From 0dbd0ca1a177e62daad967d6549b3ed35e9b7234 Mon Sep 17 00:00:00 2001 From: Aaron Weber Date: Wed, 7 Jan 2004 23:49:48 +0000 Subject: remove old graphic files help/C/evolution-1.5.xml updated style notes, 2004-01-07 Aaron Weber * help/C/Makefile.am: remove old graphic files * help/C/evolution-1.5.xml updated style notes, date, version * help/C/apx-authors.xml: fix usage * help/C/apx-gloss.xml: fix and usage * help/C/config-prefs.xml: same * help/C/config-sync.xml: same * help/C/menuref.xml: same * help/C/usage-calendar.xml: same * help/C/usage-contact.xml: same * help/C/usage-exchange.xml: same * help/C/usage-mail-org.xml: same * help/C/usage-mail.xml: same * help/C/usage-print.xml: same * help/C/usage-sync.xml : same * help/C/usage-mainwindow.xml same, plus * help/C/preface.xml same, plus removed Summary * help/C/topic.dat Remove Summary * help/C/usage-exec-summary.xml: Remove summary * help/C/figures/folder-bar.png: delete * help/C/figures/summary.png: delete svn path=/trunk/; revision=24098 --- help/C/usage-mainwindow.xml | 524 ++++++++++++++++---------------------------- 1 file changed, 191 insertions(+), 333 deletions(-) (limited to 'help/C/usage-mainwindow.xml') diff --git a/help/C/usage-mainwindow.xml b/help/C/usage-mainwindow.xml index b78ba13dfc..f614ac2c0b 100644 --- a/help/C/usage-mainwindow.xml +++ b/help/C/usage-mainwindow.xml @@ -8,7 +8,7 @@ Information is useless unless it's organized and accessible; it's hardly even worth the name if you can't look at it and be informed. The goal of - Ximian Evolution is to make the + Ximian Evolution is to make the tasks of storing, organizing, and retrieving your personal information easier, so you can work and communicate with others. That is, it's a highly evolved - In other words, Ximian Evolution is + In other words, Ximian Evolution is a tool to help you get your work done. It can help you work in a group by handling email, address and other contact information, and one or more calendars. It can do that on one @@ -25,11 +25,11 @@ - With Ximian Evolution, you can + With Ximian Evolution, you can accomplish your most common daily tasks faster. For example, it takes only one or two clicks to enter an appointment or an address card sent to you by email, or to send email to a contact - or appointment. Ximian Evolution + or appointment. Ximian Evolution makes displays faster and more efficient, so searches are faster and memory usage is lower. People who get lots of mail will appreciate advanced features like The First Time you Start Ximian Evolution - To start Ximian Evolution, do either + To start Ximian Evolution, do either of the following: @@ -85,7 +85,9 @@ - To make your web browser use Evolution as the default email client, enter evolution "%s" as the email handler in your web browser or in the GNOME Control Center. + To make your web browser use Evolution as the default + email client, enter evolution "%s" as the email + handler in your web browser or in the GNOME Control Center. @@ -94,7 +96,7 @@ The first time you run the program, it will create a directory - called evolution in your home directory, + called .evolution in your home directory, where it will store all of its local data. Then, it will open a first-run assistant to help you set up mail accounts and import data from other applications. @@ -102,7 +104,17 @@ Using the first-run assistant will take approximately two to five minutes. - + + + Later on, if you want to change the account you are creating, or + if you want to create a new one,select + Tools Configure + , and click the Mail + Accounts button. Then, select the account you want + to change and click Edit, or click + Add to add a new account. See for details. + Defining Your Identity @@ -112,7 +124,7 @@ define multiple identities later on with the Tools Settings tool and - clicking the Mail Accounts button. + clicking the Mail Accounts button. @@ -150,7 +162,7 @@ Server Type: There are numerous types of servers - from which Ximian Evolution + from which Ximian Evolution can fetch your mail. Ask your system administrator if you're not sure which of the following are available to you: @@ -158,22 +170,23 @@ - POP: Downloads your email to your hard disk for - permanent storage. + GroupWise: Select this option if you use a + GroupWise server. GroupWise keeps mail, calendar, + and contact information on the server. + Microsoft Exchange: Available only if you have purchased the Ximian Connector for Microsoft Exchange, this will allow you to connect to a - Microsoft Exchange 2000 server, which stores - email, calendar, and contact information on the - server. + Microsoft Exchange 2000 or 2003 server, which + stores email, calendar, and contact information on + the server. - IMAP: Keeps the email on your server so you can @@ -183,23 +196,24 @@ - Standard Unix mbox spool or directory: If you want - to read and store mail in the mail spool on your - local system, choose this option. You'll need to - provide the path to the mail spool - you want to use. + POP: Downloads your email to your hard disk for + permanent storage. - Maildir format mail directories: If you download - your mail using qmail or another maildir-style - program, you'll want to use this option. You'll need - to provide the path to the mail directory you want to + Local Delivery: Choose this option if you want to + move mail from the spool and store it in your home + directory. If you would rather leave mail in your + system's spool files, choose the + Standard Unix mbox + spools option instead. You'll need + to provide the path to the mail spool you want to use. + MH format mail directories: If you download your @@ -211,17 +225,25 @@ - Local Delivery: Choose this option if you want to - move mail from the spool and store it in your home - directory. If you would rather leave mail in your - system's spool files, choose the - Standard Unix mbox - spools option instead. You'll need - to provide the path to the mail spool you want to + Maildir format mail directories: If you download + your mail using qmail or another maildir-style + program, you'll want to use this option. You'll need + to provide the path to the mail directory you want to use. + + + + Standard Unix mbox spool or directory: If you want + to read and store mail in the mail spool on your + local system, choose this option. You'll need to + provide the path to the mail spool + you want to use. + + + None: Select this if you do not plan to @@ -271,8 +293,9 @@ + - Ximian Evolution Talk to Microsoft Exchange? + Use Ximian Evolution with Microsoft Exchange If you have purchased Ximian Connector for Microsoft Exchange, you can access Microsoft Exchange 2000 servers @@ -284,18 +307,13 @@ + + More Mail Configuration Options - There are more extensive options for mail preferences, - especially if you've chosen POP, Microsoft Exchange, or IMAP - as incoming mail server type. If you want to set these - options after you've created the account, you can select - Tools Configure - , click the Mail - Accounts button. Then, select the account you want - to change and click Edit. See for details. + Once you have selected a mail delivery mechanism, you may + set some preferences for its behavior: @@ -304,7 +322,7 @@ Checking for new mail: If you would like - Evolution to check for new mail + Evolution to check for new mail automatically, check the box and select a frequency in minutes. @@ -325,7 +343,7 @@ Checking for new mail: If you would like - Evolution to check for new mail + Evolution to check for new mail automatically, check the box and select a frequency in minutes. @@ -368,23 +386,23 @@ - - - + + + If you chose IMAP: Checking for new mail: If you would like - Evolution to check for new mail + Evolution to check for new mail automatically, check the box and select a frequency in minutes. - If you want Evolution + If you want Evolution to check for new messages in all your IMAP folders, make sure the Check for new messages in all folders box is selected. @@ -444,12 +462,14 @@ Server Type: There are numerous server types that - Ximian Evolution supports for sending your + Ximian Evolution supports for sending your mail. - SMTP: Sends mail directly from your system. + SMTP: Sends mail using an outbound mail + server. This is the most common choice for sending + mail. @@ -464,6 +484,12 @@ + + + Groupwise: Sends mail through your GroupWise server. + + + Sendmail: Uses the Sendmail program to send mail @@ -500,9 +526,9 @@ your best bet is to leave this set at Password. If you're not sure, ask your system administrator or ISP, or have - Ximian Evolution check for - you by clicking Check for supported - types. + Ximian Evolution check for + you by clicking Check for supported + types. @@ -542,7 +568,8 @@ If you check the box next to the label Make this my default account, Evolution will assume that you will send messages from this most often, and will set the - "From" selector to this account whenever you open a new message. Only one account can be the default. + "From" selector to this account whenever you open a new + message. Only one account can be the default. If you have not done so already, you may also be asked to choose @@ -553,7 +580,7 @@ Importing Mail (Optional) - If Ximian Evolution finds mail or + If Ximian Evolution finds mail or address files from another application, it will offer to import them. If you're not sure which file format your mail program uses, ask your system administrator. If you want, you @@ -562,17 +589,19 @@ FileImport. - Ximian Evolution can import the following types of + Ximian