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diff --git a/help/no/usage-mail.sgml b/help/no/usage-mail.sgml index b3579fb5d8..b78a9edcb4 100644 --- a/help/no/usage-mail.sgml +++ b/help/no/usage-mail.sgml @@ -1,144 +1,47 @@ -<!-- -<!DOCTYPE Chapter PUBLIC "-//GNOME//DTD DocBook PNG Variant V1.1//EN"> ---> + <chapter id="usage-mail"> <title>Using Evolution for Email</title> - <abstract> - <title> A Guide to the Evolution Mailer</title> - <para> - <application>Evolution</application> email is like other email - programs in all the ways that matter: - <itemizedlist> - <listitem> - <para> - It can sort and organize your mail in a wide variety of ways with - folders, searches, and filters. - </para> - </listitem> - <listitem> - <para> - It can send and receive mail in HTML or as plain text, and - makes it easy to send and recieve multiple file attachments. - </para> - </listitem> - <listitem> - <para> - It supports multiple mail sources, including <glossterm - linkend="imap">IMAP</glossterm>, <glossterm - linkend="pop">POP3</glossterm>, local - <systemitem><filename>mbox</filename></systemitem> and - <systemitem><filename>mh</filename></systemitem> files, and - even NNTP messages (newsgroups), which aren't technically - email. - </para> - </listitem> - <listitem> - <para> - Lets you enhance your security with encryption. - </para> - </listitem> - </itemizedlist> - </para> + <para> + This chapter, and <xref linkend="usage-mail-organize">, will + provide you with an in-depth guide to the capabilities of + Evolution as a mail client. For information about how to set up + your mail account, see <xref linkend="config-prefs-mail">. + </para> + + <note> + <title>If you use IMAP Mail</title> <para> - However, <application>Evolution</application> has some important - differences. First, it's built to handle very large amounts of - mail without slowing down or crashing. Both the <link - linkend="usage-mail-organize-filters">filtering</link> and <link - linkend="usage-mail-organize-search">searching</link> functions - were built for speed and efficiency on gargantuan volumes of - mail. There's also the <application>Evolution</application> - <link linkend="usage-mail-organize-vFolders">Virtual - Folder</link>, an advanced organizational feature not found in - mainstream mail clients. If you get a lot of mail, or if you keep - every message you get in case you need to refer to it later, - you'll find this feature especially useful. + If you chose IMAP mail during the setup process, you must + subscribe to your mail folders before you can read mail in + them. Read <xref linkend="usage-mail-subscriptions"> to find out + how. </para> - </abstract> - + </note> + + <sect1 id="usage-mail-getnsend-read"> - <title>Reading Mail</title> - <para> - You can start reading email by clicking - <guibutton>Inbox</guibutton> in the shortcut bar. The first - time you use <application>Evolution</application>, it will - start with the <interface>Inbox</interface> open and show you a - message from Ximian welcoming you to the application. - </para> - - <para> - Your <application>Evolution</application> - <guilabel>Inbox</guilabel> will look something like the one in - <xref linkend="usage-mail-intro-fig">. - If you find the <interface>view pane</interface> too small, you can resize - the pane, enlarge the whole window, or double-click on the - message in the <interface>message list</interface> to have it - open in a new window. To change the sizes of a pane, just click - and hold on the divider between the two panes. Then you can drag - up and down to select the size of the panes. Just like with - folders, you can right-click on messages in the message list and - get a menu of possible actions. - </para> - - <!-- ==============Figure=================================== --> - - <figure id="usage-mail-intro-fig"> - <title>Evolution Mail</title> - <screenshot> - <screeninfo>Inbox</screeninfo> - <graphic fileref="figures/mail-inbox" format="png" srccredit="Kevin Breit"> - </graphic> - </screenshot> - </figure> -<!-- ==============End of Figure============================== --> - - <para> - <inlinegraphic fileref="figures/full-1" format="png"></inlinegraphic> - <guilabel>Email Viewer</guilabel> - </para> - + <title>Reading Mail</title> <para> - This is where your email is displayed. + Start the mail client by clicking on the + <guibutton>Inbox</guibutton> icon in the shortcut bar, or by + selecting a mail folder in the folder bar. To read a message, + select it in the message list; if you'd like to see it in its + own window, double-click on it or press + <keycombo action="simul"> + <keycap>Ctrl</keycap> + <keycap>O</keycap> + </keycombo>. </para> - <para> - <inlinegraphic fileref="figures/full-2" format="png"></inlinegraphic> - <guilabel>Email List</guilabel> - </para> - - <para> - The <guilabel>Email List</guilabel> displays all the emails that you - have. This includes all your read, unread, and email that is flagged - to be deleted. - </para> - - <para> - Most of the mail-related actions you'll want to perform are - listed in the <guimenu>Message</guimenu> menu in the menu bar. - The most frequently used ones, like - <guimenuitem>Reply</guimenuitem> and - <guimenuitem>Forward</guimenuitem>, also appear as buttons in - the toolbar. Almost all of them are also located in the - right-click menu and as keyboard shortcuts, which tend to be - faster once you get the hang of them. You can choose whichever - way you like best; the idea is that the software should work the - way you want, rather than making you work the way the it does. - - <tip id="view-headers"> - <title>Email Headers</title> + <tip id="spaceandbs"> + <title>Reading Mail with the Keyboard</title> <para> - To look at the complete headers for email messages, select - <menuchoice><guimenu>View</guimenu><guisubmenu>Message - Display</guisubmenu><guimenuitem>Show Full - Headers</guimenuitem></menuchoice>. To see absolutely every - bit, choose - <menuchoice><guimenu>View</guimenu><guisubmenu>Message - Display</guisubmenu><guimenuitem>Show