-quote (‘) produces a soft-sign character.</para> + <para>If you want to write in a non-Latin alphabet while using a Latin keyboard, try selecting a different input method in the message composer. Right-click in the message composition area and select an input method from the Input Methods menu, then begin typing. The actual keys vary by language and input style. For example, the Cyrillic input method uses transliterated Latin keyboard combinations to get the Cyrillic alphabet, combining letters where necessary. “Zh” and “ya” produce the appropriate single Cyrillic letters, and the single-quote (‘) produces a soft sign character.</para> <para>For greater language display capabilities, click Edit > Preferences, then select the character set choices in the Mail Preferences and Composer Preferences sections. If you aren't sure which one to use, select UTF-8, which offers the greatest range of character displays for the greatest range of languages.</para> <section id="bsfnqkj"> @@ -1151,6 +1174,11 @@ <para>To mark a folder for offline use, right-click the folder, then click Properties. Click Copy Folder Content Locally for Offline Operation.</para> <para>Your connection status is shown by the small icon in the lower left border of the Evolution main window. When you are online, it displays two connected cables. When you go offline, the cables separate. </para> <para>To cache your selected folders and disconnect from the network, click File > Work Offline, or click the connection status icon in the lower left of the screen. When you want to reconnect, click File > Work Online, or click the connection status icon again.</para> + + <section id="b101llnc"> + <title>Automatic Network State Handling</title> + <para>Evolution automatically understands the network state and acts accordingly. For instance, Evolution switches to offline mode when the network goes down and automatically switches on when the network is up again. </para> + </section> </section> <section id="usage-mail-getnsend-send-compose"> @@ -1167,8 +1195,8 @@ <para>Click OK.</para> </listitem> </orderedlist> - <para>You can also drag a file into the composer window. If you want to send it as an inline attachment, right-click on the attachment and click on Properties. Select Automatic display of attachments in the pop-up. </para> - <para>When you send the message, a copy of the attached file goes with it. Be aware that big attachments can take a long time to send and receive.</para> + <para>You can also drag a file into the composer window. If you want to send it as an inline attachment, right-click the attachment and click Properties, then select Automatic Display of Attachments. </para> + <para>When you send the message, a copy of the attached file goes with it. Be aware that large attachments can take a long time to send and receive.</para> </section> <section id="usage-mail-getnsend-send-to-types"> @@ -1235,7 +1263,7 @@ <title>Replace: </title> <para>Find a word or phrase, and replace it with something else.</para> </formalpara> - <para>For all of these menu items, you can choose whether to Search Backwards in the document from the point where your cursor is. You can also determine whether the search is to be case sensitive in determining a match.</para> + <para>For all of these menu items, you can choose whether to search backwards in the document from the point where your cursor is. You can also determine whether the search is to be case sensitive in determining a match.</para> </section> <section id="usage-mail-getnsend-send-html"> @@ -1260,8 +1288,8 @@ </formalpara> <informaltable> <tgroup cols="2"> - <colspec colwidth="2.729*" colname="1" colnum="1"/> - <colspec colwidth="2.729*" colname="2" colnum="2"/> + <colspec colwidth="1.208*" colname="1" colnum="1"/> + <colspec colwidth="4.459*" colname="2" colnum="2"/> <thead valign="top"> <row id="bslahtr"> <entry colname="1"> @@ -1318,7 +1346,7 @@ </informaltable> <formalpara id="bsaia7u"> <title>Alignment: </title> - <para>Located next to the text style buttons, the three paragraph icons should be familiar to users of most word processing software. The leftmost button aligns your text to the left, the center button centers text, and the right button aligns the text to the right. </para> + <para>Located next to the text style buttons, the three paragraph icons should be familiar to users of most word processing software. The left most button aligns your text to the left, the center button centers text, and the right button aligns the text to the right. </para> </formalpara> <formalpara id="bsaiagc"> <title>Indentation Rules: </title> @@ -1326,7 +1354,7 @@ </formalpara> <formalpara id="bsaialx"> <title>Color Selection: </title> - <para>At the far right is the color section tool, where a box displays the current text color. To choose a new color, click the arrow button to the right. If you have text selected, the color applies to the selected text. If you do not have text selected, the color applies to whatever you type next. You can select a background color or image by right-clicking on the message background, then selecting Style Page Style.</para> + <para>At the far right is the color section tool, where a box displays the current text color. To choose a new color, click the arrow button to the right. If you have text selected, the color applies to the selected text. If you do not have text selected, the color applies to whatever you type next. You can select a background color or image by right-clicking the message background, then selecting Style Page.</para> </formalpara> </section> @@ -1412,11 +1440,37 @@ </section> </section> + <section id="BJEHCDFA"> + <title>Mail Send Options</title> + <para>You can set the following options when sending mails in Evolution. </para> + <formalpara id="b101lleg"> + <title>Read Receipts:</title> + <para> Evolution allows you to request a receipt for your sent messages to indicate when your message is being viewed by the recipient. Receipts are useful when sending e-mail that is time-sensitive. To request a receipt, click Insert > Request Read Receipt in the composer window.</para> + </formalpara> + <formalpara id="b101llei"> + <title>Prioritize Message: </title> + <para>You can prioritize a message to be sent, so that the recipient sees its relative importance. To prioritize a message, click Insert > Prioritize Message in the composer window. </para> + </formalpara> + </section> + <section id="usage-mail-getnsend-fwd"> <title>Forwarding Mail</title> - <para>When you receive an e-mail from someone, you can forward it to other individuals or groups that might be interested. You can forward a message as an attachment to a new message (this is the default) or you can send it <link linkend="inline">in line</link> as a quoted portion of the message you are sending. Attachment forwarding is best if you want to send the full, unaltered message to someone else. Inline forwarding is best if you want to send portions of a message, or if you have a large number of comments on different sections of the message you are forwarding. Remember to note from whom the message came, and whether you have removed or altered content.</para> - <para>To forward a message you are reading, click Forward on the toolbar, click Actions > Forward, or press Ctrl+F. If you prefer to forward the message <link linkend="inline">inline</link> instead of attached, click Actions > Forward Inline from the menu. Select an addressee as you would when sending a new message; the subject is already entered, although you can alter it if you want. Add your comments on the message in the composition frame, then click Send.</para> - <para>Attachments to a message you are forwarding only forwarded when you send the original message as an attachment. Inline messages do not forward any attachments.</para> + <para>When you receive an e-mail, you can forward it to other individuals or groups that might be interested. You can forward a message as an attachment to a new message (this is the default) or you can send it <link linkend="inline">in line</link> as a quoted portion of the message you are sending. Attachment forwarding is best if you want to send the full, unaltered message to someone else. Inline forwarding is best if you want to send portions of a message, or if you have a large number of comments on different sections of the message you are forwarding. Remember to note from whom the message came, and whether you have removed or altered content.</para> + <para>To forward a message you are reading: </para> + <orderedlist> + <listitem id="b10fnnjq"> + <para>Click Forward on the toolbar.</para> + <para>or</para> + <para>If you prefer to forward the message <link linkend="inline">inline</link> instead of attached, click Actions > Forward Inline from the menu.</para> + </listitem> + <listitem id="b10fnnnk"> + <para>Select an addressee as you would when sending a new message; the subject is already entered, although you can alter it if you want.</para> + </listitem> + <listitem id="b10fnop8"> + <para> Add your comments on the message in the composition frame, then click Send.</para> + </listitem> + </orderedlist> + <para>Attachments to a message you are forwarding are forwarded only when you send the original message as an attachment. Inline messages do not forward any attachments.</para> </section> <section id="usage-mail-getnsend-ettiquette"> @@ -1461,7 +1515,7 @@ </formalpara> <formalpara id="bsaj06a"> <title>Decline: </title> - <para>Indicates you will be unable to attend the meeting. The meeting is not entered into your calendar when you click OK, although your response is sent to the meeting host if you have selected the RSVP option.</para> + <para>Indicates you are unable to attend the meeting. The meeting is not entered into your calendar when you click OK, although your response is sent to the meeting host if you have selected the RSVP option.</para> </formalpara> <formalpara id="bsaj0dc"> <title>RSVP: </title> @@ -1474,13 +1528,15 @@ <para>Because IMAP folders exist on the server, and opening them or checking them takes time, you need fine-grained control over the way that you use IMAP folders. You use the IMAP subscriptions manager to do this. If you prefer to have every mail folder displayed, you can select that option as well. However, if you want to choose specific items in your mailbox, and exclude others, you can use the subscription management tool to do that.</para> <orderedlist> <listitem id="bsmqyfs"> - <para>Select Tools > Subscribe to Folders.</para> + <para>Select Folder > Subscriptions.</para> </listitem> <listitem id="bsmqyid"> - <para>If you have accounts on multiple IMAP servers, select the server where you want to manage your subscriptions. Evolution displays a list of available files and folders.</para> + <para>If you have accounts on multiple IMAP servers, select the server where you want to manage your subscriptions. </para> + <para>Evolution displays a list of available files and folders.</para> </listitem> <listitem id="bsmqyky"> - <para>Select a file or folder by clicking it. You should select at least the Inbox folder. Depending upon the way your IMAP server is configured, the list of available files might include non-mail folders. If it does, you can ignore them.</para> + <para>Select a file or folder by clicking it. </para> + <para>You should select at least the Inbox folder. Depending upon the way your IMAP server is configured, the list of available files might include non-mail folders. If it does, you can ignore them.</para> </listitem> <listitem id="bsmqz9t"> <para>Click Subscribe to add a folder to the subscribed list.</para> @@ -1561,7 +1617,7 @@ <para>If you want, you can upload your keys to a key server.</para> <orderedlist> <listitem id="bsg3379"> - <para>Check your public key ID with gpg--list-keys. It will be the string after 1024D on the line beginning with pub. In the example above, it is 32j38dk2.</para> + <para>Check your public key ID with gpg--list-keys. It is the string after 1024D on the line beginning with pub. In the example above, it is 32j38dk2.</para> </listitem> <listitem id="bsg347p"> <para>Enter the command <command>gpg --send-keys --keyserver wwwkeys.pgp.net <varname>32j38dk2</varname></command>. Substitute your key ID for <varname>32j38dk2</varname>. You need your password to do this.</para> @@ -1651,7 +1707,7 @@ <para>S/MIME encryption also uses a key-based approach, but it has some significant advantages in convenience and security. S/MIME uses certificates, which are similar to keys. The public portion of each certificate is held by the sender of a message and by one of several certificate authorities, who are paid to guarantee the identity of the sender and the security of the message. Evolution already recognizes a large number of certificate authorities, so when you get a message with an S/MIME certificate, your system automatically receives the public portion of the certificate and decrypts or verifies the message.</para> <para>S/MIME is used most often in corporate settings. In these cases, administrators supply certificates that they have purchased from a certificate authority. In some cases, an organization can act as its own certificate authority, with or without a guarantee from a dedicated authority such as VeriSign&z-3rdParty; or Thawte&z-3rdParty;. In either case, the system administrator provides you with a certificate file.</para> <para>If you want to use S/MIME independently, you can extract an identification certificate from your Mozilla&z-3rdParty; or Netscape Web browser. See the Mozilla help for more information on security certificates.</para> - <para>The certificate file is a password-protected file on your computer. To use it in Evolution:</para> + <para>The certificate file is a password-protected file on your computer.</para> <section id="bspyee8"> <title>Adding a Signing Certificate</title> @@ -1722,6 +1778,10 @@ <title>iCalendar or iCal (.ics): </title> <para>A format for storing calendar files. iCalendar is used by Palm OS handhelds, Evolution, and Microsoft Outlook. </para> </formalpara> + <formalpara id="b10ac57t"> + <title>Evolution/Mozilla/Outlook CSV/Tab (.csv, .tab): </title> + <para>CSV or Tab files saved using Evolution, Microsoft Outlook and Mozilla.</para> + </formalpara> <formalpara id="bsawckg"> <title>Microsoft Outlook Express 4 (.mbx): </title> <para>The e-mail file format used by Microsoft Outlook Express 4. For other versions of Microsoft Outlook and Outlook Express, see the workaround described in <link linkend="bsawgkk">Step 1</link>. </para> @@ -1769,7 +1829,7 @@ <para>Evolution searches for old mail programs and, if possible, imports the data from them.</para> </listitem> </orderedlist> - <para>Microsoft Outlook and versions of Outlook Express after version 4 use proprietary formats that Evolution cannot read or import. One migration method that works well is to use the Outport application. See <ulink url="http://outport.sourceforge.net">outport.sourceforge.net</ulink> for additional information. You can also import data into another Windows mail client such as Mozilla: </para> + <para>Microsoft Outlook and versions of Outlook Express after version 4 use proprietary formats that Evolution cannot read or import. One migration method that works well is to use the Outport application. See <ulink url="http://outport.sourceforge.net">outport.sourceforge.net</ulink> for additional information. You can also import data into another Windows mail client such as Mozilla. </para> <orderedlist> <listitem id="bsawgkk"> <para>While in Windows, import your .pst files into Mozilla Mail (or another mail program such as Netscape or Eudora that uses the standard mbox format).</para> @@ -1813,7 +1873,7 @@ <section id="usage-mail-organize-columns-followup"> <title>Using the Follow Up Feature</title> - <para>One way to make sure you don't forget about a message is with the Follow Up feature. To use the follow up feature:</para> + <para>To make sure you don't forget about a message, you can use the Follow Up feature.</para> <orderedlist> <listitem id="bsqbrxl"> <para>Select one or more messages.</para> @@ -1848,7 +1908,7 @@ <para>Most mail clients can search your messages for you, but Evolution does it faster than most because of its automatic search index.</para> <para>To start searching, type a word or phrase in the text area below the toolbar, and choose a search type:</para> <formalpara id="bsaz7v9"> - <title>Subject Contains: </title> + <title>Subject or Sender Contains: </title> <para>Shows messages where the search text is in the subject line. It does not search in the message body.</para> </formalpara> <formalpara id="bsaz857"> @@ -1879,6 +1939,10 @@ <title>Message Contains: </title> <para>Searches the message body and all headers for the specified text.</para> </formalpara> + <formalpara id="b10ac746"> + <title>Advanced Search: </title> + <para>Invokes the advanced search dialog box.