gsoc2013-evolution - Google Summer of Code 2013 - GNOME

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<?xml version="1.0" encoding="UTF-8"?>
<!DOCTYPE book PUBLIC "-//OASIS//DTD DocBook XML V4.1.2//EN"
"http://www.oasis-open.org/docbook/xml/4.1.2/docbookx.dtd" [

 <!ENTITY appname "Evolution" >
 <!ENTITY appversion "2.22" >
 <!ENTITY z-3rdParty "*" >
 <!ENTITY z-SM "(SM)" >
 <!ENTITY z-CM "(CM)" >
 <!ENTITY z-CLM "(CLM)" >
] >

<?yelp:chunk-depth 3?>
<book lang="en" id="index">
<title>&appname; &appversion; User Guide</title>
 <bookinfo id="Front">
<!-- Novell staff change this as you wish -->
   <authorgroup>
     <author role="maintainer">
       <firstname>Novell, Inc</firstname>
     </author> 
   <corpauthor>
     Novell, Inc
   </corpauthor>
   </authorgroup>
   <title>
   User's Guide to the Evolution Groupware Suite and Email Client
   </title>
   <date>
     2002-2008
   </date>
   <revhistory>
     <revision>
       <revnumber>&appversion;</revnumber>
       <date>March 2008</date>
       <revdescription>
     <para role="author">Radhika PC</para>
     <para role="publisher">Novell, Inc</para>
       </revdescription>
     </revision>
     <revision>
       <revnumber>2.12</revnumber>
       <date>September 2007</date>
       <revdescription>
     <para role="author">Radhika PC</para>
     <para role="publisher">Novell, Inc</para>
       </revdescription>
     </revision>
     <revision>
       <revnumber>2.10</revnumber>
       <date>November 20, 2006</date>
       <revdescription>
     <para role="author">Francisco Serrador</para>
     <para role="publisher">Novell, Inc</para>
       </revdescription>
     </revision>
     <revision>
       <revnumber>2.8</revnumber>
       <date>October 5, 2006</date>  
       <revdescription>
     <para role="author">Radhika PC</para>
     <para role="publisher">Novell, Inc</para>
       </revdescription>
     </revision>
   </revhistory>

   <releaseinfo>
     This manual describes version &appversion; of Evolution 
   </releaseinfo>
   <abstract role="description">
     <para>
       A user's guide to Evolution which explains how to use
       its mail, calendar, addressbook, and task list features.
     </para>
   </abstract>
  <productname class="trade">&appname;</productname>
  <productnumber>&appversion;</productnumber>
  <invpartnumber>February 2008</invpartnumber>
  <title>User guide</title>
 </bookinfo>


 <preface id="preface">
  <title>About This Guide</title>
  <para>This guide describes how to use and manage <trademark>Evolution</trademark> &appversion; client software. This guide is intended for users and is divided into the following sections:</para>
  <itemizedlist>
   <listitem>
    <para><link linkend="usage-mainwindow">Getting Started</link></para>
   </listitem>
   <listitem>
    <para><link linkend="usage-mail">Sending and Receiving Email</link></para>
   </listitem>
   <listitem>
    <para><link linkend="usage-mail-organize">Organizing Your Email</link></para>
   </listitem>
   <listitem>
    <para><link linkend="usage-contact">Evolution Contacts: the Address Book</link></para>
   </listitem>
   <listitem>
    <para><link linkend="usage-calendar">Evolution Calendar</link></para>
   </listitem>
   <listitem>
    <para><link linkend="usage-exchange">Connecting to Exchange Servers</link></para>
   </listitem>
   <listitem>
    <para><link linkend="usage-groupwise">Connecting to GroupWise</link></para>
   </listitem>
   <listitem>
    <para><link linkend="b1012tkg">Connecting to Hula</link></para>
   </listitem>
   <listitem>
    <para><link linkend="config-prefs">Advanced Configuration</link></para>
   </listitem>
   <listitem>
    <para><link linkend="config-sync">Synchronizing Your Handheld Device</link></para>
   </listitem>
   <listitem>
    <para><link linkend="outlook-migration">Migration from Outlook to Evolution</link></para>
   </listitem>
   <listitem>
    <para><link linkend="menuref">Quick Reference</link></para>
   </listitem>
   <listitem>
    <para><link linkend="bugs">Known Bugs and Limitations</link></para>
   </listitem>
   <listitem>
    <para><link linkend="authors">Authors</link></para>
   </listitem>
   <listitem>
    <para><link linkend="apx-gloss">Glossary</link></para>
   </listitem>
  </itemizedlist>
  <formalpara id="b17q8udq">
   <title>Additional Documentation:</title>
   <para>You can find additional help in three places:</para>
  </formalpara>
  <itemizedlist>
   <listitem>
    <para>Evolution has a number of command line options that you can use. For information about command line options, open a terminal window and type <command>evolution --help</command>.</para>
   </listitem>
   <listitem>
    <para>In the Evolution interface, click Help &gt; Contents.</para>
   </listitem>
  </itemizedlist>
  <formalpara id="b17q8uz1">
   <title>Documentation Conventions:</title>
   <para>In Novell documentation, a greater-than symbol (&gt;) is used to separate actions within a step and items in a cross-reference path. A trademark symbol (<trademark class="registered"/>, <trademark/>, etc.) denotes a Novell trademark. An asterisk (*) denotes a third-party trademark.</para>
  </formalpara>
 </preface>

