<!-- <!DOCTYPE Chapter PUBLIC "-//GNOME//DTD DocBook PNG Variant V1.1//EN"> --> <chapter id="usage-calendar"> <title>The Evolution Calendar</title> <para> To begin using the calendar, select <guibutton>Calendar</guibutton> from the <interface>shortcut bar</interface>. By default, the calendar starts showing today's schedule on a ruled background. At the upper right, there's a monthly calendar you can use to switch days. Below that, there's a <guilabel>TaskPad</guilabel>, where you can keep a list of tasks seperate from your calendar appointments. The calendar's daily view is shown in <xref linkend="usage-calendar-fig">. <!-- ============== Figure ============================= --> <figure id="usage-calendar-fig"> <title>Evolution Calendar View</title> <screenshot> <screeninfo>Evolution Contact Manager Window</screeninfo> <graphic fileref="fig/calendar" format="png" srccredit="Aaron Weber"> </graphic> </screenshot> </figure> <!-- ============== End of Figure ============================= --> </para> <para> <inlinegraphic fileref="fig/full-1.png"></inlinegraphic> <guilabel>Event List</guilabel> </para> <para> The <guilabel>Event List</guilabel> is responsible for showing you all of your scheduled events, whether they are all day events or simply one time events that last a half an hour. </para> <para> <inlinegraphic fileref="fig/full-2.png"></inlinegraphic> <guilabel>Todo List</guilabel> </para> <para> The <guilabel>Todo List</guilabel> compliments the <guilabel>Event List </guilabel> as it keeps track of your chores or tasks which don't have any time associated with them. These may include "Clean Room" or "Call Repairman". </para> <para> <inlinegraphic fileref="fig/full-3.png"></inlinegraphic> <guilabel>Calendar Window</guilabel> </para> <para> The <guilabel>Calendar Window</guilabel> has a graphical representation of the calendar, so you can select what days to view in the <guilabel>Event List</guilabel>. </para> <sect1 id ="usage-calendar-view"> <title>Ways of Looking at your Calendar</title> <para> The toolbar offers you four different views of your calendar: one day, five days, a week, or a month at once. Press the calendar-shaped buttons on the right side of the toolbar to switch between views. You can also select a range of days— three days, ten days, a fortnight if you want — in the small calendar at the upper right. </para> <para> The <guibutton>Prev</guibutton> and <guibutton>Next</guibutton> buttons will move you forward and back in your calendar pages. If you're looking at only one day, you'll see tomorrow's page, or yesterday's. If you're looking at your calendar by week, month, fortnight, or anything else, you'll move around by just that much. To come back to today's listing, click <guibutton>Today</guibutton>. </para> <para> To visit a specific date's calendar entries, click <guibutton>Go To</guibutton> and select the date in the dialog box that appears. </para> <!-- ############### FIXME FIXME FIXME ############ Feature not yet implemented, and may not be implemented due to lack of time, resources, and interest. <para> In addition, <application>Evolution</application> supports Hebrew, Muslim, and other calendar formats. To switch to a different calendar format, choose <guimenuitem>GUIMENUITEM</guimenuitem> from the <guimenu>GUIMENU</guimenu>. </para> ################ END FIXME AREA ################## --> </sect1> <sect1 id="usage-calendar-apts"> <title>Scheduling With the Evolution Calendar</title> <para> Of course, you'll want to use the calendar to do more than find out what day it is. This section will tell you how to schedule events, set alarms, and determine event recurrence. </para> <sect2 id="usage-calendar-apts-basic"> <title>Creating events</title> <para> To create a new calendar event, select <menuchoice> <guimenu>File</guimenu> <guisubmenu>New</guisubmenu> <guimenuitem>Appointment</guimenuitem> </menuchoice> or click the <guibutton>New</guibutton> button on the left end of the toolbar. The <interface>New Appointment</interface> dialog will pop up with the usual menu bar, tool bar, and window full of choices for you. </para> <tip id="new-appointment-shortcut"> <title>Shortcut</title> <para> If you don't need to enter more information than the date and time of the appointment, you just click in any blank space in the calendar and start typing. You can enter other information later with the appointment editor. </para> </tip> <para> Your event must have a starting and ending date — by default, today — but you can choose whether to give it starting and ending times or to mark it as an <guilabel>All day event</guilabel>. An <guilabel>All day event</guilabel> appears