From 0fa6ea955ab14de12f1c41da30be54d6ae4f894e Mon Sep 17 00:00:00 2001 From: Johnny Jacob Date: Mon, 27 Aug 2007 04:57:33 +0000 Subject: Committed on behalf of PC Radhika Fixes #337616, #352346, #467364, #468309. svn path=/trunk/; revision=34108 --- help/C/evolution.xml | 1193 +++++++++++++++++++++++++------------------------- 1 file changed, 608 insertions(+), 585 deletions(-) (limited to 'help/C') diff --git a/help/C/evolution.xml b/help/C/evolution.xml index 3454cb2e92..7b9e475c64 100644 --- a/help/C/evolution.xml +++ b/help/C/evolution.xml @@ -78,6 +78,7 @@ User guide + About This Guide This guide describes how to use and manage Evolution™ 2.12 client software. This guide is intended for users and is divided into the following sections: @@ -205,7 +206,7 @@
Using the First-Run Assistant - The first time you run Evolution, it creates a directory called.evolution in your home directory, where it stores all of its local data. Then, it opens a First-Run Assistant to help you set up e-mail accounts and import data from other applications. + The first time you run Evolution, it creates a directory .evolution in your home directory, where it stores all of its local data. Then, it opens a First-Run Assistant to help you set up e-mail accounts and import data from other applications. Using the first-run assistant takes two to five minutes. Later on, if you want to change this account, or if you want to create a new one, click Edit > Preferences, then click Mail Accounts. Select the account you want to change, then click Edit. Alternately, add a new account by clicking Add. See Mail Preferences for details. The First-Run Assistant helps you provide the information Evolution needs to get started. @@ -248,7 +249,7 @@ (Optional) Type a reply to address in the Reply-To field. - Use this field if you want replies to e-mails sent to a different address. + Use this field if you want replies to messages sent to a different address. (Optional) Type your organization name in the Organization field. @@ -262,7 +263,7 @@
Receiving Mail - The Receiving E-mail option lets you determine where you get your e-mail. + The Receiving E-mail option lets you determine where you get your e-mail. You need to specify the type of server you want to receive mail with. If you are unsure about the type of server to choose, ask your system administrator or ISP. @@ -271,47 +272,51 @@ The following is a list of server types that are available: Novell GroupWise: - Select this option if you connect to Novell GroupWise®. Novell GroupWise keeps e-mail, calendar, and contact information on the server. For configuration instructions, see Remote Configuration Options. + Select this option if you connect to Novell GroupWise®. Novell GroupWise keeps e-mail, calendar, and contact information on the server. For configuration instructions, see Remote Configuration Options. Microsoft Exchange: - Available only if you have installed the Connector for Microsoft&z-3rdParty; Exchange. It allows you to connect to a Microsoft Exchange 2000 or 2003 server, which stores e-mail, calendar, and contact information on the server. For configuration instructions, see Remote Configuration Options. + Available only if you have installed the Connector for Microsoft&z-3rdParty; Exchange. It allows you to connect to a Microsoft Exchange 2000 or 2003 server, which stores e-mail, calendar, and contact information on the server. For configuration instructions, see Remote Configuration Options. IMAP: - Keeps the e-mail on your server so you can access your e-mail from multiple systems. For configuration instructions, see Remote Configuration Options. + Keeps the e-mail on your server so you can access your e-mail from multiple systems. For configuration instructions, see Remote Configuration Options. POP: - Downloads your e-mail to your hard disk for permanent storage, freeing up space on the e-mail server. For configuration instructions, see Remote Configuration Options. + Downloads your e-mail to your hard disk for permanent storage, freeing up space on the e-mail server. For configuration instructions, see Remote Configuration Options. Hula: Select this option if you want Hula account. Evolution provide you connectivity to Hula® servers through IMAP and calendaring support through CalDAV. For more information refer Connecting to Hula - USENET News: + USENET News: Connects to the news server and downloads a list of available news digests. For configuration instructions, see Remote Configuration Options. Local Delivery: - Choose this option if you want to move e-mail from the spool (the location where mail waits for delivery) and store it in your home directory. You need to provide the path to the mail spool you want to use. If you want to leave e-mail in your system's spool files, choose the Standard Unix Mbox Spool option instead. For configuration instructions, see Local Configuration Options. + Choose this option if you want to move e-mail from the spool (the location where mail waits for delivery) and store it in your home directory. You need to provide the path to the mail spool you want to use. If you want to leave e-mail in your system's spool files, choose the Standard Unix Mbox Spool option instead. For configuration instructions, see Local Configuration Options. MH Format Mail Directories: - If you download your e-mail using mh or another MH-style program, you should use this option. You need to provide the path to the mail directory you want to use. For configuration instructions, see Local Configuration Options. + If you download your e-mail using mh or another MH-style program, you should use this option. You need to provide the path to the mail directory you want to use. For configuration instructions, see Local Configuration Options. Maildir Format Mail Directories: - If you download your e-mail using Qmail or another maildir-style program, you should use this option. You need to provide the path to the mail directory you want to use. For configuration instructions, see Local Configuration Options. + If you download your e-mail using Qmail or another maildir-style program, you should use this option. You need to provide the path to the mail directory you want to use. For configuration instructions, see Local Configuration Options. - Standard Unix Mbox Spool or Directory: - If you want to read and store e-mail in the mail spool on your local system, choose this option. You need to provide the path to the mail spool you want to use. For configuration instructions, see Local Configuration Options. + Standard Unix mbox spool file: + If you want to read and store e-mail in the mail spool file on your local system, choose this option. You need to provide the path to the mail spool file you want to use. For configuration instructions, see Local Configuration Options. + + + Standard Unix mbox spool directory: + If you want to read and store e-mail in the mail spool directory on your local system, choose this option. You need to provide the path to the mail spool directory you want to use. For configuration instructions, see Local Configuration Options. None: - Select this if you do not plan to check e-mail with this account. If you select this, there are no configuration options. + Select this if you do not plan to check e-mail with this account. If you select this, there are no configuration options. @@ -350,7 +355,7 @@
Local Configuration Options - If you selected Local Delivery, MH-Format Mail Directories, Maildir-Format Mail Directories, or Standard Unix Mbox Spool or Directory, you must specify the path to the local files in the path field. Continue withReceiving Mail Options . + If you selected Local Delivery, MH-Format Mail Directories, Maildir-Format Mail Directories, or Standard Unix mbox spool file and Standard Unix mbox spool directory, you must specify the path to the local files in the path field. Continue withReceiving Mail Options .
@@ -383,7 +388,7 @@ Maildir-Format Mail Directories Receiving Options - Standard Unix Mbox Spool or Directory Receiving Options + Standard Unix mbox spool file Receiving Options @@ -450,13 +455,13 @@ If you select this option, you need to specify how often Evolution should send the password expire message. - Select automatically synchronize remote mail locally to download the mails to your local system. + Select automatically synchronize remote mail locally to download the messages to your local system. Select apply filters to new messages in inbox on this server to apply filters. - Select check new messages for junk contents to filter new mails for spam mails. + Select check new messages for junk contents to filter new messages for spam messages. For more information refer Stopping Junk Mail (Spam) @@ -606,8 +611,7 @@
- Standard Unix Mbox Spool or Directory Receiving Options - If you select Standard Unix Mbox Spool or Directory as your receiving server type, you need to specify the following options: + Standard Unix mbox spool file Receiving Options Select if you want Evolution to automatically check for new mail.If you select this option, you need to specify how often Evolution should check for new messages. @@ -626,22 +630,44 @@ When you have finished, continue with Sending Mail.
+ +
+ Standard Unix mbox spool directory Receiving Options + If you select Standard Unix Mbox Spool directory as your receiving server type, you need to specify the following options: + + + Select if you want Evolution to automatically check for new mail.If you select this option, you need to specify how often Evolution should check for new messages. + + + Select if you want to apply filters to new messages in the Inbox. + + + Select if you want to store status headers in Elm, Pine, and Mutt formats. + + + Click Forward. + + + + + When you have finished, continue with Sending Mail. +
Sending Mail - Now that you have entered information about how you plan to get mail, Evolution needs to know about how you want to send it. + Now that you have entered information about how you plan to get mail, Evolution needs to know about how you want to send it. Select a server type from the Server Type list. The following server types are available: Sendmail: - Uses the Sendmail program to send mail from your system. Sendmail is more flexible, but is not as easy to configure, so you should select this option only if you know how to set up a Sendmail service. + Uses the Sendmail program to send mail from your system. Sendmail is more flexible, but is not as easy to configure, so you should select this option only if you know how to set up a Sendmail service. SMTP: - Sends mail using an outbound mail server. This is the most common choice for sending mail. If you choose SMTP, there are additional configuration options. See SMTP Configuration for more information. + Sends mail using an outbound mail server. This is the most common choice for sending mail. If you choose SMTP, there are additional configuration options. See SMTP Configuration for more information. @@ -699,7 +725,7 @@ - Click OK, then click Apply. + Click OK, then click Apply. Evolution opens with your new account created. @@ -713,7 +739,7 @@ Before importing e-mail from Netscape&z-3rdParty;, make sure you have selected File > Compact All Folders. If you don't, Evolution will import and undelete the messages in your Trash folders. Evolution uses standard file types for e-mail and calendar information, so you can copy those files from your ~/.evolution directory. The file formats used are mbox for e-mail and iCal for calendar information. - Contacts files are stored in a database, but can be saved as a standard vCard&z-3rdParty;. To export contact data, open your contacts tool and select the contacts you want to export (press Ctrl+A to select them all). Click File > Save Contact as VCard. + Contacts files are stored in a database, but can be saved as a standard vCard&z-3rdParty;. To export contact data, open your contacts tool and select the contacts you want to export (press Ctrl+A to select them all). Click File > Save Contact as VCard.
@@ -721,83 +747,83 @@
Using Evolution: An Overview - Now that the first-run configuration has finished, you're ready to begin using Evolution. Here's a quick explanation of what's happening in your main Evolution window. + Now that the first-run configuration has finished, you're ready to begin using Evolution. Here's a quick explanation of what's happening in your main Evolution window. - Menu Bar: + Menu Bar: The menu bar gives you access to most Evolution features. For additional information, see The Menu Bar. Folder List: - The folder list gives you a list of the available folders for each account. To see the contents of a folder, click the folder name and the contents are displayed in the e-mail list. + The folder list gives you a list of the available folders for each account. To see the contents of a folder, click the folder name and the contents are displayed in the e-mail list. Toolbar: - The toolbar gives you fast and easy access to the frequently used features in each component. + The toolbar gives you fast and easy access to the frequently used features in each component. - Search Tool: + Search Tool: The search tool lets you search your e-mail, contacts, calendar, and tasks to easily find what you're looking for. Message List: - The message list displays a list of e-mail that you have received. To view an e-mail in the preview pane, click the e-mail in the e-mail list. + The message list displays a list of e-mail that you have received. To view an e-mail in the preview pane, click the e-mail in the e-mail list. Side bar: - The side bar lets you switch between folders and between Evolution tools. At the bottom of the side bar is the switcher that let you switch Evolution tools, and above that is a list of all the available folders for the current tool.For additional information, see The Side Bar. + The side bar lets you switch between folders and between Evolution tools. At the bottom of the side bar is the switcher that let you switch Evolution tools, and above that is a list of all the available folders for the current tool.For additional information, see The Side Bar. Switcher: - The switcher at the bottom of the side bar lets you switch between the Evolution tools- mail, contacts, Calendars, Memos and Tasks. + The switcher at the bottom of the side bar lets you switch between the Evolution tools - mail, contacts, Calendars, Memos and Tasks. Status Bar: - The status bar periodically displays a message, or tells you the progress of a task. This most often happens when you're checking or sending e-mail. These progress queues are shown in the previous figure. The Online/Offline indicator is here, too, in the lower left of the window. + The status bar periodically displays a message, or tells you the progress of a task. This most often happens when you're checking or sending e-mail. These progress queues are shown in the previous figure. The Online/Offline indicator is here, too, in the lower left of the window. Preview Pane: - The preview pane displays the contents of the e-mail that is selected in the e-mail list. + The preview pane displays the contents of the e-mail that is selected in the e-mail list.
The Menu Bar - The menu bar's contents always provide all the possible actions for any given view of your data. If you're looking at your Inbox, most of the menu items relate to e-mail. Some content relates to other components of Evolution and some, especially in the File menu, relates to the application as a whole. + The menu bar's contents always provide all the possible actions for any given view of your data. If you're looking at your Inbox, most of the menu items relate to e-mail. Some content relates to other components of Evolution and some, especially in the File menu, relates to the application as a whole. - File: - Anything related to a file or to the operations of the application is listed in this menu, such as creating things, saving them to disk, printing them, and quitting the program itself. + File: + Anything related to a file or to the operations of the application is listed in this menu, such as creating things, saving them to disk, printing them, and quitting the program itself. - Edit: + Edit: Holds useful tools that help you edit text and move it around. Lets you access the settings and configuration options in the Edit menu. - View: - Lets you decide how Evolution should look. Some of the features control the appearance of Evolution as a whole, and others the way a particular kind of information appears. + View: + Lets you decide how Evolution should look. Some of the features control the appearance of Evolution as a whole, and others the way a particular kind of information appears. - Folder: + Folder: Holds actions that can be performed on folders. You can find things like copy, rename, delete, and so on. - Message: + Message: Holds actions that can be applied to a message. If there is only one target for the action, such as replying to a message, you can normally find it in the Message menu. - Search: + Search: Lets you search for messages, or for phrases within a message. You can also see previous searches you have made. In addition to the Search menu, there is a text entry box in the toolbar that you can use to search for messages. You can also create a search folder from a search. - Help: + Help: Opens the Evolution Help files.
The Side Bar - The most important job for Evolution is to give you access to your information and help you use it quickly. One way it does that is through the side bar, which is the column on the left side of the main window. The The switcher at the bottom of the side bar let you switch beween the Evolution tools, such as Mail and Contacts, are the shortcuts. Above them is a list of folders for the current Evolution tool. - The folder list organizes your e-mail, calendars, contact lists, and task lists in a tree, similar to a file tree. Most people find one to four folders at the base of the tree, depending on the tool and their system configuration. Each Evolution tool has at least one folder, called On This Computer, for local information. For example, the folder list for the e-mail tool shows any remote e-mail storage you have set up, plus local folders and search folders, which are discussed in Using Search Folders. - If you get large amounts of e-mail, you might want more folders than just your Inbox. You can create multiple calendar, task, or contacts folders. + The most important job for Evolution is to give you access to your information and help you use it quickly. One way it does that is through the side bar, which is the column on the left side of the main window. The switcher at the bottom of the side bar let you switch between the Evolution tools, such as Mail and Contacts, are the shortcuts. Above them is a list of folders for the current Evolution tool. + The folder list organizes your e-mail, calendars, contact lists, and task lists in a tree, similar to a file tree. Most people find one to four folders at the base of the tree, depending on the tool and their system configuration. Each Evolution tool has at least one folder, called On This Computer, for local information. For example, the folder list for the e-mail tool shows any remote e-mail storage you have set up, plus local folders and search folders, which are discussed in Using Search Folders. + If you get large amounts of e-mail, you might want more folders than just your Inbox. You can create multiple calendar, task, or contacts folders. To create a new folder: @@ -818,12 +844,12 @@ Changing Switcher Appearance: To change the appearance of your switcher click View > Switcher Appearance from the Menu bar. Under Switcher Appearance you can select: - Icons and text: + Icons and text: Displays buttons with the label and the icon corresponding to it. Icons only: - Shows only the icons. + Shows only the icons. Texts only: @@ -831,11 +857,11 @@ Toolbar style: - Shows buttons using the desktop toolbar settings. + Shows buttons using the desktop toolbar settings. Hide buttons: - This option hides all the shortcut buttons of switcher. + This option hides all the shortcut buttons of switcher.
@@ -843,35 +869,35 @@ Folder Management Right-click a folder or subfolder to display a menu with the following options: - Copy: + Copy: Copies the folder to a different location. When you select this item, Evolution offers a choice of locations to copy the folder to. - Move: - Moves the folder to another location. + Move: + Moves the folder to another location. - Mark Messages As Read: + Mark Messages As Read: Marks all the messages in the folder as read. - New Folder: - Creates another folder in the same location. + New Folder: + Creates another folder in the same location. - Delete: - Deletes the folder and all its contents. + Delete: + Deletes the folder and all its contents. - Rename: - Lets you change the name of the folder. + Rename: + Lets you change the name of the folder. - Disable: + Disable: Disables the account. - Properties: + Properties: Checks the number of total and unread messages in a folder, and, for remote folders, lets you select whether to copy the folder to your local system for offline operation. You can also rearrange folders and messages by dragging and dropping them. @@ -890,23 +916,23 @@ It supports multiple e-mail sources, including IMAP, POP3, and local mbox or mh spools and files created by other e-mail programs. - It can sort and organize your e-mail in a wide variety of ways with folders, searches, and filters. + It can sort and organize your e-mail in a wide variety of ways with folders, searches, and filters. It lets you guard your privacy with encryption. - However, Evolution has some important differences from other e-mail programs. First, It is built to handle very large amounts of e-mail. The junk e-mail, message filtering and searching functions were built for speed and efficiency. There's also the search folder, an advanced organizational feature not found in some e-mail clients. If you get a lot of e-mail, or if you keep every message you get in case you need to refer to it later, you'll find this feature especially useful. Here's a quick explanation of what's happening in your main Evolution e-mail window. + However, Evolution has some important differences from other e-mail programs. First, It is built to handle very large amounts of e-mail. The junk e-mail, message filtering and searching functions were built for speed and efficiency. There's also the search folder, an advanced organizational feature not found in some e-mail clients. If you get a lot of e-mail, or if you keep every message you get in case you need to refer to it later, you'll find this feature especially useful. Here's a quick explanation of what's happening in your main Evolution e-mail window. Message List: - The message list displays all the e-mails that you have. This includes all your read and unread messages, and e-mail that is flagged to be deleted. + The message list displays all the messages that you have. This includes all your read and unread messages, and e-mail that is flagged to be deleted. Preview Pane: This is where your e-mail is displayed. - If you find the preview pane too small, you can resize the pane, enlarge the whole window, or double-click the message in the message list to have it open in a new window. To change the size of a pane, drag the divider between the two panes. + If you find the preview pane too small, you can resize the pane, enlarge the whole window, or double-click the message in the message list to have it open in a new window. To change the size of a pane, drag the divider between the two panes. As with folders, you can right-click messages in the message list and get a menu of possible actions, including moving or deleting them, creating filters or search folders based on them, and marking them as junk mail. Most of the e-mail-related actions you want to perform are listed in the Message Menu and Folder Menu in the menu bar. The most frequently used ones, like Reply and Forward, also appear as buttons in the toolbar. Most of them are also located in the right-click menu and as keyboard shortcuts. For an in-depth guide to the e-mail capabilities of Evolution, read Sending and Receiving E-Mail. @@ -914,7 +940,7 @@
The Calendar - To begin using the calendar, click Calendar in the switcher. By default, the calendar shows today's schedule on a ruled background. At the left bottom, there is a monthly calendar you can use to switch days. At the upper right, there is a Task list, where you can keep a list of tasks separate from your calendar appointments.Below that, there is a Memo list. + To begin using the calendar, click Calendar in the switcher. By default, the calendar shows today's schedule on a ruled background. At the left bottom, there is a monthly calendar you can use to switch days. At the upper right, there is a Task list, where you can keep a list of tasks separate from your calendar appointments. Below that, there is a Memo list. Appointment List: @@ -925,14 +951,14 @@ The month pane is a small view of a calendar month. To display additional months, drag the column border to the right. You can also select a range of days in the month pane to display a custom range of days in the appointment list. - Task List: + Task List: Tasks are distinct from appointments because they generally don't have times associated with them. You can see a larger view of your task list by clicking Tasks in the switcher. For more information about the calendar, see Evolution Calendar.