Email Source - </guimenuitem></menuchoice>. - </para> + You can click the spacebar to page down while you're reading + an email, and press backspace to page up in an email. This + may help to make reading your email faster. + </para> </tip> - </para> - <sect2 id="usage-mail-listorder"> <title>Sorting the message list</title> <para> @@ -157,6 +60,21 @@ instructions on how to customize your message display columns in <xref linkend="usage-mail-organize-columns">. </para> + + <tip id="view-headers"> + <title>Email Headers</title> + <para> + To look at the complete headers for email messages, select + <menuchoice><guimenu>View</guimenu><guisubmenu>Message + Display</guisubmenu><guimenuitem>Show Full + Headers</guimenuitem></menuchoice>. To see absolutely every + bit, choose + <menuchoice><guimenu>View</guimenu><guisubmenu>Message + Display</guisubmenu><guimenuitem>Show Email Source + </guimenuitem></menuchoice>. + </para> + </tip> + <para> You can also choose a threaded message view. Select <menuchoice> @@ -168,6 +86,15 @@ message with the original, so you can follow the thread of a conversation from one message to the next. </para> +<figure> + <title>Threaded Mail View</title> +<screenshot> +<screeninfo>Threaded Mail View</screeninfo> +<mediaobject><imageobject><imagedata format="png" fileref="figures/mail-threaded" srccredit="Aaron Weber"> +</imageobject></mediaobject> +</screenshot> +</figure> + </sect2> <sect2 id="usage-mail-getnsend-delete"> @@ -188,13 +115,22 @@ choose <guilabel>Delete</guilabel>. </para> <note> - <title>Deleted but still here?</title> + <title>Why do I still see deleted mail?</title> <para> - When you do this, your message is marked to be - deleted. Your email is not gone until you have - expunged it. When you "Expunge" a folder, you remove - all the mail that you have marked for deletion. + When you press <guibutton>Delete</guibutton> or click + the trash button, your mail isn't actually deleted, + but is marked for deletion. Your email is not gone + until you have expunged it. When you "Expunge" a + folder, you remove all the mail that you have marked + for deletion. </para> + <para> + If you don't like this behavior, select + <menuchoice><guimenu>View</guimenu><guimenuitem>Hide + Deleted Messages</guimenuitem></menuchoice>. Then, + you will only see deleted messages when you look in + your <guilabel>Trash</guilabel> folder. + </para> </note> </listitem> <listitem> @@ -214,11 +150,11 @@ </orderedlist> </para> <note> - <title>Trash is Actually a Virtual Folder?</title> + <title>Trash is Actually a vFolder?</title> <para> - Your trash bin is actually a Virtual Folder that displays - all messages you have marked for later deletion. For more - information about Virtual Folders, see <xref + Your trash folder is actually a vFolder that displays all + messages you have marked for later deletion. For more + information about vFolders, see <xref linkend="usage-mail-organize-vfolders">. If you choose <menuchoice> <guimenu>Actions</guimenu> <guimenuitem>Empty Trash</guimenuitem> </menuchoice> you will expunge @@ -264,7 +200,7 @@ </sect1> <sect1 id="usage-mail-getnsend-get"> - <title>Checking Mail</title> + <title>Checking for New Mail</title> <para> Now that you've had a look around the <interface>Inbox</interface>, it's time to check for new mail. @@ -303,15 +239,60 @@ <note id="badmailsettings"> <title>Can't Check Mail?</title> <para> - If you get an error message instead of mail, you probably need to check - your network settings. To learn how to do that, - have a look at <xref linkend="config-prefs-mail-network">, or - ask your system administrator. + If you get an error message instead of mail, you probably need + to check your network settings. To learn how to do that, have + a look at <xref linkend="config-prefs-mail">, or ask your + system administrator. </para> </note> + + + <tip> + <title>Sharing Mailboxes with Other Mail Programs</title> + <para> + If you want to use <application>Evolution</application> + and another email client, such as + <application>Mutt</application>, at the same time, + here's how: + <orderedlist numeration="arabic"> + <listitem> + <para> + Download your mail in the other application as + you would normally. + </para> + </listitem> + <listitem> + <para> + In <application>Evolution</application> + <menuchoice><guimenu>Tools</guimenu><guimenuitem>Mail + Settings</guimenuitem></menuchoice>, and pick the account + you'd like to use to share mail. You may want to + create a new account just for this source of + mail. + </para> + </listitem> + <listitem> + <para> + Under the <guilabel>Receiving Mail</guilabel> + tab, select the type of mail file that your + other mail application uses, and then enter the + full path to that file. + </para> + </listitem> + <listitem> + <para> + Click the <guibutton>OK</guibutton> button. + </para> + </listitem> + </orderedlist> + </para> + </tip> + + +<!-- NOT FOR 1.0 <sect2 id="usage-mail-getnsend-get-news"> - <title>Using Evolution for News </title> + <title>Using Evolution for News</title> <para> Newsgroups are so similar to email that there's no reason not to read them side by side. If you want to do that, add a @@ -323,65 +304,49 @@ messages. </para> </sect2> +--> - <sect2 id="usage-mail-getnsend-get-attach"> - <title>Attachments and HTML Mail</title> + <sect2 id="usage-mail-getnsend-get-attach"> + <title>Working with Attachments and HTML Mail</title> <para> If someone sends you an <glossterm>attachment</glossterm>, a file attached to an email, <application>Evolution</application> will display the file at the bottom of the message to which it's attached. Text, - including HTML formatting, will appear as part of the - message. To minimize download time, and to foil spammers - who use server information to track their messages, images - linked from an HTML message <emphasis>not</emphasis> - display unless you select the - <menuchoice><guimenu>View</guimenu><guisubmenu>Message - Display</guisubmenu><guimenuitem>Load Images - </guimenuitem></menuchoice> option. For other