</para> + </formalpara> <para>When you've typed your search phrase, press Enter or click the Find Now button. Evolution shows your search results in the message list.</para> <para>For more complex search rules, select Advanced from the Search menu. You might want to create a search folder instead; see <link linkend="usage-mail-organize-vfolders">Using Search Folders</link> for more detail.</para> <para>When you have finished searching, go back to seeing all your messages by clicking the Clear button, or by entering a blank search.</para> @@ -1886,7 +1950,7 @@ <section id="usage-mail-organize-spam"> <title>Stopping Junk Mail (Spam)</title> - <para>Evolution can check for junk mail for you. When the software detects mail that appears to be junk mail, it will flag it and hide it from your view. Messages that are flagged as junk mail are displayed only in the Junk folder.</para> + <para>Evolution can check for junk mail for you. Evolution uses SpamAssassin&z-3rdParty; with trainable Bayesian filters to perform the spam check. When the software detects mail that appears to be junk mail, it will flag it and hide it from your view. Messages that are flagged as junk mail are displayed only in the Junk folder.</para> <para>The junk mail filter can learn which kinds of mail are legitimate and which are not if you train it. When you first start using junk mail blocking, check the Junk folder to be sure that legitimate mail doesn't get flagged as junk mail. If good mail, is incorrectly flagged, remove it from the Junk folder by right-clicking it and selecting Mark as Not Junk. If Evolution misses junk mail, right-click the message, then click Mark as Junk. When you correct it, the filter can recognize similar messages in the future, and becomes more accurate as time goes on.</para> <para>To change your junk mail filtering preferences, click Edit > Preferences, then click Mail Preferences. In the mail preferences tool, click the Junk tab for the following options: </para> <formalpara id="bsaz9zd"> @@ -1895,7 +1959,7 @@ </formalpara> <formalpara id="bsaza5z"> <title>Include Remote Tests: </title> - <para>This option uses tests that require a network connection, such as checking to see if a message is in a list of known junk messages, or if the sender or gateway are blacklisted by anti-spam organizations. Remote tests add to the amount of time it takes to check for junk mail, but increase accuracy.</para> + <para>This option uses tests that require a network connection, such as checking to see if a message is in a list of known junk messages, or if the sender or gateway are blacklisted by anti-spam organizations. Remote tests add to the amount of time it takes to check for junk mail, but increase accuracy. When you select this option, you do not need to do any additional setup to make this work.</para> </formalpara> <para>For additional junk mail settings, see <link linkend="more-mail-options">Receiving Mail Options</link>.</para> </section> @@ -1935,7 +1999,7 @@ <title>Specific Header: </title> <para>Any header including custom ones.</para> </formalpara> - <para>If a message uses a header more than once, Evolution pays attention only to the first instance, even if the message defines the header differently the second time. For example, if a message declares the Resent-From: header as “engineering@example.com” and then restates it as “marketing@example.com”, Evolution filters as though the second declaration did not occur. To filter on messages that use headers multiple times, use a regular expression. </para> + <para>If a message uses a header more than once, Evolution pays attention only to the first instance, even if the message defines the header differently the second time. For example, if a message declares the Resent-From: header as “engineering@example.com” and then restates it as “marketing@example.com,” Evolution filters as though the second declaration did not occur. To filter on messages that use headers multiple times, use a regular expression. </para> <formalpara id="bshkazq"> <title>Message Body: </title> <para>Searches in the actual text of the message.</para> @@ -1982,7 +2046,7 @@ </formalpara> <formalpara id="bshkfrd"> <title>Regex Match: </title> - <para>If you know your way around a <link linkend="regular-expression">regex</link>, or regular expression, this option allows you to search for complex patterns of letters, so that you can find, for example, all words that start with a and ends with m, and are between six and fifteen letters long, or all messages that declare a particular header twice. For information about how to use regular expressions, check the manual page for the grep command.</para> + <para>If you know your way around a <link linkend="regular-expression">regex</link>, or regular expression, this option allows you to search for complex patterns of letters, so that you can find, for example, all words that start with a and end with m, and are between six and fifteen letters long, or all messages that declare a particular header twice. For information about how to use regular expressions, check the man page for the grep command.</para> </formalpara> <formalpara id="bshkggw"> <title>Source Account: </title> @@ -2145,7 +2209,7 @@ <para>As messages that meet the search folder criteria arrive or are deleted, Evolution automatically adjusts the search folder contents. When you delete a message, it is erased from the folder in which it actually exists, as well as any search folders that display it.</para> <para>The Unmatched Search Folder is the opposite of other search folders: it displays all messages that do not appear in other search folders.</para> <para>If you use remote e-mail storage like IMAP or Microsoft Exchange, and have created search folders to search through them, the Unmatched Search Folder also searches the remote folders. If you do not create any search folders that search remote mail stores, the Unmatched Search Folder does not search in them either.</para> - <para>As an example of using folders, searches, and search folders, consider the following: To organize his mailbox, Jim sets up a search folder for e-mail from his friend and co-worker Anna. He has another search folder for messages that have novell.com in the address and Evolution in the subject line, so he can keep a record of what people from work send him about Evolution. If Anna sends him a message about anything other than Evolution, it only shows up in the “Anna” search folder. When Anna sends him mail about the user interface for Evolution, he can see the message both in the “Anna” search folder and in the “Internal Evolution Discussion” search folder. </para> + <para>As an example of using folders, searches, and search folders, consider the following: To organize his mailbox, Jim sets up a virtual folder for e-mail from his friend and co-worker Anna. He has another search folder for messages that have novell.com in the address and Evolution in the subject line, so he can keep a record of what people from work send him about Evolution. If Anna sends him a message about anything other than Evolution, it only shows up in the “Anna” search folder. When Anna sends him mail about the user interface for Evolution, he can see the message both in the “Anna” search folder and in the “Internal Evolution Discussion” search folder. </para> <section id="vfolder-create"> <title>Creating A Search Folder</title> @@ -2369,10 +2433,10 @@ <section id="usage-contact-organize-group"> <title>Contacts Groups</title> - <para>The simplest way to organize contacts is to create additional groups of contacts. You can create a new one by clicking File > New > Contacts Group. For contacts groups on your computer, you only need to provide a name. For contacts on the network, you need to provide more information about the contacts server you are trying to access. </para> + <para>The simplest way to organize contacts is to create additional address books. You can create a new one by clicking File > New > Address Book. For contacts groups on your computer, you only need to provide a name. For contacts on the network, you need to provide more information about the contacts server you are trying to access. </para> <para>To move a card from one group to another, just drag it from the main display of contacts. You cannot change the contents of most network contact groups. </para> <note> - <para>Contacts groups are not the same as contact lists. A contact group is like a folder or address book full of contacts. A contact list is a single contact that contains other contacts, and is most often used to e-mail several people at once.</para> + <para>Contacts groups are not the same as contact lists. A contacts group is like a folder or address book full of contacts. A contact list is a single contact that contains other contacts, and is most often used to e-mail several people at once.</para> </note> </section> @@ -2384,7 +2448,7 @@ <para>Click File > Import.</para> <para>or</para> <para>Mail yourself a contact as vCard attachment. </para> - <para>Currently vef and ldif formats are supported.</para> + <para>Currently VCF and LDIF are supported. CSV and TAB format files are supported from Microsoft Outlook, Thunderbird, Mozilla, and Evolution.</para> </listitem> </orderedlist> </section> @@ -2430,7 +2494,7 @@ <section id="bxpr1n6"> <title>Selecting Your Default Contact List</title> - <para>You can select one of your contact lists as your default contact list. All new contacts are then automatically added to your default contact list. To select your default contact list, right-click the contact list to be your default contact list, then click default.</para> + <para>You can select one of your contact lists as your default contact list. To select your default contact list, right-click the contact list to be your default contact list, then click default. All new contacts are then added to your default contact list or to your selected contact list. </para> </section> </section> @@ -2441,6 +2505,7 @@ <itemizedlist> <listitem> <para>Network folders are only available when you are connected to the network. If you use a laptop or have a modem connection, you might want to copy or cache some of the network directory. You do this by dragging and dropping your desired contacts into the local contacts list.</para> + <para>You can also mark the network folder for offline usage. To mark the folder, right-click the folder, then click Properties. Select Copy Folder Content Locally for Offline Operation.</para> </listitem> <listitem> <para>To prevent excess network traffic, Evolution does not normally load data from the LDAP server upon opening. </para> @@ -2458,7 +2523,7 @@ <section id="contact-automation-basic"> <title>Send Me a Card: Adding New Cards Quickly</title> - <para>As noted before, when you get information about a person in the mail or in a calendar entry, you can add it to an address card. To do so, right-click any e-mail address or e-mail message, and click Add Sender to Contacts on the menu that appears. If the sender already exists, the Editor tab opens and you can edit the detail. Evolution can also add cards from a hand-held device during HotSync&z-3rdParty; operation. For more information, see <link linkend="config-sync">Synchronizing Your Handheld Device</link>.</para> + <para>When you get information about a person in the mail or in a calendar entry, you can add it to an address card. To do so, right-click any e-mail address or e-mail message, and click Add Sender to Contacts on the menu that appears. If the sender already exists, the Editor tab opens and you can edit the detail. Evolution can also add cards from a hand-held device during HotSync&z-3rdParty; operation. For more information, see <link linkend="config-sync">Synchronizing Your Handheld Device</link>.</para> </section> </chapter> @@ -2473,15 +2538,27 @@ <para><link linkend="usage-calendar-apts">Scheduling With the Evolution Calendar</link></para> </listitem> <listitem> + <para><link linkend="CHDJAEFJ">Searching for Calendar Items</link></para> + </listitem> + <listitem> + <para><link linkend="CHDFEJGG">Printing Displayed Items</link></para> + </listitem> + <listitem> <para><link linkend="bshm4dy">Deleting Old Appointments and Meetings</link></para> </listitem> <listitem> - <para><link linkend="usage-calendar-multiple">Multiple Calendars and Web Calendars</link></para> + <para><link linkend="bxqatxt">Delegating Meetings</link></para> + </listitem> + <listitem> + <para><link linkend="usage-calendar-multiple">Multiple Calendars, Web Calendars, and CalDAV</link></para> </listitem> <listitem> <para><link linkend="usage-calendar-todo">The Task List</link></para> </listitem> <listitem> + <para><link linkend="b1012vdd">Memos</link></para> + </listitem> + <listitem> <para><link linkend="bshlzlu">Configuring Time Zones</link></para> </listitem> </itemizedlist> @@ -2533,17 +2610,11 @@ <para><link linkend="usage-calendar-freebusy">Using the Free/Busy View</link></para> </listitem> <listitem> - <para><link linkend="usage-calendar-freebusy-scheduling">Scheduling an Appointment</link></para> - </listitem> - <listitem> - <para><link linkend="publishing-freebusy">Publishing Free/Busy Data Without a Groupware Server</link></para> + <para><link linkend="publishing-freebusy">Publishing Calendar and Free/Busy Information Without a Groupware Server</link></para> </listitem> <listitem> <para><link linkend="accessing-freebusy-offserver">Accessing Free/Busy Data Without a Groupware Server</link></para> </listitem> - <listitem> - <para></para> - </listitem> </itemizedlist> <section id="usage-calendar-apts-basic"> @@ -2568,50 +2639,66 @@ <title>Creating Appointments</title> <orderedlist> <listitem id="bshlods"> - <para>Click File > New Appointment.</para> + <para>Click File > New > Appointment.</para> <para>or</para> <para>Click Calendars, then click New.</para> <para>or</para> <para>Double-click in a blank space in the calendar.</para> </listitem> - <listitem id="bshlp2i"> - <para>Type a brief summary of the appointment in the Summary field.</para> + <listitem id="b10fnwj2"> + <para>Select a calendar in the Calendar drop-down list. Type a brief summary of the appointment in the Summary field.</para> </listitem> - <listitem id="bshlrup"> + <listitem id="b10fnwru"> <para>Type a location for the appointment in the Location field.</para> </listitem> - <listitem id="bshlrzp"> - <para>Select a classification in the Classification drop-down list.</para> + <listitem id="b10fnwwl"> + <para>To select this appointment as an all day event, click Options > All Day Event.</para> + <para>or</para> + <para>Click the All Day Event button on the toolbar.</para> + </listitem> + <listitem id="b10fnxet"> + <para>If the event is an all day event, specify a starting and ending date.</para> </listitem> - <listitem id="bshls74"> - <para>Select a calendar in the Calendar drop-down list.</para> + <listitem id="b10fnxkk"> + <para>If the event is not an all day event, specify a starting and ending time.</para> </listitem> - <listitem id="bshlsdj"> - <para>Type a category in the Categories field.</para> + <listitem id="b10fnxtn"> + <para>Select For to specify the duration.</para> + <para>or</para> + <para>Select Until to specify the ending time of the event.</para> </listitem> - <listitem id="bshlsib"> - <para>Type a description in the Descriptions field.</para> + <listitem id="b10fny4e"> + <para>Type the time zone information in the Time Zone field.</para> + <para>or</para> + <para>Click the globe to customize the time zone.</para> + <para>To hide or show the Time Zone field, click View > Time Zone.</para> </listitem> - <listitem id="bshlrir"> - <para>Specify a starting and ending date.</para> + <listitem id="b10fnyrt"> + <para>To show the time as busy, click Options > Show Time as Busy.</para> </listitem> - <listitem id="bshlsv2"> - <para>Select whether you want this appointment to be an all day event.</para> + <listitem id="b10fnz0t"> + <para>(Optional) Type a category in the Categories field. To show or hide the Categories field, click View > Categories.</para> + <para>For more information on categories, see <link linkend="bxmtbjb">Classifications</link>.</para> </listitem> - <listitem id="bshlt0m"> - <para>If the event is not an all day event, specify a starting and ending time.</para> + <listitem id="b10fo1zg"> + <para>Type a description in the Description field.</para> </listitem> - <listitem id="bshltfl"> - <para>Select whether you want to show the time as busy.</para> + <listitem id="b10fo251"> + <para>To select an alarm for this appointment, click Alarm on the toolbar.</para> + <para>If you select an alarm, specify when and how you want the alarm to notify. For more information on reminders, see <link linkend="bshly4v">Reminders</link>.