From 3187bd00a0d3acefcec9d5fcdb808a27324a48dc Mon Sep 17 00:00:00 2001 From: nobody Date: Sat, 3 May 2003 11:02:31 +0000 Subject: This commit was manufactured by cvs2svn to create tag 'R3_0'. svn path=/tags/R3_0/; revision=21090 --- help/C/usage-contact.xml | 581 ----------------------------------------------- 1 file changed, 581 deletions(-) delete mode 100644 help/C/usage-contact.xml (limited to 'help/C/usage-contact.xml') diff --git a/help/C/usage-contact.xml b/help/C/usage-contact.xml deleted file mode 100644 index 821b959c95..0000000000 --- a/help/C/usage-contact.xml +++ /dev/null @@ -1,581 +0,0 @@ - - - - Working with Your Contacts - - This chapter will show you how to use the - Evolution addressbook to organize - any amount of contact information, share addresses over a - network, and several ways to save time with everyday tasks. To - learn about configuring the addressbook, see . You can import contacts from - other contact management tools with the Import tool by - selecting - FileImport, - or by mailing them to yourself as vCard attachments. - - - - The toolbar for the addressbook is quite simple. - - - Click New Contact to create a new card, or double-click - in a blank space in the contact list. - - - - Click New List to create a new card, or double-click - in a blank space in the contact list. - - - The printer icon sends one - or more of your cards to the printer. - - The stop sign icon stops loading - contact data from the network. This button is only - relevant if you are looking at contact information on a - network. - - - - - Your contact information fills the rest of the display. Move - through the cards alphabetically with the buttons and the - scrollbar to the right of the window. Of course, if you have - more than a few people listed, you'll want some way of finding - them more quickly, which is why there's a search feature. - - - - The Contact Editor - - To delete a contact: - - - - Click once on the contact. - - - - - Press the Delete button. - - - - - - If you want to add or change cards, you'll use the contact - editor. To change a card that already exists, double click on - it to open the contact editor window. If you want to create a new - card, clicking the New button in the - toolbar will open the same window, with blank entry boxes for - you to fill in. - - - - The contact editor window has three tabs, - General, for basic contact information, - Details, for a more specific description of - the person, and Collaboration for - information about scheduling and working closely with them. In - addition, it contains a File menu and an - Actions menu. Under - Actions you will find Forward - Contact, which opens a new message with the card - already attached, and Send Message to - Contact, which will open a new message to the - contact. - - - The toolbar is relatively simple: Save and - Close, Print, - Close, and Delete. - - - -
- Evolution Contact Editor - - Evolution Contact Editor - - - -
- - The General tab has seven sections, - each with an icon: a face, for name and company; a telephone - for phone numbers; an envelope for email address; a globe for - web page address; a house for postal address; a file folder - for contacts, and a briefcase for categories. - - - - - - Full Name - - - The Full Name field has two - major features: - - - - You can enter a name into the Full - Name field, but you can also click the - Full Name button to bring - up a small dialog box with a few text boxes - - - Title: - - Enter an honorific or select one from the menu. - - - - First: - - Enter the first, or given, name. - - - - Middle: - - Enter the middle name or initial, if any. - - - - Last: - - Enter the last name (surname). - - - - Suffix: - - Enter suffixes such as "Jr." or "III." - - - - - - - - - The Full Name field also - interacts with the File As - box to help you organize your contacts. - - - To see how it works, type a name in the - Full Name field. As an example, - we'll use the Ximian mascot, Rupert - T. Monkey. You'll notice that the - File As field also fills in, - but in reverse: Monkey, - Rupert. You can pick - Rupert Monkey from - the drop-down, or type in your own, such as - T. Rupert Monkey . - - - Filing Suggestion - - Don't enter something entirely different from the - actual name, since you might forget that you've filed - Rupert's information under "F" for "Fictitious Ximian - Employee." - - - - - - Multiple Values for Fields: - - - If you click on the downward pointing triangle buttons - next to the Primary Email field, - you can also choose Email 2 and - Email 3. Although the contact - editor will only display one of those at any given - time, Evolution will store - them all. Entries that have information in them have - a check mark next to them. The buttons next to the - telephone and postal address fields work in the same - way. - - - - - - - The last item in the General tab is the - Categories organization tool; for - information on that, read . - - - The Details tab is much simpler: - - - - The briefcase - Describes the person's professional life - - - - - The face - Describes the person's personal life - - - - - The globe - Miscellanious notes - - - - - - Contact Shortcuts - - You can add cards from within an email message or calendar - appointment. While looking at an email, right-click on - any email address or message, and choose - Create Card for this Address or - Create Card for this Sender - from the menu. - - - - - - - Searching for Contacts - - Evolution allows searching through contacts - quickly and easily. - - - To search through contacts: - - - - Select your search focus in the search bar. - - - - - Enter your query. - - - - - Press return to search. - - - - - - To perform a complex search through