files, - <application>Evolution</application> will show an icon at - the end of the message. + including HTML formatting and embedded images, will appear + as part of the message, rather than at the end of the + message as an attachment. + </para> + + <sect3 id="usage-mail-getnsend-get-attach-actions"> + <title>Saving or Opening Attachments</title> + <para> + If you get an attachment with an email message, + <application>Ximian Evolution</application> can help you save + it or open it with the appropriate applications. </para> <para> - To Save an Attachment to Disk: + To save an attachment to disk: <orderedlist numeration="arabic"> <listitem> <para> - Open up the desired email - </para> - </listitem> - <listitem> - <para> - Click on the down arrow at the bottom of the email for the desired - attachment. - </para> - </listitem> - <listitem> - <para> - Select <guibutton>Save to Disk</guibutton>. + Click the downward pointing arrow on the attachment icon + and select <guimenuitem>Save to Disk</guimenuitem>. </para> </listitem> <listitem> <para> - Choose the directory and filename you wish. + Choose a location and name for the file. </para> </listitem> <listitem> <para> - Click <guibutton>OK</guibutton> + Click <guibutton>OK</guibutton>. </para> </listitem> </orderedlist> </para> - <tip id="spaceandbs"> - <title>Reading email with keyboard</title> - <para> - You can click the spacebar to page down while you're reading an email, - and press backspace to page up in an email. This may help to make - reading your email faster. - </para> - </tip> <para> To Open an Attachment in a Program: <orderedlist numeration="arabic"> @@ -392,7 +357,7 @@ </listitem> <listitem> <para> - Click the aarrow next the the attachment icon. + Click the arrow next the attachment icon. </para> </listitem> <listitem> @@ -403,21 +368,146 @@ </listitem> </orderedlist> </para> - - <para> - <application>Evolution</application> can also display - HTML-formatted mail, complete with graphics. Graphics - don't load automatically by default, because they can be - large and take a long time to download. They can also be - used by spammers to help track who reads their email. So - having them not load automatically helps protect your - privacy. + <para> </para> + </sect3> + + <sect3 id="usage-mail-getnsend-get-attach-html"> + <title>Inline Images in HTML Mail</title> + <para> + When someone sends you HTML mail that includes an image in + the body of the message— like the welcome message in + your Inbox when you first started <application>Ximian + Evolution</application>— + <application>Evolution</application> will display the image + inside the message. You can create messages like this by + using the + <menuchoice><guimenu>Insert</guimenu><guimenuitem>Image</guimenuitem></menuchoice> + tool in the message composer. + </para> + + <para> + If the image isn't included in the message, but is, instead, + a link to an image, <application>Evolution</application> can + download the image from the Internet for you. However, + <application>Evolution</application> will not display the + image unless you ask it to. This is because remotely hosted + images can be slow to load and display, and can even be used + by spammers to track who reads their email. Having images + not load automatically helps protect your privacy. + </para> + <para> + If you want the images to load for one message, select + <menuchoice> + <guimenu>View</guimenu> + <guisubmenu>Message Display</guisubmenu> + <guimenuitem>Load Images</guimenuitem> + </menuchoice>. + + If you want <application>Ximian Evolution</application> to + load remotely hosted images more often, go to the + <guilabel>Display</guilabel> tab of the + <menuchoice> + <guimenu>Tools</guimenu> + <guimenuitem>Mail Settings</guimenuitem> + </menuchoice> dialog. + </para> + <note id="http-proxy"> + <title>Loading Images from the Net through an HTTP Proxy</title> + <para> + If you use an HTTP proxy, + <application>Evolution</application> must be able to find + it through the <systemitem>gnome-vfs</systemitem> subsystem + before it can load images from the Internet. This is also + the case if you wish to access weather and news information + through the Summary tool. You can tell the GNOME Virtual + File System about your HTTP proxy in one of two ways: + <variablelist> + <varlistentry> + <term>Configure it with Nautilus</term> + <listitem> + <para> + <orderedlist numeration="arabic"> + <listitem> + <para> + Open a Nautilus window + </para> + </listitem> + <listitem> + <para> + Select <menuchoice> + <guimenu>Preferences</guimenu> + <guimenuitem>Edit Preferences</guimenuitem> + </menuchoice>. + </para> + </listitem> + <listitem> + <para> + Go to the <guilabel>Navigation</guilabel> tab. + </para> + </listitem> + <listitem> + <para> + Click the <guilabel>Use HTTP Proxy</guilabel> + checkbox and enter the location of your HTTP + proxy in the <guilabel>Location</guilabel> field. + </para> + </listitem> + </orderedlist> + </para> + </listitem> + </varlistentry> + <varlistentry> + <term>Configure it with the gconftool command</term> + <listitem> + <para> + <orderedlist numeration="arabic"> + <listitem> + <para> + Open a terminal. + </para> + </listitem> + <listitem> + <para> + Enter the command + <command> + gconftool --type=bool --set /system/gnome-vfs/use-http-proxy "TRUE" + </command> + </para> + </listitem> + <listitem> + <para> + Enter the command + <command> + gconftool --type=string --set /system/gnome-vfs/http-proxy-host "your-proxy-url" + </command> + </para> + </listitem> + <listitem> + <para> + Enter the command + <command> + gconftool --type=int --set /system/gnome-vfs/http-proxy-port "8080" + </command> + </para> + </listitem> + </orderedlist> + </para> + <para> + For more information about the gconftool command, + read the gconftool man page. + </para> + </listitem> + </varlistentry> + </variablelist> + </para> + </note> + </sect3> </sect2> </sect1> <sect1 id="usage-mail-getnsend-send"> - <title>Writing and Sending Mail</title> + <title>Composing New Email Messages</title> <para> You can start writing a new email message by selecting <menuchoice> <guimenu>File</guimenu> @@ -434,37 +524,52 @@ <title>New Message Window</title> <screenshot> <screeninfo>Evolution Main Window</screeninfo> - <graphic fileref="figures/newmsg" format="png" srccredit="Aaron Weber"> - </graphic> + <mediaobject><imageobject><imagedata fileref="figures/newmsg" format="png" srccredit="Aaron Weber"> + </imageobject></mediaobject> </screenshot> </figure> <!