</para> </listitem> - <listitem id="bshlpwz"> - <para>Select if you want an alarm for this appointment. If you select an alarm, specify when and how you want to the alarm to notify you. For more information on reminders, see <link linkend="bshly4v">Reminders</link>.</para> + <listitem id="b10fo3gm"> + <para>(Optional) To add an attachment to the appointment, drag and drop the attachment into the attachment bar. </para> + <para>or</para> + <para>Click the Attach button on the toolbar, or click Insert > Attachment and then browse to the attachment.</para> </listitem> - <listitem id="bxqaow6"> - <para>(Optional) To add an attachment to the appointment, drag and drop into the attachment bar or right-click, then browse to the attachment.</para> + <listitem id="b10fo4ao"> + <para>(Optional) Select a classification (Public, Private, or Confidential) by clicking > Options > Classifications.</para> </listitem> - <listitem id="bshlu6p"> - <para>Click the Recurrence tab, and specify whether you want the appointment to reoccur and how often.</para> + <listitem id="b10fo4rj"> + <para>(Optional) Click the Recurrence button on the toolbar.</para> + <para>or</para> + <para>Click Options > Recurrence, and specify whether you want the appointment to recur and how often.</para> </listitem> </orderedlist> <para>An All Day event appears at the top of a day's appointment list, in the grey header under the date, rather than inside. That makes it easy to have appointments that overlap and fit inside each other. For example, a conference might be an All Day appointment, and the meetings at the conference could be timed appointments. Appointments with specific starting and ending times can also overlap. When they do they display as multiple columns in the day view of the calendar.</para> @@ -2625,7 +2712,7 @@ <listitem> <formalpara id="bsb097g"> <title>Display: </title> - <para>A window pops up on your screen to remind you of your appointment. </para> + <para>A notification pops up on your screen to remind you of your appointment. </para> </formalpara> </listitem> <listitem> @@ -2641,10 +2728,17 @@ </formalpara> </listitem> </itemizedlist> + <para>Apart from the above notifications, the Evolution alarm icon blink in the notification area. To pause the alarm or view the event, click the notification icon.</para> <para>To create a reminder:</para> <orderedlist> <listitem id="bxmtait"> - <para>When creating an appointment, click Customize after selecting Alarm, then click Add.</para> + <para>When creating an appointment, click Alarms on the toolbar, or click Options > Alarms.</para> + </listitem> + <listitem id="bzz2wmd"> + <para>Select the alarm for the event.</para> + </listitem> + <listitem id="bzz2xh4"> + <para>Select Customize to add or remove customized alarms for the event.</para> </listitem> </orderedlist> <para>If you have stored reminders in a local calendar, they work from the moment you log in. However, for reminders stored on an Exchange server, you must run Evolution at least once after logging in. No matter where the reminders are stored, you can quit Evolution and still be reminded of an upcoming appointment. </para> @@ -2652,16 +2746,19 @@ <section id="bxmtbjb"> <title>Classifications</title> - <para>If you are using a calendar on a Novell GroupWise® or Microsoft Exchange server, select a Classification for the appointment to determine who can view it. Public is the default category, and a public appointment can be viewed by anyone on the calendar sharing network. Private denotes one level of security, and Confidential an even higher level. The different levels vary depending on your server settings; check with your system administrator or adjust your delegation settings.</para> + <para>If you are using a calendar on a Novell GroupWise® or Microsoft Exchange server, select a classification for the appointment to determine who can view it. Public is the default category, and a public appointment can be viewed by anyone on the calendar-sharing network. Private denotes one level of security, and Confidential an even higher level. The different levels vary depending on your server settings; check with your system administrator or adjust your delegation settings.</para> <para>If you are using a Novell GroupWise or Microsoft Exchange server, other people on the server can check your schedule to see if you are available at any given time. If you have an appointment that is flexible or that you want to designate as Free rather than Busy time, select the Free box in the Show Time As section. Normally, appointments display as Busy. </para> <para>You can categorize appointments in the same way you can categorize contacts. </para> <orderedlist> - <listitem id="bsqcyio"> - <para>Click Categories.</para> + <listitem id="bzxwtyr"> + <para>Type a category in the Categories field. </para> </listitem> <listitem id="bsqcyli"> <para>Select the check box next to each category that matches the appointment you are creating.</para> </listitem> + <listitem id="bzy02er"> + <para>To show or hide Categories field, click View > Categories.</para> + </listitem> </orderedlist> <tip> <para>You can add a new category to your category list by clicking Edit Master Category List, then click Click Here To Add A Category.</para> @@ -2672,8 +2769,8 @@ <section id="bxmtcp3"> <title>Recurrence</title> - <para>The Recurrence tab lets you describe repetition in appointments ranging from once every day up to once every 100 years. You can then choose a time and date when the appointment stops recurring, and, under Exceptions, pick individual days when the appointment does not recur. Make your selections from left to right, and you form a sentence: “Every two weeks on Monday and Friday until January 3, 2008” or “Every month on the first Friday for 12 occurrences.”</para> - <para>After you have finished settings, click the disk icon in the toolbar to save and close the appointment editor window. If you want, you can alter an appointment summary in the calendar view by clicking on it and typing. You can change other settings by right-clicking the appointment then choosing Open, or double-clicking the appointment.</para> + <para>The Recurrence tool button lets you describe repetition in appointments ranging from once every day up to once every 100 years. You can then choose a time and date when the appointment stops recurring, and, under Exceptions, pick individual days when the appointment does not recur. Make your selections from left to right, and you form a sentence: “Every two weeks on Monday and Friday until January 3, 2008” or “Every month on the first Friday for 12 occurrences.”</para> + <para>After you have finished settings, click the disk icon in the toolbar to save and close the appointment editor window. If you want, you can alter an appointment summary in the calendar view by clicking it and typing. You can change other settings by right-clicking the appointment then choosing Open, or double-clicking the appointment.</para> </section> </section> @@ -2681,25 +2778,83 @@ <title>Sending a Meeting Invitation</title> <para>In Evolution, a meeting is an event you schedule for multiple people. Evolution can be used to schedule group meetings and help you manage responses to meeting requests.</para> <para>When you create a meeting or group appointment, you can specify the attendees in several categories, such as “chair” or “required.” When you save the meeting listing, each attendee is sent an e-mail with the meeting information, which also gives them the option to respond.</para> - <para>If you don't need to collect attendance information when you're scheduling an event, and would rather just announce the event, click Actions > Forward as iCalendar. This opens a new e-mail message with the event notification attached as an announcement. Recipients can add the event to their calendars with one click, but it won't automatically send you e-mail about whether they plan to attend.</para> + <para>If you don't need to collect attendance information when you're scheduling an event, and would rather just announce the event, right-click the meeting and select Forward as iCalendar. This opens a new e-mail message with the event notification attached as an announcement. Recipients can add the event to their calendars with one click, but it won't automatically send you e-mail about whether they plan to attend.</para> <para>To schedule a meeting: </para> <orderedlist> <listitem id="bsb0agm"> - <para>Click File > New > Meeting, then click the Invitation tab.</para> + <para>Click File > New > Meeting.</para> </listitem> <listitem id="bsb0ao0"> <para>If you have multiple e-mail accounts, select the one to use by selecting an item in the Organizer field.</para> </listitem> - <listitem id="bsb0b04"> - <para>Click Add to add the names and e-mail addresses of people you will invite.</para> + <listitem id="b10fof8d"> + <para>Select a calendar in the Calendar drop-down list.</para> </listitem> - <listitem id="bsb0bjm"> - <para>Click OK.</para> + <listitem id="b10fofba"> + <para>Click Add to add the e-mail addresses of people you want to invite.</para> + </listitem> + <listitem id="b10fofdk"> + <para>To remove an attendee from the list, select an attendee and press Delete.</para> + </listitem> + <listitem id="b10fofpb"> + <para>To edit a field, select the field and click Edit.</para> + </listitem> + <listitem id="b10fofs8"> + <para>Click View on the menu bar to show or hide the Type, Role, Status, and RSVP fields.</para> + </listitem> + <listitem id="b10fofv1"> + <para>Type a brief summary of the meeting in the Summary field.</para> + </listitem> + <listitem id="b10fofxb"> + <para>Type a location for the meeting in the Location field.</para> + </listitem> + <listitem id="b10fofz9"> + <para>To select this meeting as an all day event, click the All Day Event button on the toolbar.</para> + </listitem> + <listitem id="b10fog24"> + <para>If the event is an all day event, specify a starting date and an ending date.</para> + </listitem> + <listitem id="b10fog42"> + <para>If the event is not an all day event, specify a starting time and an ending time.</para> + </listitem> + <listitem id="bzxwvrs"> + <para>Select For to specify the duration or select Until to specify the ending time of the event.</para> + </listitem> + <listitem id="bzxys1w"> + <para>Type the time zone information in the Time Zone field.</para> + <para>or</para> + <para>Click the globe to customize the time zone.</para> + <para>To hide or show the Time Zone field, click View > Time Zone.</para> + </listitem> + <listitem id="b10foc50"> + <para>(Optional) To set an alarm for this meeting, click Alarms on the toolbar, then specify when and how you want to the alarm to notify you.</para> + <para>For more information on reminders, see <link linkend="bshly4v">Reminders</link>.</para> + </listitem> + <listitem id="b10fof8e"> + <para>(Optional) To add an attachment to the appointment, drag and drop the attachment into the attachment bar. </para> + <para>or</para> + <para>Click the Attach button on the toolbar, or click Insert > Attachment and then browse to the attachment.</para> + </listitem> + <listitem id="b10fof8f"> + <para>(Optional) Select a classification (Public, Private, or Confidential) by clicking > Options > Classifications.</para> + </listitem> + <listitem id="b10fof8g"> + <para>(Optional) Click the Recurrence button on the toolbar.</para> + <para>or</para> + <para>Click Options > Recurrence, and specify whether you want the appointment to recur and how often.</para> + </listitem> + <listitem id="bzy03l6"> + <para>To query free/busy information for the attendees, click the Free/Busy button on the toolbar.</para> + <para>or</para> + <para>Click Options > Free/Busy.</para> + </listitem> + <listitem id="bzy03nn"> + <para>Click Save to save the meeting.</para> </listitem> </orderedlist> <para>An e-mail is sent out to all the recipients, inviting them to your event.</para> <note> - <para>A meeting can have only one organizer, and only the organizer can add participants. You can designate yourself the organizer of the meeting, but unless you coordinate that action with the organizer you are replacing, you could create confusion in the scheduling process. If you want to invite additional people to a meeting without changing the organizer, it's best to forward the first organizer's message to the additional participants.</para> + <para>A meeting can have only one organizer, and only the organizer can add participants. You can designate yourself the organizer of the meeting, but if you are not the original organizer, you can create confusion in the scheduling process. If you want to invite additional people to a meeting without changing the organizer, it's best to forward the first organizer's message to the additional participants.</para> </note> </section> @@ -2735,66 +2890,94 @@ Accepting and Replying to a Meeting Request</title> <listitem id="bsbzmp5"> <para>Click File > New > Meeting.</para> </listitem> + <listitem id="b10foig5"> + <para>Click Add to add the e-mail addresses of people you want to invite.</para> + </listitem> <listitem id="bsb0c7x"> - <para>Click the Scheduling tab.</para> - <mediaobject id="bs4aw7i"><imageobject><imagedata format="PNG" fileref="figures/schedule.png"/></imageobject></mediaobject> + <para>Click the Free/Busy button on the toolbar, or click Options > Free/Busy.</para> + <mediaobject id="bs4aw7i"><imageobject><imagedata format="PNG" fileref="figures/free-busy.png"/></imageobject></mediaobject> </listitem> + <listitem id="b10fogwo"> + <para>Adjust the meeting time, either by dragging the meeting borders or by using the Autopick buttons to choose a time automatically, then click Save and Close. Attendees on an Exchange server have the appointment updated automatically; others receive e-mail notification of any change in plans.</para> + </listitem> </orderedlist> <formalpara id="bsb0cyw"> <title>Attendee List: </title> - <para>The Attendee List shows the people who have been invited to the appointment. It also shows their RSVP status.</para> + <para>The Attendee List shows the people who have been invited to the appointment.</para> </formalpara> <formalpara id="bsb0da3"> <title>Schedule Grid: </title> <para>The Schedule Grid shows the published Free/Busy information for the people you have invited. This is where you compare schedules to find free time to schedule the appointment. Individuals have visible scheduling information only if they use the same Novell GroupWise or Microsoft Exchange server you do (that is, if they are in the same organization as you), or if they publish free/busy information at a URL you can reach and you have entered that URL into their contact cards using the contact editor.</para> </formalpara> - <section id="usage-calendar-freebusy-scheduling"> - <title>Scheduling an Appointment</title> - <para>To schedule an appointment, you first need people's Free/Busy information. If you're using the Evolution Connector for Microsoft Exchange, all of the information is already available to you in the Global Address List. Otherwise, each person needs to e-mail you their schedule files and you need to incorporate them into your calendar.</para> - <para>Regardless of how you get the information, Evolution displays it in the Scheduling tab. The pending appointment time appears in white with bold black borders. Each attendee's free and busy times appear color-coded next to their names in the attendee list.</para> - <para>Adjust the meeting time, either by dragging the meeting borders or by using the Autopick buttons to choose a time automatically, then click Save and Close. Attendees on an Exchange server have the appointment updated automatically; others receive e-mail notification of any change in plans.</para> - <para>Read <link linkend="full-advantage">Scheduling Appointments with Free/Busy</link> to learn about how to use this feature with the Evolution Connector for Microsoft Exchange. </para> - </section> - <section id="publishing-freebusy"> - <title>Publishing Free/Busy Data Without a Groupware Server</title> - <para>You can publish Free/Busy information to a WebDAV or other Web server with HTTP PUT support. Check with your system administrator if you are not sure you have this functionality.</para> - <para>To set up Free/Busy publishing:</para> + <title>Publishing Calendar and Free/Busy Information Without a Groupware Server</title> + <para>You can publish Calendar and Free/Busy information to a WebDAV, FTP server, or remote machine through secure shell or other Web server with HTTP PUT support. Check with your system administrator if you are not sure you have this functionality.</para> + <para>To set up Calendar or Free/Busy publishing:</para> <orderedlist> <listitem id="bxpfdeu"> <para>Click Edit > Preferences, then click Calendar and Tasks.</para> </listitem> <listitem id="bxpfdk4"> - <para>In the Free/Busy Publishing tab, click Add, then specify the URL for the upload server.