- The Contacts + The Contacts The Evolution contacts can handle all of the functions of an address book or phone book. However, it is easier to update Evolution than it is to change an actual paper book, in part because Evolution can synchronize with Palm OS&z-3rdParty; devices and use LDAP directories on a network. To use the contacts tool, click Contacts in the switcher. By default, the display shows all your contacts in alphabetical order, in a minicard view. You can select other views from the View menu, and adjust the width of the columns by clicking and dragging the gray column dividers. @@ -944,15 +970,15 @@
- Back Up And Restore Evolution - With the Back up and Restore plug-in enabled, you can successfully back up Evolution to your machine and restore it whenever it is required. The backup saves your evolution gconf settings, mails, and creates an archive. - To take the back up, + Backup And Restore Evolution + With the Backup and Restore plugin enabled, you can successfully backup Evolution to your machine and restore it whenever it is required. The back up saves your Evolution gconf settings, mails, contacts, tasks, memos and calendars and creates an archive. + To take the backup, - Select File > Back up Settings to select the folder to save the back up. + Select File > Backup Settings to select the folder to save the backup. Evolution is always backed up as evolution-backup.tar.gz. - Before the back up process starts, it asks you to close Evolution and displays a warning as shown below: + Before the backup process starts, it asks you to close Evolution and displays a warning as shown below: @@ -962,13 +988,13 @@ Click Yes to close Evolution and start backup. - Evolution auto-restart after the backup process. + Evolution will auto-restart after the process.
Restore Evolution - This feature restores your settings from the archive. + This feature restores your settings from the archive. To restore Evolution, @@ -989,7 +1015,7 @@
Command Line Options - Evolution has a number of command line options that you can use. You can find the full list by entering the command man evolution or evolution --help. The most important command line options are: + Evolution has a number of command line options that you can use. You can find the full list by entering the command man evolution or evolution --help. The most important command line options are: @@ -1018,7 +1044,7 @@ evolution --disable-preview - Disables all the preview panes when you restart Evolution. + Disables all the preview panes when you launch Evolution. It lets Evolution not to open the last crashed message, task or contact when you restart Evolution. Thus, it provides a way to avoid system crash caused by previewing message, task or contact. @@ -1059,7 +1085,7 @@ evolution --force-shutdown - Forces every part of Evolution to shut down immediately. + Forces every part of Evolution to shut down immediately. @@ -1106,24 +1132,24 @@
- Magic Spacebar For Reading Mails - With Magic Spacebar, you can easily read the unread mails in all folders. You can read mails, scroll the mails and switch folders using the spacebar on your keyboard. + Magic Spacebar For Reading Mail + With Magic Spacebar, you can easily read the unread messages in all the mail folders. You can read mail, scroll the mail and switch folders using the spacebar on your keyboard. When you are on the Mail view, the spacebar will give you the following behavior: - When you press the spacebar for the first time pressed, it takes you to the next unread message. + When you press the spacebar for the first time, it takes you to the next unread message. If the message is more than one screen long, the spacebar works as pagedown. - If you press the spacebar when you reach the bottom of the page, it takes you to the next unread message. + If you press the spacebar after you reach the bottom of the page, it takes you to the next unread message if any. - If there are no more unread messages in the mailbox, spacebar takes you to the next unread message in the next folder. + If there are no more unread messages in the mailbox, pressing spacebar takes you to the next unread message in the next folder. - If you have new mail arrived in a number of folders, spacebar toggles between those folders. This feature allows you to switch to the next unread message in a different folder without having to click the folder. + If new messages arrive in a number of folders, spacebar toggles between those folders. This feature allows you to switch to the next unread message in a different folder without having to click the folder.
@@ -1135,7 +1161,7 @@ ‘Get Mail' in the Evolution toolbar replaced with Send/Receive tool in SLED. If this is your first time checking mail, or you haven't asked Evolution to store your password, you are prompted for the password. Enter your password to download your e-mail. - If you get an error message instead of mail, you probably need to check your network settings. To learn how to do that, see Mail Header Preferences, or ask your system administrator. + If you get an error message instead of mail, you probably need to check your network settings. To learn how to do that, see Mail Header Preferences, or ask your system administrator.
@@ -1163,7 +1189,7 @@ Classical View: - To switch to classical view + To switch to classical view, @@ -1174,7 +1200,7 @@
Collapsible Message Headers - Evolution compresses the TO, CC, BCC headers of received mails and shows only limited addresses. You can set the limit of the number of addresses to be displayed in the preview pane. + Evolution compresses the TO, CC, BCC headers of received mail and shows only limited addresses. You can set the limit of the number of addresses to be displayed in the preview pane. Use the following procedure to set the limit of addresses to be displayed: @@ -1234,7 +1260,7 @@ Click OK. - To open an attachment using another application: + To open an attachment using another application: Click the down-arrow on the attachment icon or right-click the attachment icon in the attachment bar. @@ -1262,7 +1288,7 @@ To set the default action for loading images: - Click Edit > Preferences, then click Mail Preference. + Click Edit > Preferences, then click Mail Preferences. Click the HTML Mail tab. @@ -1274,7 +1300,7 @@ Click Close. - To set your proxy in KDE: + To set your proxy in KDE: Click the menu icon > System > Configuration > Yast. @@ -1326,24 +1352,24 @@
Deleting Mail - Evolution allows you to delete unwanted messages. To delete a message, select it and press the Delete key, or click the delete tool in the toolbar, press Ctrl+D, or right-click the message, then click Delete. - When you press Delete or click the Trash folder, your mail is not actually deleted, but is marked for deletion. Your e-mail is recoverable until you have expunged your mail. When you expunge a folder, you remove all the mail that you have marked for deletion. To show deleted messages, uncheck Hide Deleted Messages option from the View menu. You can view the messages striken off for later deletion. You can also find deleted messages in your Trash folder. + Evolution allows you to delete unwanted messages. To delete a message, select it and press the Delete key, or click the delete tool in the toolbar, press Ctrl+D, or right-click the message, then click Delete. + When you press Delete or click the Trash folder, your mail is not actually deleted, but is marked for deletion. Your e-mail is recoverable until you have expunged your mail. When you expunge a folder, you remove all the mail that you have marked for deletion.To show deleted messages, uncheck Hide Deleted Messages option from the View menu. You can view the messages striken off for later deletion. You can also find deleted messages in your Trash folder. To permanently erase all the deleted messages in a folder, click Folder > Expunge or press Ctrl+E. - Trash folders in Groupwise, local and IMAP accounts are actually virtual search folders that display all messages you have marked for later deletion. Hence, emptying Trash is nothing but expunging deleted mails from all your folders in the account. + Trash folders in GroupWise, local and IMAP accounts are actually virtual search folders that display all messages you have marked for later deletion. Hence, emptying Trash is nothing but expunging deleted mails from all your folders in the account. However, this is not true for the Trash folder on Exchange servers, which behaves just the same as it does in Outlook. It is a normal folder with actual messages in it. For more information about search folders, see Using Search Folders.
Undeleting Messages You can undelete a message that has been deleted but not expunged. To undelete a message, select the message, click Edit > Undelete. - If you have marked a message for deletion, undeleting it unmarks it, and the message is removed from the Trash folder. + If you have marked a message for deletion, undeleting it unmarks it, and the message is removed from the Trash folder.
Composing New E-Mail Messages You can start writing a new e-mail message by clicking File > New > Mail Message, by pressing Ctrl+N when in the mailing tool, or by clicking New in the toolbar. - Enter an address in the To field. If you want to enter multiple email addresses, type in the addresses separated by comma. You can also use contact list to send mails to multiple recipients.Enter a subject in the Subject field, and a message in the box at the bottom of the window. After you have written your message, click Send. + Enter an address in the To field. If you want to enter multiple email addresses, type in the addresses separated by comma. You can also use contact list to send messages to multiple recipients.Enter a subject in the Subject field, and a message in the box at the bottom of the window. After you have written your message, click Send. New mail message window look like this: This section contains the following topics: @@ -1406,10 +1432,10 @@ If you are offline when you click Send, Evolution adds your message to the Outbox queue. The next time you connect to the Internet and send or receive mail, that message is sent. - Click File > Save Draft to store your messages in the drafts folder for later revision. + Click File > Save Draft to store your messages in the drafts folder for later revision. - If you prefer to save your message as a text file, click File > Save As, then specify a filename. + If you prefer to save your message as a text file, click File > Save As, then specify a filename.
@@ -1418,7 +1444,7 @@ Working Offline Offline mode help you communicate with remote mail storage systems like GroupWise®, IMAP or Exchange, in situations where you are not connected to the network at all times. Evolution keeps a local copy of one or more folders to allow you to compose messages, storing them in your Outbox to be sent the next time you connect. POP mail downloads all messages to your local system, but other connections usually download just the headers, and get the rest only when you want to read the message. Before you go offline, Evolution downloads the unread messages from the folders you have chosen to store. - To mark a folder for offline use, + To mark a folder for offline use, Right-click the folder, then click Properties. @@ -1427,12 +1453,12 @@ Click Copy Folder Content Locally for Offline Operation. - Your connection status is shown by the small icon in the lower left border of the Evolution main window. When you are online, it displays two connected cables. When you go offline, the cables separate. - To cache your selected folders and disconnect from the network, + Your connection status is shown by the small icon in the lower left border of the Evolution main window. When you are online, it displays two connected cables. When you go offline, the cables separate. + To cache your selected folders and disconnect from the network, Click File > Work Offline, or click the connection status icon in the lower left of the screen. - A message pop-ups and asks you whether you want to go offline immediately or cache before you go offline. + A message pop-ups and asks you whether you want to go offline immediately or cache before you go offline. @@ -1443,7 +1469,7 @@ Select Do not show this message again to switch off this popup. The default is to not synchronize while going offline. - When you want to reconnect, + When you want to reconnect, Click File > Work Online, or click the connection status icon again. @@ -1481,12 +1507,12 @@ Click OK. - You can also drag a file into the composer window. If you want to send it as an inline attachment, right-click the attachment and click Properties, then select Automatic Display of Attachments. + You can also drag a file into the composer window. If you want to send it as an inline attachment, right-click the attachment and click Properties, then select Automatic Display of Attachments. When you send the message, a copy of the attached file goes with it. Be aware that large attachments can take a long time to send and receive.
- Attachment Reminder: - With Attachment plug-in enabled, Evolution reminds you to attach a file to your email if it appears that you have not. If it finds that you have missed to attach a file, a message is displayed as shown below: + Attachment Reminder: + With Attachment plugin enabled, Evolution reminds you to attach a file to your email if it appears that you have not. If it finds that you have missed to attach a file, a message is displayed as shown below: @@ -1496,7 +1522,7 @@ To enable the Attachment Reminder, - Select Edit > Plugin > Attachment plugin. + Select Edit > Plugins > Attachment Reminder. Click Configure to add the keywords. @@ -1514,7 +1540,7 @@
Specifying Additional Recipients for E-Mail Evolution, like most e-mail programs, recognizes three types of addressee: primary recipients, secondary recipients, and hidden (blind) recipients. The simplest way to direct a message is to put the e-mail address or addresses in the To: field, which denotes primary recipients. Use the Cc: field to send a message to secondary recipients. - Addresses on the Bcc: list are hidden from the other recipients of the message. You can use it to send mail to large groups of people, especially if they don't know each other or if privacy is a concern. If your Bcc: field is absent, click View > Bcc Field. + Addresses on the Bcc: list are hidden from the other recipients of the message. You can use it to send mail to large groups of people, especially if they don't know each other or if privacy is a concern. If your Bcc: field is absent, click View > Bcc Field. If you frequently write e-mail to the same groups of people, you can create address lists in the contacts tool, and then send them mail as though they have a single address. To learn how to do that, see Creating a List of Contacts. Evolution has the ability to let you specify the Reply-To in an e-mail. Using this, you can set up a special Reply-To for an e-mail.To do this: @@ -1528,7 +1554,7 @@ Specify the address you want as the Reply-To address in the new Reply-To field. - Complete the rest of your message. + Complete the rest of your message. Click Send. @@ -1538,8 +1564,8 @@
Choosing Recipients Quickly - Address auto completion is by default enabled in Evolution when you create contacts.Evolution makes it easy for you to quickly fill in the address field without having to remember the email address of recipients. You can type nicknames or other portions of address data in the address field and Evolution will display a drop-down list of possible address completions from your contacts. If you type a name or nickname that can go with more than one card, Evolution opens a dialog box to ask you which person you meant. - If Evolution does not complete addresses automatically, click Edit > Preferences, then click Autocompletion. There, select the groups of contacts you want to use for address autocompletion in the mailer. + Address auto completion is by default enabled in Evolution when you create contacts.Evolution makes it easy for you to quickly fill in the address field without having to remember the email address of recipients. You can type nicknames or other portions of address data in the address field and Evolution will display a drop-down list of possible address completions from your contacts. If you type a name or nickname that can go with more than one card, Evolution opens a dialog box to ask you which person you meant. + If Evolution does not complete addresses automatically, click Edit > Preferences, then click Autocompletion. There, select the groups of contacts you want to use for address autocompletion in the mailer. Alternately, you can click the To:, Cc:, or Bcc: buttons to get a list of the e-mail addresses in your contacts. Select addresses and click the arrows to move them into the appropriate address columns. For more information about using e-mail with the contact manager and the calendar, see Send Me a Card: Adding New Cards Quickly and Scheduling With the Evolution Calendar.
@@ -1552,7 +1578,7 @@
Using the Reply To All Feature Susan sends an e-mail to a client and sends copies to Tim and to an internal company mailing list of co-workers. If Tim wants to make a comment for all of them to read, he uses Reply to All, but if he just wants to tell Susan that he agrees with her, he uses Reply. His reply does not reach anyone that Susan put on her Bcc list, because that list is not shared with anyone. - If you subscribe to a mailing list, and want your reply to go just to the list, rather than to the sender, select Reply to List instead of Reply or Reply to All. + If you subscribe to a mailing list, and want your reply to go just to the list, rather than to the sender, select Reply to List instead of Reply or Reply to All.
@@ -1614,19 +1640,19 @@ Searching and Replacing with the Composer The message composer makes several text searching features available to you. - Find: + Find: Enter a word or phrase, and Evolution finds it in your message. - Find Regex: + Find Regex: You can search for a complex pattern of characters, called a regular expression or “regex” in your composer window. If you're not sure what a regular expression is, you should ignore this feature. - Find Again: - Select this item to repeat the last search you performed. + Find Again: + Select this item to repeat the last search you performed. - Replace: + Replace: Find a word or phrase, and replace it with something else. For all of these menu items, you can choose whether to search backwards in the document from the point where your cursor is. You can also determine whether the search is to be case sensitive in determining a match. @@ -1635,21 +1661,21 @@
Enhancing Your E-Mail with HTML Normally, you can't set text styles or insert pictures in e-mail. However, most newer e-mail programs can display images and text styles in addition to basic alignment and paragraph formatting. They do this with HTML, just like Web pages do. - Some people do not have HTML-capable mail clients, or prefer not to receive HTML-enhanced mail because it is slower to download and display. Because of this, Evolution sends plain text unless you explicitly ask for HTML. + Some people do not have HTML-capable mail clients, or prefer not to receive HTML-enhanced mail because it is slower to download and display. Because of this, Evolution sends plain text unless you explicitly ask for HTML.
Basic HTML Formatting You can change the format of an e-mail message from plain text to HTML by choosing Format HTML. To send all your mail as HTML by default, set your mail format preferences in the mail configuration dialog box. See Composer Preferences for more information. HTML formatting tools are located in the toolbar just above the space where you actually compose the message. They also appear in the Insert and Format menus. - The icons in the toolbar are explained in tool-tips, which appear when you hold your mouse pointer over the buttons. The buttons fall into five categories: + The icons in the toolbar are explained in tool-tips, which appear when you hold your mouse pointer over the buttons. The buttons fall into five categories: - Headers and Lists: + Headers and Lists: At the left edge of the toolbar, you can choose Normal for a default text style or Header 1 through Header 6 for varying sizes of header from large (1) to tiny (6). Other styles include preformat, to use the HTML tag for preformatted blocks of text, and three types of bullet points for lists. For instance, instead of using asterisks to mark a bulleted list, you can use the Bulleted List style from the style drop-down list. Evolution uses different bullet styles, and handles word wrap and multiple levels of indentation. - Text Styles: + Text Styles: Use these buttons to determine the way your e-mail looks. If you have text selected, the style applies to the selected text. If you do not have text selected, the style applies to whatever you type next. @@ -1711,15 +1737,15 @@ - Alignment: - Located next to the text style buttons, the three paragraph icons should be familiar to users of most word processing software. The left most button aligns your text to the left, the center button centers text, and the right button aligns the text to the right. + Alignment: + Located next to the text style buttons, the three paragraph icons should be familiar to users of most word processing software. The left most button aligns your text to the left, the center button centers text, and the right button aligns the text to the right. - Indentation Rules: + Indentation Rules: The button with the arrow pointing left decreases a paragraph's indentation, and the right arrow increases its indentation. - Color Selection: + Color Selection: At the far right is the color section tool, where a box displays the current text color. To choose a new color, click the arrow button to the right. If you have text selected, the color applies to the selected text. If you do not have text selected, the color applies to whatever you type next. You can select a background color or image by right-clicking the message background, then selecting Style Page.