-- ==============End of Figure=================================== --> <para> - Enter an address in the <guilabel>To:</guilabel> field. If you wish - enter a subject in the <guilabel>Subject:</guilabel> and a message in - the big empty box at the bottom of the window. Once you have revised - your message, press <guibutton>Send</guibutton>. + Enter an address in the <guilabel>To:</guilabel> field. If you + wish, enter a subject in the <guilabel>Subject:</guilabel>, and + a message in the box at the bottom of the window. + Once you have written your message, press + <guibutton>Send</guibutton>. </para> <sect2 id="usage-mail-getnsend-send-delay"> - <title>Saving Messages for Later</title> + <title>Sending Composed Messages Later</title> <para> - <application>Evolution</application> will send mail immediately unless you tell it to - do otherwise by selecting <menuchoice> - <guimenu>File</guimenu> <guimenuitem>Send + <application>Evolution</application> will send mail + immediately unless you tell it to do otherwise by selecting + <menuchoice> <guimenu>File</guimenu> <guimenuitem>Send Later</guimenuitem></menuchoice>. This will add your - messages to the <guilabel>Outbox</guilabel> queue. Then, - when you press <guibutton>Send</guibutton> in another - message, or <guibutton>Get Mail</guibutton> in the main - mail window, all your unsent messages will go out at once. - You might want to use "Send Later" becuase it gives - you a chance to change your mind about a message before you send it. + messages to the <guilabel>Outbox</guilabel> queue. The + "Send Later" feature is particularly useful if you use a + modem to connect to the Internet and pay per-minute + charges: you can remain offline until you need to send + mail, then connect and send all your mail at once. Mail in + the outbox is sent when you click + <guibutton>Send/Recieve</guibutton> in the main window. </para> <para> To learn more about how you can specify message queue and filter behavior, see <xref linkend="config-prefs-mail">. </para> + <note> + <title>Working Offline</title> + <para> + Select + <menuchoice><guimenu>File</guimenu><guimenuitem>Work + Offline</guimenuitem></menuchoice> to have + <application>Ximian Evolution</application> disconnect + from the Internet while you work. When you want to + reconnect, choose + <menuchoice><guimenu>File</guimenu><guimenuitem>Work + Online</guimenuitem></menuchoice>. Alternativly, you can click the connection button at the bottom left side of the window. + </para> + </note> <para> You can also choose to save messages as drafts or as text @@ -498,7 +603,7 @@ </sect2> <sect2 id="usage-mail-getnsend-send-compose"> - <title>Advanced Mail Composition</title> + <title>More About Mail Composition</title> <para> In the next few sections, you'll see how <application>Evolution</application> handles advanced email @@ -543,17 +648,10 @@ will go with it. Be aware that big attachments can take a long time to download. </para> - <para> - When receiving a message that has an attached image, - <application>Evolution</application> gives you the choice - whether to view it or not. You can choose to have it - always shown, load images only if the sender is in your - addressbook, or never load images. - </para> - </sect3> + </sect3> <sect3 id="usage-mail-getnsend-send-to-types"> - <title>Types of Recipients</title> + <title>Specifying Recipients for Email</title> <para> <application>Evolution</application>, like most email programs, recognizes three types of addressee: primary @@ -564,7 +662,7 @@ The simplest way to direct a message is to put the email address or addresses in the <guilabel>To:</guilabel> field, which denotes primary recipients. To send mail to - more than one or two people, you can use the the + more than one or two people, you can use the <guilabel>Cc:</guilabel> field. </para> <para> @@ -579,42 +677,22 @@ <guilabel>Bcc:</guilabel> list are hidden from the other recipients of the message. Use it to send mail to large groups of people, especially if they don't know each other - or if privacy is a concern. + or if privacy is a concern. If your <guilabel>Bcc:</guilabel> field is absent, click + <menuchoice> + <guimenu>View</guimenu> + <guimenuitem>Bcc Field</guimenuitem> + </menuchoice>. + </para> - <example id="ex-mail-cc"> - <title>Using the Cc: field</title> - <para> - When Susan sends an email to a client, she puts her - co-worker, Tim, in the in the - <guilabel>Cc:</guilabel> field, so that he know - what's going on. The client can see that Tim also - received the message, and knows that he can talk to - Tim about the message as well. - </para> - </example> - - <para> + <para> + If you frequently write email to the same groups of people, + you can create address lists in the Contact Manager, and + then send them mail as though they had a single address. + To learn how to do that, read <xref + linkend="usage-contact-organize-group-list">. + </para> - <example id="ex-mail-bcc"> - <title>Using the Bcc: field</title> - <para> - Tim is sending an email announcement to all of his - company's clients, some of whom are in competition - with each other, and all of whom value their - privacy. He needs to use the - <guilabel>Bcc:</guilabel> field here. If he puts - every address from his address book's "Clients" - category into the <guilabel>To:</guilabel> or - <guilabel>Cc:</guilabel> fields, he'll make the - company's <emphasis>entire</emphasis> client list - public. But putting his "Clients" addressbook - into the Bcc: section, that will cause them to be hidden - from the competition. It seems insignificant, but it can - make a huge difference in some situations. - </para> - </example> - </para> </sect3> <sect3 id="usage-mail-getnsend-send-to"> @@ -626,11 +704,17 @@ drop down list of possible address completions from your address book. If you enter a name or nickname that can go with more than one card, Evolution will open a dialog box to - ask you which person you meant. Also, - <application>Evolution</application> will add a domain to - any unqualified addresses. By default, this is your domain, - but you can choose which one mail preferences dialog. + ask you which person you meant. + +<!