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-<!--
-<!DOCTYPE Chapter PUBLIC "-//GNOME//DTD DocBook PNG Variant V1.1//EN">
--->
-
-<chapter id="usage-calendar">
-  <title>Managing your Schedule</title>
-
-     <para>
-      This chapter will show you how to use the Ximian Evolution
-      Calendar to manage your schedule alone or in conjunction with
-      peers.
-     </para>
-
-    <sect1 id ="usage-calendar-view"> 
-    <title>Ways of Looking at your Calendar</title>
-    <para>
-       The toolbar offers you four different views of your calendar:
-       <itemizedlist>
-	<listitem>
-	  <para>
-	    Day
-	  </para>
-	</listitem>
-	<listitem>
-	  <para>
-	    Work Week
-	  </para>
-	</listitem>
-	<listitem>
-	  <para>
-	    Week
-	  </para>
-	</listitem>
-	<listitem>
-	  <para>
-	    Month
-	  </para>
-	</listitem>
-      </itemizedlist>
-</para>
-<para>
-      Press the calendar-shaped buttons on the right side of the toolbar to
-      switch between views. 
-</para>
-<para>
-      You can also select an arbitrary range of days in the small
-      calendar at the upper right.  To do this, click and drag on the
-      days that you wish to view in your calendar.
-    </para>
-    <para>
-       The <guibutton>Prev</guibutton> and <guibutton>Next</guibutton>
-       buttons will move you forward and back in your calendar pages.
-       If you're looking at only one day, you'll see tomorrow's page,
-       or yesterday's.  If you're looking at your calendar by week or
-       month, you'll move around by just that much.
-       To come back to today's listing, click the
-        <guibutton>Today</guibutton> button in the toolbar.
-    </para>
-    <para>
-       To visit a specific date's calendar entries, click
-       <guibutton>Go To</guibutton> and select the date in the dialog
-       box that appears.
-    </para>
-
-  </sect1>
-  <sect1 id="usage-calendar-apts">
-    <title>Scheduling With the Evolution Calendar</title>
-    <para>
-      Of course, you'll want to use the calendar to do more than find
-      out what day it is. This section will tell you how to schedule
-      appointments, set alarms, and determine appointment
-      recurrence. If you have installed the Ximian Connector for
-      Microsoft Exchange, you can also read <xref
-      linkend="full-advantage"> to learn about how to take full
-      advantage of the collaborative group scheduling functions
-      available on the Microsoft Exchange Server.
-    </para>
-
-    <sect2 id="usage-calendar-apts-basic">
-      <title>Creating appointments</title>
-      <para>
-	To create a new appointment, select
-        <menuchoice>
-	  <guimenu>File</guimenu>
-	  <guisubmenu>New</guisubmenu> 
-	  <guimenuitem>Appointment</guimenuitem>
-	</menuchoice>
-	or click the <guibutton>New Appointment</guibutton> button on the left end
-	of the toolbar. The <interface>New Appointment</interface>
-	dialog will pop up with the menu bar, tool bar, and
-	window full of choices for you.
-      </para>
-      <tip id="new-appointment-shortcut">
-        <title>Shortcut</title>
-        <para>
-           If you don't need to enter more information than the date
-           and time of the appointment, you just click in any blank
-           space in the calendar and start typing. You can enter other
-           information later with the appointment editor.
-        </para>
-      </tip>
-
-      <para>
-        Your appointment must have a starting and ending date &mdash; by
-        default, today &mdash; but you can choose whether to give it
-        starting and ending times or to mark it as an <guilabel>All
-        day event</guilabel>. An <guilabel>All day event</guilabel>
-        appears at the top of a day's appointment list, in the grey header under the date, rather than inside
-        it.  That makes it easy to have appointments that overlap and fit
-        inside each other.  For example, a conference might be an all
-        day appointment, and the meetings at the conference would be timed
-        appointments.  Of course, appointments with specific starting and ending
-        times can also overlap.  When they do they're displayed as
-        multiple columns in the day view of the calendar.