Evolution can import the following types of files: VCard (.vcf, gcrd): - The addressbook format used by the GNOME, KDE, and + The address book format used by the GNOME, KDE, and many other contact management applications. You should be able to export to VCard format from any - address book application. + address book application. Failing that, export to CSV + format and use the csv2vcard + utility before importing. @@ -581,9 +610,11 @@ Microsoft Outlook Express 4 (.mbx): - Email file format used by Microsoft Outlook Express -4. For other versions of Microsoft Outlook and Outlook Express, see -the workaround described in the note below. + Email file format used by Microsoft + Outlook Express 4. For + other versions of Microsoft Outlook and Outlook + Express, see the workaround described in the note + below. @@ -603,39 +634,15 @@ the workaround described in the note below. Microsoft Outlook and Outlook Express Users - Microsoft Outlook, and versions of Outlook Express after - version 4, use proprietary formats that Ximian - Evolution cannot read or import. For contacts, + Microsoft Outlook, and versions of + Outlook Express after + version 4, use proprietary formats that Ximian + Evolution cannot read or import. For contacts, you may have to email them to yourself and import them that - way. For email, there is a simpler workaround: - - - - - While using Windows, import the files into Mozilla Mail (or - another mailer, such as Netscape or Eudora, that uses the - standard mbox format). - - - - - - Copy the files to the system or partition you use for - Ximian Evolution. - - - - - - Use the Ximian Evolution import - tool to import the files. There's more information about - why this works, and how, at the Ximian support website. - - - + way. For email, see the instructions in - + Netscape Users @@ -643,18 +650,15 @@ the workaround described in the note below. Before importing mail from Netscape, make sure you select FileCompact All Folders. If you don't, - Ximian Evolution will import and undelete + Ximian Evolution will import and undelete the messages in your Trash folders. - - - - - Exporting Files From Ximian Evolution - - Ximian Evolution uses standard file types for all its information, - so you should have no trouble taking your information + + Exporting Files From Ximian Evolution + + Ximian Evolution uses standard file types for all its information, + so you should have no trouble taking your information elsewhere if you want. @@ -663,8 +667,9 @@ the workaround described in the note below. in a .db3 database. - - + + + Importing Mail from Other Mail Clients @@ -680,12 +685,12 @@ the workaround described in the note below. which is shipped with many Linux and Unix distributions. mutt uses the standard mbox, maildir, and MH file formats, which makes importing your mail - into Evolution easy. By default, + into Evolution relatively simple. By default, mutt uses the mbox file format. - Open Ximian Evolution + Open Ximian Evolution @@ -704,17 +709,17 @@ the workaround described in the note below. - Click Next. + Click Next. - Select Import a Single File + Select Import a Single File - Click Browse and select the file + Click Browse and select the file you would like to import from. By default, your email is stored in ~/mbox for the mbox format and When prompted for what folder in - Evolution to import to, + Evolution to import to, select a folder. You can also create a new folder and drop it in there. @@ -735,14 +740,16 @@ the workaround described in the note below. Importing Mail from KMail - KMail is the mail client which is shipped with the KDE desktop - environment. KMail uses the standard mbox file format, which + KMail + is the mail client which is shipped with the KDE desktop + environment. KMail uses the +standard mbox file format, which means that importing your mail into - Evolution is easy. + Evolution is easy. - Open Ximian Evolution + Open Ximian Evolution @@ -761,17 +768,17 @@ the workaround described in the note below. - Click Next. + Click Next. - Select Import a Single File + Select Import a Single File - Click Browse and select the file + Click Browse and select the file you would like to import from. By default, KMail stores its information in the Mail directory of your home directory. @@ -780,7 +787,7 @@ the workaround described in the note below. When prompted for what folder in - Evolution to import to, + Evolution to import to, select a folder. You can also create a new folder and drop it in there. @@ -796,7 +803,7 @@ the workaround described in the note below. Now that you've gotten the first-run configuration out of the way, you're ready to get down to work. Here's a quick explanation of what's going on in your main - Ximian Evolution window. + Ximian Evolution window.