@@ -1730,7 +1756,7 @@
Inserting a Link - Use the Insert a Link tool to put hyperlinks in your HTML messages. If you don't want special link text, you can just enter the address directly, and Evolution recognizes it as a link. + Use the Insert a Link tool to put hyperlinks in your HTML messages. If you don't want special link text, you can just enter the address directly, and Evolution recognizes it as a link. Select the text you want to link from. @@ -1764,7 +1790,7 @@
Inserting a Rule - You can insert a horizontal line into the text to help divide two sections: + You can insert a horizontal line into the text to help divide two sections: Click Rule. @@ -1783,7 +1809,7 @@
Inserting a Table - You can insert a table into the text: + You can insert a table into the text: Click Table. @@ -1808,14 +1834,14 @@
Mail Send Options - You can set the following options when sending mails in Evolution. + You can set the following options when sending mails in Evolution. Read Receipts: - Evolution allows you to request a receipt for your sent messages to indicate when your message is being viewed by the recipient. Receipts are useful when sending e-mail that is time-sensitive. To request a receipt, click Insert > Request Read Receipt in the composer window. + Evolution allows you to request a receipt for your sent messages to indicate when your message is being viewed by the recipient. Receipts are useful when sending e-mail that is time-sensitive. To request a receipt, click Insert > Request Read Receipt in the composer window. - Prioritize Message: - You can prioritize a message to be sent, so that the recipient sees its relative importance. To prioritize a message, click Insert > Prioritize Message in the composer window. + Prioritize Message: + You can prioritize a message to be sent, so that the recipient sees its relative importance.To prioritize a message, click Insert > Prioritize Message in the composer window. Evolution will ignore the message priority, because it assumes that the recipient should decide whether the message is important or not. @@ -1826,25 +1852,25 @@ Default Settings Evolution allows you to change the default settings. You can organize your draft folder and sent folder, set the addresses to which you want to sent carbon copies and blind carbon copies to. You can also change the settings for message receipts from Default setting window. - To change your default settings + To change your default settings, - Select Edit >Preferences to open Evolution Preferences window + Select Edit >Preferences to open Evolution Preferences window. - Select the mail account you want to change the default settings + Select the mail account you want to change the default settings. Click Edit to open Account Editor window. - Click Default tab + Click Default tab. Click the respective check boxes and enter the email addresses you want CC and BCC to. - Select the desired option for send message receipts from the drop down list. + Select the desired option for send message receipts from the drop-down list. @@ -1866,7 +1892,7 @@ - To change the default folder for sent items, + To change the default folder for sent items, Click Sent button to open the Folder view. @@ -1887,7 +1913,7 @@
Forwarding Mail When you receive an e-mail, you can forward it to other individuals or groups that might be interested. You can forward a message as an attachment to a new message (this is the default) or you can send it in line as a quoted portion of the message you are sending. Attachment forwarding is best if you want to send the full, unaltered message to someone else. Inline forwarding is best if you want to send portions of a message, or if you have a large number of comments on different sections of the message you are forwarding. Remember to note from whom the message came, and whether you have removed or altered content. - To forward a message you are reading: + To forward a message you are reading: Click Forward on the toolbar. @@ -1898,7 +1924,7 @@ Select an addressee as you would when sending a new message; the subject is already entered, although you can alter it if you want. - Add your comments on the message in the composition frame, then click Send. + Add your comments on the message in the composition frame, then click Send. Attachments to a message you are forwarding are forwarded only when you send the original message as an attachment. Inline messages do not forward any attachments. @@ -1908,19 +1934,19 @@ Tips for E-Mail Courtesy - Don't forward chain letters. If you must, watch out for hoaxes and urban legends, and make sure the message doesn't have multiple layers of greater-than signs, (>) indicating multiple layers of careless in-line forwarding. + Don't forward chain letters. If you must, watch out for hoaxes and urban legends, and make sure the message doesn't have multiple layers of greater-than signs, (>) indicating multiple layers of careless in-line forwarding. - Always begin and close with a salutation. Say “please” and “thank you,” just like you do in real life. You can keep your pleasantries short, but be polite. + Always begin and close with a salutation. Say “please” and “thank you,” just like you do in real life. You can keep your pleasantries short, but be polite. - WRITING IN CAPITAL LETTERS MEANS YOU'RE SHOUTING! Don't write a whole message in capital letters. It hurts people's ears. + WRITING IN CAPITAL LETTERS MEANS YOU'RE SHOUTING! Don't write a whole message in capital letters. It hurts people's ears. - Check your spelling and use complete sentences. By default, Evolution puts a red line beneath words it doesn't recognize, as you type them. + Check your spelling and use complete sentences. By default, Evolution puts a red line beneath words it doesn't recognize, as you type them. - Don't send nasty e-mails (flames). If you get one, don't write back. + Don't send nasty e-mails (flames). If you get one, don't write back. When you reply or forward, include enough of the previous message to provide context. @@ -1935,22 +1961,22 @@
Sending Invitations by Mail If you create an event in the calendar component, you can then send invitations to the attendee list through the Evolution e-mail tool. The invitation card is sent as an attachment in iCal format. - To send an invitation in GroupWise, right click on the calendar item and click Forward as iCalendar + To send an invitation in GroupWise, right click on the calendar item and click Forward as iCalendar. When you receive an invitation, you have several options: - Accept: + Accept: Indicates you will attend the meeting. When you click the OK button, the meeting is entered into your calendar. - Tentatively Accept: + Tentatively Accept: Indicates you will probably attend the meeting. When you click the OK button, the meeting is entered into your calendar, but is marked as tentative. - Decline: + Decline: Indicates you are unable to attend the meeting. The meeting is not entered into your calendar when you click OK, although your response is sent to the meeting host if you have selected the RSVP option. - RSVP: + RSVP: Select this option if you want your response sent to the meeting organizers.
@@ -1967,7 +1993,7 @@ Evolution displays a list of available files and folders. - Select a file or folder by clicking it. + Select a file or folder by clicking it. You should select at least the Inbox folder. Depending upon the way your IMAP server is configured, the list of available files might include non-mail folders. If it does, you can ignore them. @@ -1991,7 +2017,7 @@ Evolution helps you protect your privacy by using GNU Privacy Guard (GPG), an implementation of strong Public Key Encryption. - GPG uses two keys: public and private. You can give your public key to anyone you want to receive encrypted messages, or put it on a public key server so that people can look it up before contacting you. Your private key lets you decrypt any message encrypted with your public key. Never give your private key to anyone. + GPG uses two keys: public and private. You can give your public key to anyone you want to receive encrypted messages, or put it on a public key server so that people can look it up before contacting you. Your private key lets you decrypt any message encrypted with your public key. Never give your private key to anyone. When you send a message that is encrypted, you must encrypt it using your intended recipient's public key. To receive an encrypted message, you must make sure that the sender has your public key in advance. For signing messages, you encrypt the signature with your private key, so only your public key can unlock it. When you send the message, the recipient gets your public key and unlocks the signature, verifying your identity. Evolution does not support older versions of PGP, such as OpenPGP and Inline PGP. You can use encryption in two different ways: @@ -2021,7 +2047,7 @@ Select a key length, then press Enter. To accept the default, 1024 bits, press Enter. - Enter how long your key should be valid for. + Enter how long your key should be valid for. or To accept the default of no expiration, press Enter, then press Y when you are prompted to verify the selection. @@ -2105,7 +2131,7 @@ Compose your message, then click Send. - You can set Evolution to always sign your e-mail messages: + You can set Evolution to always sign your e-mail messages: Click Edit > Preferences, then select Mail Accounts. @@ -2131,7 +2157,7 @@
Unencrypting a Received Message If you receive an encrypted message, you need to decrypt it before you read it. Remember, the sender must have your public key before they can send you an encrypted message. - When you view the message, Evolution prompts you for your PGP password. Enter it, and the unencrypted message is displayed. + When you view the message, Evolution prompts you for your PGP password. Enter it, and the unencrypted message is displayed.
@@ -2162,7 +2188,7 @@
Signing or Encrypting Every Message - After you have added your certificate, you can sign or encrypt a message by clicking Security > S/MIME Sign or S/MIME Encrypt in the message composer. + After you have added your certificate, you can sign or encrypt a message by clicking Security > S/MIME Sign or S/MIME Encrypt in the message composer. To have every message signed or encrypted: @@ -2227,33 +2253,33 @@ Evolution can import the following types of files: vCard (.vcf, .gcrd): - The address book format used by the GNOME, KDE, and many other contact management applications. You should be able to export to vCard format from any address book application. + The address book format used by the GNOME, KDE, and many other contact management applications. You should be able to export to vCard format from any address book application. vCalender: - A format for storing calender files, which is generally used by Evolution, Microsoft Outlook, Sunbird, and Korganizer. + A format for storing calender files, which is generally used by Evolution, Microsoft Outlook, Sunbird, and Korganizer. - iCalendar or iCal (.ics): - A format for storing calendar files. iCalendar is used by Palm OS handhelds, Evolution, and Microsoft Outlook. + iCalendar or iCal (.ics): + A format for storing calendar files. iCalendar is used by Palm OS handhelds, Evolution, and Microsoft Outlook. - Evolution/Mozilla/Outlook CSV/Tab (.csv, .tab): + Evolution/Mozilla/Outlook CSV/Tab (.csv, .tab): CSV or Tab files saved using Evolution, Microsoft Outlook and Mozilla. - Microsoft Outlook Express 4 (.mbx): + Microsoft Outlook Express 4 (.mbx): The e-mail file format used by Microsoft Outlook Express 4. For other versions of Microsoft Outlook and Outlook Express, see the workaround described in Step 1. LDAP Data Interchange Format (.LDIF): - A standard data format for contact cards. + A standard data format for contact cards. - Berkley Mailbox (.mbox or null extension): + Berkley Mailbox (.mbox or null extension): The e-mail format used by Mozilla, Netscape, Evolution, Eudora&z-3rdParty;, and many other e-mail clients. - To import your old e-mail: + To import your old e-mail: Click File > Import. @@ -2275,7 +2301,7 @@
Importing Multiple Files - Evolution automates the import process for several applications it can recognize. + Evolution automates the import process for several applications it can recognize. Click File > Import. @@ -2284,13 +2310,13 @@ Click Forward. - Select Import Data and Settings From Older Programs, then click Forward. + Select Import Data and Settings From Older Programs, then click Forward. Follow the steps Step 3 through Step 5 to import. Evolution searches for old mail programs and, if possible, imports the data from them. - Microsoft Outlook and versions of Outlook Express after version 4 use proprietary formats that Evolution cannot read or import. One migration method that works well is to use the Outport application. See outport.sourceforge.net for additional information. You can also import data into another Windows mail client such as Mozilla. + Microsoft Outlook and versions of Outlook Express after version 4 use proprietary formats that Evolution cannot read or import. One migration method that works well is to use the Outport application. See outport.sourceforge.net for additional information. You can also import data into another Windows mail client such as Mozilla. While in Windows, import your .pst files into Mozilla Mail (or another mail program such as Netscape or Eudora that uses the standard mbox format). @@ -2303,22 +2329,22 @@ Use the Evolution import tool to import the files. - For POP mail, filters are applied as messages are downloaded. For IMAP mail, filters are applied to new messages when you open the Inbox folder. On Exchange servers, filters are not applied until you select your Inbox folder and click Message > Apply Filters, or press Ctrl+Y. To force your filters to act on all messages in the folder, select the entire folder by pressing Ctrl+A, then apply the filters by pressing Ctrl+Y. + For POP mail, filters are applied as messages are downloaded. For IMAP mail, filters are applied to new messages when you open the Inbox folder. On Exchange servers, filters are not applied until you select your Inbox folder and click Message > Apply Filters, or press Ctrl+Y. To force your filters to act on all messages in the folder, select the entire folder by pressing Ctrl+A, then apply the filters by pressing Ctrl+Y.
Sorting the Message List - Evolution helps you work by letting you sort your e-mail. To sort by sender, subject, or date, click the bars with those labels at the top of the message list. The direction of the arrow next to the label indicates the direction of the sort. Click again, to sort them in reverse order. For example, click Date to sort messages by date from oldest to newest. Click again, and Evolution sorts the list from newest to oldest. You can also right-click the message header bars to get a set of sorting options, and to add to or remove columns from the message list. - To look at the complete headers for a message, click View > Message Display > Show Full Headers. To see all message data, click View > Message Display > Show E-Mail Source. + Evolution helps you work by letting you sort your e-mail. To sort by sender, subject, or date, click the bars with those labels at the top of the message list. The direction of the arrow next to the label indicates the direction of the sort. Click again, to sort them in reverse order. For example, click Date to sort messages by date from oldest to newest. Click again, and Evolution sorts the list from newest to oldest. You can also right-click the message header bars to get a set of sorting options, and to add to or remove columns from the message list. + To look at the complete headers for a message, click View > Message Display > Show Full Headers. To see all message data, click View > Message Display > Show E-Mail Source.
Sorting Mail In E-mail Threads You can also choose a threaded message view. Click View > Threaded Message List to turn the threaded view on or off. When you select this option, Evolution groups the replies to a message with the original, so you can follow the thread of a conversation from one message to the next. - In a thread of conversation view, each new message is stacked below of the ones that arrived before it, so that the newest message is always the one you see first. Whenever a new message arrives to an old thread as a reply, you will see it below the parent message. You always see the thread based on the date of the recent message received. ie; The threads are sorted by the date of most recent message in the threads. + In a thread of conversation view, each new message is stacked below of the ones that arrived before it, so that the newest message is always the one you see first. Whenever a new message arrives to an old thread as a reply, you will see it below the parent message. You always see the thread based on the date of the recent message received. The threads are sorted by the date of most recent message in the threads. - There is a gconf key to toggle between the collapsed or expanded state of mail thread. By default, it is collapased and you can change this at /apps/evolution/mail/display/thread_expand. If the value is set to false, expanded state is remembered. When you restart Evolution, all the threads are arranged to this state. This is a highly advanced option only for the super users. + There is a gconf key to toggle between the collapsed or expanded state of mail thread. By default, it is collapsed and you can change this at /apps/evolution/mail/display/thread_expand. If the value is set to false, expanded state is remembered. When you restart Evolution, all the threads are arranged to this state. This is a highly advanced option only for the advanced users.