-      </para>
-      <para>
-	<application>Evolution</application> supports the use of
-	timezones.  If you share calendar files with friends or
-	co-workers, it is quite possible you will need to configure
-	your timezone.  To configure your timezone:
-	<orderedlist numeration="arabic">
-	  <listitem>
-	    <para>
-	      Click 
-	      <menuchoice>
-		<guimenu>Tools</guimenu>
-		<guimenuitem>Calendar Settings</guimenuitem>
-	      </menuchoice>
-	    </para>
-	  </listitem>
-	  <listitem>
-	    <para>
-	      Click the <guibutton>Globe</guibutton> button in the
-	      <guilabel>Time</guilabel> section, located in the
-	      <guilabel>General</guilabel> tab.
-	    </para>
-	  </listitem>
-	  <listitem>
-	    <para>
-	      Each red dot represents a major city.  Click a dot and click <guibutton>OK</guibutton> to select your time zone.
-	    </para>
-	  </listitem>
-	</orderedlist>
-      </para>
-      <para>
-	You can also configure timezone information specific to the
-	Start and End time in each appointment.  To do that, simply
-	create a new appointment and click on a globe to customize the
-	timezone that the time exists in. For example, if you live in
-	New York but have a telephone meeting set for noon with
-	someone in California, you need to make sure that you're not
-	calling each other a few hours off.  Setting time-zones on a
-	per-appointment basis helps avoid that potential confusion.
-      </para>
-      <note>
-       <title>Multiple Simultanious Appointments</title>
-         <para>
-           If you create calendar appointments that overlap,
-           <application>Evolution</application> will display them side
-           by side in your calendar.  However,
-           <application>Evolution</application> cannot help you do
-           multiple things at once.
-         </para>
-      </note>
-      <para>
-         You can have as many
-         <guilabel>Alarms</guilabel>, any time prior to the appointment
-         you've scheduled.  You can have one alarm of each of the following types:
-          <variablelist>
-           <varlistentry>
-	    <term><guilabel>Display:</guilabel></term>
-	    <listitem>
-	      <para>
-	        A window will pop up on your screen to remind you of
-	        your appointment.
-              </para>
-	    </listitem>
-	  </varlistentry>
-	  <varlistentry> 
-	    <term><guilabel>Audio:</guilabel></term>
-	    <listitem>
-	      <para>
-	        Choose this to have your computer deliver a sound
-	        alarm.
-              </para>
-	    </listitem>
-	  </varlistentry>
-	  <varlistentry>
-	    <term><guilabel>Program:</guilabel></term>
-	    <listitem>
-	      <para>
-	        Select this if you would like to run a program as a
-	        reminder.  You can enter its name in the text field,
-	        or find it with the <guibutton>Browse</guibutton>
-	        button.
-              </para>
-	    </listitem>
-	  </varlistentry>
-	</variablelist>
-	    
-      </para>
-      <para>
-         <guilabel>Classification</guilabel> 
-         only applies to calendars on a
-         network. <guilabel>Public</guilabel> is the default category,
-         and a public appointment can be viewed by anyone on the calendar
-         sharing network.  <guilabel>Private</guilabel> denotes one
-         level of security, and <guilabel>Confidential</guilabel> an even 
-         higher level.
-      </para>
-      <para>
-	<application>Evolution</application> can handle not only time
-	that you're busy, but free time. This can be useful if you're
-	on a network sharing calendar files.  You can easily compare
-	schedules with other people, allowing easy setup of a RSVP.
-      </para>
-      <para>
-	To set your appointment to be free or busy, simply click the
-	box in the <guilabel>Show Time As</guilabel> section in the
-	<guilabel>Appointment Editor</guilabel>.
-      </para>
-      <para>
-        <application>Evolution</application> lets you categorize your
-	appointments, which can help if you lead a busy life.  The bottom
-	section of the <guilabel>Appointment</guilabel> tab is where your
-	categorization is done.
-      </para>
-      
-      <tip>
-      <title>Adding a New Appointment Category</title>
-	<para>
-	 You can add a new category to your category list by clicking on
-         <guibutton>Edit Master Category List</guibutton> and single-clicking
-	 on <guilabel> Click here to add a category</guilabel>.
-	</para>
-      </tip>
-
-      <para>
-	 The purpose of categories is to let you view all appointments which have
-	 similar activities.  To do this, change <guilabel>Any field contains</guilabel>
-	 to <guilabel>Has category</guilabel> and enter your category at right.
