path: root/help/C/usage-mainwindow.sgml

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<chapter id="usage-mainwindow">

  <title>Getting Started with Ximian Evolution</title>

    <sect1 id="what"> 
      <title>What is Ximian Evolution, and What Can It Do for Me?</title>
      <para>
        Information is useless unless it's organized and accessible;
        it's hardly even worth the name if you can't look at it and be
        <emphasis>informed</emphasis>.  The goal of
        <application>Ximian Evolution</application> is to make the
        tasks of storing, organizing, and retrieving your personal
        information easier, so you can work and communicate with
        others.  That is, it's a highly evolved <glossterm
        linkend="groupware">groupware</glossterm> program, an integral
        part of the Internet-connected desktop.
      </para>
      <para>
        In other words, <application>Ximian Evolution</application> is
        a tool to help you get your work done.
      </para>
      <para>
        <application>Ximian Evolution</application> is Free Software.  The
        program and its source code are released under the terms of
        the GNU <ulink type="help"
        url="gnome-help:gpl"><citetitle>General Public License
        (GPL)</citetitle></ulink>, and the documentation falls under
        the <ulink type="help" url="gnome-help:fdl"><citetitle>Free
        Documentation License</citetitle></ulink> (FDL). For more
        information about the GPL and the FDL, visit the Free Software
        Foundation's website at <ulink
        url="http://www.fsf.org">http://www.fsf.org</ulink>.
      </para>

      <para>
        <application>Ximian Evolution</application> can help you work in a
        group by handling email, address and other contact
        information, and one or more calendars.  It can do that on one
        or several computers, connected directly or over a network,
        for one person or for large groups.
      </para>

    <para>
      With <application>Ximian Evolution</application>, you can
      accomplish your most common daily tasks faster.  For example, it
      takes only one or two clicks to enter an appointment or an
      address card sent to you by email, or to send email to a contact
      or appointment.  <application>Ximian Evolution</application>
      makes displays faster and more efficient, so searches are faster
      and memory usage is lower.  People who get lots of mail will
      appreciate advanced features like <link
      linkend="usage-mail-organize-vFolders"> Virtual Folders</link>,
      which let you save searches as though they were ordinary mail
      folders.
    </para>
  </sect1>

  <sect1 id="usage-mainwindow-starting">
    <title>The First Time you Start Ximian Evolution</title>
    <para>
      To start <application>Ximian Evolution</application>, do either
      of the following: 
      <itemizedlist>
      <listitem>
      <para>
      Select <menuchoice><guimenu>Programs</guimenu>
      <guimenuitem>Evolution</guimenuitem> </menuchoice> from your
      menu panel.
      </para>
      </listitem>

      <listitem>
      <para>
      Type <command>evolution</command> at the command line.
      </para>
      </listitem>
     </itemizedlist>
     </para>
 
 <para>
     The first time you run the program, it will create a directory
      called <filename>evolution</filename> in your home directory,
      where it will store all of its local data.  Then, it will open a
      first-run assistant to help you set up mail accounts and import
      data from other applications.
    </para>
    <para>
      Using the first-run assistant will take approximately two to
      five minutes.
    </para>

    <sect2 id="first-step">
      <title>Defining Your Identity</title>
      <para>
    The Identity window is the first of four steps in the
    assistant.  The identity step will ask you to enter your basic
    personal information.  You can define multiple identities
    later on with the <menuchoice><guimenu>Tools</guimenu>
    <guimenuitem>Mail Settings</guimenuitem></menuchoice> tool.
    <itemizedlist>
      <listitem>
        <para>
          Full Name &mdash; Your full name (Example: John Doe).
        </para>
      </listitem>
      <listitem>
        <para>
          Email Address &mdash; Your email address (Example: john@doe.com)
        </para>
      </listitem>
      <listitem>
        <para>
          Organization &mdash; The company where you work (optional).
        </para>
      </listitem>
      <listitem>
        <para>
          Signature file &mdash; If you'd like to use an email
          <glossterm linkend="signature">signature</glossterm>,
          select your signature file here.  Normally, the
          signature will be the contents of the
          <filename>.signature</filename> file in your home
          directory.
        </para>
      </listitem>
    </itemizedlist>
      </para>
    </sect2>