at the top of a day's event list rather than inside it. That makes it easy to have events that overlap and fit inside each other. For example, a conference might be an all day event, and the meetings at the conference would be timed events. Of course, events with specific starting and ending times can also overlap. When they do they're displayed as multiple columns in the day view of the calendar. </para> <note> <title>Doing Two Things At Once</title> <para> If you create calendar events that overlap, <application>Evolution</application> will display them side by side in your calendar. However, <application>Evolution</application> cannot help you do multiple things at once. </para> </note> <para> You can have as many as four different <guilabel>Alarms</guilabel>, any time prior to the event you've scheduled. You can have one alarm of each type: <variablelist> <varlistentry> <term><guilabel>Display</guilabel></term> <listitem> <para> A window will pop up on your screen to remind you of your event. </para> </listitem> </varlistentry> <varlistentry> <term><guilabel>Audio</guilabel></term> <listitem> <para> Choose this to have your computer deliver a sound alarm. </para> </listitem> </varlistentry> <varlistentry> <term><guilabel>Program</guilabel></term> <listitem> <para> Select this if you would like to run a program as a reminder. You can enter its name in the text field, or find it with the <guibutton>Browse</guibutton> button. </para> </listitem> </varlistentry> <varlistentry> <term><guilabel>Mail</guilabel></term> <listitem> <para> <application>Evolution</application> will send an email reminder to the address you enter into the text field. </para> </listitem> </varlistentry> </variablelist> </para> <para> <guilabel>Classification</guilabel> and only applies to calendars on a network. <guilabel>Public</guilabel> is the default category, and a public event can be viewed by anyone on the calendar sharing network. <guilabel>Private</guilabel> denotes one level of security, and <guilabel>Confidential</guilabel> a higher level. <!-- FIXME --> Exact determinations and implementations of this feature have yet to be determined. <!-- FIXME --> </para> <para> <application>Evolution</application> allows for categorizing your appointments, which can help if you lead a busy life. The bottom section of the <guilabel>Appointment</guilabel> tab is where your categorization is done. </para> <tip> <title>Adding a New Category</title> <para> You can add a new cateogry to your category list by clicking on <guibutton>Edit Master Category List...</guibutton> and single-clicking on <guilabel>* Click here to add a category *</guilabel>. </para> </tip> <para> The purpose of categories is to let you view all appointments which have similar activities. To do this, change <guilabel>Any field contains</guilabel> to <guilabel>Has category</guilabel> and enter your category at right. </para> <para> Clicking on the <guibutton>Categories</guibutton> button opens up the category list. To assocate a category to an event, simply click the check box. </para> <para> Once you've selected your categories, click <guibutton>OK</guibutton> to assign these categories to the event. The categories you selected are now listed in the text box to the right of the <guibutton>Categories...</guibutton> button. </para> <para> The <guilabel>Recurrence</guilabel> tab lets you describe repetition in events ranging from once every day up to once every 100 years. You can then choose a time and date when the event will stop recurring, and, under <guilabel>Exceptions</guilabel>, pick individual days when the event will <emphasis>not</emphasis> recur. Make your selections from left to right, and you'll form a sentence: "Every two weeks on Monday and Friday until January 3, 2003" or "Every month on the first Friday for 12 occurrences." </para> <para> Once you're done with all those settings, click on the disk icon in the toolbar. That will save the event and close the event editor window. If you want, you can alter an event summary in the calendar view by clicking on it and typing. You can change other settings by right-clicking on the event then choosing <guimenuitem>Edit this Appointment</guimenuitem>. </para> </sect2> <!-- ############UNIMPLEMENTED FEATURES ################### <sect2 id="usage-calendar-apts-group"> <title>Appointments for Groups</title> <para> If you have your calendar set up to work with other calendars over a network, you can see when others are available to meet with you. </para> <note> <title>Unimplemented Feature</title> <para>This feature is not yet implemented.