From e46d64caa7b900342b1f1823aad7938b0f90cbbe Mon Sep 17 00:00:00 2001 From: Aaron Weber Date: Fri, 19 May 2000 00:27:59 +0000 Subject: + * C/evo_book_0.1.sgml: removed. + + * C/apx-authors.sgml: new file. + * C/apx-bugs.sgml: same. + * C/apx-fdl.sgml: same. + * C/config-prefs.sgml: same. + * C/config-setupassist.sgml: same. + * C/config-sync.sgml: same. + * C/devel-action.sgml: same. + * C/devel-component.sgml: same. + * C/devel-script.sgml: same. + * C/evolution-guide.sgml: same. + * C/preface.sgml: same. + * C/usage-calendar.sgml: same. + * C/usage-contact.sgml: same. + * C/usage-mail.sgml: same. + * C/usage-mainwindow.sgml: same. + * C/usage-setup.sgml: same. + * C/usage-sync.sgml: same. svn path=/trunk/; revision=3125 --- doc/C/usage-contact.sgml | 283 +++++++++++++++++++++++++++++++++++++++++++++++ 1 file changed, 283 insertions(+) create mode 100644 doc/C/usage-contact.sgml (limited to 'doc/C/usage-contact.sgml') diff --git a/doc/C/usage-contact.sgml b/doc/C/usage-contact.sgml new file mode 100644 index 0000000000..f88a3d5791 --- /dev/null +++ b/doc/C/usage-contact.sgml @@ -0,0 +1,283 @@ + + + The Evolution Contact Manager + + The Evolution contact manager can + handle all of the functions of an address book, phone book, + or Rolodex. Of course, Evolution + allows easier updates than an actual paper book, and much + easier synchronization with handheld and remote devices. And + I doubt that you can take your little black book and make it + accessible to the rest of your office over a network. Since + Evolution supports most major + network protocols, including IMAP and + LDAP, it's easy to use over an + existing network. + + + Antother advantage of Evolution + is that the address book is integrated into the rest of + the application. That means that when you look for + someone's address, you can also see a history of + appointments with that person, and when you get an email + with contact information in it, you can create a new address + card very quickly. In addition, searches, folders, and + vFolders all work in the same intuitive way they do in the + other components, so you don't have to learn another system + for similar tasks. + + + This chaper will cover the usage of the + Evolution contact manager, + including organizing large amounts of contact data, sharing + addresses over a network, and the automation + capabilities of the address book. Contact manager + configuration is addressed in . + + + + Getting Started With the Contact Manager + + + To start managing your contacts, click on + Contacts in the shortcut bar. + + + Describe the interface. Include the fact that the + whole book consists of a set of cards, organized into + folders. + + + + Creating, Deleting, and Adding Cards + + You can create a new card by pressing the New + Card button, or by pressing + KEYSYM. The New Card + window will appear. It has the following fields: + + + + Name: Enter the person's name here + + + + + + Address: + + + + Something + + + + Something + + + + + You can choose which fields an address card has, and create + new fields for cards. For example, + Evolution provides for two line + postal addresses by default, but you may have as many or as + few lines to an address as you wish. To change which + fields an address card has, choose DESCRIBE HERE HOW TO DO + THIS + + + + Quick ways to add cards + + You can add cards from within an email message or calendar + appointment. While looking at an email, right-click on + any email address or message, and choose + Create Card for this Address or + Create Card for this Senderfrom + the menu that appears. While looking at a calendar + appointment, right-click any email address, and choose + Create Card for this Address. + (NOTE that feature may change! unimplemented!) + + + + + You delete a card by pressing the Delete + Card button, or by dragging it into the trash folder. + + + + You can move cards around just as you would with email: + dragging and dropping works, as does right-clicking and + selecting Move from the menu + that appears. + + + + + Organizing your Contact Manager + + Organizing your contact manager is a lot like organizing + your mail. You can have folders and searches the same way + you can with mail, but the contact manager does not allow + vFolders. It does, however, allow each card to fall under + several categories, and allow you to create your own + categories. We'll go over categories in a bit. + + + Another useful UNIMPLEMENTED + Evolution feature is its ability + to recognize when people live together. If two people in + your contact manager share an address, and you change the + address for one of them, Evolution will ask you if you wish + to change the address for both of them, or just for one. + + + + Groups of contacts + + Evolution lets you put cards + into folders, mark them as members of different groups, + and search through them in a variety of ways. This + section will describe how to organize and find contact + information using Evolution. + CHANGE THIS paragraph: it needs a great deal of work. + + + + Grouping with Folders + + The simplest way to group address cards is to use + folders. By default, cards start in the + Contacts folder. You can create + more folders inside that one, or create other address + book folders as well. Each card must be in one and only + one folder. + + + To create a new folder, do this: + + + To put a card into a folder, do this: + + + + + Grouping with Categories + + The other way to group cards is to mark them as + belonging to different categories. The difference + between folders and categories is that folders contain + cards, but category membership is a property of each + card. That means that you can mark a card as being in + several categories or no category at all. For example, + I put my friend Matthew's card in the "Business" category, + because he works with me, the "Friends" category, because + he's also my friend, and the "Frequent" category, because + I call him all the time and can never remember his phone + number. + + + To mark a card as belonging to a category, do this: + + + Then, you can refer to all the cards in that category + by: + + + If the default categories don't suit you, you can add + your own. Here's how: + + + + + + + Sharing your cards (Or Keeping them to Yourself) + + Cards can be shared over a network. This is the sort of + feature you'll want to use if your company has a list of + vendors and clients that needs constant updating. If you + also share your calendars, people can avoid duplicating + work and keep up to date on developments within their + workgroup or across the entire company. + + + + Sharing Address Cards and Calendar Data + + I want to schedule a meeting with someone at Company + X, but I'm not sure who to talk to there. Our + corporate network has an address card that states our + contacts there, so I know whom to call. Since we also + share the calendars, I know that Deanna has already + scheduled a meeting with them next Thursday, and I can + just ask her to bring up my concerns at the meeting. + + + + + Of course, you don't want to share all of your cards— + why overload the network with a list of babysitters, or + tell everyone on your network you're talking to new job + prospects? Evolution lets you + decide which folders you want to make accessible to others. + + + To begin sharing a folder of address cards, select . The + Sharing will pop up. It contains: + + + + + + Automating the Contact Manager + + The Evolution contact manager + can perform a wide variety of tasks for you. From speeding + up basic tasks like adding a new address card to managing + mailing lists, you'll find that the contact manager is more + than a mere address book. + + + Send me a card: Adding New Cards Quickly + + When you get information in the mail or in a calendar + entry, you can add it to an address card. To do so, right + click on any email address or email message, and select + Add Address Card from the menu + that appears. Of course, + Evolution adds cards from a hand-held device + during HotSync operation. For more information about + that, see . + + + + + Managing a Mailing list + + You already know that when you are writing an email, you + can address it to one or more people, and that + Evolution will fill in + addresses from your contact manager's address cards if + you let it. In addition to that, you can send email to + everyone in a particular group by doing SOMETHING HERE. + Future versions of Evolution + will allow you to you export a group of cards to a + spreadsheet, database, or word processor so you can print + address labels or prepare large postal mailings. + + + + Map It! and other extra features + + Need a map or directions? Click + MapIt from within the contact + manager, and Evolution will + map the address for you online. + + + + \ No newline at end of file -- cgit