    <sect2 id="second-step">
      <title>Recieving Email</title>
      <para>
    The <guilabel>Recieving Email</guilabel> step lets you configure
    receving email people have sent you.
    <itemizedlist>
      <listitem>
        <para>
          Server Type &mdash; There are numerous types of servers
          from which <application>Ximian Evolution</application>
          can fetch your mail:
          <itemizedlist>
        <listitem>
          <para>
            POP &mdash; Downloads your email to your hard disk for
            permanent storage.
          </para>
        </listitem>
        <listitem>
          <para>
            IMAPv4 &mdash; Keeps the email on your server so
            you can access your email from any computer that
            supports IMAPv4 and have everything be the
            same. For more information about how to use IMAP
            mail, see <xref
            linkend="usage-mail-subscriptions">.
          </para>
        </listitem>
        <listitem>
          <para>
            Unix mail spool file &mdash; If you run a mail
            server on your desktop computer, choose this optino.
          </para>
        </listitem>
        <listitem>
          <para>
            Standard Unix .mbox file &mdash; If you want
            <application>Ximian Evolution</application> to
            read mail from a specific file, or if you download
            mail with another application, choose this option.
          </para>
        </listitem>
        <listitem>
          <para>
            Qmail maildir format files &mdash; If you download your
            mail using qmail, you'll want to use this.
          </para>
        </listitem>
        <listitem>
          <para>
            None &mdash; How do you  have None?  figure out!
          </para>
        </listitem>
          </itemizedlist>
        </para>
      </listitem>
      <listitem>
        <para>
          Email Server &mdash; This is the address of the server you're
          downloading from.
        </para>
      </listitem>
      <listitem>
        <para>
          Username &mdash; The username that you login to your email.  That
          is often the part before the @ in your email.
        </para>
        <para>
          Authentication Type &mdash; Chances are you are using
          <guilabel>Password</guilabel>.  Ask your administrator for more
          details.  You can have <application>Ximian Evolution</application> check
          by clicking <guibutton>Check for supported types</guibutton>.
        </para>
        <para>
          Remember Password &mdash; If you prefer to not enter your
          password every time you check email, press this button.
        </para>
      </listitem>
    </itemizedlist>
      </para>
      <tip id="exchange-info">
    <title>Can Ximian Evolution Talk to Exchange?</title>
    <para>
      <application>Ximian Evolution</application> can work with the
       <application>Microsoft Exchange</application> server over
       standard protocols such as POP or IMAP. Check with your
       system administrator to see if you can get POP or IMAP
       access to your email server.
    </para>
      </tip> 
    </sect2>
    <sect2 id="third-step">
      <title>Sending Email</title>
      <para>
    The <guilabel>Sending Email</guilabel> step lets you configure sending 
    email.
    <itemizedlist>
      <listitem>
        <para>
          Server Type &mdash; There are numerous server types that
          <application>Ximian Evolution</application> supports for sending your
          mail.
          <itemizedlist>
        <listitem>
          <para>
            SMTP &mdash; Downloads mail into your mailbox file.
          </para>
        </listitem>
        <listitem>
          <para>
            Sendmail &mdash; Uses another program to download your mail
            to your mailbox files.
          </para>
        </listitem>
          </itemizedlist>
        </para>
      </listitem>
      <listitem>
        <para>
          Host &mdash; If you chose SMTP, enter the server's name
          or IP address here.
        </para>
      </listitem>
      <listitem>
        <para>
          Server requires authentication &mdash; If your server
          requires you to enter a password to send mail, check
          this box.
        </para>
      </listitem>
      <listitem>
        <para>
          Authentication Type &mdash; Chances are you are using
          <guilabel>Password</guilabel>.  If you're not sure, ask
          your system administrator or ISP, or have
          <application>Ximian Evolution</application> check for you by
          clicking <guibutton>Check for supported
          types</guibutton>.
        </para>
      </listitem>
      <listitem>
        <para>
          Username &mdash; The account name you use when you login
          to check your email.  Normally, this is the part of your
          email address before the '@' character.
        </para>
      </listitem>
      <listitem>
        <para>
          Remember Password &mdash; If you prefer to not enter
          your password every time you check email, press this
          button.
        </para>
      </listitem>
    </itemizedlist>
      </para>
    </sect2>