@@ -2330,7 +2356,7 @@
Sorting Mail With Column Headers In addition to it, Evolution enables you to sort your messages by using Sort-by list.You can use any of the criteria given in the Sort-by list such as sender, location, to, from, size, and so forth to perform sorting. It returns the sorted email list that matches the criteria you have selected. - To sort e-mails, perform the following procedure: + To sort messages, perform the following procedure: Right click message header bar. @@ -2338,7 +2364,7 @@ Click Sort by to get a list of options. - Sort by: + Sort by: Sorts the message by different criteria as listed below: @@ -2401,12 +2427,12 @@ Clicking each sort criteria cycles take you through three possibilities. Sort by criteria in ascending or descending order or unsort the message. When you click any of the sort criteria reiteratively, Evolution sort the messages in a sequential order - ascending, descending and unsort. For example, when you click Recepients for the first time, Evolution sort the messages by recepients in ascending order and for the second time, sort in the reverse order. For the next click, messages will be displayed unsorted. - Sort Ascending: - Sorts the messages top to bottom and returns you the sorted e-mail list in the order of oldest to the latest. + Sort Ascending: + Sorts the messages top to bottom and returns you the sorted e-mail list in the order of oldest to the latest. Sort Descending: - Sort descending revers the order and returns you the sorted e-mail list in the order of newest to oldest. + Sort descending revers the order and returns you the sorted e-mail list in the order of newest to oldest. Unsort: @@ -2417,20 +2443,20 @@ Remove this column from the display. You can also remove columns by dragging the header off the list and letting it drop. - Adding a Column: + Adding a Column: When you select this item, a dialog box appears, listing the possible columns. Drag the column you want into a space between existing column headers. A red arrow shows where the column will be placed. - Best Fit: + Best Fit: Automatically adjusts the widths of the columns for the most efficient use of space. - Customizing the Current View: + Customizing the Current View: Choose this item to pick a more complex sort order for messages, or to choose which columns of information about your messages you want to display. - Select the search criteria. + Select the search criteria. You can view the messages in the desired order in the message list. @@ -2450,24 +2476,24 @@ Click Mark for Follow Up. - You can also open the Flag to Follow Up window by + You can also open the Flag to Follow Up window by - Select the messages + Select the messages. - Select Message menu + Select Message menu. - Click Mark as + Click Mark as. - Select Follow Up or press Shift+Ctrl+G - A dialog box opens to allow you to set the type of flag and the due date. + Select Follow Up or press Shift+Ctrl+G. + A dialog box opens to allow you to set the type of flag and the due date. - The flag itself is the action you want to remind yourself about. Several are provided for you, such as Call, Forward, and Reply, but you can enter your own note or action if you want. + The flag itself is the action you want to remind yourself about. Several are provided for you, such as Call, Forward, and Reply, but you can enter your own note or action if you want. After you have added a flag, you can mark it as complete or remove it entirely by right-clicking the message, then click either Flag Completed or Clear Flag. When you read a flagged message, its flag status is displayed at the top, before the message headers. An overdue message might tell you “Overdue: Call by April 07, 2003, 5:00 PM.” Flags can help you organize your work in a number of ways. For example, you might add a Flag Status column to your message list and sort that way. Alternately, you could create a search folder that displays all your flagged messages, then clear the flags when you're done, so the search folder contains only messages with upcoming deadlines. @@ -2481,13 +2507,13 @@
Getting Organized with Folders Evolution, like most other mail systems, stores mail in folders. You start out with a few mail folders, such as Inbox, Outbox, and Drafts, but you can create as many as you like. Create new folders by clicking Folder > New, or by right-clicking in the folder list and selecting New Folder. - When you click OK, your new folder appears in the folder view. You can then move the messages to it by dragging and dropping them, or right click > Move to folder or press Shift+Ctrl+V. - You can also drop the messages to a particular folder by selecting Message > Move to folder or press Shift+Ctrl +V. This will open Select folder window, where you can drop your message to any of the folders listed. + When you click OK, your new folder appears in the folder view. You can then move the messages to it by dragging and dropping them, or right click > Move to folder or press Shift+Ctrl+V. + You can also drop the messages to a particular folder by selecting Message > Move to folder or press Shift+Ctrl +V. This will open Select folder window, where you can drop your message to any of the folders listed. - If you want to create a new folder click New at the bottom left of the window. Specify the location and enter the label of the folder at the entry box appeared at the top. You can also move the messages from one folder to another by selecting the message and then press Move tab at the bottom right. + If you want to create a new folder click New at the bottom left of the window. Specify the location and enter the label of the folder at the entry box appeared at the top. You can also move the messages from one folder to another by selecting the message and then press Move tab at the bottom right. If you create a filter with the filter assistant, you can have mail filed automatically. For that select Edit > Message Filters to appear Message Filters window - Click add tab to appear Add Rule window from where you can set different criteria for filtering messages. For more information refer Creating New Filter Rules. + Click the Add tab to appear Add Rule window from where you can set different criteria for filtering messages. For more information refer Creating New Filter Rules. The Inbox folder on most IMAP servers cannot contain both subfolders and messages. When you create additional folders on your IMAP mail server, branch them from the root of the IMAP account's folder tree, not from the Inbox. If you create subfolders in your Inbox folder, you lose the ability to read messages that exist in your Inbox until you move the folders out of the way. @@ -2585,27 +2611,27 @@ Click search icon to specify the search type. Subject or Sender Contain: - Finds messages that contain the search text in the subject or sender. It does not search in the message body. + Finds messages that contain the search text in the subject or sender. It does not search in the message body. Recipients Contain: - Finds messages with the search text in the To: and Cc: headers. + Finds messages with the search text in the To: and Cc: headers. - Message Contains - : Searches the message body and all headers for the specified text. + Message Contains: + Searches the message body and all headers for the specified text. - Subject Contain: - Shows messages where the search text is in the subject line + Subject Contain: + Shows messages where the search text is in the subject line. - Sender Contain: + Sender Contain: Finds messages whose From: header contains a match for your search text. Body Contains: - Searches only in message text, not any other header. + Searches only in message text, not any other header. @@ -2656,7 +2682,7 @@ Enter the Search name. - Click Add tab to add rules. For more information on rules, refer Step 4 under Creating A Search Folder. + Click Add to add rules. For more information on rules, refer Step 4 under Creating A Search Folder. Click OK. @@ -2667,11 +2693,11 @@ Save Search: - To save your search results other than from advanced search, select Search > Save Search. You can view the label of your search results listed under Search menu. + To save your search results other than from advanced search, select Search > Save Search. You can view the label of your search results listed under Search menu. Edit Saved Searches: - To edit your saved searches + To edit your saved searches @@ -2684,7 +2710,7 @@ Click Edit tab to edit to open Edit Rule dialogue box - You can also add or remove Searches from the list by using the respective buttons available at the right. + You can also add or remove Searches from the list by using the respective buttons available at the right. @@ -2719,166 +2745,166 @@ Define the criteria for the filter in the If section. For each of the filter criteria, you must first select which parts of the message you want to filter: - Sender: + Sender: The sender's address. - Recipient: + Recipient: The recipients of the message. Subject: - The subject line of the message. + The subject line of the message. - Specific Header: + Specific Header: Any header including custom ones. - If a message uses a header more than once, Evolution pays attention only to the first instance, even if the message defines the header differently the second time. For example, if a message declares the Resent-From: header as “engineering@example.com” and then restates it as “marketing@example.com,” Evolution filters as though the second declaration did not occur. To filter on messages that use headers multiple times, use a regular expression. + If a message uses a header more than once, Evolution pays attention only to the first instance, even if the message defines the header differently the second time. For example, if a message declares the Resent-From: header as “engineering@example.com” and then restates it as “marketing@example.com,” Evolution filters as though the second declaration did not occur. To filter on messages that use headers multiple times, use a regular expression. - Message Body: + Message Body: Searches in the actual text of the message. Expression: - (For programmers only) Match a message according to an expression you write in the Scheme language, used to define filters in Evolution. + (For programmers only) Match a message according to an expression you write in the Scheme language, used to define filters in Evolution. - Date Sent: + Date Sent: Filters messages according to the date on which they were sent. First, choose the conditions you want a message to meet, such as before a given time or after a given time. Then choose the time. The filter compares the message's time stamp to the system clock when the filter is run, or to a specific time and date you choose from a calendar. You can also have it look for a message within a range of time relative to the filter, such as two to four days ago. - Date Received: + Date Received: This works the same way as the Date Sent option, except that it compares the time you received the message with the dates you specify. - Label: + Label: Messages can have labels of Important, Work, Personal, To Do, or Later. You can set tables with other filters or by hand. - Score: + Score: Sets the message score to any whole number greater than 0. You can have one filter set or change a message score, and then set up another filter to move the messages you have scored. A message score is not based on anything in particular: it is simply a number you can assign to messages so other filters can process them. - Size: + Size: Sorts based on the size of the message in kilobytes. - Status: + Status: Filters according to the status of a message. The status can be Replied To, Draft, Important, Read, or Junk. - Flagged: + Flagged: Checks whether the message is flagged for follow-up. - Attachments: + Attachments: Creates a filter based on whether there is an attachment for the e-mail. - Mailing List: + Mailing List Filters based on the mailing list the message came from. This filter might miss messages from some list servers, because it checks for the X-BeenThere header, which is used to identify mailing lists or other redistributors of mail. Mail from list servers that do not set X-BeenThere properly are not be caught by these filters. - Regex Match: + Regex Match: If you know your way around a regex, or regular expression, this option allows you to search for complex patterns of letters, so that you can find, for example, all words that start with a and end with m, and are between six and fifteen letters long, or all messages that declare a particular header twice. For information about how to use regular expressions, check the man page for the grep command. - Source Account: + Source Account: Filters messages according the server you got them from. This is most useful if you use multiple POP mail accounts. - Pipe to Program: + Pipe to Program: Evolution can use an external command to process a message, then process it based on the return value. Commands used in this way must return an integer. This is most commonly used to add an external junk mail filter. - Junk Test: + Junk Test: Filters based on the results of the junk mail test. - Select the Criteria for the Condition: + Select the Criteria for the Condition: If you want multiple criteria for this filter, click Add Criterion and repeat step 4. - Select the Actions for the Filter in the Then Section: + Select the Actions for the Filter in the Then Section: Select any of the following options. - Move to Folder: + Move to Folder: Moves the message into a folder you specify. Click Here to select the destination folder. - Copy to Folder: + Copy to Folder: Puts a copy of the message into a folder you specify. Click Here to select the destination folder. - Delete: + Delete: Marks the message for deletion. The message can be undeleted until you expunge or empty the trash. - Stop Processing: + Stop Processing: Select this if you want to have all other filters ignore this message. - Assign Color: + Assign Color: Marks the message with a color of your choice. - Assign Score: + Assign Score: Assigns the message a numeric score. - Adjust Score: + Adjust Score: Changes the numeric score by the amount you set. - Set Status: + Set Status: Sets the status of the message. The status can be Replied To, Draft, Important, Read, or Junk. - Unset Status: + Unset Status: If the message has a status value, unsets it. If a status value is not set, it does nothing. - Beep: + Beep: Makes the system beep. - Play Sound: + Play Sound: Select a sound file for Evolution to play. - Pipe to Program: + Pipe to Program: Sends the message to a program of your choice. No return value is expected. This feature can be used to create automatic Web postings from e-mail messages or to perform additional message post processing not supported by Evolution. - Run Program: + Run Program: Evolution runs an application. @@ -2901,8 +2927,8 @@ Creating a rule based on a message opens the filter creation tool with some of the information about the message already filled in for your convenience. - If you have several filters that match a single message, they are all applied to the message in order, unless one of the filters has the Stop Processing action. If you use that action in a filter, the messages that it affects are not touched by other filters. - When you first open the Filters dialog box, you are shown the list of filters sorted in the order in which they will be applied. You can move them up and down in the priority list by clicking the Up and Down buttons. + If you have several filters that match a single message, they are all applied to the message in order, unless one of the filters has the Stop Processing action. If you use that action in a filter, the messages that it affects are not touched by other filters. + When you first open the Filters dialog box, you are shown the list of filters sorted in the order in which they will be applied. You can move them up and down in the priority list by clicking the Up and Down buttons.
@@ -2927,7 +2953,7 @@ Click Edit > Message Filters. - Select the filter to remove, then click Remove. + Select the filter to remove, then click Remove. Click OK. @@ -2943,7 +2969,7 @@ As messages that meet the search folder criteria arrive or are deleted, Evolution automatically adjusts the search folder contents. When you delete a message, it is erased from the folder in which it actually exists, as well as any search folders that display it. The Unmatched Search Folder is the opposite of other search folders: it displays all messages that do not appear in other search folders. If you use remote e-mail storage like IMAP or Microsoft Exchange, and have created search folders to search through them, the Unmatched Search Folder also searches the remote folders. If you do not create any search folders that search remote mail stores, the Unmatched Search Folder does not search in them either. - As an example of using folders, searches, and search folders, consider the following: To organize his mailbox, Jim sets up a search folder for e-mail from his friend and co-worker Anna. He has another search folder for messages that have novell.com in the address and Evolution in the subject line, so he can keep a record of what people from work send him about Evolution. If Anna sends him a message about anything other than Evolution, it only shows up in the “Anna” search folder. When Anna sends him mail about the user interface for Evolution, he can see the message both in the “Anna” search folder and in the “Internal Evolution Discussion” search folder. + As an example of using folders, searches, and search folders, consider the following: To organize his mailbox, Jim sets up a search folder for e-mail from his friend and co-worker Anna. He has another search folder for messages that have novell.com in the address and Evolution in the subject line, so he can keep a record of what people from work send him about Evolution. If Anna sends him a message about anything other than Evolution, it only shows up in the “Anna” search folder. When Anna sends him mail about the user interface for Evolution, he can see the message both in the “Anna” search folder and in the “Internal Evolution Discussion” search folder.
Creating A Search Folder @@ -2953,7 +2979,7 @@ or Select Search menu > Create Search Folder From Search. - Perform this operation from the search results. Create a search folder from search is enabled only when you already have performed a search. + Perform this operation from the search results. Create a search folder from search is enabled only when you already have performed a search. or Select Edit > Search Folder @@ -2969,85 +2995,85 @@ Select your search criteria. For each criterion, you must first select which of the following parts of the message you want the search to examine. The criteria are almost similar to those for filters. - Sender: + Sender: Sender's address. - Recipients: + Recipients: The recipients of the message. - Subject: + Subject: The subject line of the message. - Message Body: + Message Body: Searches in the actual text of the message. - Expression: - (For programmers only) Match a message according to an expression you write in the Scheme language used to define filters in Evolution. + Expression:(For programmers only) + Match a message according to an expression you write in the Scheme language used to define filters in Evolution. - Date Sent: + Date Sent: Filters messages according to the date on which they were sent. First, choose the conditions you want a message to meet, such as before a given time or after a given time. Then choose the time. The filter compares the message's time stamp to the system clock when the filter is run, or to a specific time and date you choose from a calendar. You can also have it look for a message within a range of time relative to the filter, such as two to four days ago. - Date Received: + Date Received: This works the same way as the Date Sent option, except that it compares the time you received the message with the dates you specify. - Label: + Label: Messages can have labels of Important, Work, Personal, To Do, or Later. You can set labels with other filters or manually. - Score: + Score: Sets the message score to any whole number greater than 0. You can have one filter set or change a message score, and then set up another filter to move the messages you have scored. A message score is not based on anything in particular: it is simply a number you can assign to messages so other filters can process them. - Size: + Size: Sorts based on the size of the message in kilobytes. - Status: + Status: Filters according to the status of a message. The status can be Replied To, Draft, Important, Read, or Junk. - Follow Up: + Follow Up: Checks whether the message is flagged for follow-up. - Attachments: + Attachments: Creates a filter based on whether there is an attachment for the e-mail. - Mailing List: + Mailing List: Filters based on the mailing list the message came from. This filter might miss messages from some list servers, because it checks for the X-BeenThere header, which is used to identify mailing lists or other redistributors of mail. Mail from list servers that do not set X-BeenThere properly are not be caught by these filters. Match all: - Checks whether the message matchs all the criteria listed. + Checks whether the message matchs all the criteria listed. Select the folders where this search folder will search. Your options are: - All local folders: + All local folders: Uses all local folders for the search folder source in addition to individual folders that are selected. - All active remote folders: + All active remote folders: Remote folders are considered active if you are connected to the server; you must be connected to your mail server for the search folder to include any messages from that source in addition to individual folders that are selected. - All local and active remote folders: + All local and active remote folders: Uses all local and active remote folders for the search folder source in addition to individual folders that are selected. - Specific folders only: + Specific folders only: Uses individual folders for the search folder source. - If you select Specific folders only + If you select Specific folders only, click Add button to open the Select folder window. @@ -3073,12 +3099,12 @@ Stopping Junk Mail (Spam) Evolution can check for junk mail for you. Evolution uses SpamAssassin&z-3rdParty; and/ or Bogofilter* with trainable Bayesian filters to perform the spam check. When the software detects mail that appears to be junk mail, it will flag it and hide it from your view. Messages that are flagged as junk mail are displayed only in the Junk folder. The junk mail filter can learn which kinds of mail are legitimate and which are not if you train it. When you first start using junk mail blocking, check the Junk folder to be sure that legitimate mail doesn't get flagged as junk mail. If good mail, is incorrectly flagged, remove it from the Junk folder by right-clicking it and selecting Mark as Not Junk or press Shift+Ctrl+J. If Evolution misses junk mail, right-click the message, then click Mark as Junk or press Ctrl+J. When you correct it, the filter can recognize similar messages in the future, and becomes more accurate as time goes on. - Every filter need to learn at the least 100 SPAM and 100 HAM to start working. For that, you must mark it manually by clicking the “Not junk" button in the toolbar to learn that it is HAM. The “Junk” button learns a message as SPAM. - To change your junk mail filtering preferences, click Edit > Preferences, then click Mail Preferences. For more information on this see, Junk Mail Preferences. - For additional junk mail settings, see Receiving Mail Options. + Every filter needs to learn at the least 100 spam and 100 ham to start working. For that, you must mark each message manually by clicking the Not junk button in the toolbar to learn that it is ham. The Junk button learns a message as spam. + To change your junk mail filtering preferences, click Edit > Preferences, then click Mail Preferences. For more information on this see, Junk Mail Preferences. + For additional junk mail settings, see Receiving Mail Options. - SpamAssasin* is an application that scan through the mail box to find junk mails. Evolution uses SpamAssassin as the default spam-filtering application. For more information, see The Apache SpamAssassin Project. - Bogofilter* is a mail filter that classifies mail as spam or ham (non-spam) by a statistical analysis of the message’s header and content (body). It is able to learn from the user’s classifications and corrections. For more information on Bogofilter, see Bogofilter site. + SpamAssassin* is an application that scan through the mail box to find junk mails. Evolution uses SpamAssassin as the default spam-filtering application. For more information, see The Apache SpamAssassin Project. + Bogofilter* is a mail filter that classifies mail as spam or ham (non-spam) by a statistical analysis of the message’s header and content (body). It is able to learn from the user’s classifications and corrections. For more information on Bogofilter, see The Bogofilter site.