</para> + <para>Click the Calendar Publishing tab, click Add, then select the information you want to publish.</para> </listitem> <listitem id="bxpfdr3"> - <para>Select the frequency with which you wish to upload data.</para> + <para>Select the frequency with which you want to upload data.</para> </listitem> <listitem id="bxpfe22"> - <para>Select the calendars for which you wish to display data for.</para> + <para>Select the calendars you want to display data for.</para> </listitem> - <listitem id="bxpfe76"> + <listitem id="b10159gy"> + <para>Specify the publishing location for the upload server. </para> + </listitem> + <listitem id="b1015cuo"> <para>Type your username and password.</para> </listitem> <listitem id="bxpfea9"> <para>Click OK.</para> </listitem> </orderedlist> - <para>To have Free/Busy data published immediately, go to the Calendar tool and click Actions > Publish Free/Busy.</para> + <para>To immediately publish calendar information, go to the Calendar tool and click Actions > Publish Calendar Information.</para> + <note> + <para>Evolution allows you to specify a template to use when posting to the Free/Busy server.</para> + </note> </section> <section id="accessing-freebusy-offserver"> <title>Accessing Free/Busy Data Without a Groupware Server</title> - <para>If someone gives you a URL for Free/Busy data or for their Web calendar, you can enter it as part of the contact information in the Contacts tool. Then, when you schedule a meeting with them, Evolution looks up the schedule and displays it in the meeting planner.</para> + <para>If individuals give you a URL for Free/Busy data or for their Web calendar, you can enter it as part of the contact information in the Contacts tool. Then, when you schedule a meeting with them, Evolution looks up the schedule and displays it in the Free/Busy data.</para> </section> </section> </section> + <section id="CHDJAEFJ"> + <title>Searching for Calendar Items</title> + <para>To start searching for various calendar items:</para> + <orderedlist> + <listitem id="b10fojuy"> + <para>Type a word or phrase in the text area below the toolbar.</para> + </listitem> + <listitem id="b10fok2t"> + <para>Chose a search type (Summary Contains, Description Contains, Category Contains, Location Contains, and Any Field Contains)</para> + </listitem> + <listitem id="b10fokf5"> + <para>Click Find Now to perform the search.</para> + </listitem> + <listitem id="b10fokji"> + <para>Press the Clear button to clear the active search.</para> + </listitem> + </orderedlist> + </section> + + <section id="CHDFEJGG"> + <title>Printing Displayed Items</title> + <para>To print the displayed calendar items, click File > Print.</para> + </section> + <section id="bshm4dy"> <title>Deleting Old Appointments and Meetings</title> - <para>Keeping a list of everything you did in the past eventually slows down your calendar. To delete old events, click Actions > Purge, then enter the number of days of past events you want to keep.</para> + <para>Keeping a list of everything you did in the past eventually slows down your calendar. To delete old events, click Actions > Purge, then enter the number of days of past events you want to keep. Click OK to purge the items.</para> </section> <section id="bxqatxt"> @@ -2802,7 +2985,7 @@ Accepting and Replying to a Meeting Request</title> <para>Only attendees of a meeting can delegate a meeting.</para> <orderedlist> <listitem id="bxqatxu"> - <para>In the Calendar, right-click on the meeting you want to delegate.</para> + <para>In the Calendar, right-click the meeting you want to delegate.</para> </listitem> <listitem id="bxqatxv"> <para>Click Delegate.</para> @@ -2818,59 +3001,184 @@ Accepting and Replying to a Meeting Request</title> </section> <section id="usage-calendar-multiple"> - <title>Multiple Calendars and Web Calendars</title> - <para>To create a new calendar, click File > New > Calendar. If the calendar is one you plan to store locally, you need only provide a name and color. If it is a remote calendar, enter the name, color, URL, and a refresh frequency. The refresh frequency determines how often Evolution checks to see if the calendar has changed. If you are working with someone who publishes an online calendar, you might want to check for updates every thirty minutes. On the other hand, if you have displayed a sports team schedule in your calendar, you might not need to refresh it more than once a week.</para> - <para>The <ulink url="http://icalshare.com">icalshare.com</ulink> Web site has an extensive list of shared online calendars, including national and religious holidays, phases of the moon, sports, and local and regional events.</para> + <title>Multiple Calendars, Web Calendars, and CalDAV</title> + <para>To create a new calendar, click File > New > Calendar. If the calendar is one you plan to store locally, you need only provide a name and color. If it is a remote calendar, specify the name, color, URL, and a refresh frequency. The refresh frequency determines how often Evolution checks to see if the calendar has changed. If you are working with someone who publishes an online calendar, you might want to check for updates every thirty minutes. On the other hand, if you have displayed a sports team schedule in your calendar, you might not need to refresh it more than once a week.</para> + <para>The <ulink url="http://icalshare.com">icalshare.com Web site</ulink> has an extensive list of shared online calendars, including national and religious holidays, phases of the moon, sports, and local and regional events.</para> + <para>Evolution 2.6 lets you view and manage calendars on remote CalDAV servers such as Hula®. For more information about Hula, see the <ulink url="http://www.hula-project.org">Hula Project Web site</ulink>. The procedure to create a CalDAV calendar source is similar to that of a remote Web calendar source. You can view and create calendar events on CalDav accounts just like other calendars on Evolution.</para> </section> <section id="usage-calendar-todo"> <title>The Task List</title> <para>The Task List, located in the lower-right corner of the calendar, lets you keep a list of tasks separate from your calendar appointments. You can use the list in a larger window by clicking the Tasks button in the shortcut bar or in the folder tree.</para> - <para>To record a new task:</para> - <orderedlist> - <listitem id="bshmfan"> - <para>Click New.</para> + <para>Task Lists are more easily organized in the dedicated Tasks tool. Each task list is assigned a color, and you can use the Tasks tool shortcut bar to hide and show task lists just like calendars. In the calendar display task pad, tasks from all visible task lists appear, color coded by list. </para> + <itemizedlist> + <listitem> + <para><link linkend="CHDEGEBJ">Creating a New Task List</link></para> </listitem> - <listitem id="bshmlb7"> - <para>Type a summary for the task.</para> + <listitem> + <para><link linkend="task-folders">Creating a New Task</link></para> + </listitem> + <listitem> + <para><link linkend="b1012vcx">Assigned Tasks</link></para> </listitem> - <listitem id="bshmlf2"> - <para>Select a classification and group for the task.</para> + </itemizedlist> + + <section id="CHDEGEBJ"> + <title>Creating a New Task List</title> + <orderedlist> + <listitem id="b1047d8t"> + <para>Click File > New > Task List.</para> + </listitem> + <listitem id="b1047d8u"> + <para>Specify the name and color for the task list.</para> + </listitem> + <listitem id="b1047d8v"> + <para>(Optional) If the task is an online list, specify the URL of the task list.</para> + </listitem> + <listitem id="b1047d8w"> + <para>Click OK.</para> + </listitem> + </orderedlist> + <para>After you've added a task to your to-do list, its summary appears in the Summary section of the task list. To view or edit a detailed description of an item, double-click it, or right-click it and select Open. You can delete items by selecting them, then clicking Delete.The list of tasks is sorted in a similar way to the list of e-mail messages in Evolution Mail. Click once on a message header to change the direction and type of sorting, or right-click to add or remove columns from the display.</para> + </section> + + <section id="task-folders"> + <title>Creating a New Task</title> + <orderedlist> + <listitem id="b10155hr"> + <para>Click New > Task.</para> + </listitem> + <listitem id="b10155hs"> + <para>Select a group for the task.</para> + </listitem> + <listitem id="b10155ht"> + <para>Type a brief summary for the task in the Summary field.</para> + </listitem> + <listitem id="b10155hu"> + <para>(Optional) Specify a starting date and ending date for the task</para> + </listitem> + <listitem id="b10155hv"> + <para>(Optional) Specify a starting time and ending time for the task</para> + </listitem> + <listitem id="b10fqh6l"> + <para>Type the time zone information in the Time Zone field.</para> + <para>or</para> + <para>Click the globe to customize the time zone.</para> + <para>To hide or show the Time Zone field, click View > Time Zone.</para> + </listitem> + <listitem id="b10155hx"> + <para>(Optional) Type a category in the Categories field. </para> + <para>To show or hide the Categories field, click View > Categories.</para> + </listitem> + <listitem id="b10155hy"> + <para>Type a description for the task.</para> + </listitem> + <listitem id="b10155hz"> + <para>(Optional) Click Options > Classifications, then select a classification (as Public, Private or Confidential) for the task.</para> + </listitem> + <listitem id="b10155i0"> + <para>(Optional) To specify a status for the task, click Options > Status Details.</para> + </listitem> + <listitem id="b10fqh6m"> + <para>(Optional) To add an attachment to the task, drag and drop the attachment into the attachment bar. </para> + <para>or</para> + <para>Click the Attach button on the toolbar, then browse to the attachment.</para> + </listitem> + </orderedlist> + </section> + + <section id="b1012vcx"> + <title>Assigned Tasks</title> + <para>Evolution can be used to assign a task to multiple people.</para> + <para>When you assign a task, you can specify the attendees in several categories, such as “chair” or “required.” When you save the task, each attendee is sent an e-mail with the task information, which also gives them the option to respond.</para> + <para>To assign a new task:</para> + <orderedlist> + <listitem id="b1012vcy"> + <para>Click File > New > Assigned Task.</para> + </listitem> + <listitem id="b1012vcz"> + <para>If you have multiple e-mail accounts, select the one to use by selecting an item in the Organizer field.</para> + </listitem> + <listitem id="b1012vd0"> + <para>Select a group for the task.</para> + </listitem> + <listitem id="b1012vd1"> + <para>Click Add, or press Insert key, or right click and then press Add to add the e-mail addresses of people you want to assign the task.To remove an attendee from the list, select an attendee, then press Delete.To edit a field, select the field, then click Edit.Click View on the menu bar to show or hide the Type, Role, Status, and RSVP fields.</para> + </listitem> + <listitem id="b1012vd2"> + <para>Type a brief summary of the task in the Summary field. </para> + </listitem> + <listitem id="b1012vd3"> + <para>(Optional) Specify a starting date and time, and a due date and time for the task.</para> + </listitem> + <listitem id="b10fqh6n"> + <para>Type the time zone information in the Time Zone field.</para> + <para>or</para> + <para>Click the globe to customize the time zone.</para> + <para>To hide or show the Time Zone field, click View > Time Zone.</para> + </listitem> + <listitem id="b1012vd6"> + <para>(Optional) Type a category in the Categories field. </para> + <para>To show or hide Categories field, click View > Categories.</para> + </listitem> + <listitem id="b1012vd7"> + <para>Type a description for the task.</para> + </listitem> + <listitem id="b10fqh6o"> + <para>(Optional) To add an attachment to the assigned task, drag and drop the attachment into the attachment bar. </para> + <para>or</para> + <para>Click the Attach button on the toolbar, then browse to the attachment.</para> + </listitem> + <listitem id="b10fqh6p"> + <para>(Optional) Click Options > Classifications, then select a classification (as Public, Private or Confidential) for the task.</para> + </listitem> + <listitem id="b1012vda"> + <para>(Optional) To specify a status for the task, click Options > Status Details.</para> + </listitem> + </orderedlist> + </section> + </section> + + <section id="b1012vdd"> + <title>Memos</title> + <para>In Evolution, the Memos component lets you create, edit, and store journal entries without dates, using the filesystem as a backend.</para> + <para>To create a new memo entry:</para> + <orderedlist> + <listitem id="b1012vde"> + <para>Click File > New > Memo. </para> </listitem> - <listitem id="bshmlj7"> - <para>Type a category for the task.</para> + <listitem id="b1012vdf"> + <para>Select a group in which you would create a memo entry.</para> </listitem> - <listitem id="bshmlnu"> - <para>Type a description for the task.</para> + <listitem id="b1012vdg"> + <para>(Optional) Type a category in the Categories field. </para> + <para>To show or hide Categories field, click View > Categories.</para> </listitem> - <listitem id="bshmlr5"> - <para>(Optional) Specify a starting date and ending date for the task.</para> + <listitem id="b1012vdh"> + <para>Type text for the memo in the Memo Content field.</para> </listitem> - <listitem id="bshmlv0"> - <para>(Optional) Specify a starting time and ending time for the task.</para> + <listitem id="b10fqh6q"> + <para>(Optional) To add an attachment to the memo, drag and drop the attachment into the attachment bar. </para> + <para>or</para> + <para>Click the Attach button on the toolbar, then browse to the attachment.</para> </listitem> - <listitem id="bshmmce"> - <para>(Optional) Click the Status tab, then specify a status for the task.</para> + <listitem id="b10fqh6r"> + <para>(Optional) Click Options > Classifications, then select a classification (as Public, Private or Confidential) for the memo.</para> </listitem> </orderedlist> - <para>After you've added a task to your to-do list, its summary appears in the Summary section of the task list. To view or edit a detailed description of an item, double-click it, or right-click it and select Open. You can delete items by selecting them, then clicking Delete.</para> - <para>The list of tasks is sorted in a similar way to the list of e-mail messages in Evolution Mail. Click once on the message headers to change the direction and type of sorting, or right-click to add or remove columns from the display.</para> - <section id="task-folders"> - <title>Task Groups</title> - <para>As with calendars, you can create multiple task groups. Task groups are more easily organized in the dedicated Tasks tool. Each task group is assigned a color, and you can use the Tasks tool shortcut bar to hide and show task groups just like calendars. In the calendar display task pad, tasks from all visible task groups appear, color coded by group. </para> - <para>To create a new task group:</para> + <section id="b1012vdk"> + <title>The Memo list</title> + <para>As with calendars and tasks, you can create multiple memo lists. Each memo list is assigned a color, and you can use the Memos shortcut bar to hide and show memos.</para> + <para>To create a new memo list: </para> <orderedlist> - <listitem id="bxpfcmb"> - <para>Click File > New Task Group.</para> - </listitem> - <listitem id="bxpfcsv"> - <para>Type the name, color and location for the task group.</para> + <listitem id="b1012vdl"> + <para>Click File > New > Memo List.</para> </listitem> - <listitem id="bxpfcxn"> - <para>(Optional) If the task is an online group, type the URL of the task group.</para> + <listitem id="b1012vdm"> + <para>Type the group, name and color for the memo list.</para> </listitem> - <listitem id="bxpfd2w"> + <listitem id="b1012vdo"> <para>Click OK.</para> </listitem> </orderedlist> @@ -2879,7 +3187,7 @@ Accepting and Replying to a Meeting Request</title> <section id="bshlzlu"> <title>Configuring Time Zones</title> - <para>Evolution supports the use of time zones. If you share calendar files with friends or co-workers, it is possible you will need to configure your time zone. To configure your time zone: </para> + <para>Evolution supports the use of time zones. If you share calendar files with friends or co-workers, you might need to configure your time zone.</para> <orderedlist> <listitem id="bsb07m1"> <para>Click Edit > Preferences, then click Calendar and Tasks.</para> @@ -2892,26 +3200,23 @@ Accepting and Replying to a Meeting Request</title> <para>Select a city, then click OK.