-- Also, <application>Evolution</application> will add a + domain to any unqualified addresses. By default, this is + your domain, but you can choose which one mail preferences + dialog. NOTE: Bug filed on this: it's not available now, + but may be in the future. +--> + </para> + <para> Alternately, you can click on the <guibutton>To:</guibutton>, <guibutton>Cc:</guibutton>, or @@ -643,14 +727,14 @@ <para> For more information about using email together with the contact manager and the calendar, see <xref - linkend="usage-contact-automate"> and <xref + linkend="contact-automation-basic"> and <xref linkend="usage-calendar-apts">. </para> </sect3> </sect2> <sect2 id="usage-mail-getnsend-send-reply"> - <title>Replying to Messages</title> + <title>Replying to Email Messages</title> <para> To reply to a message, press the <guibutton>Reply:</guibutton> button while it is selected, @@ -667,16 +751,13 @@ with the quoted material as shown in <xref linkend="usage-mail-getnsend-reply-fig">. -<!-- note that this figure should have a reply message ready to send, -with quoted materials and the relevant replies interspersed--> -<!-- I want to wait for the formatting bugs to be fixed first --> <!-- ==============Figure=================================== --> <figure id="usage-mail-getnsend-reply-fig"> <title>Reply Message Window</title> <screenshot> <screeninfo>Evolution Main Window</screeninfo> - <graphic fileref="figures/replymsg" format="png" srccredit="Aaron Weber"> - </graphic> + <mediaobject><imageobject><imagedata fileref="figures/replymsg" format="png" srccredit="Aaron Weber"> + </imageobject></mediaobject> </screenshot> </figure> <!-- ==============End of Figure=================================== --> @@ -800,44 +881,48 @@ with quoted materials and the relevant replies interspersed--> </sect2> <sect2 id="usage-mail-getnsend-send-html"> - <title>Embellish your email with HTML</title> + <title>Enhance your email with HTML</title> <para> Normally, you can't set text styles or insert pictures in - emails, which is why you've probably seen people use far - too many exclamation points for emphasis, or use - <glossterm linkend="emoticon">emoticons</glossterm> to - convey their feelings. However, most newer email programs - can display images and text styles as well as basic - alignment and paragraph formatting. They do this with - <glossterm linkend="html">HTML</glossterm>, just like web - pages do. + emails, which is why email is often regarded as + uncommunicative and cold, and why people often resort to + using far too many exclamation points to convey their + feelings. However, most newer email programs can display + images and text styles as well as basic alignment and + paragraph formatting. They do this with <glossterm + linkend="html">HTML</glossterm>, just like web pages do. </para> <note> <title>HTML Mail is not a Default Setting</title> <para> Some people do not have HTML-capable mail clients, or prefer not to receive HTML-enhanced mail because it is - slower to download and display. <emphasis>Some</emphasis> - people refer to HTML mail as "the root of all evil" and - get very angry if you send them HTML mail, which is why + slower to download and display. Because some people may + prefer not to get HTML mail, <application>Evolution</application> sends plain text - unless you explicitly ask for HTML. To send HTML mail, - you will need to select <menuchoice> + unless you explicitly ask for HTML. + </para> + </note> + + <para> You can change the format of an email message between + plain text and HTML by choosing <menuchoice> <guimenu>Format</guimenu> <guimenuitem> - HTML</guimenuitem></menuchoice>. Alternately, you can set - your default mail format preferences in the mail - configuration dialog. See <xref - linkend="config-prefs-mail-other"> for more information. - </para> - </note> - <para> - HTML formatting tools are located in the toolbar just above - the space where you'll actually compose the message, and - they also appear in the <guimenu>Insert</guimenu> and - <guimenu>Format</guimenu> menus. - </para> - <para> - The icons in the toolbar are explained in <glossterm + HTML</guimenuitem></menuchoice>. + </para> + <para> + To send all your mail as HTML by default, set your mail + format preferences in the mail configuration dialog. See + <xref linkend="config-prefs-mail-other"> for more + information. + </para> + <para> + HTML formatting tools are located in the toolbar just above + the space where you'll actually compose the message, and + they also appear in the <guimenu>Insert</guimenu> and + <guimenu>Format</guimenu> menus. + </para> + <para> + The icons in the toolbar are explained in <glossterm linkend="tooltip">tool-tips</glossterm>, which appear when you hold your mouse over the buttons. The buttons fall into four categories: @@ -853,7 +938,7 @@ with quoted materials and the relevant replies interspersed--> header from large (1) to tiny (6). Other styles include <guilabel>preformat</guilabel>, to use the HTML tag for preformatted blocks of text, and three types - of <guilabel>List Item</guilabel> for the highly + of bullet points for the highly organized. </para> </listitem> @@ -911,52 +996,218 @@ with quoted materials and the relevant replies interspersed--> right. If you have text selected, the color will apply to the selected text. If you do not have text selected, the color will apply to whatever you type - next. + next. You can select a background color or image by + right-clicking on the