-      </para>
-
-      <para>
-	Clicking on the <guibutton>Categories</guibutton> button opens up the category
-	list.  To associate a category to an appointment, simply click the check box. 
-      </para>
-      <para>
-	Once you've selected your categories, click <guibutton>OK</guibutton> to
-	assign these categories to the appointment.  The categories you selected are now
-	listed in the text box to the right of the <guibutton>Categories...</guibutton>
-	button.
-      </para>
-
-      <para>
-        The <guilabel>Recurrence</guilabel> tab lets you describe
-        repetition in appointments ranging from once every day up to once
-        every 100 years.  You can then choose a time and date when the
-        appointment will stop recurring, and, under
-        <guilabel>Exceptions</guilabel>, pick individual days when the
-        appointment will <emphasis>not</emphasis> recur. Make your
-        selections from left to right, and you'll form a sentence:
-        "Every two weeks on Monday and Friday until January 3, 2003"
-        or "Every month on the first Friday for 12 occurrences."
-      </para>
-
-      <para>
-	Once you're done with all those settings, click on the disk
-	icon in the toolbar to save and close the appointment editor window. 
-	If you want, you can alter an appointment
-	summary in the calendar view by clicking on it and typing. You
-	can change other settings by right-clicking on the appointment then
-	choosing <guimenuitem>Edit this Appointment</guimenuitem>.
-      </para>
-    </sect2>
-    <sect2 id="usage-calendar-rsvp">
-      <title>Sending an RSVP with the Calendar</title>
-      <para>
-	<application>Evolution</application> can be used to schedule
-	group meetings and help you manage responses to meeting
-	requests.
-      </para>
-      <para>
-	When you create a meeting or group appointment, you can
-	specify the attendees in several categories, such as "chair"
-	or "required."  When you save the appointment listing, each
-	attendee will be sent an email with the appointment
-	information and gives them the option to respond.
-      </para>
-
-      <note id="meeting-announce">
-       <title>Simple Announcements</title>
-        <para>
-           If you don't need to collect attendance information when
-           you're scheduling an event, and would rather just announce
-           it, select
-           <menuchoice><guimenu>Actions</guimenu><guimenuitem>Forward
-           as iCalendar</guimenuitem></menuchoice>.  That will open a
-           new email message with the event notification attached as
-           an announcement.  Recipients will be able to add the event
-           to their calendars with one click, but won't automatically
-           send you email about whether they'll attend.
-        </para>
-     </note>
-
-      <para>
-	To schedule a meeting:
-	<orderedlist numeration="arabic">
-	  <listitem>
-	    <para>
-	      Select
-	      <menuchoice>
-		<guimenu>Actions</guimenu> <guimenuitem>Schedule
-		Meeting</guimenuitem> </menuchoice>.  The
-		<guilabel>Scheduling</guilabel> and
-		<guilabel>Meeting</guilabel> tabs open.
-	    </para>
-	  </listitem>
-	  <listitem>
-	    <para>
-	      If you have multiple Evolution identities, choose the
-	      one you'll use by selecting an item in the
-	      <guilabel>Sent By</guilabel> field.
-	    </para>
-	  </listitem>
-	  <listitem>
-	    <para>
-	      Click the space labelled <guilabel>Click here to add an
-	      attendee</guilabel> to enter the names and email
-	      addresses of people you will invite, or click the
-	      <guibutton>Invite Others</guibutton> to select them from
-	      your addressbook.
-	    </para>
-	  </listitem>
-	  <listitem>
-	    <para>
-	      Save the Appointment.
-	    </para>
-	  </listitem>
-	</orderedlist>
-	An email is now sent out to all the recipients, inviting them to your event.