  <sect2 id="fourth-step">
      <title>Importing Mail (Optional)</title>
      <para>
    If <application>Ximian Evolution</application> finds mail or address
    files from another application, it will offer to import them.
    If you're not sure which file format your mail program uses,
    ask your system administrator.
      </para>
      <para>
    <application>Ximian Evolution</application> can import the following types of
    files:
          <variablelist>
           <varlistentry>
        <term>VCard (.vcf, gcrd)</term>
        <listitem>
          <para>
             The most common addressbook format.
          </para>
        </listitem>
      </varlistentry>

      <varlistentry>
        <term>Outlook Express 4 (.mbx)</term>
        <listitem>
          <para>
                 Email file format used by Outlook Express 4.
          </para>
        </listitem>
      </varlistentry>

      <varlistentry>
        <term>MBox (mbox)</term>
        <listitem>
          <para>
           The email box format used by Mozilla, Netscape,
           Ximian Evolution, Eudora, and many other email clients.
         </para>
        </listitem>
      </varlistentry>
       </variablelist>
</para>
<para>
    <note>
      <title>Outlook 2000 Users</title>
      <para>
    Outlook 2000 uses a proprietary format that
    <application>Ximian Evolution</application> cannot import directly.
    To import files from Outlook 2000, do the following:
    <orderedlist numeration="arabic">

    <listitem>
    <para>
      While using Windows, import the files into Mozilla Mail (or
      another mailer, such as Netscape or Eudora, that uses the
      standard mbox format).
        </para>
        </listitem>
    
    <listitem>
    <para>
          Copy the files to the system or partition you use for
          <application>Ximian Evolution</application>.  
         </para>
        </listitem>

    <listitem>
    <para>
      Use the <application>Ximian Evolution</application> import
          tool to import the files.  Read the FAQ at the Ximian
          website for more information.
      </para>
        </listitem>
     </orderedlist>
    </para>
    </note>     

    <note>
      <title>Netscape Users</title>
      <para>
    Before importing mail from Netscape, make sure you select
    <menuchoice><guimenu>File</guimenu><guimenuitem>Compact All
    Folders</guimenuitem></menuchoice>. If you don't,
    <application>Ximian Evolution</application> will import and undelete
    the messages in your Trash folders.
      </para>
    </note>     

    </para>

      <tip>
    <title>Exporting Files From Ximian Evolution</title>
    <para>
          Ximian Evolution uses standard file types for all its information,
          so you should have no trouble taking your information
          elsewhere if you want.
        </para>
    <para>
          For mail, that's <filename>mbox</filename>, for calendar,
          <filename>iCal</filename>, and for the address book, vCards
          in a <filename>.db3</filename> database.
        </para>
      </tip>
    </sect2>
  </sect1>

  <sect1 id="ui-intro">
    <title>What's What in Ximian Evolution</title>
    <para>
        Now that you've gotten the first-run configuration out of the
        way, you're ready to get down to work.  Here's a quick
        explanation of what's going on in your main
        <application>Ximian Evolution</application> window.
    </para>

    <figure id="preface-basic-interface">
      <title>The Ximian Evolution Main Window</title>
      <screenshot>
    <screeninfo>Inbox</screeninfo>
    <graphic fileref="figures/mainwindow-pic" format="png" srccredit="Kevin Breit">
    </graphic>
      </screenshot>
    </figure>
    
    <para>
      <inlinegraphic fileref="figures/full-1" format="png"></inlinegraphic>
      <guilabel>Menubar</guilabel>
    </para>
    
    <para>
      The <guilabel>Menubar</guilabel> gives you access to nearly all the
      features that can be found in <application>Ximian Evolution</application>.
    </para>

    <para>
      <inlinegraphic fileref="figures/full-2" format="png"></inlinegraphic>
      <guilabel>Toolbar</guilabel>
    </para>

    <para>
      The <guilabel>Toolbar</guilabel> gives you fast and easy access to the
      most used features in each component.
    </para>
    
    <para>
      <inlinegraphic fileref="figures/full-3" format="png"></inlinegraphic>
      <guilabel>Shortcut Bar</guilabel>
    </para>
    
    <para>
      The <guilabel>Shortcut Bar</guilabel> lets you go to your favorite
      components with the click of a click of a button.  
    </para>
    
