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diff --git a/help/C/usage-calendar.xml b/help/C/usage-calendar.xml deleted file mode 100644 index d08669677f..0000000000 --- a/help/C/usage-calendar.xml +++ /dev/null @@ -1,792 +0,0 @@ -<!-- -<!DOCTYPE Chapter PUBLIC "-//GNOME//DTD DocBook PNG Variant V1.1//EN"> ---> - -<chapter id="usage-calendar"> - <title>Evolution Calendar</title> - - <para> - This chapter will show you how to use the Evolution - Calendar to manage your schedule alone or in conjunction with - peers. To learn about importing calendar data, see <xref - linkend="importing-mail" />, which covers the Import tool. - </para> - - <sect1 id ="usage-calendar-view"> - <title>Ways of Looking at your Calendar</title> - <para> - In Evolution, you can keep multiple calendars and overlay them - one over the next. For example, you might have a schedule of - events for work, one for home, and one for your favorite sports - team. The shortcut bar lists those calendars, and you can check - or uncheck the boxes next to them to show and hide the - appointments in your calendar view. By hiding and showing - different sets of appointments, you can be sure to avoid - conflicts, while keeping a minimum of clutter in your view at - any one time. - </para> - <para> - Appointments for each calendar appear as a different color. - </para> - - <para> - The toolbar offers you four different buttons that can show you - different views of your calendar: - <itemizedlist> - <listitem> - <para> - Day - </para> - </listitem> - <listitem> - <para> - Work Week - </para> - </listitem> - <listitem> - <para> - Week - </para> - </listitem> - <listitem> - <para> - Month - </para> - </listitem> - </itemizedlist> - </para> - - <para> - You can also select an arbitrary range of days in the small - calendar at the upper right. To do this, click and drag on the - days that you wish to view in your calendar. - </para> - <para> - The <guilabel>Prev</guilabel> and <guilabel>Next</guilabel> - buttons will move you forward and back in your calendar pages. - If you're looking at only one day, you'll see tomorrow's page, - or yesterday's. If you're looking at your calendar by week or - month, you'll move around by just that much. - To come back to today's listing, click the - <guilabel>Today</guilabel> button in the toolbar. - </para> - <para> - To visit calendar entries for a specific date, click - <guilabel>Go To</guilabel> and select the date in the dialog - box that appears. - </para> - - </sect1> - <sect1 id="usage-calendar-apts"> - <title>Scheduling With the Evolution Calendar</title> - - - <sect2 id="usage-calendar-apts-basic"> - <title>Creating Appointments</title> - <para> - To create a new appointment, select - <menuchoice> - <guimenu>File</guimenu> - <guisubmenu>New</guisubmenu> - <guimenuitem>Appointment</guimenuitem> - </menuchoice> - click the <guilabel>New</guilabel> button on the left end - of the toolbar, or double-click in a blank space in the calendar. - </para> - - <para> - Your appointment must have a starting and ending date (by - default, today) but you can choose whether to give it - starting and ending times or to mark it as an <guilabel>All - day event</guilabel>. An <guilabel>All day event</guilabel> - appears at the top of a day's appointment list, in the grey header under the date, rather than inside - it. That makes it easy to have appointments that overlap and fit - inside each other. For example, a conference might be an all - day appointment, and the meetings at the conference would be timed - appointments. Of course, appointments with specific starting and ending - times can also overlap. When they do they're displayed as - multiple columns in the day view of the calendar. - </para> - <para> - If you have more than one calendar, be sure to select the - calendar in which you want to save the appointment. - </para> - <para> - Evolution supports the use of - time zones. If you share calendar files with friends or - co-workers, it is quite possible you will need to configure - your tim ezone. To configure your time zone: - <orderedlist numeration="arabic"> - <listitem> - <para> - Select - <menuchoice> - <guimenu>Tools</guimenu> - <guimenuitem>Settings</guimenuitem> </menuchoice>, and - click the <guilabel>Calendar And Tasks</guilabel> icon - in the settings dialog. - </para> - </listitem> - <listitem> - <para> - Click the <guilabel>Globe</guilabel> button in the - <guilabel>Time</guilabel> section, located in the - <guilabel>General</guilabel> tab. - </para> - </listitem> - <listitem> - <para> - Each red dot represents a major city. Click a dot and click <guilabel>OK</guilabel> to select your time zone. - </para> - </listitem> - </orderedlist> - </para> - <para> - You can also configure time zone information specific to the - Start and End time in each appointment. To do that, simply - create a new appointment and click on a globe to customize the - time zone that the time exists in. For example, if you live in - New York but have a telephone meeting set for noon with - someone in California, you need to make sure that you're not - calling each other a few hours off. Setting time-zones on a - per-appointment basis helps avoid that potential confusion. - </para> - <note> - <title>Multiple Simultaneous Appointments</title> - <para> - If you create calendar appointments that overlap, - Evolution will display them side - by side in your calendar. However, - Evolution cannot help you do - multiple things at once. - </para> - </note> - <para> - You can have several - <guilabel>Reminders</guilabel>, any time prior to the appointment - you've scheduled. You can have one reminder of each of the following types: - <variablelist> - <varlistentry> - <term><guilabel>Display:</guilabel></term> - <listitem> - <para> - A window will pop up on your screen to remind you of - your appointment. - </para> - </listitem> - </varlistentry> - <varlistentry> - <term><guilabel>Audio:</guilabel></term> - <listitem> - <para> - Choose this to have your computer deliver a sound - alarm. - </para> - </listitem> - </varlistentry> - <varlistentry> - <term><guilabel>Program:</guilabel></term> - <listitem> - <para> - Select this if you would like to run a program as a - reminder. You can enter its name in the text field, - or find it with the <guilabel>Browse</guilabel> - button. - </para> - </listitem> - </varlistentry> - </variablelist> - </para> - - - <note id="reminders-when-not-running-evo"> - <title>Reminders Without Evolution</title> - <para> - If you have stored reminders in a local calendar, they - will work from the moment you log in. However, for reminders - stored on an Exchange server, you must run Evolution at - least once after logging in. No matter where the reminders - are stored, you can quit Evolution and still be reminded of - an upcoming appointment. - </para> - </note> - - <para> - If you are using a a calendar on a GroupWise or - Exchange server, select a <guilabel>Classification</guilabel> - for the appointment, to determine who can view it. - <guilabel>Public</guilabel> is the default category, and a - public appointment can be viewed by anyone on the calendar - sharing network. <guilabel>Private</guilabel> denotes one - level of security, and <guilabel>Confidential</guilabel> an even - higher level. The different levels vary depending on your - server settings; check with your system administrator or adjust - your delegation settings. - </para> - - <para> - If you are using a GroupWise or Exchange server, other people - on the server can check your schedule to see if you are - available at any given time. If you have an appointment that - is flexible or that you wish to designate as "Free" rather - than "Busy" time, check the <guilabel>Free</guilabel> box in - the<guilabel>Show Time As</guilabel> section. Normally, - appointments display as "Busy." - </para> - <para> - You can categorize appointments in the same way you can - categorize contacts. Click the <guilabel>Categories</guilabel> - button opens up a checklist. Check the box next to each category - that matches the appointment you are creating. - </para> - - <tip> - <title>Adding a New Appointment Category</title> - <para> - You can add a new category to your category list by clicking on - <guilabel>Edit Master Category List</guilabel> and single-clicking - on <guilabel> Click here to add a category</guilabel>. - </para> - </tip> - - <para> - Once you've selected your categories, click <guilabel>OK</guilabel> to - assign these categories to the appointment. The categories you selected are now - listed in the text box to the right of the <guilabel>Categories...