 <chapter id="usage-mainwindow">
  <title>Getting Started</title>
  <para><trademark>Evolution</trademark> is a <link linkend="groupware">groupware</link> application that helps you work in a group by handling email, address, memos, tasks, and one or more calendars. This makes the tasks of storing, organizing, and retrieving your personal information easy, so you can work and communicate more effectively with others.</para>
  <itemizedlist>
   <listitem>
    <para><link linkend="usage-mainwindow-starting">Starting Evolution for the First Time</link></para>
   </listitem>
   <listitem>
    <para><link linkend="ui-intro">Using Evolution: An Overview</link></para>
   </listitem>
  </itemizedlist>

  <section id="usage-mainwindow-starting">
   <title>Starting Evolution for the First Time</title>
   <orderedlist>
    <listitem id="bs4u1a6">
     <para>Start the Evolution client.</para>
     <informaltable>
      <tgroup cols="2">
       <colspec colwidth="1.219*" colname="1" colnum="1"/>
       <colspec colwidth="4.188*" colname="2" colnum="2"/>
       <tbody valign="top">
        <row id="bsptywf">
         <entry colname="1">
          <para>GNOME:</para>
         </entry>
         <entry colname="2">
          <para>Click Applications &gt; Office &gt; Evolution.</para>
         </entry>
        </row>
        <row id="bsptywg">
         <entry colname="1">
          <para>KDE:</para>
         </entry>
         <entry colname="2">
          <para>Click the K menu &gt; Office &gt; More Programs &gt; Evolution.</para>
         </entry>
        </row>
        <row id="bsptywh">
         <entry colname="1">
          <para>Command Line:</para>
         </entry>
         <entry colname="2">
          <para>Enter <command>evolution</command>.</para>
         </entry>
        </row>
       </tbody>
      </tgroup>
     </informaltable>
    </listitem>
   </orderedlist>

   <section id="bse54o0">
    <title>Using the First-Run Assistant</title>
    <para>The first time you run Evolution, it creates a directory <emphasis>.evolution</emphasis> in your home directory, where it stores all of its local data. Then, it opens a First-Run Assistant to help you set up email accounts and import data from other applications.</para>
    <para>Using the first-run assistant takes two to five minutes.</para>
    <para>Later on, if you want to change this account, or if you want to create a new one, click Edit &gt; Preferences, then click Mail Accounts. Select the account you want to change, then click Edit. Alternately, add a new account by clicking Add. See <link linkend="config-prefs-mail">Mail Preferences</link> for details.</para>
    <para>The First-Run Assistant helps you provide the information Evolution needs to get started.</para>
    <itemizedlist>
     <listitem>
      <para><link linkend="first-step">Defining Your Identity</link></para>
     </listitem>
     <listitem>
      <para><link linkend="second-step">Receiving Mail</link></para>
     </listitem>
     <listitem>
      <para><link linkend="more-mail-options">Receiving Mail Options</link></para>
     </listitem>
     <listitem>
      <para><link linkend="third-step">Sending Mail</link></para>
     </listitem>
     <listitem>
      <para><link linkend="bsti1ty">Account Management</link></para>
     </listitem>
     <listitem>
      <para><link linkend="step-three-b">Time Zone</link></para>
     </listitem>
    </itemizedlist>