@@ -3126,7 +3152,7 @@ You can also use Action Menu to find Forward Contact, which opens a new message with the card already attached, and Send Message to Contact, which opens a new message to the contact's e-mail address. From the Contact Editor toolbar, you can save and close, print, close, or delete the contact. - You can add card from within an e-mail message or calendar appointment. In an open e-mail, right-click any e-mail address or message, and click Add to Address Book or select Add Sender to Address Book from the Message menu. + You can add card from within an e-mail message or calendar appointment. In an open e-mail, right-click any e-mail address or message, and click Add to Address Book or select Add Sender to Address Book from the Message menu. Most of the items in the contact editor simply display the information you enter, but some of them have additional features: Full Name: @@ -3154,16 +3180,16 @@ Click the down arrow key next to the New button in the toolbar - Select Contacts from the drop down list or press Shift+Ctrl+C to appear Contact Editor. + Select Contacts from the drop-down list or press Shift+Ctrl+C to appear Contact Editor. - Enter the contact information to the entry boxes provided. + Enter the contact information to the entry boxes provided. Click OK. - If you want to change a card that already exists, + If you want to change a card that already exists, Press Contact tool from the Switcher to appear the Contact list. @@ -3207,7 +3233,7 @@ - Click to expand the drop down list. + Click to expand the drop-down list. Specify the search criteria from any of the following: @@ -3245,7 +3271,7 @@ To show all your contacts, Click Clear in the search bar or search with an empty query. Quick Search: - Displays all the contacts that match the in-built criteria you have selected from the drop-down list at the top left side, just above the Display pane. + Displays all the contacts that match the built-in criteria you have selected from the drop-down list at the top left side, just above the Display pane. To perform quick search, use the following procedure: @@ -3352,7 +3378,7 @@
Organizing your Contacts - Evolution allows you to organize your contact list. You can create several individual address books, or contact groups. Within a given address book, you can have several categories of contacts. + Evolution allows you to organize your contact list. You can create several individual address books, or contact groups. Within a given address book, you can have several categories of contacts. Contacts Groups @@ -3370,8 +3396,8 @@
Contacts Groups - Contacts Groups are nothing but Address Books.The simplest way to organize contacts is to create additional address books. You can create a new one by clicking File > New > Address Book. For contacts groups on your computer, you only need to provide a name. For contacts on the network, you need to provide more information about the contacts server you are trying to access. - To move a card from one group to another, just drag it from the main display of contacts. You cannot change the contents of most network contact groups. + Contacts Groups are nothing but Address Books.The simplest way to organize contacts is to create additional address books. You can create a new one by clicking File > New > Address Book. For contacts groups on your computer, you only need to provide a name. For contacts on the network, you need to provide more information about the contacts server you are trying to access. + To move a card from one group to another, just drag it from the main display of contacts. You cannot change the contents of most network contact groups. Contacts groups are not the same as contact lists. A contact group is like a folder or address book full of contacts. A contact list is a single contact that contains other contacts, and is most often used to e-mail several people at once. @@ -3384,7 +3410,7 @@ Click File > Import. or - Mail yourself a contact as vCard attachment. + Mail yourself a contact as vCard attachment. Currently VCF and LDIF are supported. CSV and TAB format files are supported from Microsoft Outlook, Thunderbird, Mozilla, and Evolution. @@ -3394,7 +3420,7 @@ Creating a List of Contacts A contact list is a set of contacts with a single nickname that you create. When you send e-mail to the nickname, it is sent to every member of the list. This differs from a network mailing list in that it exists only on your computer as a convenience to you, rather than as an actual e-mail address managed by a mailing list application on a server. For example, you could create one card for each family member, then add those cards to a contact list called “Family.” Then, instead of entering each person's e-mail address individually, you can send e-mail to “Family” and the message would go to all of them. - To create a list of contacts: + To create a list of contacts: Open the list creation dialog box by clicking the New List button. @@ -3410,11 +3436,11 @@ Drag contacts from the main window into the list. - Choose whether you want to hide the e-mail addresses when you send a message to the list. + Choose whether you want to hide the e-mail addresses when you send a message to the list. Unless it is a very small list, it is recommended that you leave the addresses hidden. This is the same thing as using the “Bcc:” feature discussed in Specifying Additional Recipients for E-Mail. - When you are finished, click OK. + When you are finished, click OK. The list appears as a contact card, which you can use as you would any other card, including mailing the list to another person and sending e-mail to the list. @@ -3425,7 +3451,7 @@
Grouping with Categories Another way to group cards is to mark them as belonging to different categories. You can mark a card as being in several categories or no category at all. For example, you put a friend's card in the “Business” category because he works with you, the “Friends” category because he's a friend, and the “Frequent” category because you call him often. - To mark a card as belonging to a category, + To mark a card as belonging to a category, Double click the card to appear the Contact Editor window @@ -3444,10 +3470,10 @@ - Select the category from the list.You can select as many or as few categories as you like. + Select the category from the list. You can select as many or as few categories as you like. - If the master list of categories doesn't suit you, you can add your own categories.To add new category, + If the master list of categories doesn't suit you, you can add your own categories. To add new category, Enter the new category in the entry box at the top @@ -3461,7 +3487,7 @@ - You can edit or set the color and icon for each categories available under categories list. For that click Edit button at the bottom of the Categories window. Press delete button to delete the items from the list. + You can edit or set the color and icon for each categories available under categories list. To achieve that click Edit button at the bottom of the Categories window. Press delete button to delete the items from the list.
@@ -3476,7 +3502,7 @@ You can also mark the network folder for offline usage. To mark the folder, right-click the folder, then click Properties. Select Copy Folder Content Locally for Offline Operation. - To prevent excess network traffic, Evolution does not normally load data from the LDAP server upon opening. + To prevent excess network traffic, Evolution does not normally load data from the LDAP server upon opening. Depending on your server settings, you might not be able to edit all the fields in a contact stored on an LDAP server. Some servers prohibit some or all changes, and others use a smaller set of fields than Evolution allows. Check with your system administrator if you need different settings. @@ -3535,7 +3561,7 @@ Ways of Looking at your Calendar In Evolution, you can keep multiple calendars and overlay them one over the next. For example, you might have a schedule of events for work, one for home, and one for your favorite sports team. The switcher lists those calendars, and you can select or deselect the boxes next to them to show and hide the appointments in your calendar view. By hiding and showing different sets of appointments, you can be sure to avoid conflicts, while keeping a minimum of clutter in your view. Appointments for each calendar appear as a different color. - The toolbar offers you five different buttons that can show you different views of your calendar: + The toolbar offers you five different buttons that can show you different views of your calendar. @@ -3556,7 +3582,7 @@ Day - control+y + control+y @@ -3564,12 +3590,12 @@ Work Week - control+j + control+j - Week + Week control+k @@ -3580,7 +3606,7 @@ Month - control+m + control+m @@ -3588,7 +3614,7 @@ List - control+l + control+l @@ -3607,7 +3633,7 @@ Select the calendar from the folder view at the left. - Right click. + Right click. Select Properties to open Calendar Properties dialogue box. @@ -3622,16 +3648,16 @@ - Edit the label from Name field. + Edit the label from Name field. - To set the color, click the Color tab. + To assign a color for the calendar, click the Color tab. Select the color and click OK. - To mark your calendar content for offline use, click Copy calendar contents locally for offline operations. + To mark your calendar content for offline use, click Copy calendar contents locally for offline operations. Or Right click on the calendar at the left and select Mark Calendar for offline use. For more information on working offline refer Working Offline. @@ -3652,7 +3678,7 @@ Sending a Meeting Invitation -
Accepting and Replying to a Meeting Request +
Accepting and Replying to a Meeting Request Reading Responses to Meeting Requests @@ -3670,7 +3696,7 @@
Appointments - In Evolution, an appointment is an event you schedule for yourself. + In Evolution, an appointment is an event you schedule for yourself. Creating Appointments @@ -3694,7 +3720,7 @@ or Click Calendars on the Switcher, then click New > Appointment. or - Double-click in a blank space on the calendar view to open a Appointment dialogue box.The appointment is created for that particular time on the calendar view against which you have double clicked on. + Double-click in a blank space on the calendar view to open an Appointment dialogue box. The appointment is created for that particular time on the calendar view against which you have double clicked on. or Select the required duration on the calender view and enter the summary. @@ -3749,7 +3775,7 @@ If you select an alarm, specify when and how you want the alarm to notify. For more information on reminders, see Reminders. - (Optional) To add an attachment to the appointment, drag and drop the attachment into the attachment bar. + (Optional) To add an attachment to the appointment, drag and drop the attachment into the attachment bar. or Click the Attach button on the toolbar, or click Insert > Attachment and then browse to the attachment. @@ -3767,10 +3793,6 @@ All Day Event An All Day event appears at the top of a day's appointment list, in the header under the date, rather than inside. That makes it easy to have appointments that overlap and fit inside each other. For example, a conference might be an All Day appointment, and the meetings at the conference could be timed appointments. Appointments with specific starting and ending times can also overlap. When they do they display as multiple columns in the day view of the calendar. If you create calendar appointments that overlap, Evolution displays them side by side in your calendar. - - - -
@@ -3778,24 +3800,24 @@
Reminders - You can have several Reminders for individual appointments, any time prior to the appointment you schedule. You can have one reminder of each of the following types: + You can have several Reminders for individual appointments, any time prior to the appointment you schedule. You can have one reminder of each of the following types: - Display: - A notification pops up on your screen to remind you of your appointment. + Display: + A notification pops up on your screen to remind you of your appointment. - Audio: - Your computer delivers a sound alarm. + Audio: + Your computer delivers a sound alarm. - Program: - You can run a program as a reminder. You can enter its name in the text field, or find it with the Browse button. + Program: + You can run a program as a reminder. You can enter its name in the text field, or find it with the Browse button. @@ -3812,17 +3834,17 @@ Select Customize to add or remove customized alarms for the event. - If you have stored reminders in a local calendar, they work from the moment you log in. However, for reminders stored on any remote server like GroupWise Exchange which requires authentication, you must run Evolution at least once after logging in. No matter where the reminders are stored, you can quit Evolution and still be reminded of an upcoming appointment. + If you have stored reminders in a local calendar, they work from the moment you log in. However, for reminders stored on any remote server like GroupWise Exchange which requires authentication, you must run Evolution at least once after logging in. No matter where the reminders are stored, you can quit Evolution and still be reminded of an upcoming appointment.
Classifications If you are using a calendar on a Novell GroupWise® or Microsoft Exchange server, select a classification for the appointment to determine who can view it. Public is the default category, and a public appointment can be viewed by anyone on the calendar-sharing network. Private denotes one level of security, and Confidential an even higher level. The different levels vary depending on your server settings; check with your system administrator or adjust your delegation settings. - If you are using a Novell GroupWise or Microsoft Exchange server, other people on the server can check your schedule to see if you are available at any given time. If you have an appointment that is flexible or that you want to designate as Free rather than Busy time, select the Free box in the Show Time As section. Normally, appointments display as Busy. - You can categorize appointments in the same way you can categorize contacts. + If you are using a Novell GroupWise or Microsoft Exchange server, other people on the server can check your schedule to see if you are available at any given time. If you have an appointment that is flexible or that you want to designate as Free rather than Busy time, select the Free box in the Show Time As section. Normally, appointments display as Busy. + You can categorize appointments in the same way you can categorize contacts. - Type a category in the Categories field. + Type a category in the Categories field. Select the check box next to each category that matches the appointment you are creating. @@ -3850,7 +3872,7 @@ A meeting is an event you schedule for multiple people. Evolution can be used to schedule group meetings and help you manage responses to meeting requests. When you create a meeting or group appointment, you can specify the attendees in several categories, such as “chair” or “required.” When you save the meeting listing, each attendee is sent an e-mail with the meeting information, which also gives them the option to respond. If you don't need to collect attendance information when you're scheduling an event, and would rather just announce the event, right-click the meeting and select Forward as iCalendar. This opens a new e-mail message with the event notification attached as an announcement. Recipients can add the event to their calendars with one click, but it won't automatically send you e-mail about whether they plan to attend. - To schedule a meeting: + To schedule a meeting: Click File > New > Meeting. @@ -3902,7 +3924,7 @@ For more information on reminders, see Reminders. - (Optional) To add an attachment to the appointment, drag and drop the attachment into the attachment bar. + (Optional) To add an attachment to the appointment, drag and drop the attachment into the attachment bar. or Click the Attach button on the toolbar, or click Insert > Attachment and then browse to the attachment. @@ -3955,8 +3977,8 @@ Accepting and Replying to a Meeting Request
Using the Free/Busy View - In addition to the standard meeting scheduling tools, you can use the Free/Busy view to check whether people are available in advance. The Free/Busy feature is normally a function of dedicated groupware servers such as Microsoft Exchange and Novell Groupwise. However, you can also publish Free/Busy information online, and access Free/Busy information published elsewhere. If not everyone you collaborate with publishes Free/Busy data, you can still use iCal event invitations to coordinate schedules with other people. - To access the free/busy view: + In addition to the standard meeting scheduling tools, you can use the Free/Busy view to check whether people are available in advance. The Free/Busy feature is normally a function of dedicated groupware servers such as Microsoft Exchange and Novell GroupWise. However, you can also publish Free/Busy information online, and access Free/Busy information published elsewhere. If not everyone you collaborate with publishes Free/Busy data, you can still use iCal event invitations to coordinate schedules with other people. + To access the free/busy view: Click File > New > Meeting. @@ -3974,11 +3996,11 @@ Accepting and Replying to a Meeting Request - Attendee List: + Attendee List: The Attendee List shows the people who have been invited to the appointment. - Schedule Grid: + Schedule Grid: The Schedule Grid shows the published Free/Busy information for the people you have invited. This is where you compare schedules to find free time to schedule the appointment. Individuals have visible scheduling information only if they use the same Novell GroupWise or Microsoft Exchange server you do (that is, if they are in the same organization as you), or if they publish free/busy information at a URL you can reach and you have entered that URL into their contact cards using the contact editor. @@ -4000,7 +4022,7 @@ Accepting and Replying to a Meeting Request Select the calendars you want to display data for. - Specify the publishing location for the upload server. + Specify the publishing location for the upload server. Type your username and password. @@ -4030,7 +4052,7 @@ Accepting and Replying to a Meeting Request - Click the search icon to expand the drop down list + Click the search icon to expand the drop-down list Select the search type: @@ -4052,7 +4074,7 @@ Accepting and Replying to a Meeting Request Advanced Search: - You can perform an advanced search based on any of the search type mentioned above. + You can perform an advanced search based on any of the search type mentioned above. To perform an advanced search: @@ -4066,7 +4088,7 @@ Accepting and Replying to a Meeting Request - Click Add to add rules. + Click Add to add rules. Select the criteria and then, type a search entry in the given field. @@ -4085,7 +4107,7 @@ Accepting and Replying to a Meeting Request To perform quick search, perform the following procedure: - Click the Show drop down list. + Click the Show drop-down list. Select the search criteria: @@ -4100,7 +4122,7 @@ Accepting and Replying to a Meeting Request Active Appointments - Next 7 Day Appointments + Next 7 Days' Appointments Anniversary @@ -4211,7 +4233,7 @@ Accepting and Replying to a Meeting Request
The Task List The Task List, located in the lower-right corner of the calendar, lets you keep a list of tasks separate from your calendar appointments. You can use the list in a larger window by clicking the Tasks button in the switcher or in the folder tree. - Task Lists are more easily organized in the dedicated Tasks tool. Each task list is assigned a color, and you can use the Tasks tool switcher to hide and show task lists just like calendars. In the calendar display task pad, tasks from all visible task lists appear, color coded by list. + Task Lists are more easily organized in the dedicated Tasks tool. Each task list is assigned a color, and you can use the Tasks tool switcher to hide and show task lists just like calendars. In the calendar display task pad, tasks from all visible task lists appear, color coded by list. Creating a New Task List @@ -4268,7 +4290,7 @@ Accepting and Replying to a Meeting Request To hide or show the Time Zone field, click View > Time Zone. - (Optional) Type a category in the Categories field. + (Optional) Type a category in the Categories field. To show or hide the Categories field, click View > Categories. @@ -4281,7 +4303,7 @@ Accepting and Replying to a Meeting Request (Optional) To specify a status for the task, click Options > Status Details. - (Optional) To add an attachment to the task, drag and drop the attachment into the attachment bar. + (Optional) To add an attachment to the task, drag and drop the attachment into the attachment bar. or Click the Attach button on the toolbar, then browse to the attachment. @@ -4307,7 +4329,7 @@ Accepting and Replying to a Meeting Request Click Add, or press Insert key, or right click and then press Add to add the e-mail addresses of people you want to assign the task.To remove an attendee from the list, select an attendee, then press Remove.To edit a field, select the field, then click Edit.Click View on the menu bar to show or hide the Type, Role, Status, and RSVP fields. - Type a brief summary of the task in the Summary field. + Type a brief summary of the task in the Summary field. (Optional) Specify a starting date and time, and a due date and time for the task. @@ -4319,7 +4341,7 @@ Accepting and Replying to a Meeting Request To hide or show the Time Zone field, click View > Time Zone. - (Optional) Type a category in the Categories field. + (Optional) Type a category in the Categories field. To show or hide Categories field, click View > Categories. @@ -4342,12 +4364,12 @@ Accepting and Replying to a Meeting Request
