Start Evolution by selecting Evolution from your Programs menu, or by typing evolution at the command line. The first time you run the program, it will create a directory called evolution in your home directory, where it will keep all your Evolution-related files. Then, it will offer to help you set up mail accounts and import data from other applications. The first screen welcomes you to the assistant. It is estimated that configuring your mail will take 2 to 5 minutes and importing mail will take 1 to 2 minutes. The Identity window is the first of four steps in the assistant. The identity step will ask you to enter your basic personal information. You can define multiple identities later on with the Tools Mail Settings tool. Full Name — Your full name (Example: John Doe). Email Address — Your email address (Example: john@doe.com) Organization — The company where you work (optional). Signature file — If you'd like to use an email signature, select your signature file here. Normally, the signature will be the contents of the .signature file in your home directory. The Recieving Email step lets you configure receving email people have sent you. Server Type — There are numerous types of servers which Evolution can download your email from: POP — Downloads your email to your hard disk for permanent storage. IMAPv4 — Keeps the email on your server so you can access your email from any computer that supports IMAPv4 and have everything be the same. For more information about how to use IMAP mail, see . Unix mbox spool-format file — Bad description, we're getting a better definition shortly. Standard Unix mailbox file — Bad description, we're getting a better definition shortly. Qmail maildir format files — If you download your mail using qmail, you'll want to use this. None — How do you have None? figure out! Email Server — This is the address of the server you're downloading from. Username — The username that you login to your email. That is often the part before the @ in your email. Authentication Type — Chances are you are using Password. Ask your administrator for more details. You can have Evolution check by clicking Check for supported types. Remember Password — If you prefer to not enter your password every time you check email, press this button. Evolution will only work with the popular email server, Microsoft Exchange, if you have Exchange set to use standard protocols such as POP or IMAP. Support for shared calendars is not supported at this time. The Sending Email step lets you configure sending email. Server Type — There are numerous server types that Evolution supports for sending your mail. SMTP — Downloads mail into your mailbox file. Sendmail — Uses another program to download your mail to your mailbox files. Host — If you chose SMTP, enter the server's name or IP address here. Server requires authentication — If your server requires you to enter a password to send mail, check this box. Authentication Type — Chances are you are using Password. If you're not sure, ask your system administrator or ISP, or have Evolution check for you by clicking Check for supported types. Username — The account name you use when you login to check your email. Normally, this is the part of your email address before the '@' character. Remember Password — If you prefer to not enter your password every time you check email, press this button. If Evolution finds mail or address files from another application, it will offer to import them. Evolution can import the following types of files: VCard (.vcf, gcrd) The most common addressbook format. Outlook Express 4 (.mbx) Email file format used by Outlook Express 4. MBox (mbox) The email box format used by Netscape, Evolution, Eudora, and many other email clients. Outlook 2000 uses a proprietary format that Evolution cannot import directly. To import files from Outlook 2000, you will need to boot to Windows, import the files into Mozilla mail, then reboot and import from Mozilla. Please see the FAQ at the Ximian website for more information. Before importing mail from Netscape, make sure you select FileCompact All Folders. If you don't, Evolution will import your deleted messages, and they will reappear in the mailboxes. Ask your system administrator if you aren't sure which you use. Evolution uses standard file types for all its information, so you should have no trouble taking your information elsewhere if you want. For mail, that's mbox, for calendar, iCal, and for the address book, vCards in a .db3 database. Now that you've gotten the first-run configuration out of the way, you're ready to get down to work. Here's a quick explanation of what's going on in your main Evolution window.