@@ -820,8 +827,8 @@ the workaround described in the note below. The menu bar gives you access to nearly all - the features that can be found in Ximian - Evolution. + the features that can be found in Ximian + Evolution. @@ -840,8 +847,10 @@ the workaround described in the note below. - The Shortcut Bar lets you go to your favorite - components with the click of a click of a button. + The Shortcut Bar lets you switch between + folders and between Evolution tools. At the bottom of the + shortcut bar there are buttons that let you switch tools, and + above that, all the available folders for the current tool. @@ -850,10 +859,11 @@ the workaround described in the note below. - Periodically, Ximian Evolution will need to quietly + Periodically, Ximian Evolution will need to quietly display a message, or tell you the progress of a task. This most often happens when you're checking or sending email. These progress - queues are shown here, in the Status Bar. + queues are shown here, in the Status Bar. + The Online/Offline indicator is here, too, in the lower left of the window. @@ -866,122 +876,31 @@ the workaround described in the note below. with precision so you can easily find what you're looking for. - - The Shortcut Bar - Ximian Evolution's most important job is + Ximian Evolution's most important job is to give you access to your information and help you use it quickly. One way it does that is through the shortcut bar, the column on the left - hand side of the main window. The large buttons with names - like Inbox and - Contacts are the shortcuts, and you can - select different groups of shortcuts by clicking the - rectangular group buttons. + hand side of the main window. The buttons with names + like Mail and + Contacts are the shortcuts. Above them + is a list of folders for the current Evolution tool. - Take a look at the Shortcut Bar. - The shortcut buttons in that category are: - - - - Summary: - - - Start your day here. The Ximian Evolution - Summary gives you a quick - summary of new or important messages, daily - appointments and urgent tasks. You can customize - its appearance and content, and use it to access - Ximian Evolution services. - - - - - - Inbox: - - - Click the Inbox button to start - reading your mail. Your Inbox is also where you can - access Ximian Evolution's tools to filter, sort, organize, and - search your mail. - - - - - - Calendar: - - - The Calendar can store your appointments and task lists - for you. Connected to a network, you can use it to keep - a group of people on schedule and up to date. - - - - - - Tasks: - - - A full-size view of your calendar's task pad. - - - - - - Contacts: - - - The Addressbook holds contacts, with address, phone, and - other personal information. Like calendar information, - contact data can be synchronized with hand-held devices - and shared over a network. - - - - - - - - Folders and The Folder Bar - - The folder bar is a more comprehensive - way to view the information you've stored with - Ximian Evolution. It displays all your - appointments, address cards, and email in a tree that's a lot - like a file - tree— it starts small at the top, and branches - downward. On most computers, there will be three or four - folders at the base. First, of course, is the - Summary, a customizable summary of your - information. Below that are your Local - Folders, which hold all the - Ximian Evolution data that's stored on your - computer. After that are your network servers: LDAP servers that host shared contact - directories, and IMAP mail - folders to which you subscribe. Lastly, there are - vFolders, or virtual folders, discussed in - , + The folder list organizes your mail, calendars, address books, + and task lists in a tree, similar to a file + tree. Most people will find one to four + folders at the base of the tree, depending on the tool and their + system configuration. Each Evolution tool will have at least one, + called On This Computer, for local + information. For example, the folder list for the email tool will show any + remote mail storage you have set up, plus local folders and + vFolders, or virtual folders, discussed in . - -
- Using the Folder Bar - - Inbox with Folder Bar - - - - - - -
- A typical Local folder contains the following folders: @@ -1012,7 +931,7 @@ the workaround described in the note below. Outbox, for messages you have written but not yet sent. This will be empty unless you use - Ximian Evolution while offline. + Ximian Evolution while offline. @@ -1041,14 +960,11 @@ the workaround described in the note below. - Navigating without the Folder Bar or the Shortcut Bar + Navigating without the Shortcut Bar You don't need the folder bar or the shortcut bar to move around the main window. You can use the Tab - key to switch from one part of the window to another. When - you hide the folder bar, there is a menu on the left side of - the window just below the toolbar to move about the folder - tree, even with the folder and shortcut bars hidden. + key to switch from one part of the window to another. @@ -1115,7 +1031,7 @@ the workaround described in the note below. Subfolders - Ximian Evolution lets you nest folders + Ximian Evolution lets you nest folders inside of each other, so that you can have a detailed organizational system. @@ -1130,7 +1046,7 @@ the workaround described in the note below. Right-clicking will bring up a menu for just about anything in - Ximian Evolution. If you right-click on a + Ximian Evolution. If you right-click on a folder, you'll have a menu with the following options: View, to view the folder. @@ -1164,7 +1080,7 @@ the workaround described in the note below. provide all the possible actions for any given view of your data. If you're looking at your Inbox, most of the menu items will relate to mail; some will relate to other components of - Ximian Evolution and some, especially those + Ximian Evolution and some, especially those in the File Menu will relate to the application as a whole. @@ -1190,9 +1106,9 @@ the workaround described