-      </para>
-    </sect2>
-    <sect2 id="replying-to-rsvp">
-      <title>Replying to a Meeting Request</title>
-      <para>
-	Meeting requests are sent as iCal attachments.  To view or
-	respond to one, click on the attachment icon and view it
-	inline in the mail window.  All the details are shown about
-	the event including time and dates.  Then you can choose how
-	to reply to the RSVP.  Your choices are:
-	<itemizedlist>
-	  <listitem>
-	    <para>
-	      Accept
-	    </para>
-	  </listitem>
-	  <listitem>
-	    <para>
-	      Tentatively Accept
-	    </para>
-	  </listitem>
-	  <listitem>
-	    <para>
-	      Decline
-	    </para>
-	  </listitem>
-	</itemizedlist>
-	Click <guibutton>OK</guibutton> and an email will be sent to
-	the organizer with your answer.  The event will also be added
-	to your calendar if you accept.
-      </para>
-    </sect2>
-
-    <sect2 id="recieving-rsvp-response">
-      <title>Getting Responses to Meeting Requests</title>
-      <para>
-	Once you get a reply to your meeting invitation, you'll need
-	to view it inline in the email.  Click the attachment and
-	select <guibutton>View Inline</guibutton>.  At the bottom, you
-	can click <guibutton>OK</guibutton> to update your attendee
-	list.
-      </para>
-    </sect2>
-
-<!-- ############UNIMPLEMENTED FEATURES ###################
-
-    <sect2 id="usage-calendar-apts-group">
-      <title>Appointments for Groups</title>
-      <para>
-	You can use <application>Evolution</application> to mark a
-	meeting request on another person's calendar.  To do it, click
-	<guibutton>New</guibutton> in the calendar toolbar, or select
-	<menuchoice> <guimenu>File</guimenu>
-	<guisubmenu>New</guisubmenu>
-	<guimenuitem>Appointment</guimenuitem> </menuchoice> to bring
-	up the <interface>new appointment</interface> window.  Then
-	describe the appointment as you would any other. When you are
-	ready to send the invitation <guibutton>OK</guibutton>
-	<application>Evolution</application> will automatically send
-	email to each person on the request list, notifying of the
-	time and date of the meeting you have requested with them.  In
-	addition, it will mark the appointment on your calendar and on
-	theirs as tentative, rather than a confirmed, appointment.
-      </para>
-      <para>
-	To mark a tentative appointment as confirmed, click once on the
-	appointment in the <interface>calendar view</interface> to select
-	it, and then choose <guimenuitem>Appointment
-	Properties</guimenuitem> from the <guimenu>Settings</guimenu>
-	menu.  In the <interface>Appointment Properties</interface> dialog
-	window, click the "tentative" button to De-select the
-	appointment.
-      </para>
-      <para>
-        When your meeting attendees get the email inviting them to the
-        meeting, they'll be able to enter the information into their
-        calendars and let you know if they'll be able to attend; if
-        they use <application>Ximian Evolution</application> or
-        another iCal compliant mail client, they can do this with just
-        one click. When you get a response from them, it will include
-        an iCal attachment. Opening and accepting this attachment will
-        change the meeting data in your calendar to indicate that they
-        have responded to your invitation, and whether they will be in
-        attendance.
-     </para>
-    </sect2>
-
-
-    <sect2 id="usage-calendar-apts-privs">
-      <title>Scheduling privileges</title>
-      <para>
-	There are several levels of scheduling privileges.  You
-	can set whether people can see your calendar, whether they
-	can request meetings or appointments, and whether they can
-	create appointments.  This section may have to be deleted,
-	because I don't know if we are going to support privileges
-	at all.
-      </para>
-    </sect2>
- ########## END UNIMPLEMENTED FEATURESET ############ -->
-    <sect2 id="usage-calendar-freebusy">
-      <title>The Free/Busy View</title>
-      <para>
-	<application>Evolution</application> has a Free/Busy window so
-	that you can view people's schedules together to help you
-	schedule appointments. Read <xref linkend="full-advantage"> to
-	learn about how to use this feature with the Ximian Connector
-	for Microsoft Exchange.
-      </para>
-      <para>
-	To access the free/busy view:
-	<orderedlist numeration="arabic">
-	  <listitem>
-	    <para>
-	      Open or create an appointment in the
-	      <guilabel>Calendar</guilabel> window.
-	    </para>
-	  </listitem>
-	  <listitem>
-	    <para>
-	      Click
-	      <menuchoice>
-		<guimenu>Actions</guimenu>
-		<guimenuitem>Schedule Meeting</guimenuitem>
-	      </menuchoice>
-	    </para>
-	  </listitem>
-	  <listitem>
-	    <para>
-	      Open the <guilabel>Scheduling</guilabel> tab.