</guilabel> - button. - </para> - - <para> - Appointments with categories will appear - with icons in the calendar display, and you can also search - for appointments by category. To display only the appointments - in a particular category, select <guilabel>Category - Is</guilabel> in the search bar at the top of the calendar, and - select a category. - </para> - - <para> - The <guilabel>Recurrence</guilabel> tab lets you describe - repetition in appointments ranging from once every day up to once - every 100 years. You can then choose a time and date when the - appointment will stop recurring, and, under - <guilabel>Exceptions</guilabel>, pick individual days when the - appointment will <emphasis>not</emphasis> recur. Make your - selections from left to right, and you'll form a sentence: - "Every two weeks on Monday and Friday until January 3, 2008" - or "Every month on the first Friday for 12 occurrences." - </para> - - <para> - Once you're done with all those settings, click on the disk - icon in the toolbar to save and close the appointment editor window. - If you want, you can alter an appointment - summary in the calendar view by clicking on it and typing. You - can change other settings by right-clicking on the appointment then - choosing <guimenuitem>Open</guimenuitem>, or double-clicking - the appointment. - </para> - </sect2> - - <sect2 id="old-meetings"> - <title>Deleting Old Events</title> - <para> - Keeping a huge list of everything you did in the past will - eventually slow down your calendar. To delete old events, select - <menuchoice><guimenu>Actions</guimenu><guimenuitem>Purge - </guimenuitem></menuchoice> and enter the number of days of past - events you wish to keep. - </para> - </sect2> - - <sect2 id="usage-calendar-rsvp"> - <title>Sending a Meeting Invitation</title> - <para> - Evolution can be used to schedule group meetings and help you - manage responses to meeting requests. - </para> - <para> - When you create a meeting or group appointment, you can - specify the attendees in several categories, such as "chair" - or "required." When you save the appointment listing, each - attendee will be sent an email with the appointment - information and gives them the option to respond. - </para> - - <note id="meeting-announce"> - <title>Simple Announcements</title> - <para> - If you don't need to collect attendance information when - you're scheduling an event, and would rather just announce - it, select - <menuchoice><guimenu>Actions</guimenu><guimenuitem>Forward - as iCalendar</guimenuitem></menuchoice>. That will open a - new email message with the event notification attached as - an announcement. Recipients will be able to add the event - to their calendars with one click, but won't automatically - send you email about whether they'll attend. - </para> - </note> - - <para> - To schedule a meeting: - <orderedlist numeration="arabic"> - <listitem> - <para> - Select - <menuchoice> - <guimenu>Actions</guimenu> <guimenuitem>Schedule - Meeting</guimenuitem> </menuchoice>. The - <guilabel>Scheduling</guilabel> and - <guilabel>Meeting</guilabel> tabs open. - </para> - </listitem> - <listitem> - <para> - If you have multiple Evolution email accounts, choose the - one you'll use by selecting an item in the - <guilabel>Organizer</guilabel> field. - </para> - </listitem> - <listitem> - <para> - Click the space labeled <guilabel>Click here to add an - attendee</guilabel> to enter the names and email - addresses of people you will invite, or click the - <guilabel>Invite Others</guilabel> to select them from - your contacts. - </para> - </listitem> - <listitem> - <para> - Save the Appointment. - </para> - </listitem> - </orderedlist> - An email is now sent out to all the recipients, inviting them to your event. - </para> - </sect2> - <sect2 id="replying-to-rsvp"> - <title>Replying to a Meeting Request</title> - <para> - Meeting requests are sent as iCal attachments. To view or - respond to one, click on the attachment icon and view it - inline in the mail window. All the details are shown about - the event including time and dates. Then you can choose how - to reply to the invitation. Your choices are: - <itemizedlist> - <listitem> - <para> - <guilabel>Accept</guilabel> - </para> - </listitem> - <listitem> - <para> - <guilabel>Tentatively Accept</guilabel> - </para> - </listitem> - <listitem> - <para> - <guilabel>Decline</guilabel> - </para> - </listitem> - </itemizedlist> - Click <guilabel>OK</guilabel> and an email will be sent to - the organizer with your answer. The event will also be added - to your calendar if you accept. - </para> - - <para> - Note, however, that if you add a meeting to your calendar, - there are some limitations: only the organizer of a meeting - can add participants in a meeting. Your only options, as a - participant, are to accept the meeting, or decline it. - </para> - <para> - Once you have added the