</para> </listitem> </orderedlist> - <para>You can also configure time zone information specific to the Start and End time in each appointment. To do that, simply create a new appointment and click on a globe to customize the time zone that the time exists in. For example, if you live in New York but have a telephone meeting set for noon with someone in California, you need to make sure that you're not calling each other at a bad time. Setting time zones on a per-appointment basis helps avoid that potential confusion.</para> + <para>You can also configure time zone information specific to each appointment. To do that, simply create a new appointment and click the globe to customize the time zone that the time exists in. For example, if you live in New York but have a telephone meeting set for noon with someone in California, you need to make sure that your schedules are coordinated. Setting time zones on a per-appointment basis helps avoid that potential confusion.</para> </section> <section id="bxqaqja"> - <title>Marcus Bains line</title> - <para>The Marcus Bains Line is a marker to show the current date and time. This feature is now available in the Evolution 2.4 calendar.</para> + <title>Marcus Bains Line</title> + <para>The Marcus Bains Line is a marker to show the current date and time. This feature is now available in the Evolution 2.6 calendar.</para> </section> </chapter> <chapter id="usage-exchange"> <title>Connecting to Exchange Servers</title> - <para>Evolution™ Exchange for Microsoft Exchange allows Evolution clients to access accounts on Microsoft Exchange 2000 and 2003 servers. It is available through Red Carpet® in its own channel. Like Evolution, it is free software and licensed under the GPL. </para> + <para>Evolution™ Exchange for Microsoft Exchange allows Evolution clients to access accounts on Microsoft Exchange 2000 and 2003 servers. Like Evolution, it is free software and is licensed under the GPL. </para> <itemizedlist> <listitem> <para><link linkend="features">Evolution Exchange Features</link></para> </listitem> <listitem> - <para><link linkend="install">Installing Evolution Exchange</link></para> - </listitem> - <listitem> <para><link linkend="exchange-configure">Adding Your Exchange Account to Evolution</link></para> </listitem> <listitem> @@ -2925,7 +3230,7 @@ Accepting and Replying to a Meeting Request</title> </listitem> </itemizedlist> <important> - <para>Evolution Exchange works only with Exchange 2000 and later, and requires that Outlook Web Access be enabled. Each user needs a valid Microsoft Exchange server account, including license.</para> + <para>Evolution Exchange works only with Exchange 2000 and later, and requires that Outlook Web Access be enabled. Each user needs a valid Microsoft Exchange server account, including a license.</para> </important> <section id="features"> @@ -2936,16 +3241,22 @@ Accepting and Replying to a Meeting Request</title> <para>General </para> <itemizedlist> <listitem> - <para>Remote Exchange Information Store</para> - <para>Allows you to access mail, address book (including the Global Address List folder), calendars, and task folders on an Exchange server from Evolution.</para> + <formalpara id="b10fqhlv"> + <title>Remote Exchange Information Store: </title> + <para>Allows you to access mail, address book (including the Global Address List folder), calendars, and task folders on an Exchange server from Evolution.</para> + </formalpara> </listitem> <listitem> - <para>Palm Synchronization</para> - <para>Supported for Contacts and Calendars on Exchange.</para> + <formalpara id="b10fqhyb"> + <title>Palm Synchronization: </title> + <para>Supported for Contacts and Calendars on Exchange.</para> + </formalpara> </listitem> <listitem> - <para>Password Management</para> - <para>To change your password, go to Edit > Preferences and select the Exchange account. In the dialog box, under Exchange Settings tab, the Change Password button is available. If your password has expired, Evolution asks you to change your password at startup.</para> + <formalpara id="b10fqi3n"> + <title>Password Management: </title> + <para>To change your password, go to Edit > Preferences and select the Exchange account. Click the Exchange Settings tab, then click Change Password. If your password has expired, Evolution asks you to change your password at startup.</para> + </formalpara> </listitem> </itemizedlist> </listitem> @@ -2953,12 +3264,16 @@ Accepting and Replying to a Meeting Request</title> <para>Mail </para> <itemizedlist> <listitem> - <para>Viewing Mail in Exchange Folders</para> - <para>Mail stored on the Exchange server is visible in the Mail component in Evolution. </para> + <formalpara id="b10fqio8"> + <title>Viewing Mail in Exchange Folders: </title> + <para>Mail stored on the Exchange server is visible in the Mail component in Evolution. </para> + </formalpara> </listitem> <listitem> - <para>Sending E-Mail via Exchange Protocols</para> - <para>If you use the Microsoft Exchange mail transport protocol to send e-mail, make sure that the address you have entered as your e-mail address is exactly the one that the Exchange server has on file. This might be “yourname@exchange-server.example.com” rather than “yourname@example.com”.</para> + <formalpara id="b10fqiuh"> + <title>Sending E-mail via Exchange Protocols: </title> + <para>If you use the Microsoft Exchange mail transport protocol to send e-mail, make sure that the address you have entered as your e-mail address is exactly the one that the Exchange server has on file. This might be “yourname@exchange-server.example.com” rather than “yourname@example.com”.</para> + </formalpara> </listitem> </itemizedlist> </listitem> @@ -2966,12 +3281,16 @@ Accepting and Replying to a Meeting Request</title> <para>Calendar </para> <itemizedlist> <listitem> - <para>Meeting Request/Proposal</para> - <para>Allows Evolution users to schedule meetings and view attendee availability for other users (Evolution or Outlook users) on Exchange.</para> + <formalpara id="b10fqjl1"> + <title>Meeting Requests/Proposal: </title> + <para>Allows Evolution users to schedule meetings and view attendee availability for other users (Evolution or Outlook users) on Exchange.</para> + </formalpara> </listitem> <listitem> - <para>Adding iCalendar Meeting Requests to the Calendar</para> - <para>If you receive an iCalendar meeting request and add it to your calendar, it is saved to your Exchange calendar.</para> + <formalpara id="b10fqjsl"> + <title>Adding iCalendar Meeting Requests to the Calendar: </title> + <para>If you receive an iCalendar meeting request and add it to your calendar, it is saved to your Exchange calendar.</para> + </formalpara> </listitem> </itemizedlist> </listitem> @@ -2979,48 +3298,31 @@ Accepting and Replying to a Meeting Request</title> <para>Contacts</para> <itemizedlist> <listitem> - <para>Address Completion</para> - <para>Supported for your Exchange Contacts folder. </para> + <formalpara id="b10fqjzj"> + <title>Address Completion: </title> + <para>Supported for your Exchange Contacts folder. </para> + </formalpara> </listitem> <listitem> - <para>Adding vCards to the Address Book</para> - <para>If you receive a vCard attachment and click Save in Address Book, it is saved to your Exchange address book.</para> - <para>New Address Book entries can be created on Exchange from received e-mail messages with a single click</para> + <formalpara id="b10fqk4l"> + <title>Adding vCards to the Address Book: </title> + <para>If you receive a vCard attachment and click Save in Address Book, it is saved to your Exchange address book. New Address Book entries can be created on Exchange from received e-mail messages with a single click</para> + </formalpara> </listitem> </itemizedlist> </listitem> <listitem> <para>Work Offline (disconnected mode). </para> + <para>To mark a folder for offline usage, right-click the folder, then click Properties. Click Copy Folder Content Locally for Offline Operation. For more information, see “Working Offline” on page 38.</para> </listitem> </itemizedlist> - <para></para> - <para>There are, however, some features that are not available:</para> <itemizedlist> <listitem> - <para>Recall Message function. </para> + <para>The Recall Message function is not available.</para> </listitem> </itemizedlist> </section> - <section id="install"> - <title>Installing Evolution Exchange</title> - <para>To install the Evolution Exchange, run Red Carpet.</para> - <orderedlist> - <listitem id="bsqdmqe"> - <para>Click System > Get Software.</para> - </listitem> - <listitem id="bsqdmun"> - <para>Click Channels, then select Evolution Exchange.</para> - </listitem> - <listitem id="bsqdoga"> - <para>Click Close.</para> - </listitem> - <listitem id="bsqdoiw"> - <para>Select Evolution Exchange, then click Run Now.</para> - </listitem> - </orderedlist> - </section> - <section id="exchange-configure"> <title>Adding Your Exchange Account to Evolution</title> <para>After you have installed Evolution Exchange, you need to set up access for your Exchange account on both the Exchange server and within Evolution.</para> @@ -3053,7 +3355,7 @@ Accepting and Replying to a Meeting Request</title> <para>You are permitted to access the account with WebDAV. This is the default setting for the Exchange server, so unless your system administrator has specifically turned it off, no changes should be necessary.</para> </listitem> </itemizedlist> - <para>The <ulink url="http://support.novell.com">Novell Web site knowledgebase</ulink> has additional information about checking to make sure that your Exchange server accepts connections from Evolution.</para> + <para>The <ulink url="http://support.novell.com">Novell® Web site Knowledgebase</ulink> has additional information about checking to make sure that your Exchange server accepts connections from Evolution.</para> </section> <section id="config-client"> @@ -3062,9 +3364,9 @@ Accepting and Replying to a Meeting Request</title> <section id="config-easy"> <title>Simple Configuration Tool for Evolution Exchange</title> - <para>Evolution Exchange 2.4 comes with a simple account creation tool for some installations. Other installations require the standard account tool described in <link linkend="config-client">Standard Configuration Tool for Evolution Exchange</link> below.</para> - <para>If you have no accounts configured, the simple assistant starts when you start Evolution. It asks only for the Outlook Web Access URL, and your username and password. Evolution Exchange determines the remaining information on its own.</para> - <para>If the simple account tool does not run automatically, create an account as described below.</para> + <para>Evolution Exchange 2.6 comes with a simple account creation tool for Exchange accounts.</para> + <para>If you have no accounts configured, the simple account configuration assistant starts when you start Evolution. It asks only for the Outlook Web Access URL, and your username and password. Evolution Exchange determines the remaining information for you.</para> + <para>If the simple account configuration tool does not run automatically, you need to create an account manually. For more information on how to do this, see <link linkend="config-exchange-new-account">Creating a New Exchange Account</link>.</para> <mediaobject id="bs4aw7j"><imageobject><imagedata format="PNG" fileref="figures/exchng-identity.png"/></imageobject></mediaobject> </section> @@ -3076,7 +3378,7 @@ Accepting and Replying to a Meeting Request</title> <para>Click Edit > Preferences.</para> </listitem> <listitem id="bshnbsi"> - <para>Click Add.</para> + <para>Click Add.</para> </listitem> <listitem id="bshnbxz"> <para>Create the account following the procedure in <link linkend="usage-mainwindow-starting">Starting Evolution for the First Time</link>. Remember to select Microsoft Exchange as server type in the Receiving Mail section.</para> @@ -3087,7 +3389,7 @@ Accepting and Replying to a Meeting Request</title> <section id="config-exchange-existing-account"> <title>Changing an Existing Account to Work with Exchange</title> - <para>If you have an existing e-mail account, and use the following procedure for Exchange: </para> + <para>If you have an existing e-mail account, and use the following procedure to configure it for Evolution Exchange: </para> <orderedlist> <listitem id="bsqdqje"> <para>Click Edit > Preferences, then click Mail Accounts.</para> @@ -3102,7 +3404,7 @@ Accepting and Replying to a Meeting Request</title> <para>Click the Receiving Mail tab, then select Microsoft Exchange as your server type. </para> </listitem> <listitem id="bshnh8h"> - <para>Type your user name, and the OWA url. Click Authenticate, then enter the password in the popup and the Exchange server authenticates your account. </para> + <para>Type your user name, and the OWA URL. Click Authenticate, then enter the password at the prompt. The Exchange server authenticates your account. </para> </listitem> <listitem id="bxpfgk7"> <para>Select your authentication method.</para> @@ -3110,18 +3412,19 @@ Accepting and Replying to a Meeting Request</title> </listitem> <listitem id="bshnhvg"> - <para>Click the Receiving Options tab, then specify how often to check for new mail, your Global Catalog server name and whether to apply filters to messages in your Inbox, check for junk, set a password expiry period and any other settings you want to include.</para> + <para>Click the Receiving Options tab, then specify how often to check for new mail, your Global Catalog server name and whether to apply filters to messages in your Inbox, check for junk, set a password expiry period, and any other settings you want to include.</para> <mediaobject id="bs4aw7l"><imageobject><imagedata format="PNG" fileref="figures/exchng-rec-options.png"/></imageobject></mediaobject> </listitem> <listitem id="bshnjw0"> - <para>Use the Defaults tab, to define folders, opt to send cc: or bcc: mails to certain IDs, and set options for Message Receipts.</para> + <para>Use the Defaults tab to define folders, send cc: or bcc: mails to certain IDs, and set options for message receipts.</para> </listitem> <listitem id="bshnkmu"> <para>Use the Security tab to set PGP and s/MIME options.</para> </listitem> <listitem id="bxn65fw"> - <para>Quit Evolution and start it again. Changes to Evolution Exchange accounts configuration are not active until you have restarted the application.</para> + <para>Quit Evolution and restart it. </para> + <para>Changes to Evolution Exchange accounts configuration are not active until you have restarted the application.</para> </listitem> </orderedlist> </section> @@ -3130,15 +3433,15 @@ Accepting and Replying to a Meeting Request</title> <section id="access"> <title>Accessing the Exchange Server</title> - <para>When you have installed Evolution Exchange, you can access public folders and to perform certain Exchange actions like delegation and password management, and subscribing to other user's calendars, tasks, and contact folders. You can also carry out any folder related operations for calendars, tasks, and contact folders.These tasks include adding, deleting, and renaming folders, and selecting folder permissions. Use the regular Mail tool for mail, the Contacts tool for contacts, and the Calendar tool for your schedule.</para> - <para>If you are using both an Exchange account and a local mail account, you should be aware that whenever you save an e-mail address or appointment from an e-mail message, it is saved in your Exchange contacts list or calendar, rather than in your local account. The same is true of synchronization with Palm OS devices; tasks, appointments, and addresses from your Palm OS device are synchronized with those in the Exchange folders rather than local folders. </para> + <para>When you have installed Evolution Exchange, you can access public folders and perform certain Exchange actions like delegation and password management, and subscribing to other user's calendars, tasks, and contact folders. You can also carry out any folder-related operations for calendars, tasks, and contact folders, including adding, deleting, and renaming folders, and selecting folder permissions. Use the regular Mail tool for mail, the Contacts tool for contacts, and the Calendar tool for your schedule.</para> + <para>If you are using both an Exchange account and a local mail account, you should be aware that whenever you save an e-mail address or appointment from an e-mail message, it is saved in your Exchange contacts list or calendar, rather than in your local account. The same is true of synchronization with Palm OS devices; tasks, appointments, and addresses from your Palm OS device are synchronized in the Exchange folders rather than local folders. </para> <para>To avoid unnecessary strain on the server, the Global Address List (GAL) appears empty until you have searched for something in it.</para> <para></para> </section> <section id="exchange-settings"> <title>Settings Exclusive to Evolution Exchange</title> - <para>There are some items in Evolution that are available only with Evolution Exchange, like delegation and permissions handling, creation of “Out of Office” messages, and the option to change password and view folder sizes.