message background and + selecting <guilabel>Page</guilabel>. </para> </listitem> </varlistentry> - - </variablelist> </para> <para> - The <guimenu>Insert</guimenu> gives you three opinions which let you + The <guimenu>Insert</guimenu> gives you opinions which let you spruce up your email to make it more interesting: <variablelist> <varlistentry> - <term><guimenuitem>Insert Link</guimenuitem></term> + <term><guimenuitem>Link</guimenuitem></term> <listitem> <para> Lets you link some text to a website. Use this tool to put hyperlinks in your HTML messages. If you don't want special link text, you can just enter the address directly, and <application>Evolution</application> - will recognize it as a link. + will recognize it as a link. To add a link: + <orderedlist numeration="arabic"> + <listitem> + <para> + Select the text you wish to link from. + </para> + </listitem> + <listitem> + <para> + Right click on the text and click on <guibutton>Link</guibutton>. + </para> + </listitem> + <listitem> + <para> + Put the URL you want to use in the <guilabel>URL</guilabel> field. + </para> + </listitem> + <listitem> + <para> + Click <guibutton>OK</guibutton>. + </para> + </listitem> + </orderedlist> </para> + <note> + <para> + If you're typing a webpage address to be automatically formatted, keep in mind that a space terminates the link. + </para> + </note> </listitem> </varlistentry> <varlistentry> - <term><guimenuitem>Insert Image</guimenuitem></term> + <term><guimenuitem>Image</guimenuitem></term> <listitem> <para> Lets you put an image alongside text. </para> + <para> + To insert an image into your email: + <orderedlist numeration="arabic"> + <listitem> + <para> + Open a new email by clicking <guibutton>New Message</guibutton> + </para> + </listitem> + <listitem> + <para> + Make sure that you have the + <menuchoice> + <guimenu>Format</guimenu> + <guimenuitem>HTML</guimenuitem> + </menuchoice> + selector checked. + </para> + </listitem> + <listitem> + <para> + Click the <guibutton>Insert Image</guibutton> button in the toolbar, or select + <menuchoice> + <guimenu>Insert</guimenu> + <guimenuitem>Image</guimenuitem> + </menuchoice>. + </para> + </listitem> + <listitem> + <para> + Choose your image by clicking the <guibutton>Browse</guibutton> button. + </para> + </listitem> + <listitem> + <para> + Press <guibutton>Insert</guibutton> to insert the image. + </para> + </listitem> + </orderedlist> + </para> </listitem> </varlistentry> <varlistentry> - <term><guimenuitem>Insert Rule</guimenuitem></term> + <term><guimenuitem>Rule</guimenuitem></term> <listitem> <para> Inserts a horizontal line into the text to help divide two sections. </para> + <para> + To insert a rule: + <orderedlist numeration="arabic"> + <listitem> + <para> + Open a new email by clicking <guibutton>New Message</guibutton> + </para> + </listitem> + <listitem> + <para> + Make sure that you have the + <menuchoice> + <guimenu>Format</guimenu> + <guimenuitem>HTML</guimenuitem> + </menuchoice> + selector checked. + </para> + </listitem> + <listitem> + <para> + Click the <guibutton>Rule</guibutton> button in the <guilabel>Toolbar</guilabel>. + </para> + </listitem> + <listitem> + <para> + Select the type of rule. You can use a plain + line, a 3D line, or a yellow line with flowers. + </para> + </listitem> + <listitem> + <para> + Choose the size of the line, as a percentage of the width of the email window. + </para> + </listitem> + + <listitem> + <para> + Choose the alignment and style. For the plain + line, you can choose the thickness of the line, + and whether it will be shaded, or solid. For the + other types, you can only choose alignment. + </para> + </listitem> + + <listitem> + <para> + Click <guibutton>Insert</guibutton> to insert the rule. + </para> + </listitem> + </orderedlist> + </para> </listitem> </varlistentry> - </variablelist> + <varlistentry> + <term>Table</term> + <listitem> + <para> + Inserts a table into the text to help divide two + sections. + </para> + <para> + To insert a rule: + <orderedlist numeration="arabic"> + <listitem> + <para> + Open a new email by clicking <guibutton>New Message</guibutton> + </para> + </listitem> + <listitem> + <para> + Make sure that you have the + <menuchoice> + <guimenu>Format</guimenu> + <guimenuitem>HTML</guimenuitem> + </menuchoice> + selector checked. + </para> + </listitem> + <listitem> + <para> + Click the <guibutton>Table</guibutton> button in the <guilabel>Toolbar</guilabel>. + </para> + </listitem> + <listitem> + <para> + Select the <guibutton>Template</guibutton> you wish to use. Each template has a slightly different feel and layout. + </para> + </listitem> + <listitem> + <para> + If you so desire, you may change the other options such as: number of rows, columns, spacing of each cell, and more. + </para> + </listitem> + <listitem> + <para> + Click the <guibutton>Insert</guibutton> button. + </para> + </listitem> + </orderedlist> + </para> + </listitem> + </varlistentry> + </variablelist> To add a hyperlink to your HTML message: <orderedlist numeration="arabic"> <listitem> <para> - Select the text you want to link from + Select the text you want to display as a link. </para> </listitem> <listitem> @@ -978,57 +1229,238 @@ with quoted materials and the relevant replies interspersed--> </listitem> </orderedlist> </para> + <para> To add an image to your HTML message: <orderedlist numeration="arabic"> <listitem> <para> - Click + Select <menuchoice> <guimenu>Insert</guimenu> <guimenuitem>Image</guimenuitem> - </menuchoice> + </menuchoice>. </para> </listitem> <listitem> <para> - Click <guibutton>Browse</guibutton> + Click <guibutton>Browse</guibutton> to select the image + you want to include in your email. </para> </listitem> + <listitem> <para> - Select the image you want + Along the right side of the window, choose the alignment, + border, and other attributes of the image. If you change + the size attributes, the image will be shrunk or stretched + to fit the size you have chosen. </para> </listitem> + <listitem> <para> - Press <guibutton>OK</guibutton> + If