    <section id="first-step">
     <title>Defining Your Identity</title>
     <para>The Identity window is the first step in the assistant.</para>
     <mediaobject id="bsj8pww"><imageobject><imagedata format="PNG" fileref="figures/evo_identity_a.png"/></imageobject></mediaobject>
     <para>Here, you enter some basic personal information. You can define multiple identities later by clicking Edit &gt; Preferences, then clicking Mail Accounts.</para>
     <para>When the First-Run Assistant starts, the Welcome page is displayed. Click Forward to proceed to the Identity window.</para>
     <orderedlist>
      <listitem id="bstfhex">
       <para>Type your full name in the Full Name field.</para>
      </listitem>
      <listitem id="bstfipr">
       <para>Type your email address in the Email Address field.</para>
      </listitem>
      <listitem id="bstfj3i">
       <para>(Optional) Select if this account is your default account.</para>
      </listitem>
      <listitem id="bstfjgc">
       <para>(Optional) Type a reply to address in the Reply-To field.</para>
       <para>Use this field if you want replies to messages sent to a different address.</para>
      </listitem>
      <listitem id="bstfkcz">
       <para>(Optional) Type your organization name in the Organization field.</para>
       <para>This is the company where you work, or the organization you represent when you send email.</para>
      </listitem>
      <listitem id="bstfl19">
       <para>Click Forward.</para>
      </listitem>
     </orderedlist>
    </section>

    <section id="second-step">
     <title>Receiving Mail</title>
     <para>The Receiving Email option lets you determine where you get your email.</para>
     <mediaobject id="bsj8qah"><imageobject><imagedata format="PNG" fileref="figures/evo_receive_setup_a.png"/></imageobject></mediaobject>
     <para>You need to specify the type of server you want to receive mail with. If you are unsure about the type of server to choose, ask your system administrator or ISP.</para>
     <orderedlist>
      <listitem id="bstflia">
       <para>Select a server type in the Server Type list.</para>
       <para>The following is a list of server types that are available:</para>
       <formalpara id="bsj74dr">
        <title>Novell GroupWise:</title>
        <para>Select this option if you connect to Novell <trademark class="registered">GroupWise</trademark>. Novell GroupWise keeps email, calendar, and contact information on the server. For configuration instructions, see <link linkend="bstfw13">Remote Configuration Options</link>.</para>
       </formalpara>
       <formalpara id="bsj74ds">
        <title>Microsoft Exchange:</title>
        <para>Available only if you have installed the Connector for Microsoft&z-3rdParty; Exchange. It allows you to connect to a Microsoft Exchange 2000 or 2003 server, which stores email, calendar, and contact information on the server. For configuration instructions, see <link linkend="bstfw13">Remote Configuration Options</link>.</para>
       </formalpara>
       <formalpara id="bsj74dt">
        <title>IMAP:</title>
        <para>Keeps the email on your server so you can access your email from multiple systems. For configuration instructions, see <link linkend="bstfw13">Remote Configuration Options</link>.</para>
       </formalpara>
       <formalpara id="bsj74du">
        <title>POP:</title>
        <para>Downloads your email to your hard disk for permanent storage, freeing up space on the email server. For configuration instructions, see <link linkend="bstfw13">Remote Configuration Options</link>.</para>
       </formalpara>
       <formalpara id="b13sa2jr">
        <title>Hula:</title>
        <para>Select this option if you want to use a Hula account. Evolution provides you connectivity to <trademark class="registered">Hula</trademark> servers through IMAP and calendaring support through CalDAV. For more information refer <link linkend="b1012tkg">Connecting to Hula</link>.</para>
       </formalpara>
       <formalpara id="bstgdhu">
        <title>USENET News:</title>
        <para>Connects to the news server and downloads a list of available news digests. For configuration instructions, see <link linkend="bstfw13">Remote Configuration Options</link>.</para>
       </formalpara>
       <formalpara id="bsj74dv">
        <title>Local Delivery:</title>
        <para>Choose this option if you want to move email from the spool (the location where mail waits for delivery) and store it in your home directory. You need to provide the path to the mail spool you want to use. If you want to leave email in your system's spool files, choose the Standard Unix Mbox Spool option instead. For configuration instructions, see <link linkend="bstgbqn">Local Configuration Options</link>.</para>
       </formalpara>
       <formalpara id="bsj74dw">
        <title>MH Format Mail Directories:</title>
        <para>If you download your email using mh or another MH-style program, you should use this option. You need to provide the path to the mail directory you want to use. For configuration instructions, see <link linkend="bstgbqn">Local Configuration Options</link>.</para>
       </formalpara>
       <formalpara id="bsj74dx">
        <title>Maildir Format Mail Directories:</title>
        <para>If you download your email using Qmail or another maildir-style program, you should use this option. You need to provide the path to the mail directory you want to use. For configuration instructions, see <link linkend="bstgbqn">Local Configuration Options</link>.</para>
       </formalpara>
       <formalpara id="bsj74dy">
        <title>Standard Unix mbox spool file:</title>
        <para>If you want to read and store email in the mail spool file on your local system, choose this option. You need to provide the path to the mail spool file you want to use. For configuration instructions, see <link linkend="bstgbqn">Local Configuration Options</link>.</para>
       </formalpara>
       <formalpara id="b185ajx5">
        <title>Standard Unix mbox spool directory:</title>
        <para>If you want to read and store email in the mail spool directory on your local system, choose this option. You need to provide the path to the mail spool directory you want to use. For configuration instructions, see <link linkend="bstgbqn">Local Configuration Options</link>.</para>
       </formalpara>
       <formalpara id="bsj74dz">
        <title>None:</title>
        <para>Select this if you do not plan to check email with this account. If you select this, there are no configuration options.</para>
       </formalpara>
      </listitem>
     </orderedlist>