    <para>
      <inlinegraphic fileref="figures/full-4" format="png"></inlinegraphic>
      <guilabel>Status Bar</guilabel>
    </para>
    
    <para>
      Periodically, <application>Ximian Evolution</application> will need to quietly
      display a message, or tell you the progress of a task.  This most
      often happens when you're checking or sending email.  These progress
      queues are shown here, in the <guilabel>Status Bar</guilabel>.  
    </para>
    
    <para>
      <inlinegraphic fileref="figures/full-5" format="png"></inlinegraphic>
      <guilabel>Search Tools</guilabel>
    </para>
    
    <para>
      The <guilabel>Search Tool</guilabel> lets you search through your email
      with precision so you can easily find what you're looking for.
    </para>


  <sect2 id="usage-mainwindow-shortcutbar">
    <title>The Shortcut Bar</title>
    <para>
        <application>Ximian Evolution</application>'s most important job is
        to give you access to your information and help you use it
        quickly.  One way it does that is through the
        <interface>shortcut bar</interface>, the column on the left
        hand side of the main window.  The large buttons with names
        like <guilabel>Inbox</guilabel> and
        <guilabel>Contacts</guilabel> are the shortcuts, and you can
        select different groups of shortcuts by clicking the
        rectangular group buttons.
    </para>
    <para>
       Take a look at the <guilabel>Shortcut Bar</guilabel>
       The shortcut buttons in that category are:

        <variablelist>
          <varlistentry>
        <term> <guibutton>Summary</guibutton></term>
        <listitem>
        <para>
            Start your day here.  The Ximian Evolution
            <guilabel>Summary</guilabel> gives you a quick
            summary of new or important messages, daily
            appointments and urgent tasks.  You can customize
            its appearance and content, and use it to access
            Ximian Evolution services.
          </para>
        </listitem>
          </varlistentry>

    <varlistentry>
      <term> <guibutton>Inbox</guibutton></term>
      <listitem>
        <para>
          Click the <guibutton>Inbox</guibutton> button to start
          reading your mail.  Your Inbox is also where you can
          access Ximian Evolution's tools to filter, sort, organize, and
          search your mail.
        </para>
      </listitem>
    </varlistentry>

    <varlistentry>
      <term><guibutton>Calendar</guibutton></term>
      <listitem>
        <para>
          The Calendar can store your appointments and task lists
          for you.  Connected to a network, you can use it to keep
          a group of people on schedule and up to date.
        </para>
      </listitem>
    </varlistentry>

       <varlistentry>
         <term><guibutton>Tasks</guibutton></term>
    <listitem>
      <para>
         A full-size view of your calendar's task pad.
      </para>
    </listitem>
      </varlistentry>

    <varlistentry>
      <term><guibutton>Contacts</guibutton></term>
      <listitem>
        <para>
          The Contact Manager holds your addresses, phone numbers,
          and contact information.  Like calendar information,
          contact data can be synchronized with hand-held devices
          and shared over a network.
       </para>
      </listitem>
    </varlistentry>

<!-- NOT IMPLEMENTED YET


    <varlistentry>
      <term> <guibutton>Notes:</guibutton></term>
    <listitem>
      <para> The note pad is your catch-all tool: use it to take
        messages from phone conversations, keep small things
        organized, write <glossterm linkend="haiku">haiku</glossterm>, or whatever
        you like. This feature is not yet implemented, but will be
        soon. See <xref linkend="usage-notes"> for more
        information.
      </para>
    </listitem>
    </varlistentry>
-->
      
    </variablelist>
      </para>
    </sect2>
    <sect2 id="usage-mainwindow-folderbar">
    <title>Folders and The Folder Bar</title>
    <para>
      The <interface>folder bar</interface> is a more comprehensive
      way to view the information you've stored with
      <application>Ximian Evolution</application>. It displays all your
      appointments, address cards, and email in a tree that's a lot
      like a <glossterm linkend="filetree">file
      tree</glossterm>&mdash; it starts small at the top, and branches
      downwards. On most computers, there will be three or four
      folders at the base.  First, of course, is the
      <guilabel>Summary</guilabel>, a customizable summary of your
      information. Below that are your <guilabel>Local
      Folders</guilabel>, which hold all the
      <application>Ximian Evolution</application> data that's stored on your
      computer.  After that are your network servers: <glossterm
      linkend="ldap">LDAP</glossterm> servers that host shared contact
      directories, and <glossterm linkend="imap">IMAP</glossterm> mail
      folders to which you subscribe.  Lastly, there are
      <guilabel>vFolders</guilabel>, or virtual folders, discussed in
      <xref linkend="usage-mail-organize-vfolders">,
    </para>
    <para>
       