meeting to your calendar, you can make - changes to your copy, but be aware - that if the original organizer sends out another update, your - changes may be overwritten. - </para> - <note id="organizer-only-one"> - <title>There Can Be Only One</title> - <para> - A meeting can have only one organizer. You can designate - yourself the organizer of the meeting, but unless you - coordinate that action with the organizer you are replacing, - you could create confusion in the scheduling process. If you - want to invite additional people to a meeting without - changing the organizer, it's best to forward the first - organizer's message to the additional participants. - </para> - </note> - </sect2> - - <sect2 id="receiving-rsvp-response"> - <title>Getting Responses to Meeting Requests</title> - <para> - Once you get a reply to your meeting invitation, you'll need - to view it inline in the email. Click the attachment and - select <guimenuitem>View Inline</guimenuitem>. At the bottom, you - can click <guilabel>OK</guilabel> to update your attendee - list. - </para> - </sect2> - -<!-- ############UNIMPLEMENTED FEATURES ################### - - <sect2 id="usage-calendar-apts-group"> - <title>Appointments for Groups</title> - <para> - You can use Evolution to mark a - meeting request on another person's calendar. To do it, click - <guilabel>New</guilabel> in the calendar toolbar, or select - <menuchoice> <guimenu>File</guimenu> - <guisubmenu>New</guisubmenu> - <guimenuitem>Appointment</guimenuitem> </menuchoice> to bring - up the <interface>new appointment</interface> window. Then - describe the appointment as you would any other. When you are - ready to send the invitation <guilabel>OK</guilabel> - Evolution will automatically send - email to each person on the request list, notifying of the - time and date of the meeting you have requested with them. In - addition, it will mark the appointment on your calendar and on - theirs as tentative, rather than a confirmed, appointment. - </para> - <para> - To mark a tentative appointment as confirmed, click once on the - appointment in the <interface>calendar view</interface> to select - it, and then choose <guimenuitem>Appointment - Properties</guimenuitem> from the <guimenu>Settings</guimenu> - menu. In the <interface>Appointment Properties</interface> dialog - window, click the "tentative" button to De-select the - appointment. - </para> - <para> - When your meeting attendees get the email inviting them to the - meeting, they'll be able to enter the information into their - calendars and let you know if they'll be able to attend; if - they use Novell Evolution or - another iCal compliant mail client, they can do this with just - one click. When you get a response from them, it will include - an iCal attachment. Opening and accepting this attachment will - change the meeting data in your calendar to indicate that they - have responded to your invitation, and whether they will be in - attendance. - </para> - </sect2> - - - <sect2 id="usage-calendar-apts-privs"> - <title>Scheduling privileges</title> - <para> - There are several levels of scheduling privileges. You - can set whether people can see your calendar, whether they - can request meetings or appointments, and whether they can - create appointments. This section may have to be deleted, - because I don't know if we are going to support privileges - at all. - </para> - </sect2> - ########## END UNIMPLEMENTED FEATURESET ############ --> - - <sect2 id="usage-calendar-freebusy"> - <title>Scheduling Meetings and The Free/Busy View</title> - <para> - In addition to the standard meeting scheduling tools, you can - use the Free/Busy view to check whether people are available - in advance. The Free/Busy feature is normally a function of - dedicated groupware servers such as Exchange and Groupwise. - However, you can also publish Free/Busy information online, - and access Free/Busy information published elsewhere. - If not everyone you collaborate with publishes Free/Busy data, - you can still use iCal event invitations to coordinate - schedules with other - people. - </para> - <para> - To access the free/busy view: - <orderedlist numeration="arabic"> - <listitem> - <para> - Open or create an appointment in the - <guilabel>Calendar</guilabel> window. - </para> - </listitem> - <listitem> - <para> - Click - <menuchoice> - <guimenu>Actions</guimenu> - <guimenuitem>Schedule Meeting</guimenuitem> - </menuchoice> - </para> - </listitem> - <listitem> - <para> - Open the <guilabel>Scheduling</guilabel> tab. - </para> - </listitem> - </orderedlist> - </para> - - <figure> - <title>Appointment Scheduling Window</title> - <screenshot> - <screeninfo>Appointment Scheduling Window</screeninfo> - <mediaobject><imageobject> - <imagedata format="PNG" fileref="figures/schedule" srccredit="Kevin Breit"/> - </imageobject></mediaobject> - </screenshot> - </figure> - - <para> - <inlinemediaobject> - <imageobject> - <imagedata fileref="figures/full-1" format="PNG"/> - </imageobject> - </inlinemediaobject> - <guilabel>Attendee List</guilabel> - </para> - <para> - The <guilabel>Attendee List</guilabel> lists off the people who - have been invited to the respective appointment. It also - shows their RSVP status. - </para> - <para> - <inlinemediaobject> - <imageobject> - <imagedata fileref="figures/full-2" format="PNG"/> - </imageobject> - </inlinemediaobject> - <guilabel>Schedule Grid</guilabel> - </para> - <para> - The <guilabel>Schedule Grid</guilabel> shows the published - Free/Busy information for the people you have invited. This is - where you compare people's schedules to find free time to - schedule the appointment. Individuals will only have visible - scheduling information if they use the same GroupWise or - Exchange server you do (that is, if they are in the same - organization as you), or if they publish free/busy information - at a URL you can reach and you have entered that URL into their - contact card using the contact editor. - </para> - <para> - <inlinemediaobject> - <imageobject> - <imagedata fileref="figures/full-3" format="PNG"/> - </imageobject> - </inlinemediaobject> - <guilabel>Meeting Scheduler</guilabel> - </para> - <para> - The <guilabel>Meeting Scheduler</guilabel> allows you to - schedule the meeting in the <guilabel>Free/Busy</guilabel> window. - </para> - <sect3 id="usage-calendar-freebusy-scheduling"> - <title>Scheduling an Appointment</title> - <para> - To schedule an appointment, you'll first need people's - free/busy information. If you're using the Evolution Connector - for Microsoft Exchange, all of the information is already - available to you in the Global Address List. Otherwise, each - person will have to email you their schedule files and you - will have to incorporate them into your calendar. - </para> - <para> - Regardless of how you get the information, Novell Evolution - will display it in the <guilabel>Scheduling</guilabel> tab. - The pending appointment time will appear in white with bold - black borders. Each attendee's free and busy times appear - color-coded next to their names in the attendee list. - </para> - <para> - Adjust the meeting time, either by dragging the meeting - borders or by using the <guilabel>Autopick</guilabel> - buttons to choose a time automatically, then click - <guilabel>Save and Close</guilabel>. Attendees on an - Exchange server will have the appointment updated - automatically; others will receive email notification of any - change in plans. - </para> - - <para> - Read <xref linkend="full-advantage"/> to learn about how to - use this feature with the Evolution Connector for Microsoft - Exchange. - </para> - </sect3> - <sect3 id="publishing-freebusy"> - <title>Publishing Free/Busy Data Without a Groupware Server</title> - <para> - You can publish Free/Busy information to a WebDAV or other - web server with HTTP PUT support. Check with your system - administrator if you are not sure. - </para> - <para> - To set up Free/Busy publishing, select - <menuchoice> - <guimenu>Tools</guimenu> - <guimenuitem>Settings</guimenuitem> - </menuchoice>, then click the <guilabel>Calendar and - Tasks</guilabel> tool. In the <guilabel>Free/Busy - Publishing</guilabel> tab, click <guilabel>Add</guilabel> and - enter the URL for your upload server. Select the frequency - with which you wish to upload data, the calendars for which - you wish to display data, your username and - password, and then click <guilabel>OK</guilabel>. - </para> - <para> - To have Free/Busy data published immediately, go to the - <guilabel>Calendar</guilabel> tool and select <menuchoice> - <guimenu>Actions</guimenu> - <guimenuitem>Publish Free/Busy</guimenuitem> - </menuchoice> - </para> - </sect3> - - <sect3 id="accessing-freebusy-offserver"> - <title>Accessing Free/Busy Data Without a Groupware Server</title> - <para> - If someone gives you a URL for Free/Busy data or their web - calendar, you can enter it as part of their contact - information in the <guilabel>Contacts</guilabel> tool. Then, - when you schedule