     <section id="bstfw13">
      <title>Remote Configuration Options</title>
      <para>If you selected Novell GroupWise, IMAP, POP, or USENET News as your server, you need to specify additional information.</para>
      <orderedlist>
       <listitem id="bstg8f2">
        <para>Type the server name of your email server in the Server field.</para>
        <para>If you are unsure what your Server address is, contact your system administrator.</para>
       </listitem>
       <listitem id="bstg8sr">
        <para>Type your username in the Username field.</para>
       </listitem>
       <listitem id="bstg8yn">
        <para>Select if you want to use a secure connection (SSL or TLS).</para>
        <para>You should enable this option if your server supports it.</para>
        <para>Free webmail providers usually supply information about which of these options can be used. If you are in an organizational environment, you may want to contact your system administrator for more information.</para>
       </listitem>
       <listitem id="bstg9rc">
        <para>Select your authentication type in the Authentication list.</para>
        <para>or</para>
        <para>Click Check for Supported Types to have Evolution check for supported types. Some servers do not announce the authentication mechanisms they support, so clicking this button is not a guarantee that available mechanisms actually work.</para>
        <para>Free webmail providers usually supply information about which of these options can be used. If you are in an organizational environment, you may want to contact your system administrator for more information.</para>
       </listitem>
       <listitem id="bstgaxb">
        <para>Select if you want Evolution to remember your password.</para>
       </listitem>
       <listitem id="bstgb80">
        <para>Click Forward.</para>
       </listitem>
      </orderedlist>
      <para>(Conditional) If you chose Microsoft Exchange as the server type, provide your username in the Username field and your Outlook Web Access (OWA) URL in the OWA URL field. The URL and the usernames should use the Outlook format. If the mailbox path is different from the username, the OWA path should also include mailbox path, for example http://<varname>server name</varname>/exchange/<varname>mail box path</varname>.</para>
      <para>When you have finished, continue with <link linkend="more-mail-options">Receiving Mail Options</link>.</para>
     </section>

     <section id="bstgbqn">
      <title>Local Configuration Options</title>
      <para>If you selected Local Delivery, MH-Format Mail Directories, Maildir-Format Mail Directories, Standard Unix mbox spool file or Standard Unix mbox spool directory, you must specify the path to the local files in the path field. Continue with<link linkend="more-mail-options">Receiving Mail Options</link>.</para>
     </section>
    </section>