Searching For Task Items - Customized Search: + Customized Search: Evolution enables you to find the task items by using Customized Search. To start searching for various task items, use the following procedure: - Click the search icon to expand the drop down list + Click the search icon to expand the drop-down list Select the search type: @@ -4369,7 +4391,7 @@ Accepting and Replying to a Meeting Request Advanced Search: - You can perform an advanced search based on any of the search type mentioned above. + You can perform an advanced search based on any of the search type mentioned above. To perform an advanced search: @@ -4380,7 +4402,7 @@ Accepting and Replying to a Meeting Request - Click Add to add rules. + Click Add to add rules. Select the criteria and then, type a search entry in the given field. @@ -4388,20 +4410,20 @@ Accepting and Replying to a Meeting Request Quick Search: - Displays all the task items that match the in-built criteria that you have selected from the drop-down list at the top left side, just above the display pane. + Displays all the task items that match the in-built criteria that you have selected from the drop-down list at the top left side, just above the display pane. - This feature provides the following best quick search options for better search result. This allows you to quickly see when tasks are due, as it can become unwieldy for planning if you have a lot of tasks in hand. + This feature provides the following best quick search options. This allows you to quickly see when tasks are due, as it can become unwieldy for planning if you have a lot of tasks in hand. Any Category: - It shows all the tasks that fall under any category. + It shows all the tasks that fall under any category. - Unmatched: + Unmatched: It shows all the tasks that do not fall under any of the categories listed here. - Next 7 Days Tasks: - It shows all the tasks whose due date falls within the next seven dates. You can view all the tasks that end within the next seven days from the current date. + Next 7 Days' Tasks: + It shows all the active tasks that are due within the next seven dates. You can view all the tasks that end within the next seven days from the current date. Active Tasks: @@ -4417,13 +4439,13 @@ Accepting and Replying to a Meeting Request Tasks With Attachment: - It shows all the tasks with attachment. + It shows all the tasks with attachment. <List of Categories>: - Lists all the tasks that belong to a particular category such as Anniversary, Holidays, Gifts etc.. + Lists all the tasks that belong to a particular category such as Anniversary, Holidays, Gifts etc. - To perform quick search, + To perform quick search, Click the Show drop-down list from the Search bar. @@ -4529,13 +4551,13 @@ Accepting and Replying to a Meeting Request To create a new memo entry: - Click File > New > Memo. + Click File > New > Memo. Select a group in which you would create a memo entry. - (Optional) Type a category in the Categories field. + (Optional) Type a category in the Categories field. To show or hide Categories field, click View > Categories. @@ -4548,7 +4570,7 @@ Accepting and Replying to a Meeting Request Type text for the memo in the Memo Content field. - (Optional) To add an attachment to the memo, drag and drop the attachment into the attachment bar. + (Optional) To add an attachment to the memo, drag and drop the attachment into the attachment bar. or Click the Attach button on the toolbar, then browse to the attachment. @@ -4582,7 +4604,7 @@ Accepting and Replying to a Meeting Request - Click the search icon to expand the drop down list + Click the search icon to expand the drop-down list Select the search type: @@ -4604,7 +4626,7 @@ Accepting and Replying to a Meeting Request Advanced Search: - You can perform an advanced search based on any of the search type mentioned above. + You can perform an advanced search based on any of the search type mentioned above. To perform an advanced search: @@ -4637,7 +4659,7 @@ Accepting and Replying to a Meeting Request To perform quick search, - Click the Show drop down list. + Click the Show drop-down list. Select the search criteria: @@ -4744,7 +4766,7 @@ Accepting and Replying to a Meeting Request Connecting to Exchange Servers - Evolution™ Exchange for Microsoft Exchange allows Evolution clients to access accounts on Microsoft Exchange 2000 and 2003 servers. Like Evolution, it is free software and is licensed under the GPL. + Evolution™ Exchange for Microsoft Exchange allows Evolution clients to access accounts on Microsoft Exchange 2000 and 2003 servers. Like Evolution, it is free software and is licensed under the GPL. Evolution Exchange Features @@ -4768,56 +4790,56 @@ Accepting and Replying to a Meeting Request
Evolution Exchange Features - Evolution Exchange supports the following basic Microsoft Exchange features: + Evolution Exchange supports the following basic Microsoft Exchange features: - General + General - Remote Exchange Information Store: + Remote Exchange Information Store: Allows you to access mail, address book (including the Global Address List folder), calendars, and task folders on an Exchange server from Evolution. - Palm Synchronization: + Palm Synchronization: Supported for Contacts and Calendars on Exchange. - Password Management: + Password Management: Allows you to reset your password. If your password has expired, Evolution asks you to change your password at startup. - Mail + Mail - Viewing Mail in Exchange Folders: + Viewing Mail in Exchange Folders: Mail stored on the Exchange server is visible in the Mail component in Evolution. - Sending E-mail via Exchange Protocols: + Sending E-mail via Exchange Protocols: If you use the Microsoft Exchange mail transport protocol to send e-mail, make sure that the address you have entered as your e-mail address is exactly the one that the Exchange server has on file. This might be “yourname@exchange-server.example.com” rather than “yourname@example.com”. Out of Office Message: - You can set ‘out of Office' message that will automatically be sent to people who send mails to you while you are away from office. + You can set ‘out of Office' message that will automatically be sent to people who send mails to you while you are away from office. Send Options: - You can set the priority and sensitivity of the sent message so that the recipients will know how important the message is.The priority can have one of the three values - High, Normal or Low and sensitivity can have one of the four values-Normal, Personal, Private and Confidential respectively. You can also enable delivery receipt request and read receipt request for the messages sent. + You can set the priority and sensitivity of the sent message so that the recipients will know how important the message is.The priority can have one of the three values - High, Normal or Low and sensitivity can have one of the four values-Normal, Personal, Private and Confidential respectively. You can also enable delivery receipt request and read receipt request for the messages sent. @@ -4827,13 +4849,13 @@ Accepting and Replying to a Meeting Request - Meeting Requests/Proposal: - Allows Evolution users to schedule meetings. You can check when other users are busy according to their calendars and send the meeting requests accordingly. + Meeting Requests/Proposal: + Allows Evolution users to schedule meetings. You can check when other users are busy according to their calendars and send the meeting requests accordingly. - Adding iCalendar Meeting Requests to the Calendar: + Adding iCalendar Meeting Requests to the Calendar: Allows you to add the iCalendar meeting requests you receive to your Exchange calendar. Note that you need to specify the calendar from the list, to which you want to add your meeting schedules. @@ -4844,20 +4866,20 @@ Accepting and Replying to a Meeting Request - Address Completion: + Address Completion: Supported for your Exchange Contacts folder. - Adding vCards to the Address Book: + Adding vCards to the Address Book: Allows you to save the vCards you receive in attachment to your Exchange address book.New Address Book entries can also be created on Exchange from received e-mail messages with a single click. - Work Offline (disconnected mode). + Work Offline (disconnected mode) To mark a folder for offline usage, right-click the folder, then click Properties. Click Copy Folder Content Locally for Offline Operation. For more information see Working Offline. @@ -4891,7 +4913,7 @@ Accepting and Replying to a Meeting Request
Exchange Server Settings - Check with your system administrator to ensure that: + Check with your system administrator to ensure that: You have a valid account on the Exchange server. @@ -4958,7 +4980,7 @@ Accepting and Replying to a Meeting Request
Configuring an Existing Account for Evolution Exchange Account - Use the following procedure to configure your existing account for Evolution Exchange: + Use the following procedure to configure your existing account for Evolution Exchange: Click Edit > Preferences or press Shift+Ctrl+S, then click Mail Accounts. @@ -4982,7 +5004,7 @@ Accepting and Replying to a Meeting Request Change your e-mail address as needed. - Click the Receiving Mail tab, then select Microsoft Exchange as your server type. + Click the Receiving Mail tab, then select Microsoft Exchange as your server type. @@ -5001,7 +5023,7 @@ Accepting and Replying to a Meeting Request - Type your user name, and the Outlook Web Access (OWA) URL. Click Authenticate, then enter the password at the prompt. The Exchange server authenticates your account. + Type your user name, and the Outlook Web Access (OWA) URL. Click Authenticate, then enter the password at the prompt. The Exchange server authenticates your account. Select your authentication method. @@ -5021,13 +5043,13 @@ Accepting and Replying to a Meeting Request Click the Receiving Options tab, then specify how often to check for new mail, your Global Catalog server name and whether to apply filters to messages in your Inbox, check for junk, set a password expiry period, and any other settings you want to include. - Use the Defaults tab to define folders, send cc: or bcc: mails to certain IDs, and set options for message receipts. + Use the Defaults tab to define folders, send cc: or bcc: messages to certain IDs, and set options for message receipts. Use the Security tab to set PGP and s/MIME options. - Quit Evolution and restart it. + Quit Evolution and restart it. Changes to Evolution Exchange accounts configuration are not active until you have restarted the application. @@ -5038,7 +5060,7 @@ Accepting and Replying to a Meeting Request
Accessing the Exchange Server When you have installed Evolution Exchange, you can access public folders and perform certain Exchange actions like delegation and password management, and subscribing to other user's calendars, tasks, and contact folders. You can also carry out any folder-related operations like adding, deleting, and renaming folders, and selecting folder permissions on calendars, tasks, and contact folders. Use the regular Mail tool for mail, the Contacts tool for contacts, and the Calendar tool for setting schedules. - If you are using both an Exchange account and a local mail account, you should be aware that whenever you save an e-mail address or appointment from an e-mail message, it is saved in your Exchange contacts list or calendar, rather than in your local account. The same is true for synchronization with Palm OS devices; tasks, and appointments.Addresses from your Palm OS device are synchronized in the Exchange folders rather than in local folders. + If you are using both an Exchange account and a local mail account, you should be aware that whenever you save an e-mail address or appointment from an e-mail message, it is saved in your Exchange contacts list or calendar, rather than in your local account. The same is true for synchronization with Palm OS devices; tasks, and appointments.Addresses from your Palm OS device are synchronized in the Exchange folders rather than in local folders. To avoid unnecessary strain on the server, the Global Address List (GAL) appears empty until you search for something in it.
@@ -5058,7 +5080,7 @@ Accepting and Replying to a Meeting Request Delegating Access to Others - Subscribe to Other Users' Folders + Subscribe to Other Users' Folders Subscribe to Public Folders @@ -5099,7 +5121,7 @@ Accepting and Replying to a Meeting Request - Message Access Delegation: + Message Access Delegation: Click Send as Delegate to send the message to the recipient on behalf of someone else. @@ -5136,7 +5158,7 @@ Accepting and Replying to a Meeting Request To delegate a Meeting, - Select the delegator's calendar + Select the delegator's calendar. Open a new Meeting composer window. @@ -5146,7 +5168,7 @@ Accepting and Replying to a Meeting Request Click Send after filling in all other informations required. - When the recipient receives the calendar item, he or she can read the message on top that the <Delegator> through <Delegate> requests your presence at the following meeting. + When the recipient receives the calendar item, he or she can read the message on top that the <Delegator> through <Delegate> requests your presence at the following meeting. When a delegate receives the calendar item from another delegate, he or she can read that the <Delegator> through <Delegate> request the presence at the following meeting. Please respond of behalf of his or her <Delegator>. @@ -5170,7 +5192,7 @@ Accepting and Replying to a Meeting Request - Click Add, then search for a contact in the Global Address List. + Click Add, then search for a contact in the Global Address List. Remember that the Global Address List (GAL) appears empty until you have searched for something in it. @@ -5181,19 +5203,19 @@ Accepting and Replying to a Meeting Request Select from the following access levels for each of the four types of folders: - None: + None: Do not allow this person to access any folders of this type. - Reviewer (read-only): + Reviewer (read-only): Allows the delegate to see items in this type of folder, but not create new items or edit existing items. - Author (read, create): + Author (read, create): The delegate can view items in your folders, and can create new items, but cannot change any existing items. - Editor (read, create, edit): + Editor (read, create, edit): The delegate can view, create, and change items in your folders. @@ -5205,8 +5227,8 @@ Accepting and Replying to a Meeting Request
- Subscribe to Other Users' Folders - To access the folders delegated to you: + Subscribe to Other Users' Folders + To access the folders delegated to you: Click File > Subscribe to Other User's Exchange Folder. @@ -5223,14 +5245,14 @@ Accepting and Replying to a Meeting Request Click OK. - Folders delegated to you appear in your folder list inside a folder labeled with the name of its owner. For example, if Martha Thompson delegates folders to you, you see a folder called Martha Thompson's Folders in the folder tree at the same level as your Personal Folders and Public Folders. + Folders delegated to you appear in your folder list inside a folder labeled with the name of its owner. For example, if Martha Thompson delegates folders to you, you see a folder called Martha Thompson's Folders in the folder tree at the same level as your Personal Folders and Public Folders. If the folder fails to open properly, check with the folder owner to make sure that you have been granted the correct access permissions.
Subscribe to Public Folders - You can subscribe to public folders available on the Exchange server. + You can subscribe to public folders available on the Exchange server. Click Folder > Subscriptions. @@ -5248,7 +5270,7 @@ Accepting and Replying to a Meeting Request The folders you have subscribed to appear in the folder list at the left. - To view contents of a folder, click it. + To view contents of a folder, click it.
@@ -5260,7 +5282,7 @@ Accepting and Replying to a Meeting Request
Setting an Out of Office Message - An Out of Office message is an automatic reply that you can send as a reply to e-mails, explaining why you aren't immediately responding to their messages. For example, if you go on vacation for a week and won't access your e-mail, you can set an automatic reply so that people know that you aren't ignoring them. + An Out of Office message is an automatic reply that you can send as a reply to messages, explaining why you aren't immediately responding to their messages. For example, if you go on vacation for a week and won't access your e-mail, you can set an automatic reply so that people know that you aren't ignoring them. Click Edit > Preferences > Mail Accounts. @@ -5269,10 +5291,10 @@ Accepting and Replying to a Meeting Request Select the Exchange account, then click Edit. - Select the Exchange Settings tab. The top option allows you to set an Out of Office message. + Select the Exchange Settings tab. The top option allows you to set an Out of Office message. - Click I Am Currently Out of the Office. + Click I Am Currently Out of the Office. Type a short message in the text field. @@ -5281,7 +5303,8 @@ Accepting and Replying to a Meeting Request Click OK. - Your message is automatically sent to anyone who sends you mail until you return and click I Am in the Office. + + Your message is automatically sent to anyone who sends you mail until you return and select I Am in the office.
@@ -5297,10 +5320,10 @@ Accepting and Replying to a Meeting Request Right-click the appointment, then select Schedule Meeting to appear Evolution Meeting editor. - Click Add tab to enter the email addresses into the list. + Click the Add tab to enter the email addresses into the list. - Click Attendees tab to select the participants from Global Address List (GAL). + Click the Attendees tab to select the participants from Global Address List (GAL). You can directly select the participants from the following address lists. @@ -5313,7 +5336,7 @@ Accepting and Replying to a Meeting Request Contacts - You can also specify the category as Anniversary, Birthday, Business etc. from the drop down list for each address list given. + You can also specify the category as Anniversary, Birthday, Business etc. from the drop-down list for each address list given. Add the participants to the following categories of attendees. @@ -5345,7 +5368,7 @@ Accepting and Replying to a Meeting Request Connecting to GroupWise - Evolution™ can access accounts on Novell® GroupWise® 7 system. + Evolution™ can access accounts on Novell® GroupWise® 7 system. GroupWise Features @@ -5372,10 +5395,10 @@ Accepting and Replying to a Meeting Request
GroupWise Features - GroupWise connectivity in Evolution supports the following basic Novell GroupWise features: + GroupWise connectivity in Evolution supports the following basic Novell GroupWise features: - Mail + Mail Viewing mail and folders stored on the GroupWise system. @@ -5390,15 +5413,15 @@ Accepting and Replying to a Meeting Request Tracking the status of a message. - Marking a message as junk mail adds the sender to your GroupWise junk mail list. + Marking a message as junk mail adds the sender to your GroupWise junk mail list. - Improved Status Tracking + Improved Status Tracking. - Calendar + Calendar You can send and receive appointment and meeting requests. Allows Evolution users to schedule meetings and view attendee availability for other users on GroupWise. @@ -5409,7 +5432,7 @@ Accepting and Replying to a Meeting Request - Contacts + Contacts Address Completion is supported for your GroupWise address books, including the System address book, the Frequent Contacts address book, and your personal address book. @@ -5426,7 +5449,7 @@ Accepting and Replying to a Meeting Request Reminder Note - GroupWise Reminder Note is integrated into Memo component. You can view the Reminder notes listed under Memos at the bottom right of the Calendar view given that you have selected them under the Memos component + GroupWise Reminder Note is integrated into Memo component. You can view the Reminder notes listed under Memos at the bottom right of the Calendar view given that you have selected them under the Memos component. @@ -5558,7 +5581,7 @@ Accepting and Replying to a Meeting Request
Changing an Existing Account to Work with GroupWise - If you have an existing e-mail account, and want to convert it to use with GroupWise: + If you have an existing e-mail account, and want to convert it to use with GroupWise: Click Edit > Preferences, then click Mail Accounts. @@ -5575,14 +5598,14 @@ Accepting and Replying to a Meeting Request Change your e-mail address as needed. - Click the Receiving Email tab, then select Novell GroupWise as your server type. + Click the Receiving Email tab, then select Novell GroupWise as your server type. Type the name of your mail server, your user name, and select whether to use SSL. - Select SSL for a highly secured connection between your client and server. Contact your administrator for further details. + Select SSL for a highly secured connection between your client and server. Contact your administrator for further details. @@ -5631,7 +5654,7 @@ Accepting and Replying to a Meeting Request GroupWise Reminder notes are like mail messages except they are scheduled for a particular day and appear on the Calendar for that date. You can use reminder notes to show vacations, holidays, pay days, birthdays, and so forth.Posted reminder notes are placed in your Calendar on the date you specify. They are not placed in your Mailbox or in any other user’s Mailbox. Evolution integrates this feature into its Memo component so that you can view the Reminder notes listed under Memo at the right bottom side of the calender view. - Select the memo or the Reminder notes under the Memo component to display it on the Calendar view. + Select the memo or the Reminder notes under the Memo component to display it on the Calendar view. To create a new Reminder Note follow Step 1 through Step 8 under Memos. @@ -5641,13 +5664,13 @@ Accepting and Replying to a Meeting Request Click New > Shared Memo to open the new window. - Select the Organizer's account name from the drop down list given next to the Organizer field. + Select the Organizer's account name from the drop-down list given next to the Organizer field. In the To field, type a username, then press Enter. Repeat for additional users. - Select the Group in which you would create the entry. + Select the Group in which you would create the entry. Enter a brief description about the Reminder Note in the Summary field. @@ -5673,7 +5696,7 @@ Accepting and Replying to a Meeting Request Scheduling Appointments with Free/Busy When you schedule a meeting with your calendar on GroupWise, you can check when other local GroupWise users are busy according to their GroupWise calendars. - Reminders for appointments in your GroupWise calendar do not work until you have run Evolution at least once after logging in. This is different from locally stored reminders, which work from the moment you log in, regardless of whether you have run Evolution in the session. + Reminders for appointments in your GroupWise calendar do not work until you have run Evolution at least once after logging in. This is different from locally stored reminders, which work from the moment you log in, regardless of whether you have run Evolution in the session. Open a new appointment in the calendar. @@ -5682,7 +5705,7 @@ Accepting and Replying to a Meeting Request Click Actions > Schedule Meeting. - Add attendees, either by entering their e-mail addresses into the list, or by clicking the Invite Others button. + Add attendees, either by entering their e-mail addresses into the list, or by clicking the Invite Others button. Click Options, then click Update Free/Busy to check participant schedules and, if possible, update the meeting in all participants' calendars. @@ -5719,15 +5742,15 @@ Accepting and Replying to a Meeting Request Evolution provides several ways for you to confirm that your item was delivered. You can easily track message status of any message you have sent. For example, you can see when an e-mail was delivered and when the recipient opened or deleted the e-mail. Track an Item You Sent: - You can check the status in the Message Status window of an e-mail You have sent. + You can check the status in the Message Status window of an e-mail You have sent. - Receive Notification When the Item is Opened or Deleted: + Receive Notification When the Item is Opened or Deleted: You can receive notification when the recipient opens or deletes a message. For information, see Requesting a Reply for Items You Send. Request a Reply: - You can inform the recipient that you need a reply to an e-mail. Evolution adds a sentence to the item stating that a reply is requested and changes the icon in the recipient's Mailbox to a double arrow. For information, see Requesting a Reply for Items You Send. + You can inform the recipient that you need a reply to an e-mail. Evolution adds a sentence to the item stating that a reply is requested and changes the icon in the recipient's Mailbox to a double arrow. For information, see Requesting a Reply for Items You Send.