      A typical <guilabel>Local</guilabel> folder contains the following folders:
      <itemizedlist>
     <listitem>
        <para>
         <guilabel>Calendar</guilabel>, for appointments and
         event listings.
       </para>
     </listitem> 
     <listitem>
        <para>
        <guilabel>Contacts</guilabel>, for address cards.
       </para>
     </listitem>
         <listitem>
        <para>
        <guilabel>Drafts</guilabel>, for messages you started and didn't finish.
       </para>
     </listitem>
     <listitem>
        <para>
         <guilabel>Inbox</guilabel>, for incoming mail. 
       </para>
     </listitem>

    <listitem>
       <para>
        <guilabel>Outbox</guilabel>, for messages you have written
        but not yet sent.  This will be empty unless you use
        <application>Ximian Evolution</application> while offline.
       </para>
     </listitem>

    <listitem>
       <para>
        <guilabel>Sent</guilabel>, for sent mail.
       </para>
     </listitem>

    <listitem>
        <para>
        <guilabel>Trash</guilabel>, a vFolder view of all the
        messages you have marked for deletion but not yet
        <glossterm linkend="expunge">expunged</glossterm>.
       </para>
     </listitem>
      </itemizedlist>

    </para>
    <tip id="foldertips">
    <title>Navigating without the Folder Bar or the Shortcut Bar</title>
       <para>
         You don't need the folder bar or the shortcut bar to move
         around the main window. You can use <keycap>Tab</keycap> to
         switch from one part of the window to another. When you hide the folder
         bar, 
         there is a menu on the left side of the window just below the toolbar
         to move about the folder tree, even with the folder and
         shortcut bars hidden.
       </para>
     </tip>

    <para>
       If you get large volumes of mail, you'll want more folders than
       just your Inbox.  To create a new folder:
    <orderedlist numeration="arabic">
      <listitem>
        <para>
          Select
          <menuchoice> <guimenu>File</guimenu>
        <guisubmenu>New</guisubmenu>
        <guimenuitem>Folder</guimenuitem></menuchoice>
          <keycombo action="simul">
        <keycap>Shift</keycap>
        <keycap>Ctrl</keycap>
        <keycap>E</keycap>
          </keycombo>.
        </para>
      </listitem>
      <listitem>
        <para>
          Select the name of the folder in the <guilabel>Folder
        Name</guilabel> field.
        </para>
      </listitem>
      <listitem>
        <para>
          Select the folder type.  The available options are.
          <itemizedlist>
        <listitem>
          <para>
            Calendar
          </para>
        </listitem>
        <listitem>
          <para>
            Contacts
          </para>
        </listitem>
        <listitem>
          <para>
            Mail
          </para>
        </listitem>
        <listitem>
          <para>
            Tasks
          </para>
        </listitem>
          </itemizedlist>

        </para>
      </listitem>
      <listitem>
        <para>
          Choose the location of the new folder.
        </para>
      </listitem>
    </orderedlist>
      </para>
    
    <sect3 id="subfolders">
    <title>Subfolders</title>
      <para>
        <application>Ximian Evolution</application> lets you nest folders
    inside of each other, so that you can have a detailed
    organizational system.
      </para>

       <note>
      <title>Folders Have Limits</title>
      <para>
              Calendars must go in calendar folders, mail in mail
          folders, and contacts in contact folders.
           </para>
    </note>