Inbox

Menubar The Menubar gives you access to nearly all the features that can be found in Evolution. Toolbar The Toolbar gives you fast and easy access to the most used features in each component. Shortcut Bar The Shortcut Bar lets you go to your favorite components with the click of a click of a button. Status Bar Periodically, Evolution will need to quietly display a message, or tell you the progress of a task. This most often happens when you're checking or sending email. These progress queues are shown here, in the Status Bar. Search Bar The Search Bar lets you search through your email with precision so you can easily find what you're looking for. Evolution's most important job is to give you access to your information and help you use it quickly. One way it does that is through the shortcut bar, the column on the left hand side of the main window. The large buttons with names like Inbox and Contacts are the shortcuts, and you can select different groups of shortcuts by clicking the rectangular group buttons. Take a look at the Shortcut Bar The shortcut buttons in that category are: My Evolution Start your day here. My Evolution gives you a quick summary of new or important messages, daily appointments and urgent tasks. You can customize its appearance and content, and use it to access Evolution services. Inbox Click the Inbox button to start reading your mail. Your Inbox is also where you can access Evolution's tools to filter, sort, organize, and search your mail. Calendar The Calendar can store your appointments and task lists for you. Connected to a network, you can use it to keep a group of people on schedule and up to date. Tasks A full-size view of your calendar's task pad. Contacts The Contact Manager holds your addresses, phone numbers, and contact information. Like calendar information, contact data can be synchronized with hand-held devices and shared over a network. The folder bar is a more comprehensive way to view the information you've stored with Evolution. It displays all your appointments, address cards, and email in a tree that's a lot like a file tree— it starts small at the top, and branches downwards. On most computers, there will be three or four folders at the base. First is the Local folder, which holds all the Evolution data that's stored on your computer. After that are Other Contacts, LDAP contact directories stored on a network, followed by any IMAP mail folders you may have available to you over your network. Lastly, there are Virtual Folders, discussed in , A typical Local folder contains the following folders: My Evolution, a quick summary to help you do your tasks. Calendar, for appointments and event listings. Contacts, for address cards. Drafts, for messages you started and didn't finish. Inbox, for incoming mail. Outbox, for messages you have written but not yet sent. This will be empty unless you use Evolution while offline. Sent, for sent mail. Trash, a virtual folder view of all the messages you have marked for deletion but not yet expunged. Note that once you have expunged a message, it is permanently deleted. You don't need the folder bar or the shortcut bar to move around the main window. You can use Tab to switch from one part of the window to another. When you hide the folder bar, there is a menu on the left side of the window just below the toolbar to move about the folder tree, even with the folder and shortcut bars hidden. If you get large volumes of mail, you'll want more folders than just your Inbox. To create a new folder: Select File New Folder Shift Ctrl E . Select the name of the folder in the Folder Name field. Select the folder type. The available options are. Calendar Contacts Mail Mail Storage My Evolution Tasks vTrash Select the folder for the new folder to go in. Evolution lets you nest folders inside of each other, so that you can have a detailed organizational system. Calendars must go in calendar folders, mail in mail folders, and contacts in contact folders. Right-clicking will bring up a menu for just about anything in Evolution. If you right-click on a folder, you'll have a menu with the following options: View, to view the folder. Open in New Window, to see it in a new Evolution window. Move, to move the folder to another location. Copy, to duplicate the folder. Delete, to delete the folder and all its contents. Rename, to change its name. Create New Folder, to create another folder in the same location. Add to Shortcut Bar, to add the folder to your shortcut bar. Properties, to view or change the folder properties. You can also rearrange folders and messages by dragging and dropping them. Any time new mail arrives in a mail folder, that folder label is displayed in bold text, along with the number of new messages in that folder. The menu bar's contents will always provide all the possible actions for any given view of your data. If you're looking at your Inbox, most of the menu items will relate to mail; some will relate to other components of Evolution and some, especially those in the File Menu will relate to the application as a whole. File Anything even related to a file or to the operations of the application generally falls under this menu: creating things, saving them to disk, printing them, and quitting the program itself. Edit The Edit menu holds useful tools that help you edit text and move it around. View This menu lets you decide how Evolution should look. Some of the features control the appearance of Evolution as a whole, and others the way a particular kind of information appears. Actions Holds actions which maybe applied to a message. Normally, if there is only one target for the action — for example, replying to a message — you can find it in the Actions menu. Tools Tools for configuring, changing, and setting up preferences go here. For mail, that means things like Mail Configuration and the Virtual Folder Editor. For the Calendar and the Contact Manager, it's color, network, and layout configuration. Help Select among these items to open the Help Browser and read the Evolution manual. Once you've familiarized yourself with the main window you can start doing things with it. We'll start with My Evolution, the summary of everything that's going on. The Ximian Evolution Summary provides you with a quick run-down of important information: your appointments for a given day, how much new mail you have, headlines from selected news services, and so forth. To see the Summary, click on the Summary button in the shortcut bar, or select the Summary folder in the folder bar. FIXME: Insert picture of the Summary and labels here. To add additional services to your Summary, or to edit the existing services, select Tools Summary Settings . Evolution email is like other email programs in several ways: It can sort and organize your mail in a wide variety of ways with folders, searches, and filters. It can send and receive mail in HTML or as plain text, and makes it easy to send and recieve multiple file attachments. It supports multiple mail sources, including IMAP, POP3, local mbox and mh files. It lets you guard your privacy with encryption. However, Evolution has some important differences. First, it's built to handle very large amounts of mail. Both the filtering and searching functions were built for speed and efficiency on large volumes of mail. There's also the Evolution vFolder, an advanced organizational feature not found in mainstream mail clients. If you get a lot of mail, or if you keep every message you get in case you need to refer to it later, you'll find this feature especially useful. Here's what the mailer looks like:

Inbox

Email Viewer This is where your email is displayed. Email List The Email List displays all the emails that you have. This includes all your read, unread, and email that is flagged to be deleted. If you find the view pane too small, you can resize the pane, enlarge the whole window, or double-click on the message in the message list to have it open in a new window. To change the sizes of a pane, just click and hold on the divider between the two panes. Then you can drag up and down to select the size of the panes. Just like with folders, you can right-click on messages in the message list and get a menu of possible actions. Most of the mail-related actions you'll want to perform are listed in the Message menu in the menu bar. The most frequently used ones, like Reply and Forward, also appear as buttons in the toolbar. Almost all of them are also located in the right-click menu and as keyboard shortcuts, which tend to be faster once you get the hang of them. You can choose whichever way you like best; the idea is that the software should work the way you want, rather than making you work the way the it does. For an in-depth guide to the email capabilities of Ximian Evolution, read . To begin using the calendar, select Calendar from the shortcut bar. By default, the calendar starts showing today's schedule on a ruled background. At the upper right, there's a monthly calendar you can use to switch days. Below that, there's a Task pad, where you can keep a list of tasks separate from your calendar appointments. The day view in the calendar looks like this:

Evolution Contact Manager Window

Appointment List The Appointment List is responsible for showing you all of your scheduled appointments, whether they are all day appointments or simply one time appointments that last a half an hour. Task List The Task List compliments the Appointment List as it keeps track of tasks which don't have any time associated with them. These may include "" or "Call Repairman". Calendar Window The Calendar Window has a graphical representation of the calendar, so you can select what days to view in the Appointment List. For more information about the calendar read . The Evolution address book can handle all of the functions of an address book, phone book, or Rolodex. Of course, it's a lot easier to update Evolution than it is to change an actual paper book. Evolution also allows easy synchronization with hand-held devices. Since Evolution supports the LDAP directory protocol, you can use it with almost any type of existing directory server on your network. Another advantage of the Evolution address book is its integration with the rest of the application. For example, you can create an address card from an email just by right-clicking on the sender's email address. To open your address book, click on Contacts in the shortcut bar, or select one of your contacts folders from the folder bar. shows the address book in all its organizational glory. By default, the address book shows all your cards in alphabetical order, in a minicard view. You can select other views from the View menu, and adjust the width of the columns by clicking and dragging the grey column dividers. The address book looks like this:

Evolution Contact List Window

Contact List The Contact List lists your contacts. For detailed instructions on how to use the address book, read .