</para> + <para>There are some items in Evolution that are available only with Evolution Exchange, like delegation and permissions handling, creation of “Out of Office” messages, and the option to change password and view folder sizes.</para> <mediaobject id="bs4aw7m"><imageobject><imagedata format="PNG" fileref="figures/exchng-settings.png"/></imageobject></mediaobject> <itemizedlist> <listitem> @@ -3175,8 +3478,8 @@ Accepting and Replying to a Meeting Request</title> </listitem> <listitem id="bxpfj5p"> - <para>Clikc Add, then search for a contact in the Global Address List. </para> - <para>Remember the Global Address List (GAL) appears empty until you have searched for something in it.</para> + <para>Click Add, then search for a contact in the Global Address List. </para> + <para>Remember that the Global Address List (GAL) appears empty until you have searched for something in it.</para> </listitem> <listitem id="bxpfjm3"> <para>Select from the following access levels for each of the four types of folders:</para> @@ -3229,7 +3532,7 @@ Accepting and Replying to a Meeting Request</title> <section id="bxn827k"> <title>Subscribe to Public Folders</title> - <para>You can subscribe to public folders available on the exchange server. </para> + <para>You can subscribe to public folders available on the Exchange server. </para> <orderedlist> <listitem id="bxn8euw"> <para>Click Folder > Subscriptions.</para> @@ -3238,23 +3541,23 @@ Accepting and Replying to a Meeting Request</title> <para>Select the Exchange account.</para> </listitem> <listitem id="bxn8ffk"> - <para>Select the folders you want to subscibe to by selecting them or by clicking them and selecting Subscribe.</para> + <para>Select the folders you want to subscribe to by selecting them or by clicking them and selecting Subscribe.</para> <mediaobject id="bxorvbk"><imageobject><imagedata format="PNG" fileref="figures/sub-pub-fold.png"/></imageobject></mediaobject> </listitem> <listitem id="bxn8fm8"> <para>Click OK.</para> - <para>The folders you have subscribed to will appear on the left folder panel.</para> + <para>The folders you have subscribed to appear on the left folder panel.</para> </listitem> <listitem id="bxn8h3p"> - <para>To view contents of a folder, click it. </para> + <para>To view contents of a folder, click it. </para> </listitem> </orderedlist> </section> <section id="exchange-out-of-office"> <title>Setting an Out of Office Message</title> - <para>An Out of Office message is an automatic reply that you can send as a reply to e-mails, explaining why you aren't immediately responding to their messages. For example, if you go on vacation for a week and will be away from e-mail, you can set an automatic reply so that people know that you aren't ignoring them.</para> + <para>An Out of Office message is an automatic reply that you can send as a reply to e-mails, explaining why you aren't immediately responding to their messages. For example, if you go on vacation for a week and won't access your e-mail, you can set an automatic reply so that people know that you aren't ignoring them.</para> <orderedlist> <listitem id="bsbgb7t"> <para>Click Edit > Preferences > Mail Accounts.</para> @@ -3282,7 +3585,7 @@ Accepting and Replying to a Meeting Request</title> <section id="full-advantage"> <title>Scheduling Appointments with Free/Busy</title> <para>When you schedule a meeting with your calendar on the Exchange server, you can check when other local Exchange users are busy according to their Exchange calendars.</para> - <mediaobject id="bs4aw7n"><imageobject><imagedata format="PNG" fileref="figures/schedule.png"/></imageobject></mediaobject> + <mediaobject id="bs4aw7n"><imageobject><imagedata format="PNG" fileref="figures/free-busy.png"/></imageobject></mediaobject> <para>Reminders for appointments in your Exchange calendar do not work until you have run Evolution at least once after logging in. This is different from locally stored reminders, which work from the moment you log in, regardless of whether you have run Evolution in the session. </para> <orderedlist> <listitem id="bsbgc5a"> @@ -3304,7 +3607,7 @@ Accepting and Replying to a Meeting Request</title> <chapter id="usage-groupwise"> <title>Connecting to GroupWise</title> - <para>Evolution™ 2.4 can access accounts on Novell® GroupWise® 7 system. </para> + <para>Evolution™ 2.6 can access accounts on Novell® GroupWise® 7 system. </para> <itemizedlist> <listitem> <para><link linkend="features">Evolution Exchange Features</link></para> @@ -3324,6 +3627,9 @@ Accepting and Replying to a Meeting Request</title> <listitem> <para><link linkend="Aai4ois">Giving Other People Access to Your Mailbox or Calendar</link></para> </listitem> + <listitem> + <para><link linkend="bxqwde6">Junk Mail Handling</link></para> + </listitem> </itemizedlist> <section id="bv7wchf"> @@ -3334,20 +3640,19 @@ Accepting and Replying to a Meeting Request</title> <para>Mail </para> <itemizedlist> <listitem> - <para>View mail and folders stored on the GroupWise system.</para> + <para>Viewing mail and folders stored on the GroupWise system.</para> </listitem> <listitem> - <para>Send mail from your GroupWise account.</para> + <para>Sending mail from you GroupWise account.</para> </listitem> - <listitem> - <para>Junk mail handling - maintains a spam email list on server side. Marking a message as junk puts the sender in this spam list. </para> + <listitem> + <para>Converting mail to a task or meeting.</para> </listitem> - -<listitem> - <para>Convert mail to a task or meeting.</para> + <listitem> + <para>Tracking the status of a message.</para> </listitem> <listitem> - <para>Track the status of a message.</para> + <para>Marking a message as junk mail adds the sender to your GroupWise junk mail list. </para> </listitem> </itemizedlist> </listitem> @@ -3355,10 +3660,10 @@ Accepting and Replying to a Meeting Request</title> <para>Calendar </para> <itemizedlist> <listitem> - <para>Send and receive appointment and meeting requests. Allows Evolution users to schedule meetings and view attendee availability for other users on GroupWise.</para> + <para>You can send and receive appointment and meeting requests. Allows Evolution users to schedule meetings and view attendee availability for other users on GroupWise.</para> </listitem> <listitem> - <para>Receive an iCalendar meeting request and add it to your GroupWise calendar.</para> + <para>You can receive an iCalendar meeting request and add it to your GroupWise calendar.</para> </listitem> </itemizedlist> </listitem> @@ -3372,7 +3677,7 @@ Accepting and Replying to a Meeting Request</title> <para>If you receive a vCard attachment and click Save in Address Book, it is saved to your Personal address book. New Address Book entries can also be added to your personal address book from received e-mail messages.</para> </listitem> <listitem> - <para>The GroupWise Personal Address book and Frequent Contacts address book are created when you access your GroupWise account through the GroupWise client, they are not created when accessing your GroupWise account with Evolution. The GroupWise system address book is marked for offline use by default. This helps with performance.</para> + <para>The GroupWise Personal Address book and Frequent Contacts address book are created when you access your GroupWise account through the GroupWise client; they are not created when accessing your GroupWise account with Evolution. The GroupWise system address book is marked for offline use by default. This helps with performance.</para> </listitem> </itemizedlist> </listitem> @@ -3380,10 +3685,10 @@ Accepting and Replying to a Meeting Request</title> <para>Proxy</para> <itemizedlist> <listitem> - <para>Assign Proxy access to other users.</para> + <para>You can assign Proxy access to other users.</para> </listitem> <listitem> - <para>View other users' accounts through Proxy access.</para> + <para>You can view other users' accounts through Proxy access.</para> </listitem> </itemizedlist> </listitem> @@ -3397,7 +3702,7 @@ Accepting and Replying to a Meeting Request</title> <para>Retracting items</para> </listitem> <listitem> - <para>Accepting appointments/meetings in offline mode</para> + <para>Accepting appointments or meetings in offline mode</para> </listitem> <listitem> <para>Archive</para> @@ -3410,8 +3715,8 @@ Accepting and Replying to a Meeting Request</title> <para>GroupWise and Evolution sometimes uses different terminology for different types of items. The following table compares GroupWise terminology to Evolution terminology.</para> <informaltable> <tgroup cols="2"> - <colspec colwidth="2.729*" colname="1" colnum="1"/> - <colspec colwidth="2.729*" colname="2" colnum="2"/> + <colspec colwidth="2.828*" colname="1" colnum="1"/> + <colspec colwidth="2.828*" colname="2" colnum="2"/> <thead valign="top"> <row id="bv3rc30"> <entry colname="1"> @@ -3552,7 +3857,7 @@ Accepting and Replying to a Meeting Request</title> <para>Select if you want to automatically synchronize your remote calendar and contacts locally.</para> </listitem> <listitem id="bv7wn80"> - <para>Type your Post Office Agent SOAP port in the Post Office Agent SOAP Port field.</para> + <para>Specify your Post Office Agent SOAP port in the Post Office Agent SOAP Port field.</para> <para>If you are unsure what your Post Office Agent SOAP port is, contact your system administrator.</para> </listitem> <listitem id="bxmtk4e"> @@ -3568,7 +3873,7 @@ Accepting and Replying to a Meeting Request</title> <section id="bv7wck0"> <title>Scheduling Appointments with Free/Busy</title> <para>When you schedule a meeting with your calendar on GroupWise, you can check when other local GroupWise users are busy according to their GroupWise calendars.</para> - <mediaobject id="bv7wag5"><imageobject><imagedata format="PNG" fileref="figures/schedule.png"/></imageobject></mediaobject> + <mediaobject id="bv7wag5"><imageobject><imagedata format="PNG" fileref="figures/free-busy.png"/></imageobject></mediaobject> <para>Reminders for appointments in your GroupWise calendar do not work until you have run Evolution at least once after logging in. This is different from locally stored reminders, which work from the moment you log in, regardless of whether you have run Evolution in the session. </para> <orderedlist> <listitem id="bv7wal9"> @@ -3581,7 +3886,7 @@ Accepting and Replying to a Meeting Request</title> <para>Add attendees, either by entering their e-mail addresses into the list, or by clicking the Invite Others button. </para> </listitem> <listitem id="bv7wb0h"> - <para>Click Options, then Update Free/Busy to check participant schedules and, if possible, update the meeting in all participants' calendars.</para> + <para>Click Options, then click Update Free/Busy to check participant schedules and, if possible, update the meeting in all participants' calendars.</para> </listitem> </orderedlist> <para>If meeting attendees are not available during the times you have scheduled a meeting, you can “nudge” the meeting forward or backward to the nearest available time. To do so, just click the arrows to the left or right of the Autopick button. The Autopick tool moves the meeting to the nearest time during which all attendees are available. If you aren't satisfied with those results, you can drag the edges of the meeting time to the hours that you want to select.</para> @@ -3589,7 +3894,6 @@ Accepting and Replying to a Meeting Request</title> <section id="Aaej55l"> <title>Managing Sent Items</title> - <para>This section contains the following topics:</para> <itemizedlist> <listitem> <para><link linkend="Aaez1x0">Confirming Delivery of Items You've Sent</link></para> @@ -3608,7 +3912,7 @@ Accepting and Replying to a Meeting Request</title> </listitem> </itemizedlist> <important> - <para>You can manage your sent items for GroupWise e-mail, only if the recipient is located on the same GroupWise system as you.</para> + <para>You can manage your sent items for GroupWise e-mail only if the recipient is located on the same GroupWise system as you.</para> </important> <section id="Aaez1x0"> @@ -3672,7 +3976,7 @@ Accepting and Replying to a Meeting Request</title> </listitem> <listitem id="Ak05zcd"> <para>Click Reply Requested, then specify when you want to receive the reply.</para> - <para>If you select When Convenient, Reply Requested: When convenient appears at the top of the message. If you select Within x Days, Reply Requested: By <varname>day month numeric day time year</varname> appears at the top of the message.</para> + <para>If you select When Convenient, then Reply Requested: When Convenient appears at the top of the message. If you select Within x Days, then Reply Requested: By <varname>day month numeric day time year</varname> appears at the top of the message.</para> </listitem> <listitem id="Ak060fu"> <para>Click OK.</para> @@ -3697,21 +4001,19 @@ Accepting and Replying to a Meeting Request</title> </section> <section id="bxjm31g"> - <title>Delegating an item </title> + <title>Delegating an Item </title> <orderedlist> <listitem id="bxjm3ii"> - <para>In the Calendar, right-click on the meeting/appointment you want to delegate.</para> + <para>In the Calendar, right-click the meeting or appointment you want to delegate.</para> </listitem> <listitem id="bxjm6u5"> <para>Select Delegate, then select the contacts you want to delegate the meeting/appointment for.</para> </listitem> <listitem id="bxjm7ie"> - <para>Click ok.</para> - </listitem> - <listitem id="bxjm7ld"> - <para>Each contact will get a copy of the appointment.</para> + <para>Click OK.</para> </listitem> </orderedlist> + <para>Each contact gets a copy of the appointment or meeting.</para> </section> </section> @@ -3736,6 +4038,7 @@ Accepting and Replying to a Meeting Request</title> <para><link linkend="Aai4t8q">Managing Someone Else's Mailbox or Calendar</link></para> </listitem> <listitem> + <para><link linkend="Aaihztz">Marking an Item Private</link></para> </listitem> </itemizedlist> @@ -3749,12 +4052,12 @@ Accepting and Replying to a Meeting Request</title> <para>Use the Proxy List in the Preferences Account Editor to give other users rights to proxy for you. You can assign each user different rights to your calendaring and messaging information. If you want to let users view specific information about your appointments when they do a Busy Search on your Calendar, give them Read access for appointments. The following table describes the rights you can grant to users:</para> <informaltable> <tgroup cols="2"> - <colspec colwidth="1.307*" colname="1" colnum="1"/> - <colspec colwidth="4.322*" colname="2" colnum="2"/> + <colspec colwidth="1.849*" colname="1" colnum="1"/> + <colspec colwidth="3.818*" colname="2" colnum="2"/> <thead valign="top"> - <row id="Aai4pyr"> + <row id="b10fqugl"> <entry colname="1"> - <para>This right</para> + <para>This Right</para> </entry> <entry colname="2"> <para>Lets your proxy do this</para> @@ -3762,7 +4065,7 @@ Accepting and Replying to a Meeting Request</title> </row> </thead> <tbody valign="top"> - <row id="Aai4pys"> + <row id="b10fqugm"> <entry colname="1"> <para>Read</para> </entry> @@ -3770,7 +4073,7 @@ Accepting and Replying to a Meeting Request</title> <para>Read items you receive. Proxies cannot see your Contacts folder with this or any other proxy right.</para> </entry> </row> - <row id="Aai4pyt"> + <row id="b10fqugn"> <entry colname="1"> <para>Write</para> </entry> @@ -3778,7 +4081,7 @@ Accepting and Replying to a Meeting Request</title> <para>Create and send items in your name, including applying your signature if you have one defined. Assign categories to items, and change the subject of items.</para> </entry> </row> - <row id="Aai4pyu"> + <row id="b10fqugo"> <entry colname="1"> <para>Subscribe to my alarms</para> </entry> @@ -3786,7 +4089,7 @@ Accepting and Replying to a Meeting Request</title> <para>Receive the same alarms you receive. Receiving alarms is supported only if the proxy is on the same post office you are.</para> </entry> </row> - <row id="Aai4pyv"> + <row id="b10fqugp"> <entry colname="1"> <para>Subscribe to my notifications</para> </entry> @@ -3794,7 +4097,7 @@ Accepting and Replying to a Meeting Request</title> <para>Receive notification when you receive items. Receiving notifications is supported only if the proxy is on the same post office you are.</para> </entry> </row> - <row id="Aai4pyw"> + <row id="b10fqugq"> <entry colname="1"> <para>Modify options/rules/folders</para> </entry> @@ -3802,7 +4105,7 @@ Accepting and Replying to a Meeting Request</title> <para>Change the options in your Mailbox. The proxy can edit any of your Options settings, including the access given to other users. If the proxy also has Mail rights, he or she can create or modify rules and folders. This right allows a proxy to add, delete, and modify categories.