    <section id="more-mail-options">
     <title>Receiving Mail Options</title>
     <para>After you have selected a mail delivery mechanism, you can set some preferences for its behavior.</para>
     <itemizedlist>
      <listitem>
       <para><link linkend="bsthktw">Novell GroupWise Receiving Options</link></para>
      </listitem>
      <listitem>
       <para><link linkend="bstgjve">Microsoft Exchange Receiving Options</link></para>
      </listitem>
      <listitem>
       <para><link linkend="bstggh0">IMAP Receiving Options</link></para>
      </listitem>
      <listitem>
       <para><link linkend="bspcfg3">POP Receiving Options</link></para>
      </listitem>
      <listitem>
       <para><link linkend="bsthqql">USENET News Receiving Options</link></para>
      </listitem>
      <listitem>
       <para><link linkend="bsthseo">Local Delivery Receiving Options</link></para>
      </listitem>
      <listitem>
       <para><link linkend="bsthszn">MH-Format Mail Directories Receiving Options</link></para>
      </listitem>
      <listitem>
       <para><link linkend="bsthu34">Maildir-Format Mail Directories Receiving Options</link></para>
      </listitem>
      <listitem>
       <para><link linkend="bsthukq">Standard Unix mbox spool file Receiving Options</link></para>
      </listitem>
     </itemizedlist>

     <section id="bsthktw">
      <title>Novell GroupWise Receiving Options</title>
      <para>If you select Novell GroupWise as your receiving server type, you need to specify the following options:</para>
      <orderedlist>
       <listitem id="bv7wblf">
        <para>Select if you want Evolution to automatically check for new mail.</para>
        <para>If you select this option, you need to specify how often Evolution should check for new messages.</para>
       </listitem>
       <listitem id="bsthlfd">
        <para>Select if you want to check for new messages in all folders.</para>
       </listitem>
       <listitem id="bsthlol">
        <para>Select Apply filters to new messages in inbox on this server if you want to apply filters.</para>
        <para>For additional information on filtering, see <link linkend="usage-mail-org-filters-new">Creating New Filter Rules</link>.</para>
       </listitem>
       <listitem id="bsthlvl">
        <para>Select if you want to check new messages for junk content.</para>
        <para>For additional information on junk content, see <link linkend="usage-mail-organize-spam">Stopping Junk Mail (Spam)</link> and <link linkend="mail-prefs-junk">Junk</link>.</para>
       </listitem>
       <listitem id="bsthm9q">
        <para>Select if you want to only check for junk messages in the Inbox folder.</para>
       </listitem>
       <listitem id="bsthmhx">
        <para>Select Automatically synchronize remote mail locally to download the messages to your local system.</para>
        <para>Evolution, by default downloads only the header information such as From, Subject, and Date. The body of the message and the attachments are downloaded only when you click the message. Thus you can save time and network usage. This is useful when you don't read all the messages you receive.</para>
        <para>If you check this option, evolution fetches the headers as well as the body of the message simultaneously. In this case, the time taken to open a message is comparatively less. In addition to that, you can download the mail for reading them offline, when you have checked this option.</para>
       </listitem>
       <listitem id="bsthnab">
        <para>Type your Post Office Agent SOAP port in the Post Office Agent SOAP Port field.</para>
        <para>If you are unsure what your Post Office Agent SOAP port is, contact your system administrator.</para>
       </listitem>
       <listitem id="bstho1w">
        <para>Click Forward.</para>
        <mediaobject id="b13sbacj"><imageobject><imagedata format="PNG" fileref="figures/evo_gwreceive_a.png"/></imageobject></mediaobject>
        
       </listitem>
      </orderedlist>
      <para>When you have finished, continue with <link linkend="third-step">Sending Mail</link>.</para>
     </section>