you would like to make the image a clickable link, + enter a URL in the <guilabel>Link</guilabel> tab of the + window. </para> </listitem> + <listitem> <para> - Press <guibutton>Insert</guibutton> + When you are finished, press + <guibutton>Insert</guibutton> to include the image in + your message. </para> </listitem> </orderedlist> - </para> - <note> - <title>A Technical note on HTML Tags</title> + <para> + You can insert an image into the background of your message by + right-clicking on the message background and selecting + <guimenuitem>Page</guimenuitem>. From that dialog, you may + also select background color and set other general options + about the html message you are composing. + </para> + <sect3 id="html-templates"> + <title>HTML Templates</title> + <para> + <application>Evolution</application> not only allows you to + decorate your email with HTML text and graphics, but + provides you with prebuilt templates for you to use when + making these improvements. You can use these to emphasize a + point or frame an image in an attractive manner. + </para> + <para> + To include a template into your HTML based email: + <orderedlist numeration="arabic"> + <listitem> + <para> + Create a new email by clicking <guibutton>New Message</guibutton>. + </para> + </listitem> + <listitem> + <para> + Make sure that the + <menuchoice> + <guimenu> + Format + </guimenu> + <guimenuitem> + HTML + </guimenuitem> + </menuchoice> + selector is checked. + </para> + </listitem> + <listitem> + <para> + Click the <guibutton>HTML Template</guibutton> button in the + <guilabel>Toolbar</guilabel> or select + <menuchoice> + <guimenu> + Insert + </guimenu> + <guimenuitem> + HTML Template + </guimenuitem> + </menuchoice> + </para> + </listitem> + <listitem> + <para> + Select the template type in the + <guilabel>Template</guilabel> selection box. Your + options are <guilabel>Note</guilabel> and + <guilabel>Image Frame</guilabel>. + </para> + </listitem> + <listitem> + <para> + Set the size and alignment of the HTML template. + </para> + </listitem> + + <listitem> + <para> + Click <guibutton>Insert</guibutton> to insert it where the + cursor is. + </para> + </listitem> + <listitem> + <para> + Once you have inserted the template, click on the text + in the template, and enter the text you want to use. + </para> + <para> + If you have selected an image frame template, + right-click on the image and select + <guimenuitem>Image</guimenuitem> to select the image + you want to place in the frame. + </para> + </listitem> + </orderedlist> + </para> + </sect3> + <sect3 id="composer-tables"> + <title>Tables in Email</title> <para> - The composer is a <acronym>WYSIWYG</acronym> - (What You See Is What You Get) - editor for HTML. That means that if you enter HTML - directly into the composer— say, - <markup role="html"><B>Bold Text</B></markup>, the - the composer will assume you meant exactly that string - of characters, and not "make this text bold," as an HTML - composition tool or text editor would. + <application>Evolution</application> allows you to put + tables in your HTML email to help organize your thoughts. + These tables are a simplified version of what you might find + in a spreadsheet program like + <application>Gnumeric</application>. </para> - </note> - </sect2> + <para> + To include a table in your email: + <orderedlist numeration="arabic"> + <listitem> + <para> + Create a new email by clicking <guibutton>New Message</guibutton>. + </para> + </listitem> + <listitem> + <para> + Make sure you have the + <menuchoice> + <guimenu> + Format + </guimenu> + <guimenuitem> + HTML + </guimenuitem> + </menuchoice> + selector checked. + </para> + </listitem> + + <listitem> + <para> + Select + <menuchoice> + <guimenu> + Insert + </guimenu> + <guimenuitem> + Table + </guimenuitem> + </menuchoice> + or click the <guiicon>Table</guiicon> button in the + toolbar. + </para> + </listitem> + + <listitem> + <para> + Select the template, or style, you want to use for the + table. + </para> + </listitem> + <listitem> + <para> + Set the number of rows and columns you want. + </para> + </listitem> + <listitem> + <para> + Click the <guibutton>Insert</guibutton> button. + </para> + </listitem> + <listitem> + <para> + Click in a cell and type to insert text into the table. + </para> + </listitem> + </orderedlist> + </para> + <para> + You can also edit a table after creation. Just right-click + on it and select <guimenuitem>Table</guimenuitem> to open + the table editing window again. Or, you can select items + from the <guimenu>Table Delete</guimenu> and <guimenu>Table + Insert</guimenu> menus. + </para> + + <para> + <tip id="table-tip"> + <title>Deleting an Entire Table</title> + <para> + You can delete an entire table by right-clicking on + a table or other HTML object in a message, and selecting + <menuchoice> + <guimenu>Table Delete</guimenu> + <guimenuitem>Table</guimenuitem> </menuchoice>. In an + HMTL message, your signature, templates, and image + inclusions all have tables around them, and you can remove + them completely and quickly with this shortcut. + </para> + </tip> + </para> - <sect2 id="usage-mail-getnsend-fwd"> + </sect3> + </sect2> + + <sect2 id="usage-mail-getnsend-fwd"> <title>Forwarding Mail</title> <para> The post office forwards your mail for you when you change @@ -1099,7 +1531,10 @@ with quoted materials and the relevant replies interspersed--> <listitem> <para> - Check your spelling and use complete sentences. + Check your spelling and use complete sentences. By + default, <application>Evolution</application> will put + a red line beneath words it doesn't recognize, as you + type them. </para> </listitem> @@ -1120,7 +1555,7 @@ with quoted materials and the relevant replies interspersed--> <listitem> <para> - Don't send <glossterm linkend="spam">spam</glossterm>. + Don't send spam. </para> </listitem> </itemizedlist> @@ -1128,30 +1563,124 @@ with quoted materials and the relevant replies interspersed--> <para> Happy mailing! </para> </sect2> </sect1> + <sect1 