your contacts: - - - - Open - - Tools - Search for contacts - - - - - - Name the rule in the Rule Name field. - - - - - Setup your criteria information in the If section. - - - - - If you want to add more criteria, click the Add - Criterion button. - - - - - Click Search. - - - - - - To show all your contacts, select Show All in the - Search Bar or search with an empty query. - - - - - - Organizing your Addressbook - - Organizing your addressbook is a lot like organizing your - mail. You can have folders and searches the same way you can - with mail, but the addressbook does not allow Virtual Folders. It - does, however, allow each card to fall under several - categories, and allow you to create your own categories. To - learn about categories, read . - - - - - - Groups of contacts - - Evolution offers two ways for you - to organize your cards. The first way is to use folders; - this works the same way mail folders do. For more - flexibility, you can also mark contacts as elements of - different categories. To better integrate with email tools, - you can also create lists of contacts that you can send mail - to as a single person. - - - - Grouping with Folders - - The simplest way to group address cards is to use folders. - By default, cards start in the - Contacts folder. If you've read then you already know that you - can create a new folder by selecting - - File - New - Folder - - and that you can put new folders anywhere you like. Just - like with mail, cards must be in a card folder, and no card - can be in two places at once. If you want more - flexibility, try . - - - To put a card into a folder, just drag it there from the - folder view. Remember that contact cards can only go in - contact folders, just like mail can only go in mail folders, - and calendars in calendar folders. - - - - - Grouping with Categories - - The other way to group cards is to mark them as belonging - to different categories. - That means that you - can mark a card as being in several categories or no - category at all. For example, I put my friend Matthew's - card in the "Business" category, because he works with me, - the "Friends" category, because he's also my friend, and - the "Frequent" category, because I call him all the time - and can never remember his phone number. - - - To mark a card as belonging to a category, click the - Categories button at the lower - right. From the dialog box that appears, you can check as - many or as few categories as you like. - - - - - - - - Creating a List of Contacts - - To create a list of contacts: - - - - - Open the list creation dialog box by clicking the - New List button or selecting - - - File - - - New - - - Contact List - - . - - - - - - Enter a name for the list. - - - - - Enter names or email addresses of contacts, or just - drag contacts from the main window into the list. - - - - - - Choose whether you would like to hide the email - addresses when you send a message to the list. - Unless it is a very small list, it is recommended - that you leave the addresses hidden. This is the - same thing as using the "Bcc:" feature discussed in - . - - - - - - - When you are done, click OK. The - list will appear as a contact card, which you can use as - you would any other. That includes emailing the list to - another person, and, of course, sending email to the list. - - - To mail the list, open a new email and type the name you - chose for the list. Ximian Evolution will address the - message to the entire list when you send it. You can also - right-click on the list's address card in the Addressbook - and select Send Message to List. - - - Ximian Evolution cannot store contact lists on Exchange - servers. - - - - - - - - LDAP: Shared Addressbooks on a Network - - - The LDAP protocol was - created to let users share contact information over a network by - sharing access to a central address book. LDAP allows a company - to maintain a shared set of contact information for a company or - department. Many companies keep a common LDAP address book for - all their employees or for client contacts. - - - - To learn how to add a remote directory to your available - contact folders, see . - Once you have a LDAP connection, the network contacts folder or - folders will appear inside the External - Directories folder in the folder bar. It will work - exactly like a local folder of cards, with the following - exceptions: - - - - - Network folders are only available when you are - connected to the network. If you use a laptop or have a - modem connection, you may wish to copy or cache the - network directory. You do this by dragging and dropping - your desired contacts into the local contacts list. - - - - - - To prevent excess network traffic, - Evolution will not normally - load the contents of LDAP folders immediately upon - opening. You must click Display - All before LDAP folder cards will be loaded - from the network. You can change this behavior in the - Contact Preferences window. - - - - - You cannot add, delete, or alter cards on the LDAP - server. If you need to change information there, you - will need to speak to your system administrator - - - - - - Configuring Evolution to use LDAP - - For information about setting up - Evolution to use LDAP, please refer - to - - - - - - Send me a Card: Adding New Cards Quickly - - As noted before, when you get information about a person in - the mail or in a calendar entry, you can add it to an address - card. To do so, right click on any email address or email - message, and select Add Sender to Address Book from the menu that appears. - Evolution can also add cards from a - hand-held device during HotSync operation. For more - information about that, see . - - - - - - - - -- cgit