a meeting with them, Evolution will look up - their schedule and display it in the meeting planner. - </para> - - </sect3> - - </sect2> - - </sect1> - - <sect1 id="usage-calendar-multiple"> - <title>Multiple Calendars and Web Calendars</title> - - <para> - To create a new calendar, select - <menuchoice> - <guimenu>File</guimenu> <guisubmenu>New</guisubmenu> - <guimenuitem>Calendar</guimenuitem> - </menuchoice>. If the calendar is one you plan to store locally, - you need only provide a name and color. If it is a remote - calendar, enter the name, color, URL, and a refresh - frequency. The refresh frequency determines how often Evolution - will check to see if the calendar has changed. If you are - working with someone who publishes an online calendar, you may - want to check for updates every thirty minutes. On the other - hand, if you have displayed a sports team schedule in your - calendar, you may not need to refresh it more than once a week, - if at all. - </para> - <para> - The website <ulink - url="http://icalshare.com">icalshare.com</ulink> has an extensive list - of shared online calendars, including national and religious - holidays, phases of the moon, sports, and local and regional events. - </para> - </sect1> - - - <sect1 id="usage-calendar-todo"> - <title>The Task Pad</title> - <para> - The Task Pad, located in the lower right corner of the - calendar, lets you keep a list of tasks separate from your - calendar appointments. You can use the list - in a larger window by choosing the <guilabel>Tasks</guilabel> - button in the shortcut bar or in the folder tree. - </para> - <para> - To record a new task, click the <guilabel>Add</guilabel> - button in the toolbar. Evolution - will pop up a small window with five items in it: - - <variablelist> - <varlistentry> - <term> <guilabel>Summary:</guilabel></term> - <listitem> - <para> - The description you enter here will appear in the To Do - list itself. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term> <guilabel>Due Date:</guilabel></term> - <listitem> - <para> - Decide when this item is - due. You can either type in a date and time, or select one from - the <guilabel>Calendar</guilabel> and <guilabel>time</guilabel> drop-down menus. - </para> - </listitem> - </varlistentry> - <varlistentry> - <term><guilabel>Start Date:</guilabel></term> - <listitem> - <para> - The date you intend to start working. - </para> - </listitem> - </varlistentry> - <varlistentry> - <term> <guilabel>Description:</guilabel></term> - <listitem> - <para> - If you wish, you can keep a more detailed description of - the item here. For example, you can note that a task is - in progress, and display how close it is to completion. - </para> - </listitem> - </varlistentry> - <varlistentry> - <term><guilabel>Classification:</guilabel></term> - <listitem> - <para> - Sets who will see it if your calendar is shared. - </para> - </listitem> - </varlistentry> - </variablelist> - </para> - <para> - There are more options in the <guilabel>Details</guilabel> tab such as priority and progress settings. - </para> - <para> - Once you've added a task to your to-do list, its summary - appears in the <guilabel>Summary</guilabel> section of task - list. To view or edit a detailed description of an item, - double-click on it, or right click on it and select <guilabel>Open</guilabel>. You can delete items by selecting - them and clicking on the <guilabel>Delete</guilabel> button. - </para> - <para> - The list of tasks is sorted in a similar way to the list of - email messages in Novell Evolution - Mail. Click once on the message headers to change - the direction and type of sorting, or right-click to add or - remove columns from the display. - </para> - <sect2 id="task-folders"> - <title>Task Groups</title> - <para> - As with calendars, you can create multiple task groups. Task - groups are more easily organized in the dedicated - <guilabel>Tasks</guilabel> tool. Each task group is assigned a - color, and in the <guilabel>Tasks</guilabel> tool shortcut bar - you can hide and show task groups just like calendars. In the - calendar display task pad, tasks from all visible task groups - will appear, color coded by group. To create a new task - group, select <menuchoice><guimenu>New</guimenu> - <guimenuitem>Task Group</guimenuitem></menuchoice>. You will - be prompted for a name, color, and location for the task - group. If the task group is online, you will need to provide - the URL for it. - </para> - </sect2> - </sect1> - -</chapter> |