@@ -5754,7 +5777,7 @@ Accepting and Replying to a Meeting Request Return Notification: - In the Return Notification, specify the type of return receipt you want. + In the Return Notification, specify the type of return receipt you want. @@ -5768,7 +5791,7 @@ Accepting and Replying to a Meeting Request Right-click an e-mail in your Sent folder, then click Track Message Status. - With Message Tracking, you will know when the item reached the recipients or read by them. You will also know exactly who received your message, who read your message, who deleted and when. + With Message Tracking, you will know when the item reached the recipients or read by them. You will also know exactly who received your message, who read your message, who deleted and when.
@@ -5781,7 +5804,7 @@ Accepting and Replying to a Meeting Request In the Compose Message window, click Insert > Send Options. - Select High Priority, Standard Priority, Low Priority, or Undefined. + Select High Priority, Standard Priority, Low Priority, or Undefined. The small icon next to an item in the Mailbox is red when the priority is high. @@ -5840,7 +5863,7 @@ Accepting and Replying to a Meeting Request
- Delegating an Item + Delegating an Item In the Calendar, right-click the meeting or appointment you want to delegate. @@ -5876,7 +5899,7 @@ Accepting and Replying to a Meeting Request Return Notification: - In the Return Notification, specify the type of return receipt you want. + In the Return Notification, specify the type of return receipt you want. @@ -5998,7 +6021,7 @@ Accepting and Replying to a Meeting Request Select the GroupWise account to edit, then click Edit. - Click the Proxy tab, then click Add. + Click the Proxy tab, then click Add. To add a user to the list, type the name in the Name box or import the contact from Contact list. @@ -6020,7 +6043,7 @@ Accepting and Replying to a Meeting Request
Managing Someone Else's Mailbox or Calendar - Before you can act as a proxy for someone, that person must give you proxy rights in his or her Proxy List in Preferences. The amount of access you have depends on the rights you have been given. + Before you can act as a proxy for someone, that person must give you proxy rights in his or her Proxy List in Preferences. The amount of access you have depends on the rights you have been given. Right-click on the GroupWise account in the folder list. @@ -6034,10 +6057,10 @@ Accepting and Replying to a Meeting Request Type the user name of the person who has given you Proxy access, or select from the list. - Click OK. + Click OK. The user's data appears in the respective components. - You can set different colors to each user to distinguish between each users' appointments. You can also select whether to display the appointments of a particular user or not. + You can set different colors to each user to distinguish between each users' appointments. You can also select whether to display the appointments of a particular user or not.
@@ -6045,7 +6068,7 @@ Accepting and Replying to a Meeting Request
Marking an Item Private You can limit a proxy's access to individual items in your Mailbox or Calendar by marking items Private. - When you mark an item Private, you prevent unauthorized proxies from opening it. Proxies cannot access items marked Private unless you give them those rights in your Access List. + When you mark an item Private, you prevent unauthorized proxies from opening it. Proxies cannot access items marked Private unless you give them those rights in your Access List. If you mark an item Private when you send it, neither your proxies nor the recipient's proxies can open the item without rights. If you mark an item Private when you receive it, it cannot be read by your unauthorized proxies, but it can be read by the sender's proxies. Appointments marked Private display in Busy Search according to the status you selected when you accepted the appointment. @@ -6196,70 +6219,70 @@ Accepting and Replying to a Meeting Request There are six items you can customize. - Mail Accounts: + Mail Accounts: Add or change information about your e-mail accounts, such as the servers you connect to, the way you download mail, and your password authentication mode. This is the most complex item in the list, and is covered in Working with Mail Accounts. - Autocompletion: + Autocompletion: Set the contact groups to be used when completing e-mail addresses in the message composer. For more information, see Autocompletion. - Mail Preferences: + Mail Preferences: These are overall mail reading preferences, such as display settings, notification options, and security. Settings that vary per account are in the Mail Accounts tool, described in Working with Mail Accounts, but most of the mail settings are in Mail Preferences. Composer Preferences: - These are settings for the way that you use the mail composer, such as shortcuts, signatures, and spelling. This includes the ability to substitute graphical smiley faces for “emoticons” such as : ) that many people use in e-mail. This tool is covered in Composer Preferences. + These are settings for the way that you use the mail composer, such as shortcuts, signatures, and spelling. This includes the ability to substitute graphical emoticons for “emoticons” such as : ) that many people use in e-mail. This tool is covered in Composer Preferences. - Calendar and Tasks: - Use these settings to control how the calendar behaves, including your time zone and the length of your work week. For more information, see Calendar and Tasks Settings. + Calendar and Tasks: + Use these settings to control how the calendar behaves, including your time zone and the length of your work week. For more information, see Calendar and Tasks Settings. - Certificates: + Certificates: Use these settings for certificate handling for S/MIME security systems. For more information, see Certificates. - Previous versions of Evolution included directory servers, folder settings, and Exchange delegation in the settings tool. Directory servers can now be set up as contacts groups in the Contacts tool, you can change folder settings in the folder right-click menu, and Exchange delegation is available in the Message Menu of the Exchange tool. + Previous versions of Evolution included directory servers, folder settings, and Exchange delegation in the settings tool. Directory servers can now be set up as contacts groups in the Contacts tool, you can change folder settings in the folder right-click menu, and Exchange delegation is available in the Message Menu of the Exchange tool.
Working with Mail Accounts - Evolution allows you to maintain multiple accounts, or identities. When you are writing an e-mail message, you can choose which account to use by selecting from the drop-down list next to the From field in the message composer. - Click Send/Receive to select all mail sources that are not disabled. If you don't want to check mail for a given account, select the account in the Mail Accounts tab and click the Disable button. + Evolution allows you to maintain multiple accounts, or identities. When you are writing an e-mail message, you can choose which account to use by selecting from the drop-down list next to the From field in the message composer. + Click Send/Receive to select all mail sources that are not disabled. If you don't want to check mail for a given account, select the account in the Mail Accounts tab and click the Disable button.. To add a new account, click Add to open the Evolution configuration assistant. To alter an existing account, select it in the Preferences window, then click Edit to open the account editor dialog box. The account editor dialog box has seven sections: - Identity: + Identity: Specify the name and e-mail address for this account. You can also choose a default signature to insert into messages sent from this account. - Receiving Email: + Receiving Email: Select the way you receive e-mail. You can download e-mail from a server POP POP, read and keep it on the server (Microsoft Exchange, Novell® GroupWise®, or IMAPIMAP), or read it from files that already exist on your desktop computer. Your server requires you to use a Secure Socket Layer (SSL) connection. You can select from the given three options: No encryption, TLS encryption or SSL encryption. Your system administrator might ask you to connect to a specific port on a mail server. To specify which port you use, just type a colon and the port number after the server name. For example, to connect to port 143 on the server smtp.example.com, specify smtp.example.com:143 as the server name. For additional information, see Receiving Mail. - Receiving Options: - Decide if you want to check for mail automatically and how often, as well as setting other message retrieval options. + Receiving Options: + Decide if you want to check for mail automatically and how often, as well as setting other message retrieval options. For additional information, see Receiving Mail Options. - Sending Mail: + Sending Mail: Use this section to choose and configure a method for sending mail. You can choose SMTP, Microsoft Exchange (if you have installed the Evolution Connector for Microsoft Exchange), or Sendmail. For additional information, see Sending Mail. - Defaults: + Defaults: Use this section to set where this account stores the messages that it has sent, and the messages that you save as drafts. If you want to revert to the default settings, click Restore Defaults. - If you want to send someone a copy of every message from this account, select either Always Carbon-Copy (Cc) To: or Always Blind Carbon-Copy (Bcc) To:, and specify one or more addresses. + If you want to send someone a copy of every message from this account, select either Always Carbon-Copy (Cc) To: or Always Blind Carbon-Copy (Bcc) To:, and specify one or more addresses. You can specify the way you want to receive message receipts. You can set Send message receipts to Never, Always or Ask for each message. For more information refer Default Settings. You can change the default settings of your sent items. Click Advanced Send Options to prioritize, classify your send messages. You can also set the date for reply request so that recipient will know the immediacy and can accordingly response to your message. Enable status tracking and set Return Notification for Mail, Calendar and Task. - Security: + Security: Use this section to set the security options for this account. If you use encryption, enter your PGP key ID (see Encryption for more information) and select among the four options to determine key and signature handling. - Proxy: + Proxy: This only displays if you have a GroupWise account. Use this section to set proxy access for other users to access your mailbox or calendar.
@@ -6271,23 +6294,23 @@ Accepting and Replying to a Meeting Request
IMAP Mail Headers - Evolution allow you to choose the headers that you want to download so that you can reduce the download time and at the same time having control as to filter or move your mails around the way you like it. Evolution help you customize your IMAP Mail header preferences and thus save the download time.The IMAP Mail headers are as follows: + Evolution allow you to choose the headers that you want to download so that you can reduce the download time and at the same time having control as to filter or move your mails around the way you like it. Evolution help you customize your IMAP Mail header preferences and thus save the download time. The IMAP Mail headers are as follows: All Headers: - This include all the available IMAP Mail headers.By choosing this option, Evolution will download all the Headers for all the messages. + This include all the available IMAP Mail headers. By choosing this option, Evolution will download all the Headers for all the messages. Basic Headers: - This will include Date, From,To, CC, Subject, Preferences, In-Reply-To, Message-ID, Mime-Version, and Content-Type. If you want to just fetch and see mails without having to categorically filter mails based on your mailing lists, choose this option. This will make Evolution work faster and is generally recommended for common users. + This will include Date, From, To, CC, Subject, Preferences, In-Reply-To, Message-ID, Mime-Version, and Content-Type. If you want to just fetch and see messages without having to categorically filter messages based on your mailing lists, choose this option. This will make Evolution work faster and is generally recommended for common users. Mailing List Headers: - Enable this option to have filters based on mailing list headers (like list-id) so that in addition to the basic headers, the headers that correspond to mailing-lists are also fetched. Mailing list headers will have the informations such as the mailing list ID, owner of the mailing list, and so on with which you can create mailing list filters. + Enable this option to have filters based on mailing list headers (like list ID) so that in addition to the basic headers, the headers that correspond to mailing-lists are also fetched. Mailing list headers will have the informations such as the mailing list ID, owner of the mailing list, and so on with which you can create mailing list filters. This is the default Header preferences that comes with Evolution. When this option is chosen, Evolution will download a basic set of headers (as described above) along with a set of headers that are needed for client-side filters based on mailing lists. If you do not have any filters on Evolution, it is recommended to switch to the "Basic Headers Only"option. Custom Headers: - These are the extra headers in addition to the above standard headers. You can add custom headers in addition to the standard headers. If you want to have filters based on some specific custom headers and you do not want to compromise on the network speed by downloading-all-mail-headers, Evolution provides a handy way of achieving this by the Custom Headers Option. Here, you can selectively Add/Remove headers based on your needs. + These are the extra headers in addition to the above standard headers. You can add custom headers in addition to the standard headers. If you want to have filters based on some specific custom headers and you do not want to compromise on the network speed by downloading-all-mail-headers, Evolution provides a handy way of achieving this by the Custom Headers Option. Here, you can selectively Add/Remove headers based on your needs. This option may not be needed if you have chosen to download ALL Headers. @@ -6295,7 +6318,7 @@ Accepting and Replying to a Meeting Request To set the IMAP Mail headers: - Select Edit > Preferences. + Select Edit > Preferences. Select the IMAP account and click Edit to open the Account Editor. @@ -6312,7 +6335,7 @@ Accepting and Replying to a Meeting Request - Click Basic Headers to download basic headers + Click Basic Headers to download basic headers. Click Basic and Mailing Headers to download both. @@ -6328,7 +6351,7 @@ Accepting and Replying to a Meeting Request
Mail Preferences - The Mail Preferences tool lets you choose how to display citations, how long to wait before marking a message as read, and other mail display settings. + The Mail Preferences tool lets you choose how to display citations, how long to wait before marking a message as read, and other mail display settings. General Mail Settings @@ -6358,20 +6381,20 @@ Accepting and Replying to a Meeting Request General Mail Settings The General page has the following options: - Message Fonts: - Normally, Evolution uses the same fonts as other GNOME applications. To choose different fonts, deselect Use the same fonts as other applications and select one font for standard typefaces and a second for monospace, terminal, or display. + Message Fonts: + Normally, Evolution uses the same fonts as other GNOME applications. To choose different fonts, deselect Use the same fonts as other applications and select one font for standard typefaces and a second for monospace, terminal, or display. - Message Display: + Message Display: Choose how long you want to wait before marking a message read, how to highlight quotations, and the default encoding. Enable ‘Fall back to threading message by subject' to group the messages as message threads. You can also set the limit to the number of addresses displayed in the message header by enabling ‘Shrink To/CC/BCC header to' option.You can also set the limit for rendering text content in the message you recive.By default, when you receive a message with text content more than 4096 Kilo Bytes, Evolution will not render the message in the preview pane. You can view unformatted text either inline or using an external application. To group the messages as threads select View > Group By threads or press Ctrl +T. - Deleting Mail: + Deleting Mail: Choose whether to delete messages automatically when quitting Evolution and how frequently, and whether you want to explicitly confirm the final deletion of messages.Select Confirm when expunging a folder to confirm the final deletion. You can have four different options to set the frequency for deletion: Everytime, Once per day, Once per week, and Once per month. - New Mail Notifications: + New Mail Notifications: Evolution can alert you to the arrival of new mail with a beep or by playing a sound file. Choose your alert noise, or select none, as you prefer. You can choose not to notify on new mail arrival.
@@ -6380,18 +6403,18 @@ Accepting and Replying to a Meeting Request HTML Mail Preferences The HTML Mail page has the following options: - Show Image Animations: - Turns animation on or off. + Show Image Animations: + Turns animation on or off. - Prompt When Sending HTML Messages to Contacts That Don't Want Them: - Some people do not like HTML mail, and you can set Evolution to warn you of this preference. This warning appears only when you send HTML mail to people in your contacts who are listed as disliking HTML. + Prompt When Sending HTML Messages to Contacts That Don't Want Them: + Some people do not like HTML mail, and you can set Evolution to warn you of this preference. This warning appears only when you send HTML mail to people in your contacts who are listed as disliking HTML. - Loading Images: - You can embed a image in an e-mail and have it load only when the message arrives. However, spammers can use image loading patterns to confirm “live” addresses and invade your privacy. You can elect to never load images automatically, to load images only if the sender is in your contacts, or always load images. + Loading Images: + You can embed a image in an e-mail and have it load only when the message arrives. However, spammers can use image loading patterns to confirm “live” addresses and invade your privacy. You can elect to never load images automatically, to load images only if the sender is in your contacts, or always load images. - If you have chosen not to load images automatically, you can choose to see the images in one message at a time by selecting View > Load Images or press Ctrl +I. + If you have chosen not to load images automatically, you can choose to see the images in one message at a time by selecting View > Load Images or press Ctrl +I.
@@ -6404,16 +6427,16 @@ Accepting and Replying to a Meeting Request The headers on an incoming message are the information about the message that isn't the content of the message itself, such as the sender and the time it was sent. Select the options here to show or hide different amounts of information about the messages you read. You can also add or remove new mail headers to the list. The default mail headers cannot be removed. Sender Photograph: - This feature adds support for viewing the photograph of the sender at the right side of the preview pane. + This feature adds support for viewing the photograph of the sender at the right side of the preview pane. - To enable this feature, select Edit > Preferences > Mail Preference > Header > Show the photograph of sender in the email preview. Deselect this option to disable this feature. - By default it searches only in the local Address books enabled for autocompletion. If you deselect the option ‘Search for sender photograph only in the local addressbook', it searches in all the Address books enabled for autocompletion. If there are multiple matches for the same contact, it always takes the first one. Consider a contact that has multiple matches - the first one with a photograph and the second without a photo. Here, Evolution takes the first contact regardless of it not having a photograph. - This feature is disabled by default as it causes delay in fetching the mails. + To enable this feature, select Edit > Preferences > Mail Preferences > Headers > Show the photograph of sender in the email preview. Deselect this option to disable this feature. + By default it searches only in the local addressbooks enabled for autocompletion. If you deselect the option ‘Search for sender photograph only in the local addressbook', it searches in all the addressbooks enabled for autocompletion. If there are multiple matches for the same contact, it always takes the first one. Consider a contact that has multiple matches - the first one with a photograph and the second without a photo. Here, Evolution takes the first contact regardless of it not having a photograph. + This feature is disabled by default as it causes delay in fetching the messages.
Junk Mail Preferences - You can check your incoming messages for junk content using Bogofilter or/and SpamAssassin tool with trainable Bayesian filters.Note that you need to enable the respective junk plug-ins to enable junk filtering. + You can check your incoming messages for junk content using Bogofilter or/and SpamAssassin tool with trainable Bayesian filters.Note that you need to enable the respective junk plugins to enable junk filtering. To enable junk filtering using SpamAssassin and/or Bogofilter, @@ -6425,29 +6448,29 @@ Accepting and Replying to a Meeting Request General: - You can enable checking incoming mails for junk contents and also decide how often you want to delete junk mails on exit. You also have the option to choose either SpamAssasin or Bogofilter or both.Click Check incoming mail for junk + You can enable checking incoming mails for junk contents and also decide how often you want to delete junk mails on exit. You also have the option to choose either SpamAssassin or Bogofilter or both. Click Check incoming mail for junk. - Checking Incoming Mail for Junk: + Checking Incoming Mail for Junk: This option turns automatic junk mail filtering on or off. Delete junk mails on exit: - Select Delete junk messages on exit and also specify when to delete the junk messages from the options (Every time, Once per day, Once per week, Once per month). + Select Delete junk messages on exit and also specify when to delete the junk messages from the options (Every time, Once per day, Once per week, Once per month). Default junk plugin: - Select SpamAssassin or/and Bogofilter as your junk filter. You can view them only if you have enabled the respective plug-ins. When you select any option, It also reports if the underlying binary is available or not. + Select SpamAssassin or/and Bogofilter as your junk filter. You can view them only if you have enabled the respective plugins. When you select any option, it also reports if the underlying binary is available or not. SpamAssassin Options: - Remote test performs filtering junk mails on remote servers.It also includes online tests, like checking for blacklisted message senders and ISPs. + Remote test performs filtering junk mails on remote servers. It also includes online tests, like checking for blacklisted message senders and ISPs. This option uses tests that require a network connection, such as checking to see if a message is in a list of known junk messages, or if the sender or gateway are blacklisted by anti-spam organizations.Online tests can make filtering slower, because remote tests add to the amount of time it takes to check for junk mail, but increase accuracy. When you select this option, you do not need to do any additional setup to make this work. Bogofilter Options: - Select Convert mail text to unicode to enable unicode based filtering. For more information on Bogofilter, see Bogofilter site + Select Convert mail text to unicode to enable unicode based filtering. For more information on Bogofilter, see Bogofilter site. Check new messages for junk contents option under Edit > Preferences > Mail Accounts > Edit > Receiving option is enabled only for IMAP. Check incoming mail for junk option under Edit > Prefernces > Mail Preferences > Junk > General refers only to POP and Local Delivery. @@ -6456,8 +6479,8 @@ Accepting and Replying to a Meeting Request
Automatic Contacts Preferences - There are two items in this section: Automatic Contacts automatically adds people that you respond to into your address book. You can select the default address book for automatic contacts from the list. - Instant Messaging Contacts periodically synchronizes contact information and images with your instant messaging program. Currently this only works with Pidgin.Your address book must not be a read only one for both these features to function properly. + There are two items in this section: Automatic Contacts automatically adds people that you respond to into your address book. You can select the default address book for automatic contacts from the list. + Instant Messaging Contacts periodically synchronizes contact information and images with your instant messaging program. Currently this only works with Pidgin. Your address book must not be a read-only one for both these features to function properly.