</para> </note> <para> In addition, you can use <application>Evolution</application> to mark a meeting request on another person's calendar. To do it, click <guibutton>New</guibutton> in the calendar toolbar, or select <menuchoice> <guimenu>File</guimenu> <guisubmenu>New</guisubmenu> <guimenuitem>Appointment</guimenuitem> </menuchoice> to bring up the <interface>new event</interface> window. Then describe the event as you would any other. Before you click <guibutton>OK</guibutton>, (INSERT DESCRIPTION HERE...). <application>Evolution</application> will automatically send email to each person on the request list, notifying of the time and date of the meeting you have requested with them. In addition, it will mark the event on your calendar and on theirs as tentative, rather than a confirmed, event. </para> <para> To mark a tentative event as confirmed, click once on the event in the <interface>calendar view</interface> to select it, and then choose <guimenuitem>Event Properties</guimenuitem> from the <guimenu>Settings</guimenu> menu. In the <interface>Event Properties</interface> dialog window, click the "tentative" button to De-select the event. </para> </sect2> <sect2 id="usage-calendar-apts-privs"> <title>Scheduling privileges</title> <para> There are several levels of scheduling privileges. You can set whether people can see your calendar, whether they can request meetings or appointments, and whether they can create appointments. This section may have to be deleted, because I don't know if we are going to support privileges at all. </para> </sect2> ########## END UNIMPLEMENTED FEATURESET ############ --> </sect1> <sect1 id="usage-calendar-todo"> <title>The Task Pad</title> <para> The Task Pad, located in the lower right corner of the calendar, lets you keep a list of tasks separate from your calendar events. Tasks are colored and sorted by priority and due-date (see <xref linkend="config-prefs"> for more information), and are included with calendar data during synchronization with a hand-held device. You can use the list in a larger format by choosing the <guibutton>Tasks</guibutton> button in the shortcut bar or in the folder tree. </para> <para> To record a new task, click the <guibutton>Add</guibutton> button below the list. <application>Evolution</application> will pop up a small window with five items in it: <variablelist> <varlistentry> <term> <guilabel>Summary:</guilabel></term> <listitem> <para> The description you enter here will appear in the To Do list itself. </para> </listitem> </varlistentry> <varlistentry> <term> <guilabel>Due Date:</guilabel></term> <listitem> <para> Decide when this item is due. You can either type in a date and time, or select one from the <guibutton>Calendar</guibutton> and time drop-down menus. </para> </listitem> </varlistentry> <varlistentry> <term><guilabel>Priority:</guilabel></term> <listitem> <para> Select a level of importance from 1 (most important) to 9 (least important). </para> </listitem> </varlistentry> <varlistentry> <term> <guilabel>Item Comments:</guilabel></term> <listitem> <para> If you wish, you can keep a more detailed description of the item here. </para> </listitem> </varlistentry> </variablelist> </para> <para> Once you've added a task to your to-do list, its summary appears in the <guilabel>Summary</guilabel> section of task list. To view or edit a detailed description of an item, double-click on it, or select it and click <guibutton>Edit</guibutton>. You can delete items by selecting them and clicking on the <guibutton>Delete</guibutton> button. </para> </sect1> <sect1 id="usage-calendar-multiple"> <title>Multiple Calendars</title> <para> <application>Evolution</application> permits you to have and maintain multiple calendars. This is useful if you maintain schedules for other people, if you are responsible for resource or room allocation, or if you have multiple personalities. </para> <example> <title>Keeping Multiple Calendars</title> <para> Keelyn, the office manager for a small company, has one calendar for her own schedule. On the local network, she maintains one for the conference room, so people know when they can schedule meetings. Next to that, she maintains a calendar that reflects when consultants are going to be on site, and another that keeps track of when the Red Sox are playing. </para> </example> <para> To create a new calendar, select <menuchoice> <guimenu>File</guimenu> <guisubmenu>New</guisubmenu> <guimenuitem>Calendar</guimenuitem> </menuchoice>. You can place the calendar in any calendar folder and access it from the folder view. Alarms, configuration, and display for each calendar are separate from each other. </para> </sect1> </chapter>