    <para>
      Right-clicking will bring up a menu for just about anything in
      <application>Ximian Evolution</application>.  If you right-click on a
      folder, you'll have a menu with the following options:
      <itemizedlist>
    <listitem><para><guimenuitem>View</guimenuitem>, to view the folder. </para></listitem>
    <listitem><para><guimenuitem>Open in New Window</guimenuitem> to view the folder in another window. </para></listitem>
    <listitem><para><guimenuitem>Move</guimenuitem>, to move the folder to another location. </para></listitem>
    <listitem><para><guimenuitem>Copy</guimenuitem>, to duplicate the folder. </para></listitem>
    <listitem><para><guimenuitem>Delete</guimenuitem>, to delete the folder and all its contents. </para></listitem>
    <listitem><para><guimenuitem>Rename</guimenuitem>, to change its name. </para></listitem>
    <listitem><para><guimenuitem>Create New Folder</guimenuitem>, to create another folder in the same location. </para></listitem>
    <listitem><para><guimenuitem>Add to Shortcut Bar</guimenuitem>, to add the folder to your shortcut bar. </para></listitem>
    <listitem><para><guimenuitem>Properties</guimenuitem>, to view or change the folder properties. </para></listitem>
      </itemizedlist>
    </para>
    <para>
      You can also rearrange folders and messages by dragging and
      dropping them.
    </para>

    <para>
      Any time new mail arrives in a mail folder, that folder
      label is displayed in bold text, along with the number of
      new messages in that folder.
    </para>
      </sect3>
    </sect2>
    
    <sect2 id="usage-mainwindow-menubar">
    <title>The Menu Bar</title>
    <para>
      The <interface>menu bar</interface>'s contents will always
      provide all the possible actions for any given view of your
      data.  If you're looking at your Inbox, most of the menu items
      will relate to mail; some will relate to other components of
      <application>Ximian Evolution</application> and some, especially those
      in the <guimenu>File Menu</guimenu> will relate to the
      application as a whole. 
   </para> 
   <para>
      <variablelist>
        <varlistentry>
          <term> <guimenu>File</guimenu></term>

          <listitem><para> Anything related to a file or to the
            operations of the application generally falls under this
            menu: creating things, saving them to disk, printing them,
            and quitting the program itself.  </para></listitem>
        </varlistentry>

       <varlistentry>
          <term> <guimenu>Edit</guimenu></term>
          <listitem><para>
              The <guimenu>Edit</guimenu> menu holds
              useful tools that help you edit text and move it around.
          </para></listitem>
        </varlistentry>

       <varlistentry>
          <term> <guimenu>View</guimenu></term>
          <listitem><para>
            This menu lets you decide how <application>Ximian Evolution</application> 
            should look. Some of the features control the appearance of 
            <application>Ximian Evolution</application> as a whole, and others 
            the way a particular kind of information appears.
          </para></listitem>
        </varlistentry>

        <varlistentry>
          <term> <guimenu>Actions</guimenu></term>
          <listitem><para>
        Holds actions which maybe applied to a message.  Normally,
        if there is only one target for the action &mdash; for
        example, replying to a message &mdash; you can find it in
        the <guimenu>Actions</guimenu> menu.
          </para></listitem>
        </varlistentry>

       <varlistentry>
          <term> <guimenu>Tools</guimenu></term>
          <listitem><para>
             Tools for configuring, changing, and
          setting up preferences go here.  For mail, that means things like
          <guimenuitem>Mail Configuration</guimenuitem> and the
          <guimenuitem>Virtual Folder Editor</guimenuitem>.  For the
          <interface>Calendar</interface> and the <interface>Contact
          Manager</interface>, it's color, network, and layout
          configuration.
          </para></listitem>
        </varlistentry>

       <varlistentry>
          <term> <guimenu>Help</guimenu></term>
          <listitem><para>
             Select among these items to open the 
             <application>Help Browser</application> 
             and read the <application>Ximian Evolution</application> manual.
          </para></listitem>
        </varlistentry>
      </variablelist>
   </para>

   <para>
      Once you've familiarized yourself with the <interface>main
      window</interface> you can start doing things with it.  We'll
      start with the <guilabel>Summary</guilabel>, which provides a
      quick overview of your <application>Ximian
      Evolution</application> information.
    </para>
    </sect2>
    <sect2 id="basics-summary">
      <title>Introducing the Summary</title>
      <para>
         The Ximian Evolution Summary provides you with a quick
         run-down of important information: your appointments for a
         given day, how much new mail you have, headlines from
         selected news services, and so forth. To see the Summary,
         click on the <guibutton>Summary</guibutton> button in the
         shortcut bar, or select the <guilabel>Summary</guilabel>
         folder in the folder bar.
      </para>

      <para>
        FIXME: Insert picture of the Summary and labels here.
      </para>

