From 710b5855179220dbc19af61ecc4f65e22f6465ed Mon Sep 17 00:00:00 2001 From: Aaron Weber Date: Thu, 2 Nov 2000 02:44:40 +0000 Subject: Fixed validation errors. 2000-11-01 Aaron Weber * C/config-prefs.sgml: Fixed validation errors. * C/apx-gloss.sgml: Fixed HTML, style stuff. * C/usage-mail.sgml: Stylistic overhaul. * C/usage-mainwindow.sgml: Fixed groups in shortcut bar, fixed folder navigation tips. 2000-10-31 Aaron Weber * C/preface.sgml: Minor stylistic revisions. 2000-10-30 Aaron Weber * COPYING-DOCS: New file. This is the official place to put the FDL now. svn path=/trunk/; revision=6334 --- doc/C/usage-mail.sgml | 326 ++++++++++++++++++++++++-------------------------- 1 file changed, 154 insertions(+), 172 deletions(-) (limited to 'doc/C/usage-mail.sgml') diff --git a/doc/C/usage-mail.sgml b/doc/C/usage-mail.sgml index 864a46ff38..6aafdaa492 100644 --- a/doc/C/usage-mail.sgml +++ b/doc/C/usage-mail.sgml @@ -96,33 +96,32 @@ bar. The most frequently used ones, like Reply and Forward, also appear as buttons in - the toolbar. + the toolbar, and almost all of them are duplicated in the + right-click menu and as keyboard shortcuts, which tend to be + faster once you get the hang of them. You can choose + whichever way you like best; the idea is that the software + should work the way you want, rather than making you work the + way the it does. - - While you're there, have a look at the items items the bottom - of the list, which are shortcuts for simple filter and - vFolder creation. You can learn more about filters and - vFolders in ; a - comprehensive description of this menu (and all the others) - is in . - Sorting the message list - You can also select the order in which messages appear in - that list. To sort by sender, subject, or date, click on the - bars with those labels at the top of the message list. If - you click twice, you'll sort them in reverse order. + One of the ways Evolution lets + you choose the way you work is the way it lets you sort your + message lists. To sort by sender, subject, or date, click + on the bars with those labels at the top of the message + list. If you click twice, you'll sort them in reverse + order. - Aside from sorting the messages, you can opt to have the - messages threaded. Select - View Threaded - to turn the threaded view on or off. If the - option selected, Evolution will - attempt to associate related messages by using the - References, + You can also choose a threaded message view. Select + View + Threaded to turn + the threaded view on or off. If the option selected, + Evolution will attempt to + associate related messages by using message ID numbers and + the References, In-Reply-To, and Subject message headers. Messages which are related are then placed next to each other, so @@ -133,11 +132,12 @@ Deleting Mail - To delete a message, select it in the the message - list by clicking on it once. Then click on the - Delete button in the tool bar. The - message now has a line through it, because you've marked it - for deletion. + Once you've read your mail, you may want to get rid of + it. To mark a message for deletion, select it in the the + message list by clicking on it once. + Then click on the Delete button in + the tool bar. The message now has a line through it, + because you've marked it for deletion. If you really want to get rid of it, choose @@ -157,65 +157,37 @@ Now that you've had a look around the Inbox, it's time to check for new mail. - Before you get it, though, you should decide where you want to - keep it. Your options will vary a little depending on your - network setup, but they come down to storing the mail on your - hard disk (using POP), or - storing it on the network (using IMAP). If you store your mail on - your local hard disk, you can read it whether you're online or - not, but you can only read it from one computer. If you store - it on the network, you can only read it when you're online, - but you can access it from almost any computer with a network - connection, even if it doesn't have - Evolution. - - - If you choose POP, you'll be putting mail in the - Inbox in the Local - folder. If you choose IMAP, it's the - Inbox of a folder with the same name as - your mail server. That's so you can maintain several distinct - IMAP servers if you want. See for more information about mail - servers. - - - Regardless of where you keep your mail, you can click - Get mail in the toolbar to check your - mail. The first time you do that, the mail setup - assistant will ask you for the information it - needs to check your mail (see for more information). If - you're checking mail over a network (instead of from local - mbox files), - you'll need to enter your email password. Type it in, click - OK and - Evolution will download your mail. - New mail will appear in your Inbox. + Click Get mail in the toolbar to check + your mail. If it's the first time you've done