in the note below. View: - This menu lets you decide how Ximian Evolution + This menu lets you decide how Ximian Evolution should look. Some of the features control the appearance of - Ximian Evolution as a whole, and others + Ximian Evolution as a whole, and others the way a particular kind of information appears. @@ -1237,8 +1153,8 @@ the workaround described in the note below. Help: Select among these items to open the - Help Browser - and read the Ximian Evolution manual. + Help Browser + and read the Ximian Evolution manual. @@ -1248,75 +1164,15 @@ the workaround described in the note below. Once you've familiarized yourself with the main window you can start doing things with it. We'll start with the Summary, which provides a - quick overview of your Ximian - Evolution information. + quick overview of your Ximian + Evolution information. - - Introducing the Summary - - The Ximian Evolution Summary provides you with a quick - run-down of important information: your appointments for a - given day, how much new mail you have, headlines from - selected news services, and so forth. To see the Summary, - click on the Summary button in the - shortcut bar, or select the Summary - folder in the folder bar. - - -
- The Evolution Summary - - The Evolution Summary gives you a quick view of your day - - - - - - -
- - - Weather Summary - - -Shows you the latest weather updates from hundreds of cities around the world. - - - News Feeds - - -Displays up to the minute news from your favorite websites. - - - Mail Summary - - -Shows you how many email messages you have in your selected folders, waiting to be read. - - - Calendar Summary - - -Shows you your calendar. Tasks are displayed below calendar appointments. - - - - - To add additional services to your Summary, or to edit the - existing services, select - - Tools - Configure and click - the Summary Settings button. - - - - + Introducing Email - Ximian Evolution email is like other + Ximian Evolution email is like other email programs in several ways: @@ -1349,18 +1205,19 @@ Shows you your calendar. Tasks are displayed below calendar appointments. - However, Ximian Evolution has some + However, Ximian Evolution has some important differences. First, it's built to handle very large - amounts of mail. Both the junk mail, message filtering and searching functions were built for speed and efficiency on large volumes - of mail. There's also the Ximian Evolution - vFolder, - an advanced organizational feature not found in mainstream - mail clients. If you get a lot of mail, or if you keep every - message you get in case you need to refer to it later, you'll - find this feature especially useful. + of mail. There's also the vFolder, an advanced + organizational feature not found in mainstream mail clients. + If you get a lot of mail, or if you keep every message you get + in case you need to refer to it later, you'll find this + feature especially useful. Here's what the mailer looks like: @@ -1406,8 +1263,8 @@ Shows you your calendar. Tasks are displayed below calendar appointments. and hold on the divider between the two panes. Then you can drag up and down to select the size of the panes. - - Just like with folders, you can right-click on messages in the + + Just like with folders, you can right-click on messages in the message list and get a menu of possible actions: you can move, delete, or undelete them, and create filters or vFolders based on them. @@ -1434,8 +1291,8 @@ Shows you your calendar. Tasks are displayed below calendar appointments. Introducing the Calendar - To begin using the calendar, select - Calendar from the shortcut + To begin using the calendar, click the + Calendar button in the shortcut bar. By default, the calendar starts showing today's schedule on a ruled background. At the upper right, there's a monthly calendar you can use to switch days. Below @@ -1480,7 +1337,8 @@ Shows you your calendar. Tasks are displayed below calendar appointments. have complex notes associated with them, and you can also note their completeness on a percentage scale. To display more information about your notes, drag the column border to the - left. + left. For a very detailed view of your tasks, click the + Tasks button in the shortcut bar. @@ -1505,25 +1363,24 @@ Shows you your calendar. Tasks are displayed below calendar appointments. Introducing the Address Book - The Ximian Evolution address book + The Ximian Evolution address book can handle all of the functions of an address book, phone book, or Rolodex. Of course, it's a lot easier to update - Ximian Evolution than it is to - change an actual paper book. Ximian - Evolution also allows easy synchronization with + Ximian Evolution than it is to + change an actual paper book. Ximian + Evolution also allows easy synchronization with hand-held devices and functions with LDAP directories on a network. - Another advantage of the Ximian Evolution + Another advantage of the Ximian Evolution address book is its integration with the rest of the application. For example, you can create an address card from an email just by right-clicking on the sender's email address. To open your address book, click on - Contacts in the shortcut bar, or select - one of your contacts folders from the folder bar. Contacts in the shortcut bar. shows the address book in all its organizational glory. By default, the address book shows all your cards in alphabetical order, in a - The Contact List lists your contact cards. - You can also search through the cards in the same way - that you search email folders, with the search bar just - above the contact list. + The largest section of the address book lists your + contacts. You can also search through the cards in the same way + that you search email folders, with the search tool on the + right side of the toolbar. Alphanumeric Shortcuts - Click one of the buttons along the right side of the + + Click one of the buttons along the right side of the window to view contacts that begin with the letter or number you click. -- cgit