      <para>
        To add additional services to your Summary, or to edit the
        existing services, select
        <menuchoice>
      <guimenu>Tools</guimenu> 
      <guimenuitem>Summary Settings</guimenuitem> 
    </menuchoice>.
      </para>

    </sect2>

    <sect2 id="basics-mail">
      <title>Introducing Email</title>
      <para>
         <application>Ximian Evolution</application> email is like other
         email programs in several ways:
     <itemizedlist>
      <listitem>
        <para>
              It can sort and organize your mail in a wide variety of
              ways with folders, searches, and filters.
           </para>
      </listitem>
      <listitem>
        <para>
              It can send and receive mail in HTML or as plain text,
              and makes it easy to send and recieve multiple file
              attachments.
           </para>
      </listitem>
      <listitem>
        <para>
              It supports multiple mail sources, including <glossterm
              linkend="imap">IMAP</glossterm>, <glossterm
              linkend="pop">POP3</glossterm>, local
              <systemitem><filename>mbox</filename></systemitem> and
              <systemitem><filename>mh</filename></systemitem> files.

<!-- NOT FOR 1.0, but maybe later 
              and even NNTP messages (newsgroups), which aren't
              technically email.
-->
            </para>
      </listitem>
      <listitem>
        <para>
          It lets you guard your privacy with encryption.
        </para>
      </listitem>
    </itemizedlist>
      </para>
      <para>
        However, <application>Ximian Evolution</application> has some
        important differences.  First, it's built to handle very large
        amounts of mail.  Both the <link
        linkend="usage-mail-organize-filters">filtering</link> and
        <link linkend="usage-mail-organize-search">searching</link>
        functions were built for speed and efficiency on large volumes
        of mail. There's also the <application>Ximian Evolution</application>
        <link linkend="usage-mail-organize-vFolders">vFolder</link>,
        an advanced organizational feature not found in mainstream
        mail clients.  If you get a lot of mail, or if you keep every
        message you get in case you need to refer to it later, you'll
        find this feature especially useful.
     </para>
     <para>
        Here's what the mailer looks like:

 <!-- ==============Figure=================================== -->

      <figure id="usage-mail-intro-fig">
          <title>Ximian Evolution Mail</title>
          <screenshot>
            <screeninfo>Inbox</screeninfo>
            <graphic fileref="figures/mail-inbox" format="png" srccredit="Kevin Breit">
        </graphic>
        </screenshot>
      </figure>
<!-- ==============End of Figure============================== -->
</para>
      <para>
        <inlinegraphic fileref="figures/full-1"
        format="png"></inlinegraphic> <guilabel>Email
        Viewer</guilabel>
      </para>
    
      <para>
        This is where your email is displayed.
      </para>

      <para>
        <inlinegraphic fileref="figures/full-2"
        format="png"></inlinegraphic> <guilabel>Email List</guilabel>
      </para>
    
      <para>
        The <guilabel>Email List</guilabel> displays all the emails
        that you have.  This includes all your read, unread, and email
        that is flagged to be deleted.
      </para>

      <para>
     If you find the <interface>view pane</interface> too small, you can resize
        the pane, enlarge the whole window, or double-click on the
        message in the <interface>message list</interface> to have it
        open in a new window.  To change the sizes of a pane, just click
        and hold on the divider between the two panes.  Then you can drag
        up and down to select the size of the panes.  Just like with
        folders, you can right-click on messages in the message list and
        get a menu of possible actions.
      </para>
      <para>
        Most of the mail-related actions you'll want to perform are
        listed in the <guimenu>Message</guimenu> menu in the menu bar.
        The most frequently used ones, like
        <guimenuitem>Reply</guimenuitem> and
        <guimenuitem>Forward</guimenuitem>, also appear as buttons in
        the toolbar. Almost all of them are also located in the
        right-click menu and as keyboard shortcuts, which tend to be
        faster once you get the hang of them.  You can choose
        whichever way you like best; the idea is that the software
        should work the way you want, rather than making you work the
        way the it does.
      </para>