-	    </para>
-	  </listitem>
-	</orderedlist>
-      </para>
-      <figure>
-        <title>Appointment Scheduing Window</title>
-	<screenshot>
-	  <screeninfo>Appointment Scheduling Window</screeninfo>
-	  <mediaobject><imageobject>
-	      <imagedata  format="png" fileref="figures/freebusy"
-	  srccredit="Kevin Breit">
-	    </imageobject></mediaobject>
-	</screenshot>
-      </figure>
-      <para>
-	<inlinemediaobject>
-	  <imageobject>
-	    <imagedata fileref="figures/full-1" format="png">
-	  </imageobject>
-	</inlinemediaobject>
-	<guilabel>Invitee List</guilabel>
-      </para>
-      <para>
-	The <guilabel>Invitee List</guilabel> lists off the people who
-	have been invited to the respective appointment.  It also
-	shows their RSVP status.
-      </para>
-      <para>
-	<inlinemediaobject>
-	  <imageobject>
-	    <imagedata fileref="figures/full-2" format="png">
-	  </imageobject>
-	</inlinemediaobject>
-	<guilabel>Schedule Grid</guilabel>
-      </para>
-      <para>
-	The <guilabel>Schedule Grid</guilabel> shows the invitee's
-	published Free/Busy information.  This is where you compare
-	people's schedules to find free time to schedule the
-	appointment.
-      </para>
-      <para>
-	<inlinemediaobject>
-	  <imageobject>
-	    <imagedata fileref="figures/full-3" format="png">
-	  </imageobject>
-	</inlinemediaobject>
-	<guilabel>Meeting Scheduler</guilabel>
-      </para>
-      <para>
-	The <guilabel>Meeting Scheduler</guilabel> allows you to
-	schedule the meeting in the <guilabel>Free/Busy</guilabel> window.
-      </para>
-      <sect3 id="usage-calendar-freebusy-scheduling">
-	<title>Scheduling an Appointment</title>
-	<para>
-	  To schedule an appointment, you'll first need people's
-	  free/busy information.  If you're using the Ximian Connector
-	  for Microsoft Exchange, all of the information is already
-	  available to you in the Global Address List. Otherwise, each
-	  person will have to email you their schedule files and you
-	  will have to incorporate them into your calendar.
-        </para>
-        <para>
-          Regardless of how you get the information, Ximian Evolution
-          will display it in the <guilabel>Scheduling</guilabel> tab.
-          The pending appointment time will appear in white with bold
-          black borders.  Each attendee's free and busy times appear
-          color-coded next to their names in the attendee list.
-	</para>
-        <para>
-          Adjust the meeting time, either by dragging the meeting
-          borders or by using the <guilabel>Autopick</guilabel>
-          buttons to choose a time automatically, then click
-          <guibutton>Save and Close</guibutton>.  Attendees on an
-          Exchange server will have the appointment updated
-          automatically; others will receive email notification of any
-          change in plans.
-        </para>
-      </sect3>
-    </sect2>
-  </sect1>
-
-  <sect1 id="usage-calendar-todo">
-   <title>The Task Pad</title>
-    <para>
-       The Task Pad, located in the lower right corner of the
-       calendar, lets you keep a list of tasks separate from your
-       calendar appointments.  You can use the list
-       in a larger window by choosing the <guibutton>Tasks</guibutton>
-       button in the shortcut bar or in the folder tree.
-    </para>
-    <para>
-       To record a new task, click the <guibutton>Add</guibutton>
-       button in the toolbar.  <application>Evolution</application>
-       will pop up a small window with five items in it:
-     
-        <variablelist>
-	<varlistentry>
-	  <term> <guilabel>Summary:</guilabel></term>
-	  <listitem>
-            <para>
-              The description you enter here will appear in the To Do
-              list itself.
-	    </para>
-	  </listitem>
-	</varlistentry>
-	
-	<varlistentry>
-	  <term> <guilabel>Due Date:</guilabel></term>
-	  <listitem>
-	    <para>
-	      Decide when this item is
-	      due.  You can either type in a date and time, or select one from
-	      the <guibutton>Calendar</guibutton> and time drop-down menus.