@@ -6468,7 +6491,7 @@ Accepting and Replying to a Meeting Request
Composer Preferences - There are three tabs for message composer settings where you can set the composer preferences. The General tab covers shortcuts and assorted behavior, the Signature tab sets your signature, and the Spell Checking tab controls spell checking. + There are three tabs for message composer settings where you can set the composer preferences. The General tab covers shortcuts and assorted behavior, the Signature tab sets your signature, and the Spell Checking tab controls spell checking. General @@ -6485,29 +6508,29 @@ Accepting and Replying to a Meeting Request General In the General tab, you can set the following options: - Default Behavior: + Default Behavior: Choose how to normally forward and reply to messages, what character set they will use, whether they are in HTML, and whether that HTML can contain graphic emoticons. - You can forward messages either as an attachment or inline, or else as quoted. Choose reply style from the drop down list: Quote original message, Do not quote original message, Attach original message. + You can forward messages either as an attachment or inline, or else as quoted. Choose reply style from the drop-down list: Quote original message, Do not quote original message, Attach original message. Top Posting Options: - When replying, you can choose where to place your signature in the message. You can place the signature either above the original message or at the end of the composer window. Top Posting is not recommended because, placing the signature other than at the end of the message is against the mailing standards. + When replying, you can choose where to place your signature in the message. You can place the signature either above the original message or at the end of the composer window. Top Posting is not recommended because placing the signature other than at the end of the message is against the mailing standards. - Alerts: + Alerts: There are two optional alerts you can select: Prompt When Sending Messages With an Empty Subject Line: - The composer warns you if you try to send a message without a subject. + The composer warns you if you try to send a message without a subject. Prompt When Sending Messages with Only Bcc Recipients Defined: - The composer warns you if you try to send a message that has only Bcc recipients. This is important because some mail servers fail to transmit blind carbon copy if you do not have at least one recipient that is visible to all readers. + The composer warns you if you try to send a message that has only Bcc recipients. This is important because some mail servers fail to transmit blind carbon copy if you do not have at least one recipient that is visible to all readers. @@ -6546,28 +6569,28 @@ Accepting and Replying to a Meeting Request General The General page lets you set the following options: - Time Zone: - The city you're located in, to specify your time zone. + Time Zone: + The city you're located in, to specify your time zone. - Time Format: + Time Format: Choose between twelve-hour (AM/PM) and twenty-four-hour time formats. - Week Starts: + Week Starts: Select the day to display as the first in each week. - Day Begins: + Day Begins: For Evolution, a normal work day begins at 9 a.m. and ends at 5 p.m. You can select your preferred hours to make sure that all your events are displayed properly. - Day Ends: - Sets the end of a normal workday. + Day Ends: + Sets the end of a normal workday. - Alerts: - If you want to be warned before you delete any appointment, or to have a reminder automatically appear for each event, select the options here. + Alerts: + If you want to be warned before you delete any appointment, or to have a reminder automatically appear for each event, select the options here.
@@ -6575,32 +6598,32 @@ Accepting and Replying to a Meeting Request Display The Display page lets you choose how your appointments and tasks appear in your calendar. - Time Divisions: - Sets the time increments shown as fine lines on the daily view in the calendar. + Time Divisions: + Sets the time increments shown as fine lines on the daily view in the calendar. - Show appointment end times in week and month views: - If there is space, Evolution shows the end times in the week and month views for each appointment. + Show appointment end times in week and month views: + If there is space, Evolution shows the end times in the week and month views for each appointment. - Compress weekends in month view: - Select this option to display weekends in one box instead of two in the month view. + Compress weekends in month view: + Select this option to display weekends in one box instead of two in the month view. - Show week numbers in date navigator: - Shows the week numbers next to the respective weeks in the calendar. + Show week numbers in date navigator: + Shows the week numbers next to the respective weeks in the calendar. - Tasks due today: - Select the color for tasks due today. + Tasks due today: + Select the color for tasks due today. - Overdue tasks: - Select the color for overdue tasks. + Overdue tasks: + Select the color for overdue tasks. - Hide completed tasks after: - Select this option to have completed tasks hidden after a period of time measured in days, hours, or minutes. If you don't select this option, completed tasks remain in your task list, marked as complete. + Hide completed tasks after: + Select this option to have completed tasks hidden after a period of time measured in days, hours, or minutes. If you don't select this option, completed tasks remain in your task list, marked as complete.
@@ -6608,20 +6631,20 @@ Accepting and Replying to a Meeting Request Alarms Select the Calendars for Alarm Notification: - Select the calendars for which you want an alarm notification. If you don't select the calendar, you will not have an alarm notification for any event in this calendar. + Select the calendars for which you want an alarm notification. If you don't select the calendar, you will not have an alarm notification for any event in this calendar.
Free/Busy - Allows you to specify a template to use while posting your Free/Buy information to a server. + Allows you to specify a template to use while posting your Free/Buy information to a server.
Calendar Publishing - Publishing: - Allows you to select a URL to post your calendar information to. When you add a URL, you can specify the publishing location, the frequency of publishing, which calendar to publish, and who to authenticate as. + Publishing: + Allows you to select a URL to post your calendar information to. When you add a URL, you can specify the publishing location, the frequency of publishing, which calendar to publish, and who to authenticate as.
@@ -6630,22 +6653,22 @@ Accepting and Replying to a Meeting Request Certificates Evolution allows you to add certificates for yourself as well as for contacts. This allows you to communicate with others securely over an encrypted connection, or sign a message confirming your identity to the contact. These settings only apply to S/MIME encryption. - Your Certificates: + Your Certificates: Click the Your Certificates tab to display a list of certificates that you own. You can import, view, back up and delete your certificates from this page. - Contact Certificates: + Contact Certificates: Click the Contact Certificates tab to display a list of certificates that you have for contacts. These certificates allow you to decrypt messages as well verify signed messages. You can import, view, edit, and delete your contact certificates from this page. - Authorities: + Authorities: Click the Authorities tab to display a list of trusted certificate authorities who verify that the certificate you have is valid. You can import, view, edit, and delete certificate authorities from this page.
<computeroutput></computeroutput>Contact Management - There are two main tasks for configuring contact information: + There are two main tasks for configuring contact information: Creating a Contact @@ -6660,10 +6683,10 @@ Accepting and Replying to a Meeting Request To add a new contact list, either local or remote: - Click Contacts. + Click Contacts in the Switcher. - Click the down-arrow next to New. + Click the down-arrow next to New. Select Contact List. @@ -6686,15 +6709,15 @@ Accepting and Replying to a Meeting Request Select the type of Address Book. - On This Computer: + On This Computer: Creates a local address book on the computer. - On LDAP Server: + On LDAP Server: Creates an address book on the LDAP server. - Specific Account: + Specific Account: If you have an account that allows you to create an address book on that server, you can select that account. @@ -6703,68 +6726,68 @@ Accepting and Replying to a Meeting Request or If you are creating an LDAP server, enter the server information as requested by the assistant: - Server Name: - The Internet address of the contact server you are using. + Server Name: + The Internet address of the contact server you are using. - Login Method: - Specify whether your login is anonymous, uses an e-mail address, or uses a distinguished name. If the login is not anonymous, specify the e-mail address or distinguished name (DN) required by the server. + Login Method: + Specify whether your login is anonymous, uses an e-mail address, or uses a distinguished name. If the login is not anonymous, specify the e-mail address or distinguished name (DN) required by the server. - Port: + Port: The Internet port Evolution connects to in order to access the LDAP database. This is normally 389. - Use SSL/TLS: + Use SSL/TLS: SSL and TLS are security mechanisms. If you select Always, Evolution does not connect unless secure connections are available. The default value is Whenever Possible, which uses secure connections if they are available, but does not cause failure if they are not. - Details: Search Base: - The search base is the starting point for a directory search. Contact your network administrator for information about the correct settings. + Details: Search Base: + The search base is the starting point for a directory search. Contact your network administrator for information about the correct settings. - Search Scope: - The search scope is the breadth of a given search. The following options are available: + Search Scope: + The search scope is the breadth of a given search. The following options are available: One: - Searches the Search Base and one entry below it. + Searches the Search Base and one entry below it. - Sub: - Searches the Search Base and all entries below it. + Sub: + Searches the Search Base and all entries below it. - Timeout (minutes): - The maximum time Evolution attempts to download data from the server before giving up. + Timeout (minutes): + The maximum time Evolution attempts to download data from the server before giving up. - Download Limit: - The maximum number of results for a given search. Most servers refuse to send more than 500, but you can set the number lower if you want to shorten downloads for very broad searches. + Download Limit: + The maximum number of results for a given search. Most servers refuse to send more than 500, but you can set the number lower if you want to shorten downloads for very broad searches. - Display Name: - The name you want to use as a label for this folder. It can be any name you choose. + Display Name: + The name you want to use as a label for this folder. It can be any name you choose. - Search Filter: + Search Filter: The search filter can be set here for all the LDAP queries. For example: ObjectClass=*: Lists all the objects from the server.ObjectClass=User: Lists only the user objects.Filter (|(ObjectClass=User)(ObjectClass=groupOfNames)): Retrieves the User and Contact List objects.(&(mail=*)(ObjectClass=*)): Lists the objects associated with the e-mail addresses. - If you change any LDAP address book configurations, Evolution and the Evolution Data Server need to be restarted in order to see the changes. + If you change any LDAP address book configurations, Evolution and the Evolution Data Server need to be restarted in order to see the changes. or If you are creating the address book for a specific account, type the name of the address book if you want the address book stored locally when offline, and if you want the address book to be your default folder. @@ -6802,20 +6825,20 @@ Accepting and Replying to a Meeting Request After your computer and your Palm OS device are communicating, select the conduits you want under the Pilot Conduits section of the Control Center. You can use conduits to synchronize data with several applications; the Evolution conduits are labeled EAddress, for the contacts in your address book; ECalendar, for your calendar; and ETodo, for your task list. Click Enable, then click Settings to change what the conduit does when activated. Your options can vary depending on the conduit, but typically they are as follows: - Disabled: + Disabled: Do nothing. - Synchronize: + Synchronize: Copy new data from the computer to the handheld, and from the handheld to the computer. Remove items that were on both systems but have been deleted on one. - Copy From Pilot: + Copy From Pilot: If there is any new data on the handheld device, copy it to the computer. - Copy To Pilot: - Copy new data from the computer to the handheld. + Copy To Pilot: + Copy new data from the computer to the handheld. Select the behavior you want for each conduit you choose to use. If you're not sure, use Synchronize.
@@ -6880,7 +6903,7 @@ Accepting and Replying to a Meeting Request Click Next, then select Import A Single File. - Leave the file type as Automatic, then click Browse to select the data file. + Leave the file type as Automatic, then click Browse to select the data file. Remember, the data files are the files that have no file extension. @@ -6922,90 +6945,90 @@ Accepting and Replying to a Meeting Request Press Ctrl+N to open a new item for whatever part of Evolution you're working in. In mail, this means you create a new message. If you're looking at your address book, Ctrl+N creates a new contact card, and in the calendar, a new appointment. - Creating a New E-mail Message: + Creating a New E-mail Message: Use File > New > Mail Message or Shift+Ctrl+M. - Creating a New Appointment: + Creating a New Appointment: Use File > New Appointment or Shift+Ctrl+A. - Entering a New Contact: - Double-click in any blank space in the contact manager to create a new address card. You can also use File > New Contact or Shift+Ctrl+C. + Entering a New Contact: + Double-click in any blank space in the contact manager to create a new address card. You can also use File > New Contact or Shift+Ctrl+C. - Creating a New Task: - File > New Task or Shift+Ctrl+T. + Creating a New Task: + File > New Task or Shift+Ctrl+T.
Mail Tasks - Send and Receive Mail: + Send and Receive Mail: Press F9, click the Send/Receive button in the toolbar, or click File > Send/Receive. - Navigating the Message List with the Keyboard: + Navigating the Message List with the Keyboard: Press (]) or (.) to jump to the next unread message. ([) or (,) goes to the previous unread message. Use the arrow keys to move up and down in the list of all messages. - Moving the Display Up and Down in the Preview Pane: + Moving the Display Up and Down in the Preview Pane: Press the Spacebar to move down a page. Press Backspace to move up a page. - Replying To a Message: - To reply only to the sender of the message, click Reply in the toolbar, or press Ctrl+R. + Replying To a Message: + To reply only to the sender of the message, click Reply in the toolbar, or press Ctrl+R. - To reply to the sender and all the other visible recipients of the message, click Reply to All or select the message and press Shift+Ctrl+R. + To reply to the sender and all the other visible recipients of the message, click Reply to All or select the message and press Shift+Ctrl+R. - Forwarding a Message: + Forwarding a Message: Select the message or messages you want to forward, then click Forward in the toolbar, or press Ctrl+F. - Opening a Message In a New Window: - Double-click the message you want to view, or select it and press Enter or Ctrl+O. + Opening a Message In a New Window: + Double-click the message you want to view, or select it and press Enter or Ctrl+O. - Creating Filters and Search Folders: - Right-click a message and select Create Rule From Message. You can also create filters and Search folders in the Edit menu. + Creating Filters and Search Folders: + Right-click a message and select Create Rule From Message. You can also create filters and Search folders in the Edit menu. - Adding a Sender to the Address Book: - Right-click a message and select Add Sender to Address Book. You can also right-click on any e-mail address to add it to your address book. + Adding a Sender to the Address Book: + Right-click a message and select Add Sender to Address Book. You can also right-click on any e-mail address to add it to your address book.
Calendar - Creating a New Appointment: - Use File > New Appointment or Shift+Ctrl+A. + Creating a New Appointment: + Use File > New Appointment or Shift+Ctrl+A. You can also click in any blank spot in the calendar and start typing to create a new appointment entry. - Creating a New Task: - Use File > New Task or Shift+Ctrl+T. + Creating a New Task: + Use File > New Task or Shift+Ctrl+T.
Address Book - Editing a Contact: - Double-click the contact's address card to change details. + Editing a Contact: + Double-click the contact's address card to change details. Deleting a Contact: Right-click a contact, then click Delete; or select a contact, then click Delete on the toolbar. - Sending E-mails to a Contact: + Sending E-mails to a Contact: Right-click a contact, then click Send Message to Contact. Creating a New Contact: - Double-click in any blank space in the contact manager to create a new address card, or right-click anywhere in the address book and select New Contact. You can also click File > New Contact or press Shift+Ctrl+C. + Double-click in any blank space in the contact manager to create a new address card, or right-click anywhere in the address book and select New Contact. You can also click File > New Contact or press Shift+Ctrl+C.
@@ -7013,7 +7036,7 @@ Accepting and Replying to a Meeting Request Known Bugs and Limitations Evolution™ bug tracking is done at the GNOME bug tracking System. You can use that, or the GNOME Bug Report Tool (known as bug-buddy at the command line) if you find bugs or want to request new features. - A complete list of feature requests and other issues with Evolution is available online in the GNOME bug tracking system. You can learn more about the Evolution development process at the Evolution Developer site. + A complete list of feature requests and other issues with Evolution is available online in the GNOME bug tracking system. You can learn more about the Evolution development process at the Evolution Developer site. If you need additional help with Evolution, visit the Novell® support site at. @@ -7059,7 +7082,7 @@ Accepting and Replying to a Meeting Request Please file comments and suggestions for this manual as bugs in the GNOME bug tracking system. If you contributed to this project but do not see your name here, please contact Radhika PC (pradhika@novell.com) or Sreenivasa Ragavan (sragavan@novell.com) and either of them will list you. - Partial list of Documentation Translators (application translated to numerous additional languages): + Partial list of Documentation Translators (application translated to numerous additional languages): Daniel Persson for Swedish (.se) @@ -7071,7 +7094,7 @@ Accepting and Replying to a Meeting Request Kjartan Maraas for Norwegian (.no) - Sergey V. Mironov for Russian (.ru) + Sergey V. Mironov for Russian (.ru) @@ -7148,7 +7171,7 @@ Accepting and Replying to a Meeting Request forward - Forwards a copy of the message and any additional comments to a different e-mail address. + Forwards a copy of the message and any additional comments to a different e-mail address. @@ -7172,7 +7195,7 @@ Accepting and Replying to a Meeting Request IMAP - Internet Mail Access Protocol. It allows access to e-mail that is typically stored remotely on a server rather than on a local hard disk. Often contrasted with POP. + Internet Mail Access Protocol. It allows access to e-mail that is typically stored remotely on a server rather than on a local hard disk. Often contrasted with POP. @@ -7280,7 +7303,7 @@ Accepting and Replying to a Meeting Request vCard - A file format for the exchange of contact information. When you get an address card attached to an e-mail, it is probably in vCard format. + A file format for the exchange of contact information. When you get an address card attached to an e-mail, it is probably in vCard format. -- cgit