so, the + mail setup assistant will ask you for + the information it needs to check your mail (see for more information). + + + Then, you need to enter your email + password. Evolution will remember + the password until you quit the application or until you + select Settings + Forget Passwords . - Once you've entered your password, - Evolution will hold it in memory so - that you don't have to retype it every time you want to check - mail. It will only remember the password until you quit the - application; each time you run - Evolution, you need to re-enter - your password. If you'd like - Evolution to forget your password - sooner, select - SettingsForget - Passwords, and it will do so - immediately. + Once it's validated the password, + Evolution will check your mail. + New mail will appear in the local Inbox + if you're using a POP account, and in + your IMAP folders if you use IMAP. - - If you get an error message instead of mail, you probably - need to change your network settings. To learn how to - do that, have a look at , or ask your system - administrator. + + + Can't Check Mail? + + If you get an error message instead of mail, you probably need + to change your network settings. To learn how to do that, + have a look at , or + ask your system administrator. - + + Using Evolution for News @@ -223,23 +195,22 @@ read them side by side. If you want to do that, add a news source to your configuration (see ). The news server will - appear as a remote server, and will look exactly like an IMAP - folder, except that you can't delete messages from it. When - you click Get Mail, + appear as a remote server, and will look quite similar to an + IMAP folder. When you click Get Mail, Evolution will also check for news - messages. If you prefer to use a different program, there's - always Pan. + messages. - Attachments, HTML Mail, and Live Documents + Attachments and HTML Mail - If someone sends you a file attached to an email (an - "attachment"), Evolution will - display the file at the bottom of the message to which it's - attached. Text, HTML, and most images will be displayed in - the message itself. For other files, + If someone sends you an attachment, a + file attached to an email, + Evolution will display the file + at the bottom of the message to which it's attached. Text, + HTML, and most images will be displayed within the message + itself. For other files, Evolution will provide a link and icon at the end of the message. Click on that, and Evolution will ask you where you @@ -247,6 +218,12 @@ saved the file, you can open, move, copy, or execute it just like any other, using Nautilus or your favorite shell or file manager. + + + As usual, there's a shortcut here: right-click on the link, + and choose an application for the file: you can send an + image straight to the GIMP, or a + spredsheet straight to Gnumeric. @@ -255,7 +232,6 @@ formatting will display automatically, although you can turn it off if you prefer. - @@ -289,10 +265,10 @@ Enter an address in the To: field, a subject in the Subject: and a message in the big empty box at the bottom of the window, and press - Send. That's easy. It may even be - too easy, which is why I like to queue my messages up to be - sent a few minutes later. + Send. That's easy, although it can + get a little more complicated if you want. + Saving Messages for Later @@ -308,6 +284,11 @@ mind about a message before it goes out. That way, I don't send anything I'll regret the next day. + + To learn more about how you can specify message queue and + filter behavior, see . + + You can also choose to save messages as drafts or as text files. Choose @@ -322,23 +303,20 @@ File Save In Folder . - - To learn more about how you can specify message queue and - filter behavior, see . - - - + + + Advanced Mail Composition + You can probably guess the purpose of the buttons labelled Cut, Copy, Paste, Undo - and Redo , but there's a bit more to + and Redo, but there's a bit more to sending mail that's less obvious. In the next few sections, you'll see how Evolution handles additional features, including large recipient lists, attachments, and forwarding. - - + Attachments If you want to attach a file to your email message, you @@ -353,58 +331,28 @@ To see what files you've attached to the message you're composing, select View - Show Attachments . + Show Attachments ; + to hide them again, choose Hide + Attachments. When you send the message, a copy of the attached file will go with it. Be aware that big attachments can take a long time to download. - - - Choosing Recipients - - If you have created address cards in the contact manager, - you can also enter nicknames or other portions of address - data, and Evolution will complete - the address for you. If you enter a name - or nickname that can go with more than one card, Evolution - will open a dialog box to ask you which person you meant. - - + + + Types