-          </para>
-	  </listitem>
-	</varlistentry>
-	<varlistentry>
-	  <term><guilabel>Start Date:</guilabel></term>
-	  <listitem>
-	    <para>
-	      The date you intend to start working.
-	    </para>
-	  </listitem>
-	</varlistentry>
-	<varlistentry>
-	  <term> <guilabel>Description:</guilabel></term>
-	  <listitem>
-	    <para>
-              If you wish, you can keep a more detailed description of
-              the item here. For example, you can note that a task is
-              in progress, and display how close it is to completion.
-            </para>
-	  </listitem>
-	</varlistentry>
-	<varlistentry>
-	  <term><guilabel>Classification:</guilabel></term>
-	  <listitem>
-	    <para>
-	      Sets who will see it if your calendar is shared.
-	    </para>
-	  </listitem>
-	</varlistentry>
-      </variablelist>
-    </para>
-    <para>
-      There are more options in the <guilabel>Details</guilabel> tab such as priority and progress settings.
-    </para>
-    <para>
-       Once you've added a task to your to-do list, its summary
-       appears in the <guilabel>Summary</guilabel> section of task
-       list.  To view or edit a detailed description of an item,
-       double-click on it, or right click on it and select <guibutton>Open</guibutton>.  You can delete items by selecting
-       them and clicking on the <guibutton>Delete</guibutton> button.
-    </para>
-    <para>
-      The list of tasks is sorted in a similar way to the list of
-      email messages in <application>Ximian Evolution
-      Mail</application>.  Click once on the message headers to change
-      the direction and type of sorting, or right-click to add or
-      remove columns from the display.
-    </para>
-    <sect2 id="task-folders">
-      <title>Folders for Your Tasks</title>
-      <para>
-	Like any other component in
-	<application>Evolution</application>, you can create a folder
-	to help organize your tasks.  To do this:
-	<orderedlist numeration="arabic">
-	  <listitem>
-	    <para>
-	      Open the <guilabel>Folders Bar</guilabel>.
-	    </para>
-	  </listitem>
-	  <listitem>
-	    <para>
-	      Click <guibutton>Tasks</guibutton>.
-	    </para>
-	  </listitem>
-	  <listitem>
-	    <para>
-	      Right click on <guibutton>Tasks</guibutton>.
-	    </para>
-	  </listitem>
-	  <listitem>
-	    <para>
-	      Click <menuchoice><guimenuitem>Create New Folder</guimenuitem></menuchoice>.
-	    </para>
-	  </listitem>
-	  <listitem>
-	    <para>
-	      Enter the folder name.
-	    </para>
-	  </listitem>
-	  <listitem>
-	    <para>
-	      Click <guibutton>OK</guibutton>
-	    </para>
-	  </listitem>
-	</orderedlist>
-      </para>
-    </sect2>
-  </sect1>
-
-  <sect1 id="usage-calendar-multiple">
-    <title>Multiple Calendars</title>
-    <para>
-       <application>Evolution</application> permits you to have and
-       maintain multiple calendars.  This is useful if you maintain
-       schedules for other people, if you are responsible for resource
-       or room allocation, or if you have multiple personalities.
-    </para>
-   
-    <example>
-      <title>Keeping Multiple Calendars</title>
-      <para>
-        Lucy, the office manager for a small company, has one calendar
-        for her own schedule. She maintains one for the conference
-        room, to schedule meetings.  Next to that, she maintains a
-        calendar that reflects when consultants are going to be on
-        site, and another that keeps track of when the Cubs are
-        playing.
-      </para>
-    </example>
-    <para>
-      To create a new calendar, select 
-      <menuchoice>
-	<guimenu>File</guimenu> <guisubmenu>New</guisubmenu>
-	<guimenuitem>Folder</guimenuitem>
-      </menuchoice>.
-       You'll need to tell the <guilabel>New Folder</guilabel> dialog that the new folder should be of the calendar type.  You can place the calendar in any calendar folder and access it
-       from the folder view.
-    </para>
-    <para>
-       Each calendar folder can hold only one calendar.
-    </para>
-  </sect1>
-</chapter>