From f5f5c6c2e6cbd300636120e6940c777c1b965391 Mon Sep 17 00:00:00 2001 From: nobody Date: Wed, 24 Oct 2001 22:17:05 +0000 Subject: This commit was manufactured by cvs2svn to create tag 'GDM_2_2_5_1'. svn path=/tags/GDM_2_2_5_1/; revision=14009 --- help/C/usage-mail-org.sgml | 855 --------------------------------------------- 1 file changed, 855 deletions(-) delete mode 100644 help/C/usage-mail-org.sgml (limited to 'help/C/usage-mail-org.sgml') diff --git a/help/C/usage-mail-org.sgml b/help/C/usage-mail-org.sgml deleted file mode 100644 index 5762fe2d41..0000000000 --- a/help/C/usage-mail-org.sgml +++ /dev/null @@ -1,855 +0,0 @@ - - Organizing and Managing your Email - - Even if you only get a few email messages a day, you probably - want to sort and organize them. When you get a hundred a day - and you want to refer to a message you received six weeks ago, - you need to sort and organize them. - Fortunately, Ximian Evolution has the tools - to help you do it. - - - - - - Sorting Mail with Column Headers - - By default, the message list has columns with the following - headings: an envelope icon indicating whether you have read - or replied to a message, an exclamation point indicating priority, and the - From, Subject, and - Date fields. You can change their order - and remove them by dragging and dropping them. - - To add columns: - - - - Right click on the column header - - - - - Click Add a Column - - - - - Click and drag a column you want into a space between - existing column headers. A red arrow will show you where - the column will be placed. - - - - - - Right-click on one of the column headers to get a list of - options: - - - Sort Ascending - - Sorts the messages top to bottom. - - - - - Sort Descending - - Sorts the messages bottom to top. - - - - - Group By this Field - - Groups messages instead of sorting them. This makes each contact - with identical properties in the specified field to be placed in - its own group and physically separated from others. - - - - - Remove this - Column Remove - this column from the display. You can also remove - columns by dragging the header off the list and - letting it drop. - - - - Field - Chooser - When you choose this item, a list - of column headers will appear; just drag and drop them into - place between two existing headers. A red arrow will - appear to show you where you're about to put the - column. - - - - - - - - Getting Organized with Folders - - Ximian Evolution keeps mail, as well as - address cards and calendars, in folders. You start out with a - few, like Inbox, - Outbox, and Drafts, - but you can create as many as you like. Create new folders by - selecting New and then - Folder from the - File menu. - Ximian Evolution will as you for the name - and the type of the folder, and will provide you with a folder - tree so you can pick where it goes. - - - When you click OK, your new folder will - appear in the folder view. You can - then put messages in it by dragging and dropping them, or by - using the Move button in the - toolbar. If you want to move several messages at once, click - on the ones you want to move while holding down the - Ctrl key, or use Shift to - select a range of messages. If you create a filter with the - filter assistant, you can have mail - filed automatically. - - - - - Searching for Messages - - Most mail clients can search through your messages for you, - but Ximian Evolution does it faster. You - can search through just the message subjects, just the message - body, or both body and subject. - - - To start searching, enter a word or phrase in the text area - right below the toolbar, and choose a search type: - - - Body or subject contains - - - This will search message subjects and the messages - themselves for the word or phrase you've entered in - the search field. - - - - - Body contains - - - This will search only in message text, not the subject - lines. - - - - - Subject contains - - - This will show you messages where the search text is - in the subject line. It will not search in the - message body. - - - - - Body does not contain - - - This finds every email message that does not have the - search text in the message body. It will still show - messages that have the search text in the subject - line, if it is not also in the body. - - - - - Subject does not contain - - - This finds every mail whose subject does not contain - the search text. - - - - - - When you've entered your search phrase, press - Enter. Ximian Evolution - will show your search results in the message list. - - - - If you think you'll want to return to a search again, you can - save it as a virtual folder by selecting Store - Search as vFolder. - - - - When you're done with the search, go back to seeing all your - messages by choosing Show All from - the Search drop-down box. If you're - sneaky, just enter a blank search: since every message has at - least one space in it, you'll see every message in the - folder. - - - - If you'd like to perform a more complex search, open the - advanced search dialog by selecting - Advanced... from the - Search drop-down menu. Then, create your - search criteria (each with the same options you saw in the - regular search bar), and decide whether you want to find - messages that match all of them, or messages that match even - one. Then, click Search to go and find - those messages. - - - - You'll see a similar approach to sorting messages when you - create filters and vFolders in the next few sections. - - - - - - Create Rules to Automatically Organize Mail - - Filters work very much like the mail room in a large company. - Their purpose is to bundle, sort, and distribute mail to the - various folders. In addition, you can have multiple filters - performing multiple actions that may effect the same message - in several ways. For example, your filters could put copies - of one message into multiple folders, or keep a copy and send - one to another person as well, and it can do that quickly. Of - course, it's also faster and more flexible than an actual - person with a pile of envelopes. - - - - Making New Filters - - To create a new filter: - - - - Click - - Tools - Filters - - - - - - Press the Add button. - - - - - Name your filter in the Rule name field. - For each filter criterion, you must first select - which of the following parts of the message you want the filter to - examine: - - - - Sender - The sender's address. - - - - - Recipients - The recipients of the message. - - - - Subject - The subject line of the message. - - - - Specific Header - The filter can look at any header you - want, even obscure or custom ones. Enter the header name - in the first text box, and put your search text in the - second one. - - - - Message Body - Search in the actual text of the message. - - - - - Expression - For programmers only: match a message according to an - expression you write in the Scheme language, used to - define filters in Ximian Evolution. - - - - Date sent - Filter messages according to the date on - which they were sent: First, choose the conditions you - want a message to meet — before - a given time, after it, and so forth. - Then, choose the time. The filter will compare the - message's time-stamp to the system clock when the filter - is run, or to a specific time and date you choose from a - calendar. You can even have it look for messages within a - range of time relative to the filter — perhaps you're - looking for messages less than two days old. - - - - Date Recieved - This works the same way as the Date Sent - option, except that it compares the time you got the message - with the dates you specify. - - - - Score - Emails have a standard priority range from -3 (least - important) to 3 (most important). You can have filters set the - priority of messages you recieve, and then have other filters - applied only to those messages which have a certain priority. - - - - - Size (kb) - Sorts based on the size of the message in kilobytes. - - - - - - Status - Filters according to the status of a message, such as - 'New'. - - - - - - Attachments - Create a filter based on whether or not you - have an attachment in the email. - - - - - - Mailing List - Filter based on the mailing list it came from. - - - - - - Regex Match - If you know your way around a regex, or - regular expression, put your knowledge to use here. - - - - - - Source Account - Filter messages according the server you got them from. - You can enter a URL or choose one from the drop-down - list. This ability is only relevant if you use more - than one mail source. - - - - - - - - Select the criterion for the condition. If you want multiple - criteria for this filter, press Add - criterion and repeat the previous step. - - - - - Select the actions for the filter in the Then - section. You can select any of the following options. - - - Move to Folder - If you select this item, Ximian Evolution - will put the messages into a folder you specify. Click the - <click here to select a folder> button - to select a folder. - - - - Copy to Folder - If you select this item, Ximian Evolution - will put the messages into a folder you specify. Click the - <click here to select a folder> button - to select a folder. - - - - Forward to Address - Select this, enter an address, and the addressee will - get a copy of the message. - - - - Delete - Marks the message for deletion. You can still get the message - back, at least until you Expunge your - mail yourself. - - - - Stop Processing - Select this if you want to tell all other filters to ignore - this message, because whatever you've done with it so far - is plenty. - - - - Assign Color - Select this item, and Ximian Evolution - will mark the message with whatever color you please. - - - - Assign Score - If you know that all mail with - "important" somewhere in the message body line is - important, you can give it a high priority score. In a subsequent filter you can - then arrange your messages by their priority score. - - - - - - - Set Status - If you want to add multiple actions for this filter, press - Add filter and repeat the previous step. - - - - - Press OK. - - - - - - Using a Filter to Avoid Spam - - A good deal of bulk mail is eventually tagged with the - Precedence: Bulk header at - one point or another. Not all of it is, of course, and - there are "good" messages (mailing lists you subscribe to, - for example) that are also considered "Bulk" mail. - However, if you filter out all the mail with that header, - you'll catch a lot of the mail you don't want to get. - - - To catch them and automatically mark them for deletion, do - the following: - - - - Select ToolsFilters. - - - - Click New. - - - - Set the first part of your search critera to look in a Specific header. - - - - Enter Precedence as the name of the header. - - - - Choose contains at the second drop-down box. - - - - Enter Bulk as the content to search for. - You're now working with all email that has the word "Bulk" in the - "Precedence" header. - - - - For actions, select "Move to Folder" and choose the - folder where you'd like to place bulk mail. - - - If you like, add another action and - choose Delete. - - - - Click OK. You're done. - - - - - - - - - - Editing Filters - - To edit a filter: - - - - Select - - Tools - Filters - - - - - - Select the filter in the Filter Rules section - and press Edit. - - - - - Change the desired settings. - - - - - Press OK in the filter editor window. - - - - - Press OK in the filter manager window. - - - - - - - - Deleting Filters - - To delete a filter: - - - - Select - - Tools - Filters - - - - - - Select the filter and press Delete. - - - - - - - Changing Folder Names and Filters - - - - - Incoming email that your filters don't move goes into the Inbox; - outgoing mail that they don't move ends up in the Sent - folder. So be sure to change the filters that go with it. - - - - - - - - - - - Getting Really Organized with vFolders - - If filters aren't flexible enough for you, or you find - yourself performing the same search again and again, consider - a vFolder. vFolders, or virtual folders, are an advanced way - of viewing your email messages within - Ximian Evolution. If you get a lot of - mail or often forget where you put messages, vFolders - can help you stay on top of things. - - - A vFolder is really a hybrid of all the other organizational - tools: it looks like a folder, it acts like a search, and you - set it up like a filter. In other words, while a conventional - folder actually contains messages, a vFolder is a view of - messages that may be in several different folders. The - messages it contains are determined on the fly using a set of - criteria you choose in advance. - - - - As messages that meet the vFolder criteria arrive or are - deleted, Ximian Evolution will - automatically place them in and remove them from the - vFolder contents list. When you delete a message, it gets - erased from the folder in which it actually exists, as well as - any vFolders which display it. - - - - Imagine a business trying to keep track of mail from hundreds - of vendors and clients, or a university with overlapping and - changing groups of faculty, staff, administrators and - students. The more mail you need to organize, the less you - can afford the sort of confusion that stems from an - organizational system that's not flexible enough. vFolders - make for better organization because they can accept - overlapping groups in a way that regular folders and filing - systems can't. - - - - - The Unmatched vFolder - - Obviously, not all messages will fit into all your Virtual - Folders. That's why Ximian Evolution - includes an UNMATCHED vFolder. The UNMATCHED - vFolder displays messages that are not matched by other rules. - - - - - - Using Folders, Searches, and vFolders - - To organize his mailbox, Jim sets up a virtual volder for emails from - his friend and co-worker Anna. He has another one for messages that - have ximian.com in the address and Ximian Evolution in the subject line, so he - can keep a record of what people from work send him about - evolution. If Anna sends him a message about - anything other than Ximian Evolution, it only shows up in the "Anna" folder. - When Anna sends him mail about the user interface for - evolution, he can see that message both in - the "Anna" vFolder and in the "Internal Evolution Discussion" - vFolder. - - - - - - - Creating vFolders - - To create a vFolder: - - - - - Tools - vFolder Editor - - - - - - Click Add - - - - - Name your vFolder in the Rule name field. - - - - - - Select your search criteria. For each criterion, you - must first select which of the following parts of the - message you want the search to examine: - - - Sender - The sender's address. - - - - - Recipients - The recipients of the message. - - - - Subject - The subject line of the message. - - - - Specific Header - The vFolder can look at any header you - want, even obscure or custom ones. Enter the header name - in the first text box, and put your search text in the - second one. - - - - Message Body - Search in the actual text of the message. - - - - - Expression - For programmers only: match a message according to an - expression you write in the Scheme language, used to - define vFolders in Ximian Evolution. - - - - Date sent - Search messages according to the date on - which they were sent: First, choose the conditions you - want a message to meet — before - a given time, after it, and so forth. - Then, choose the time. The vFolder will compare the - message's time-stamp to the system clock when the filter - is run, or to a specific time and date you choose from a - calendar. You can even have it look for messages within a - range of time relative to the filter — perhaps you're - looking for messages less than two days old. - - - - Date Recieved - This works the same way as the Date Sent - option, except that it compares the time you got the message - with the dates you specify. - - - - Score - Emails have a standard priority range from -3 (least - important) to 3 (most important). You can have vFolders set the - priority of messages you recieve, and then have other - vFolders - applied only to those messages which have a certain priority. - - - - - Size (kb) - Sorts based on the size of the message in kilobytes. - - - - - - Status - Searches according to the status of a message, such as - 'New'. - - - - - - Attachments - Create a vFolder based on whether or not you have an - attachment in the email. - - - - - - Mailing List - Search based on the mailing list it came from. - - - - - - Source Account - Search messages according the server you got them from. - You can enter a URL or choose one from the drop-down - list. This ability is only relevant if you use more - than one mail source. - - - - - - - - Select the folder sources. You can select: - - - - Specific folders only - - - If you select specific folders only, you need to specify the - source folders in the box below. - - - - - - - All local folders - - - - - With all active remote folders - - - - - With all local and active folders - - - - - - - - - -Remote folders are considered active if you are connected to the -server; you must be connected to your mail server for the vFolder to -include any messages from that source. - - -
- Selecting a vFolder Rule - - Creating a vFolder Rule - - - -
- - - - - -- cgit