id="rsvp-stuff"> + <title>RSVPs in Mail</title> + <para> + If you create an event in the calendar component, you can then + send invitations to the attendee list through the + <application>Ximian Evolution</application> email tool. The + invitation card is sent as an attachment in iCal format. + </para> + <para> + If you click on the attachment button and click the + <guibutton>View Inline</guibutton>, <application>Ximian + Evolution</application> will show you information about the + meeting, and let you respond to the meeting in several ways. + Select the response that you would like, and then click the + <guibutton>OK</guibutton> button. + </para> + <para> + Your options are: + <variablelist> + <varlistentry> + <term>Accept</term> + <listitem> + <para> + Select this entry if you will attend the meeting. When you + click the <guibutton>OK</guibutton> button, the meeting will + be entered into your calendar. + </para> + </listitem> + </varlistentry> - <sect1 id="usage-mail-subscriptions"> - <title>Subscription Management</title> - <para> - <application>Evolution</application> lets you handle your - IMAP and newsgroup subscriptions with the same tool: the - subscriptions manager. + <varlistentry> + <term>>Accept</term> + <listitem> + <para> + Select this entry if you will probably attend the meeting. + When you click the <guibutton>OK</guibutton> button, the + meeting will be entered into your calendar, but marked as + tentative. + </para> + </listitem> + </varlistentry> + + <varlistentry> + <term>Decline</term> + <listitem> + <para> + Select this item if you will be unable to attend the + meeting. The meeting will not be entered into your calendar + when you click the <guibutton>OK</guibutton>, although your + response will be sent to the meeting host if you have + checked the <guilabel>RSVP</guilabel> box. + </para> + </listitem> + </varlistentry> + + <varlistentry> + <term>RSVP</term> + <listitem> + <para> + Check this box if you would like your response sent to + the meeting organizers. + </para> + </listitem> + </varlistentry> + </variablelist> + </para> + </sect1> + <sect1 id="usage-mail-subscriptions"> + <title>Subscription Management</title> + <para> + Since IMAP folders exist on the server, and opening them or + checking them takes time, you need fine-grained control over + the way that you use IMAP folders. That's why + <application>Evolution</application> has an IMAP + subscriptions manager. + </para> + <para> + To use it: <orderedlist numeration="arabic"> + + <listitem> + <para> + Select + <menuchoice><guimenu>Tools</guimenu><guimenuitem>Subscribe + to Folders</guimenuitem></menuchoice>. + </para> + </listitem> + + <listitem> + <para> + If you have accounts on multiple IMAP servers, select the + server where you'd like to manage your + subscriptions. <application>Evolution</application> will + display a list of available files and folders. + </para> + </listitem> + <listitem> <para> - In the <guilabel>Store</guilabel> section, click on the - folder to which you wish to subscribe. + Select a file or folder by clicking on it. You will want + to select at least the <guilabel>INBOX</guilabel> + folder. Depending upon the way your IMAP server is + configured, the list of available files may include + non-mail folders. If it does, you can ignore them. </para> </listitem> + <listitem> <para> - Click <guibutton>Subscribe</guibutton> to add it to the - subscribed list. + Click the <guibutton>Subscribe</guibutton> to add it to + the subscribed list. </para> </listitem> <listitem> <para> - Close the window. + When you have subscribed to the folders you want, close + the window. </para> </listitem> </orderedlist> @@ -1164,19 +1693,18 @@ with quoted materials and the relevant replies interspersed--> <title>What is Encryption?</title> <para> Encryption is an ancient method of keeping information safe - from prying eyes. <application>Evolution</application> can - help you keep your private messages secret. To do that, it - makes use of the external application + from prying eyes. <application>Evolution</application> helps + you you protect your privacy by using <application>gpg</application>, an implementation of strong - <!-- <glossterm linkend="public-key-encryption"> --> Public Key - Encryption <!-- </glossterm> -->. + <glossterm linkend="public-key-encryption">Public Key + Encryption.</glossterm> </para> <note id="pub-priv"> - <title>Public Key? Private Key? Whats the difference?</title> + <title>Public Key? Private Key? What is the difference?</title> <para> GPG uses two keys: public and private. You can give your - public key to anyone from whom you want to recieve + public key to anyone you want to recieve encrypted messages, or put it on a public key server so that people can look it up before contacting you. <emphasis>Never give your private key to anyone, @@ -1220,6 +1748,29 @@ with quoted materials and the relevant replies interspersed--> read. </para> </example> + <tip id="always-sign"> + <title>Always Sign</title> + <para> + You can set <application>Evolution</application> to always sign your email messages: + <orderedlist numeration="arabic"> + <listitem> + <para> + Open your account preferences. + </para> + </listitem> + <listitem> + <para> + Open the <guilabel>Security</guilabel> tab. + </para> + </listitem> + <listitem> + <para> + Click the <guibutton>Always sign outgoing messages when using this account</guibutton> button. + </para> + </listitem> + </orderedlist> + </para> + </tip> </sect2> <sect2 id="encryption-keygen"> @@ -1392,6 +1943,12 @@ wwwkeys.pgp.net 32j38dk2</command>. Substitute your key ID for integrated into your identity in <application>Evolution</application>. </para> + <note> + <title>What is my Key ID again?</title> + <para> + <application>Evolution</application> requires that you know your key ID. If you don't remember it, you can find it by typing <command>gpg --list-keys</command> in a console window. Your key ID will be an eight character string with random numbers and letters. + </para> + </note> </sect2> <sect2 id="encrypt-sending"> |