       <para>
         For an in-depth guide to the email capabilities of Ximian
         Evolution, read <xref linkend="usage-mail">.
      </para>
    </sect2>
    <sect2 id="basics-calendar">
      <title>Introducing the Calendar</title>
      <para>
       To begin using the calendar, select
       <guibutton>Calendar</guibutton> from the <interface>shortcut
       bar</interface>.  By default, the calendar starts showing
       today's schedule on a ruled background.  At the upper right,
       there's a monthly calendar you can use to switch days.  Below
       that, there's a <guilabel>Task</guilabel> pad, where you can
       keep a list of tasks separate from your calendar appointments.
       The day view in the calendar looks like this:

   <!-- ============== Figure ============================= -->
    <figure id="usage-calendar-fig">
      <title>Ximian Evolution Calendar View</title>
      <screenshot>
    <screeninfo>Ximian Evolution Contact Manager Window</screeninfo>
    <graphic fileref="figures/calendar" format="png" srccredit="Aaron Weber">
    </graphic>
      </screenshot>
    </figure>
  <!-- ============== End of Figure ============================= --> 

    </para>

      <para>
        <inlinegraphic fileref="figures/full-1"
        format="png"></inlinegraphic> <guilabel>Appointment
        List</guilabel>
      </para>
  
      <para>
    The <guilabel>Appointment List</guilabel> is responsible for showing you all of
    your scheduled appointments, whether they are all day appointments or simply one time
    appointments that last a half an hour.
      </para>

      <para>
    <inlinegraphic fileref="figures/full-2" format="png"></inlinegraphic>
    <guilabel>Task List</guilabel>
      </para>

      <para>
        The <guilabel>Task List</guilabel> compliments the
        <guilabel>Appointment List </guilabel> as it keeps track of
        tasks which don't have a time associated with them. Tasks can
        have complex notes associated with them, and you can also note
        their completeness on a percentage scale.
      </para>

      <para>
    <inlinegraphic fileref="figures/full-3" format="png"></inlinegraphic>
    <guilabel>Calendar Window</guilabel>
      </para>

      <para>
    The <guilabel>Calendar Window</guilabel> has a graphical representation of
    the calendar, so you can select what days to view in the <guilabel>Appointment
    List</guilabel>.
      </para>

      <para>
          For more information about the calendar
          read <xref linkend="usage-calendar">.
      </para>

    </sect2>
    <sect2 id="basics-contacts">
      <title>Introducing the Address Book</title>
      <para>
        The <application>Ximian Evolution</application> address book can
        handle all of the functions of an address book, phone book, or
        Rolodex.  Of course, it's a lot easier to update
        <application>Ximian Evolution</application> than it is to change an
        actual paper book. <application>Ximian Evolution</application> also
        allows easy synchronization with hand-held devices.  Since
        <application>Ximian Evolution</application> supports the <glossterm
        linkend="ldap">LDAP</glossterm> directory protocol, you can
        use it with almost any type of existing directory server on
        your network.
      </para>
      <para>
        Another advantage of the <application>Ximian Evolution</application>
        address book is its integration with the rest of the
        application.  For example, you can create an address card from
        an email just by right-clicking on the sender's email address.
      </para>
      <para>
        To open your address book, click on
        <guibutton>Contacts</guibutton> in the shortcut bar, or select
        one of your contacts folders from the folder bar.  <xref
        linkend="usage-contact-fig"> shows the address book in all its
        organizational glory.  By default, the address book shows all
        your cards in alphabetical order, in a <glossterm
        linkend="minicard">minicard</glossterm> view.  You can select
        other views from the <guimenu>View</guimenu> menu, and adjust
        the width of the columns by clicking and dragging the grey
        column dividers.
      </para>
      <para>
        The address book looks like this:

      <figure id="usage-contact-fig">
    <title>Ximian Evolution Contact Interface</title>
    <screenshot>
      <screeninfo>Ximian Evolution Contact List Window</screeninfo>
      <graphic fileref="figures/contact" format="png" srccredit="Kevin Breit">
      </graphic>
    </screenshot>
      </figure>
     </para>
      <para>
        <inlinegraphic fileref="figures/full-1"
        format="png"></inlinegraphic> <guilabel>Contact
        List</guilabel>
      </para>
      <para>
        The <guilabel>Contact List</guilabel> lists your contacts.
      </para>
      <para>
          For detailed instructions on how to use the address book,
          read <xref linkend="usage-contact">.
      </para>
    </sect2>
  </sect1>
</chapter>