of Recipients - Alternately, you can click on the - To:, Cc:, or - Bcc: buttons to get a list of email - addresses. Click the check-boxes next to the addresses, then - click OK, and the address will be - added to the appropriate form field. - - - For more information about using email together with the - contact manager and the calendar, see and . - - - - Multiple Recipients - Evolution, like all email programs (at least, all the ones in current use) recognizes three types of addressee: primary recipients, - secondary recipients, and hidden ("blind") recipients. The - To: field is for the primary - recipients of the message you are going to send. + secondary recipients, and hidden ("blind") recipients. The simplest way to direct a message is to put the email address or addresses in the To: - field, to denote primary recipients. However, it is + field, which denotes primary recipients. However, it's considered bad form to have more than a few email addresses in this section. If you are sending mail to more than one or two people, consider the @@ -455,24 +403,57 @@ - - + + Choosing Recipients Quickly + + If you have created address cards in the contact manager, + you can also enter nicknames or other portions of address + data, and Evolution will complete + the address for you. If you enter a name + or nickname that can go with more than one card, Evolution + will open a dialog box to ask you which person you meant. + + + + Alternately, you can click on the + To:, Cc:, or + Bcc: buttons to get a list — + potentially a very long one — of the email addresses + in your contact manager. Select addresses and click on + the arrows to move them into the appropriate address + columns. + + + For more information about using email together with the + contact manager and the calendar, see and . + + + + + Replying to Messages - In order to reply to a message, click on it once in the - message list to select it. Then press the - Reply button. A window like the - New Message window will appear, but - the subject will already be present— the same subject - as the message to which you are replying, but with Re: - before it, to mark it as a reply. In addition, the full - text of the previous message is inserted into the new - message, either in italics (for HTML display) or with the - > character (in plain text mode) before each line. This - indicates quoting. You can intersperse your message with - the quoted material as shown in + To reply to a message, press the + Reply button while it is selected, + or choose Reply to Sender from + the message's right-click menu. That will open + message composer. The + To: and Subject + fields will already be filled, although you can alter them + if you wish. In addition, the full text of the old message + is inserted into the new message, either in italics (for + HTML display) or with the > character (in plain text + mode) before each line, to indicate that it's part of the + previous message. People often intersperse their message + with the quoted material as shown in . @@ -489,15 +470,14 @@ with quoted materials and the relevant replies interspersed--> - If a message has several recipients, as in the case of - mailing lists or messages that have been carbon copied, you - may wish to click Reply to All - instead of Reply. If there are large - numbers of people in the Cc: or - To: fields, this can save substantial - amounts of time. But be careful, and always make sure you - know who is getting a message: it could be a mailing list - with thousands of subscribers. + If you're reading a message with several recipients, you may + wish to use Reply to All instead of + Reply. If there are large numbers + of people in the Cc: or + To: fields, this can save substantial + amounts of time. But be careful, and always make sure you + know who is getting a message: one address could be a + mailing list with thousands of subscribers. Using the Reply to All feature @@ -552,7 +532,7 @@ with quoted materials and the relevant replies interspersed--> Replace - Find a word or phrase, replace it with + Find a word or phrase, and replace it with something else. @@ -575,11 +555,13 @@ with quoted materials and the relevant replies interspersed--> You can't normally use text treatments or pictures in emails, which is why you've probably seen people use far - too many exclamation points for emphasis or use - emoticons to convey their feelings. - However, most of the newer email programs can include and - display images and text treatments as well as basic - alignment and paragraph formatting. + too many exclamation points for emphasis or use emoticons to convey their + feelings. However, most of the newer email programs can + include and display images and text treatments as well as + basic alignment and paragraph formatting. They do this + with HTML, just like + web sites do. HTML Mail is not a Default Setting -- cgit