</para> </entry> </row> - <row id="Aai4pyy"> + <row id="b10fqugr"> <entry colname="1"> <para>Read items marked Private</para> </entry> @@ -3825,7 +4128,7 @@ Accepting and Replying to a Meeting Request</title> <para>Select the GroupWise account to edit, then click Edit.</para> </listitem> <listitem id="Aai4s6y"> - <para>Click the Proxy tab. Click Add. </para> + <para>Click the Proxy tab, then click Add. </para> </listitem> <listitem id="Aai4sat"> <para>To add a user to the list, type the name in the Name box or import the contact from Contact list.</para> @@ -3858,19 +4161,140 @@ Accepting and Replying to a Meeting Request</title> </listitem> <listitem id="bxmtz8w"> - <para>Type the user name of the person who has given you Proxy access. Or select from the list.</para> + <para>Type the user name of the person who has given you Proxy access, or select from the list.</para> </listitem> <listitem id="bxmtz8x"> <para>Click OK. </para> <para>The user's data appears in the respective components.</para> <mediaobject id="bxq9cow"><imageobject><imagedata format="PNG" fileref="figures/proxy-cal.png"/></imageobject></mediaobject> - <para>You can set different colors to each user to distinguish between each users' appointments. You can also select by ticking whether to display the appointments of a particular user or not. </para> + <para>You can set different colors to each user to distinguish between each users' appointments. You can also select whether to display the appointments of a particular user or not. </para> + </listitem> + </orderedlist> + </section> + + <section id="Aaihztz"> + <title>Marking an Item Private</title> + <para>You can limit a proxy's access to individual items in your Mailbox or Calendar by marking items Private.</para> + <para>When you mark an item Private, you prevent unauthorized proxies from opening it. Proxies cannot access items marked Private unless you give them those rights in your Access List. </para> + <para>If you mark an item Private when you send it, neither your proxies nor the recipient's proxies can open the item without rights. If you mark an item Private when you receive it, it cannot be read by your unauthorized proxies, but it can be read by the sender's proxies. Appointments marked Private display in Busy Search according to the status you selected when you accepted the appointment.</para> + <orderedlist> + <listitem id="Aaii0go"> + <para>In an open item, click Actions, then click Mark Private.</para> + <para>or</para> + <para>In your Calendar, click an item in the Appointments, Reminder Notes, or Tasks List, click Actions, then click Mark Private.</para> + </listitem> + </orderedlist> + </section> + </section> + + <section id="bxqwde6"> + <title>Junk Mail Handling</title> + <para>Junk mail handling for GroupWise accounts is a little different then other junk mail handling. When you mark an item as junk mail in GroupWise, the item is added to your junk list in the GroupWise system. Because these settings are on the GroupWise system, your junk list follows you from computer to computer.</para> + <itemizedlist> + <listitem> + <para><link linkend="bxqwfae">Marking a Message As Junk Mail</link></para> + </listitem> + <listitem> + <para><link linkend="bxqwhft">Marking a Message As Not Junk Mail</link></para> + </listitem> + <listitem> + <para><link linkend="bxqwfgd">Enabling or Disabling Your Junk Mail List</link></para> + </listitem> + <listitem> + <para><link linkend="bxqwjg6">Adding an E-Mail Address to Your Junk List</link></para> + </listitem> + <listitem> + <para><link linkend="bxqwk0f">Removing an E-Mail Address from Your Junk List</link></para> + </listitem> + </itemizedlist> + + <section id="bxqwfae"> + <title>Marking a Message As Junk Mail</title> + <orderedlist> + <listitem id="bxqwgji"> + <para>Select the message to mark as junk, then click the Junk icon.</para> + <para>The message is moved to your Junk Mail folder and the user is added to your junk list.</para> + </listitem> + </orderedlist> + </section> + + <section id="bxqwhft"> + <title>Marking a Message As Not Junk Mail</title> + <orderedlist> + <listitem id="bxqwhn3"> + <para>Select the message to mark as not junk in your Junk Mail folder.</para> + </listitem> + <listitem id="bxqwhsp"> + <para>Right-click the message, then click Mark as Not Junk.</para> + <para>The message is moved to your Mailbox folder and the name is removed from your junk list.</para> + </listitem> + </orderedlist> + </section> + + <section id="bxqwfgd"> + <title>Enabling or Disabling Your Junk Mail List</title> + <orderedlist> + <listitem id="bxqwi9s"> + <para>Right-click a message, then click Junk Mail Settings.</para> + </listitem> + <listitem id="bxqwikf"> + <para>Select if you want to enable or disable junk mail handling.</para> + </listitem> + <listitem id="bxqwirh"> + <para>Click OK.</para> + </listitem> + </orderedlist> + </section> + + <section id="bxqwjg6"> + <title>Adding an E-Mail Address to Your Junk List</title> + <orderedlist> + <listitem id="bxqwjmf"> + <para>Right-click a message, then click Junk Mail Settings.</para> + </listitem> + <listitem id="bxqwjq0"> + <para>Type the e-mail address to block in the Email field.</para> + </listitem> + <listitem id="bxqwju6"> + <para>Click Add, then click OK.</para> + </listitem> + </orderedlist> + </section> + + <section id="bxqwk0f"> + <title>Removing an E-Mail Address from Your Junk List</title> + <orderedlist> + <listitem id="bxqwkeq"> + <para>Right-click a message, then click Junk Mail Settings.</para> + </listitem> + <listitem id="bxqwker"> + <para>Select the e-mail address to remove, then click Remove.</para> + </listitem> + <listitem id="bxqwkes"> + <para>Click OK.</para> </listitem> </orderedlist> </section> </section> </chapter> + <chapter id="b1012tkg"> + <title>Connecting to Hula</title> + <para>Evolution™ supports mail connectivity to Hula® servers through IMAP and calendaring support through CalDAV.</para> + <para>To add your Hula account to Evolution, you must create a new Hula account by performing the following steps:</para> + <orderedlist> + <listitem id="b10at9kq"> + <para>Click Edit, click Preferences, then click Mail Accounts.</para> + </listitem> + <listitem id="b10at9yx"> + <para>In the Preferences window, click Add.</para> + </listitem> + <listitem id="b10ata4v"> + <para>Follow the procedure explained in <link linkend="usage-mainwindow-starting">Starting Evolution for the First Time</link>.</para> + </listitem> + </orderedlist> + </chapter> + <chapter id="config-prefs"> <title>Advanced Configuration</title> <para>Perhaps your mail server has changed names. Perhaps you've grown tired of a certain layout for your appointments. Whatever the reason, you can change your Evolution™ settings.</para> @@ -3897,9 +4321,9 @@ Accepting and Replying to a Meeting Request</title> <para><link linkend="bshoty0">Certificates</link></para> </listitem> </itemizedlist> - <para>You can reach the Evolution settings window by clicking Edit > Preferences. On the left half of the settings window is a column, similar to the Evolution shortcut bar, that lets you choose which portion of Evolution to customize. The right half of the window is where you make your actual changes.</para> - <mediaobject id="config-prefs-mail-fig"><imageobject><imagedata format="PNG" fileref="figures/config-mail.png"/></imageobject></mediaobject> - <para>There are six items you can customize. From top to bottom, they are:</para> + <para>You reach the Evolution settings window by clicking Edit > Preferences. In the left part of the settings window is a column, similar to the Evolution shortcut bar, that lets you choose which portion of Evolution to customize. The right part of the window is where you make your actual changes.</para> + <mediaobject id="config-prefs-mail-fig"><imageobject><imagedata format="PNG" fileref="figures/mailer_preferences.png"/></imageobject></mediaobject> + <para>There are six items you can customize.</para> <bridgehead id="bt4ckfo">Mail Accounts</bridgehead> <para>Add or change information about your e-mail accounts, such as the servers you connect to, the way you download mail, and your password authentication mode. This is the most complex item in the list, and is covered in <link linkend="config-prefs-mail-identity">Working with Mail Accounts</link>.</para> <bridgehead id="bt4ckfp">Autocompletion</bridgehead> @@ -3926,7 +4350,7 @@ Accepting and Replying to a Meeting Request</title> </formalpara> <formalpara id="bsbhe10"> <title>Receiving Email: </title> - <para>Select the way you receive email. You can download email from a server (<link linkend="pop">POP</link>), read and keep it on the server (Microsoft Exchange, Novell GroupWise®, or <link linkend="imap">IMAP</link>), or read it from files that already exist on your desktop computer. Your server requires you to use a Secure Socket Layer (SSL) connection. You can select Always, Whenever Possible, or Never as your SSL choice. If one doesn't work, try another.</para> + <para>Select the way you receive e-mail. You can download e-mail from a server (<link linkend="pop">POP</link>), read and keep it on the server (Microsoft Exchange, Novell® GroupWise®, or <link linkend="imap">IMAP</link>), or read it from files that already exist on your desktop computer. Your server requires you to use a Secure Socket Layer (SSL) connection. You can select Always, Whenever Possible, or Never as your SSL choice. If one doesn't work, try another.</para> </formalpara> <para>Your system administrator might ask you to connect to a specific port on a mail server. To specify which port you use, just type a colon and the port number after the server name. For example, to connect to port 143 on the server smtp.example.com, specify smtp.example.com:143 as the server name.</para> <para>For additional information, see <link linkend="second-step">Receiving Mail</link>.</para> @@ -3951,13 +4375,13 @@ Accepting and Replying to a Meeting Request</title> </formalpara> <formalpara id="bxmvpry"> <title>Proxy: </title> - <para>This only displays if you have a GroupWise account. Use this section to set proxy access for other users to access your mailbox or calendar.</para> + <para>This only displays if you have a GroupWise or Exchange account. Use this section to set proxy access for other users to access your mailbox or calendar.</para> </formalpara> </section> <section id="bshoq5l"> <title>Autocompletion</title> - <para>The Autocompletion tool lets you choose address books to auto-complete names for you. This fuctionality requires accessibility to each of the address books you want to use. To enable autocompletion, select each of the address books you want to have auto-complete in the Autocompletion page.</para> + <para>The Autocompletion tool lets you choose address books to auto-complete names for you. This functionality requires accessibility to each of the address books you want to use. To enable autocompletion, select each of the address books that you want to use auto completion in the Autocompletion page.</para> </section> <section id="config-prefs-mail"> @@ -4040,17 +4464,17 @@ Accepting and Replying to a Meeting Request</title> <section id="mail-prefs-junk"> <title>Junk Mail Preferences</title> - <para>There are only two items in this section: Check Incoming Mail for Junk and Include Remote Tests. Checking for junk mail uses the SpamAssassin&z-3rdParty; tool with trainable Bayesian filters. It also includes online tests, like checking for blacklisted message senders and ISPs. Online tests can make filtering slower, but more accurate. Select the options here to choose your mail filtering method. </para> + <para>There are only two items in this section: Check Incoming Mail for Junk and Include Remote Tests. Checking for junk mail uses the SpamAssassin tool with trainable Bayesian filters. It also includes online tests, like checking for blacklisted message senders and ISPs. Online tests can make filtering slower, but more accurate. Select the options here to choose your mail filtering method. </para> </section> <section id="bxjnb81"> <title>Automatic Contacts Preferences</title> - <para>There are two items in this section: Automatic Contacts automatically adds people that you respond to into your address book. For automatic contacts to work properly, you must select an address book with write permissions. Instant Messaging Contacts periodically synchronizes contact information and images with your instant messaging program. Currently this only works with Gaim. </para> + <para>There are two items in this section: Automatic Contacts automatically adds people that you respond to into your address book. Instant Messaging Contacts periodically synchronizes contact information and images with your instant messaging program. Currently this only works with Gaim. For both these features to work properly, the address book must have write permissions set.</para> </section> <section id="bxjncro"> <title>Meetings & Tasks Preferences</title> - <para>Allows you to delete messages after you have acted on an appointment. It also allows you to select calendars to search for meeting conflicts.</para> + <para>Allows you to delete messages after you have acted on an appointment. It also allows you to select calendars to search for meeting conflicts.</para> </section> </section> @@ -4074,7 +4498,7 @@ Accepting and Replying to a Meeting Request</title> <para>In the General page, you can set the following options:</para> <formalpara id="bsbhs8n"> <title>Default Behavior: </title> - <para>Choose how you will normally forward and reply to messages, what character set they will use, whether they will be in HTML, and whether that HTML can contain graphic emoticons.</para> + <para>Choose how to normally forward and reply to messages, what character set they will use, whether they are in HTML, and whether that HTML can contain graphic emoticons.</para> </formalpara> <formalpara id="bsbhsf6"> <title>Alerts: </title> @@ -4110,7 +4534,7 @@ Accepting and Replying to a Meeting Request</title> <section id="config-prefs-cal"> <title>Calendar and Tasks Settings</title> - <para>The calendar configuration tool has two pages:</para> + <para>The calendar configuration tool has four pages:</para> <itemizedlist> <listitem> <para><link linkend="bshpskx">General</link></para> @@ -4119,7 +4543,10 @@ Accepting and Replying to a Meeting Request</title> <para><link linkend="bshpsxa">Display</link></para> </listitem> <listitem> - <para><link linkend="bxjng8p">Free/Busy</link></para> + <para><link linkend="CACHCGCI">Alarms</link></para> + </listitem> + <listitem> + <para><link linkend="bxjng8p">Calendar and Free/Busy</link></para> </listitem> </itemizedlist> @@ -4185,11 +4612,19 @@ Accepting and Replying to a Meeting Request</title> </formalpara> </section> + <section id="CACHCGCI"> + <title>Alarms</title> + <formalpara id="b101llxc"> + <title>Select the Calendars for Alarm Notification:</title> + <para> Select the calendars for which you want an alarm notification. If you don't select the calendar, you will not have an alarm notification for any event in this calendar. </para> + </formalpara> + </section> + <section id="bxjng8p"> - <title>Free/Busy</title> + <title>Calendar and Free/Busy</title> <formalpara id="bxpfx0s"> <title>Publishing: </title> - <para>Allows you to select a URL to post your free busy information to. When you add a URL you can specify the publishing location, the frequency of publishing, which calendar to publish, and who to authenticate as. </para> + <para>Allows you to select a URL to post your free/busy information to. When you add a URL, you can specify the publishing location, the frequency of publishing, which calendar to publish, and who to authenticate as. </para> </formalpara> <formalpara id="bxpfx7s"> <title>Template: </title> @@ -4217,7 +4652,7 @@ Accepting and Replying to a Meeting Request</title> <section id="config-prefs-contact"> <title><computeroutput></computeroutput>Contact Management</title> - <para>There are two main tasks for configuring contact information: creating a contact and creating an address book. </para> + <para>There are two main tasks for configuring contact information: </para> <itemizedlist> <listitem> <para><link linkend="bxmw6mw">Creating a Contact</link></para> @@ -4229,7 +4664,7 @@ Accepting and Replying to a Meeting Request</title> <section id="bxmw6mw"> <title>Creating a Contact</title> - <para>To add a new contact list, either to a local or remote:</para> + <para>To add a new contact list, either local or remote:</para> <orderedlist> <listitem id="bsbhwyr"> <para>Click Contacts.</para> @@ -4271,7 +4706,7 @@ Accepting and Replying to a Meeting Request</title> </formalpara> </listitem> <listitem id="bxmw8kf"> - <para>If you selected On This Computer, Type the Name of the Computer, and choose whether you want to the new address book as your default folder.</para> + <para>If you selected On This Computer, specify the name of the computer, and choose whether you want to the new address book as your default folder.</para> <para>or</para> <para> If you are creating an <link linkend="ldap">LDAP</link> server, enter the server information as requested by the assistant:</para> <formalpara id="bxmwai1"> @@ -4330,8 +4765,16 @@ Accepting and Replying to a Meeting Request</title> </formalpara> </listitem> </itemizedlist> + <formalpara id="b1012vdq"> + <title>Search Filter: </title> + <para>The search filter can be set here for all the LDAP queries. For example:</para> + </formalpara> + <para>ObjectClass=*: Lists all the objects from the server.ObjectClass=User: Lists only the user objects.Filter (|(ObjectClass=User)(ObjectClass=groupOfNames)): Retrieves the User and Contact List objects.(&(mail=*)(ObjectClass=*)): Lists the objects associated with the e-mail addresses.</para> + <note> + <para> If you change any LDAP address book configurations, Evolution and the Evolution Data Server need to be restarted in order to see the changes. </para> + </note> <para>or</para> - <para>If you are creating the address book for a specific account, type the name of the address book, if you want the address book stored locally when offline, and if you want the address book to be your default folder.</para> + <para>If you are creating the address book for a specific account, type the name of the address book if you want the address book stored locally when offline, and if you want the address book to be your default folder.</para> </listitem> <listitem id="bxmw9v2"> <para>Click OK.</para> @@ -4343,7 +4786,7 @@ Accepting and Replying to a Meeting Request</title> <chapter id="config-sync"> <title>Synchronizing Your Handheld Device</title> - <para>Synchronization presents you with three issues you need to address. First, you need to enable synchronization. Second, your computer needs to recognize and access your handheld. At this time, Evolution™ only supports Palm OS devices like the PalmPilot&z-3rdParty; and the Handspring Visor. Thirdly, you should decide what sort of synchronization behavior you want.</para> + <para>Synchronization presents you with three issues you need to address. First, you need to enable synchronization. Second, your computer needs to recognize and access your handheld. At this time, Evolution™ only supports Palm OS devices like the PalmPilot&z-3rdParty; and the Handspring Visor. Third, you should decide what sort of synchronization behavior you want.</para> <itemizedlist> <listitem> <para><link linkend="bshq58g">Enabling Synchronization</link></para> @@ -4358,7 +4801,7 @@ Accepting and Replying to a Meeting Request</title> <section id="bshq58g"> <title>Enabling Synchronization</title> - <para>If you haven't used a handheld device with your computer before, you need to run the GNOME Control Center by clicking System > Settings, and make sure that Pilot Link is properly configured. Make sure that you have read and write permissions on the device, which is normally n /dev/pilot. If that does not work, check in /dev/ttyS0 if you have a serial connection, or in /dev/ttyUSB1 for a USB connection. You can do this by becoming root and adding your username to the group that owns this device node. In case of a USB device on sync, two device nodes are created, namely ttyUSB0 and ttyUSB1. The second node is the one to be used in configuring the device.</para> + <para>If you haven't used a handheld device with your computer before, you need to run the GNOME Control Center by clicking System > Settings, and make sure that Pilot Link is properly configured. Make sure that you have read and write permissions on the device, which is normally n /dev/pilot. If that does not work, check in /dev/ttyS0 if you have a serial connection, or in /dev/ttyUSB1 for a USB connection. You can do this by becoming root and adding your username to the group that owns this device node. For a USB device on sync, two device nodes are created, ttyUSB0 and ttyUSB1. The second node is the one to be used in configuring the device.</para> </section> <section id="bshq7hl"> @@ -4388,23 +4831,19 @@ Accepting and Replying to a Meeting Request</title> <title>Synchronizing Information</title> <para>Use the following procedure to synchronize the data on your Palm OS device with the data you store in Evolution.</para> <para>If you want to back up your information before synchronizing, make a copy of the <command>evolution</command> directory inside your home directory.</para> - - <section id="bshq3ip"> - <title>Using HotSync</title> - <orderedlist> - <listitem id="bshq1vg"> - <para>Put your handheld device in its cradle and press the HotSync button.</para> - <para>If you use Palm OS v. 4.0 and have password protection turned on for your handheld device, you might encounter trouble synchronizing. If this happens, try turning off password protection on your handheld, synchronize it with your desktop computer, and then re-enable password protection on your handheld.</para> - </listitem> - </orderedlist> - <para>If you have followed the setup instructions properly, your Palm OS device will synchronize data with Evolution.</para> - </section> + <orderedlist> + <listitem id="bshq1vg"> + <para>Put your handheld device in its cradle and press the HotSync button.</para> + <para>If you use Palm OS v. 4.0 and have password protection turned on for your handheld device, you might encounter trouble synchronizing. If this happens, try turning off password protection on your handheld, synchronize it with your desktop computer, and then re-enable password protection on your handheld.</para> + </listitem> + </orderedlist> + <para>If you have followed the setup instructions properly, your Palm OS device will synchronize data with Evolution.</para> </section> </chapter> <appendix id="outlook-migration"> <title>Migration from Outlook to Evolution</title> - <para>If you are using Microsoft Outlook, but not Microsoft Exchange, this section helps you switch to Evolution.</para> + <para>If you are using Microsoft Outlook, but not Microsoft Exchange, this section helps you switch to Evolution™.</para> <section id="outlook-migration-mail"> <title>Migrating Local Outlook Mail Folders</title> @@ -4418,7 +4857,8 @@ Accepting and Replying to a Meeting Request</title> <para>If you nest your folders one inside another, you might want to rename subfolders so that you can tell which folder they belong to. You must re-nest them after you load them into Evolution.</para> </listitem> <listitem id="bshqe6i"> - <para>Import the files into Mozilla Mail (or another mailer, such as Netscape or Eudora, that uses the standard mbox format). Linux mailers cannot do this task, because it requires a library available only under Windows. In Mozilla, import by selecting Window Mail & Newsgroups Tools Import.</para> + <para>Import the files into Mozilla Mail (or another mailer, such as Netscape or Eudora, that uses the standard mbox format).</para> + <para>Linux mailers cannot do this task, because it requires a library available only under Windows. In Mozilla, import by selecting Window Mail & Newsgroups Tools Import.</para> </listitem> </orderedlist> <para>Mozilla creates a set of files in the directory<command> Windows\Application_Data\Mozilla\Profiles\(UserName)\(Random Letters)\Mail\Local Folders\OutlookMail\</command>. The data files are those that have no file extension.</para> @@ -4510,8 +4950,8 @@ Accepting and Replying to a Meeting Request</title> <para>Select the message or messages you want to forward, then click Forward in the toolbar, or press Ctrl+F.</para> <bridgehead id="bt4ckgc">Opening a Message In a New Window</bridgehead> <para>Double-click the message you want to view, or select it and press Enter or Ctrl+O. </para> - <bridgehead id="bt4ckgd">Creating Filters and Search Folders</bridgehead> - <para>Right-click a message and select Create Rule From Message. You can also create filters and search folders in the Tools menu. </para> + <bridgehead id="bt4ckgd">Creating Filters and Virtual Folders</bridgehead> + <para>Right-click a message and select Create Rule From Message. You can also create filters and virtual folders in the Tools menu. </para> <bridgehead id="bt4ckge">Adding a Sender to the Address Book</bridgehead> <para>Right-click a message and select Add Sender to Address Book. You can also right-click on any e-mail address to add it to your address book. </para> </section> @@ -4540,23 +4980,23 @@ Accepting and Replying to a Meeting Request</title> <appendix id="bugs"> <title>Known Bugs and Limitations</title> - <para>Evolution™ bug tracking is done at the <ulink url="http://bugzilla.gnome.org">GNOME® bug tracking System</ulink>. You can use that, or the GNOME Bug Report Tool (known as bug-buddy at the command line) if you find bugs or want to request new features.</para> - <para>A complete list of feature requests and other issues with Evolution is available online in the GNOME bug tracking system. You can learn more about the Evolution development process at <ulink url="http://gnome.org/projects/evolution/developer.shtml">Evolution Developers Page</ulink> and <ulink url="http://go-evolution.org">Evolution Project Wiki</ulink>. </para> - <para>If you need additional help with Evolution, visit the Novell support site at <ulink url="http://support.novell.com">Novell support</ulink>.. </para> + <para>Evolution™ bug tracking is done at the <ulink url="http://bugzilla.gnome.org">GNOME bug tracking System</ulink>. You can use that, or the GNOME Bug Report Tool (known as bug-buddy at the command line) if you find bugs or want to request new features.</para> + <para>A complete list of feature requests and other issues with Evolution is available online in the GNOME bug tracking system. You can learn more about the Evolution development process at the <ulink url="http://gnome.org/projects/evolution/developer.shtml">Evolution Developer site</ulink>. </para> + <para>If you need additional help with Evolution, visit the <ulink url="http://support.novell.com">Novell® support site at</ulink>.</para> </appendix> <appendix id="authors"> <title>Authors</title> - <para>Evolution was written by the Evolution team and numerous other dedicated GNOME programmers. You can see their names by clicking Help > About from any Evolution window.</para> + <para>Evolution was written by the Evolution™ team and numerous other dedicated GNOME programmers. You can see their names by clicking Help > About from any Evolution window.</para> <para>The Evolution code owes a great debt to the GNOME-pim and GNOME-Calendar applications, and to KHTMLW. The developers of Evolution acknowledge the efforts and contributions of all who worked on those projects.</para> - <para>For more information please visit the Evolution <ulink url="http://www.novell.com/products/desktop/features/evolution.html">Web page</ulink>. Please send all comments, suggestions, and bug reports to the <ulink url="http://bugzilla.gnome.org">bug tracking database</ulink>. Instructions for submitting bug reports can be found on-line at the same location. You can also use the GNOME bug report tool, bug-buddy, to submit your defect reports.</para> + <para>For more information please visit the Evolution <ulink url="http://www.novell.com/products/desktop/features/evolution.html">Web page</ulink>. Please send all comments, suggestions, and bug reports to the <ulink url="http://bugzilla.ximian.com">bug tracking database</ulink>. Instructions for submitting bug reports can be found on-line at the same location. You can also use the GNOME bug report tool, bug-buddy, to submit your defect reports.</para> <para>This manual was written by:</para> <itemizedlist> <listitem> <para>Mark Moulder (mmoulder@novell.com)</para> </listitem> <listitem> - <para>Jessica Prabhakar (pjessica@novell.com)</para> + <para>Jessica Prabhakar (jprabhakar@novell.com)</para> </listitem> <listitem> <para>Aaron Weber (aaron@ximian.com)</para> @@ -4574,7 +5014,7 @@ Accepting and Replying to a Meeting Request</title> <para> With the help of the application programmers and the GNOME Documentation Project.</para> </listitem> </itemizedlist> - <para>Please file comments and suggestions for this manual as bugs in the GNOME® bug tracking system. If you contributed to this project but do not see your name here, please contact Mark Moulder (mmoulder@novell.com) and he'll list you.</para> + <para>Please file comments and suggestions for this manual as bugs in the GNOME bug tracking system. If you contributed to this project but do not see your name here, please contact Mark Moulder (mmoulder@novell.com) and he'll list you.</para> <para>Partial list of Documentation Translators (application translated to 36 additional languages): </para> <itemizedlist> <listitem> @@ -4643,7 +5083,7 @@ Accepting and Replying to a Meeting Request</title> <glossentry id="expunge"> <glossterm>expunge</glossterm> <glossdef> - <para>When messages are marked for deletion, they remain till they are expunged. When a message is expunged, it is permanently deleted, as long as it was marked for deletion.</para> + <para>When messages are marked for deletion, they remain until they are expunged. When a message is expunged, it is permanently deleted, as long as it was marked for deletion.</para> </glossdef> </glossentry> <glossentry id="filetree"> @@ -4727,7 +5167,7 @@ Accepting and Replying to a Meeting Request</title> <glossentry id="regular-expression"> <glossterm>regular expression</glossterm> <glossdef> - <para>A regular expression (regex) is a way of describing a string of text using metacharacters or wildcard symbols. For example, the statement fly.*so[au]p means any phrase beginning with ‘fly' and ending in oup' or ‘soap'. If you searched for that expression, you'd find both “fly in my soup” and “fly in my soap.” For more information, enter <command>man grep</command> from the command line.</para> + <para>A regular expression (regex) is a way of describing a string of text using metacharacters or wildcard symbols. For example, the statement fly.*so[au]p means any phrase beginning with “fly” and ending in “oup” or “soap”. If you searched for that expression, you'd find both “fly in my soup” and “fly in my soap.” For more information, enter <command>man grep</command> from the command line.</para> </glossdef> </glossentry> <glossentry id="script"> @@ -4808,7 +5248,7 @@ Accepting and Replying to a Meeting Request</title> <member>Any products or technical information provided under this Agreement may be subject to U.S. export controls and the trade laws of other countries. You agree to comply with all export control regulations and to obtain any required licenses or classification to export, re-export, or import deliverables. You agree not to export or re-export to entities on the current U.S. export exclusion lists or to any embargoed or terrorist countries as specified in the U.S. export laws. You agree to not use deliverables for prohibited nuclear, missile, or chemical biological weaponry end uses. Please refer to www.novell.com/info/exports/ for more information on exporting Novell software. Novell assumes no responsibility for your failure to obtain any necessary export approvals.</member> </simplelist> <simplelist> - <member>Copyright © 2005 Novell, Inc. All rights reserved. No part of this publication may be reproduced, photocopied, stored on a retrieval system, or transmitted without the express written consent of the publisher.</member> + <member>Copyright © 2005-2006 Novell, Inc. All rights reserved. No part of this publication may be reproduced, photocopied, stored on a retrieval system, or transmitted without the express written consent of the publisher.</member> </simplelist> <simplelist> <member>Novell, Inc. has intellectual property rights relating to technology embodied in the product that is described in this document. In particular, and without limitation, these intellectual property rights may include one or more of the U.S. patents listed at http://www.novell.com/company/legal/patents/ and one or more additional patents or pending patent applications in the U.S. and in other countries.</member> @@ -4821,7 +5261,7 @@ Accepting and Replying to a Meeting Request</title> <member>www.novell.com</member> </simplelist> <para id="Bktitle">Evolution User Guide</para> - <para>September 7, 2005</para> + <para>March 6, 2006</para> <simplelist> <member>To access the online documentation for this and other Novell products, and to get updates, see www.novell.com/documentation.</member> </simplelist> @@ -4838,4 +5278,4 @@ Accepting and Replying to a Meeting Request</title> <member>All third-party trademarks are the property of their respective owners.</member> </simplelist> </appendix> -</book> +</book>
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