     <section id="bstgjve">
      <title>Microsoft Exchange Receiving Options</title>
      <para>If you select Microsoft Exchange as your receiving server type, you need to specify the following options:</para>
      <mediaobject id="bsu2c0q"><imageobject><imagedata format="PNG" fileref="figures/evo_mereceive_a.png"/></imageobject></mediaobject>
      <orderedlist>
       <listitem id="bstgk36">
        <para>Select if you want Evolution to automatically check for new mail.</para>
        <para>If you select this option, you need to specify how often Evolution should check for new messages.</para>
       </listitem>
       <listitem id="b15fwsm1">
        <para>Select if you want to check for new messages in all folders.</para>
       </listitem>
       <listitem id="bstgkvm">
        <para>Specify the Global Catalog server name in the Global Catalog Server Name field.</para>
        <para>The Global Catalog Server contains the user information for users. If you are unsure what your Global Catalog server name is, contact your system administrator.</para>
       </listitem>
       <listitem id="bstglhn">
        <para>Select if you want to limit the number of Global Address Lists (GAL).</para>
        <para>The GAL contains a list of all email addresses. If you select this option, you need to specify the maximum number of responses.</para>
       </listitem>
       <listitem id="bstgsrp">
        <para>Select if you want to use a password expire warning time period.</para>
        <para>If you select this option, you need to specify how often Evolution should send the password expire message.</para>
       </listitem>
       <listitem id="bv6uqm7">
        <para>Select Automatically synchronize remote mail locally to download the messages to your local system.</para>
       </listitem>
       <listitem id="b13sbpg5">
        <para>Select Apply filters to new messages in inbox on this server if you want to apply filters.</para>
       </listitem>
       <listitem id="b13sbqmb">
        <para>Select if you want to check new messages for junk content.</para>
        <para>For additional information on junk content, see <link linkend="usage-mail-organize-spam">Stopping Junk Mail (Spam)</link> and <link linkend="mail-prefs-junk">Junk</link>.</para>
       </listitem>
       <listitem id="bstgtoj">
        <para>Click Forward.</para>
       </listitem>
      </orderedlist>
      <para>When you have finished, continue with <link linkend="third-step">Sending Mail</link>.</para>
     </section>

     <section id="bstggh0">
      <title>IMAP Receiving Options</title>
      <para>If you select IMAP as your receiving server type, you need to specify the following options:</para>
      <mediaobject id="bsu2dp4"><imageobject><imagedata format="PNG" fileref="figures/evo_imapreceive_a.png"/></imageobject></mediaobject>
      <orderedlist>
       <listitem id="bstggly">
        <para>Select if you want Evolution to automatically check for new mail.</para>
        <para>If you select this option, you need to specify how often Evolution should check for new messages.</para>
       </listitem>
       <listitem id="bstgh57">
        <para>Select if you want Evolution to use custom commands to connect to the IMAP server.</para>
        <para>If you select this option, specify the custom command you want Evolution to use.</para>
       </listitem>
       <listitem id="bstgi0r">
        <para>Select if you want Evolution to show only subscribed folders.</para>
        <para>Subscribed folders are folders that you have chosen to receive mail from by subscribing to them.</para>
       </listitem>
       <listitem id="bstgi8n">
        <para>Select if you want Evolution to override server-supplied folder namespaces.</para>
        <para>By choosing this option you can rename the folders that the server provides. If you select this option, you need to specify the namespace to use.</para>
       </listitem>
       <listitem id="bstgip8">
        <para>Select Apply filters to new messages in inbox on this server if you want to apply filters.</para>
        <para>For additional information on filtering, see <link linkend="usage-mail-org-filters-new">Creating New Filter Rules</link>.</para>
       </listitem>
       <listitem id="bstgiv6">
        <para>Select if you want to check new messages for junk content.</para>
        <para>For additional information on junk content, see <link linkend="usage-mail-organize-spam">Stopping Junk Mail (Spam)</link> and <link linkend="mail-prefs-junk">Junk</link>.</para>
       </listitem>
       <listitem id="bstgj0g">
        <para>Select if you want to check for junk messages in the Inbox folder.</para>
       </listitem>
       <listitem id="bstgje2">
        <para>Select Automatically synchronize remote mail locally to download the messages to your local system.</para>
        <para>Evolution, by default downloads only the header information such as From, Subject, and Date. The body of the message and the attachments are downloaded only when you click the message. Thus you can save time and network usage. This is useful when you don't read all the messages you receive.</para>
        <para>If you check this option, evolution fetches the headers as well as the body of the message simultaneously. In this case, the time taken to open a message is comparatively less. In addition to that, you can download the mail for reading them offline, when you have checked this option.</para>
       </listitem>
       <listitem id="bstgjlq">
        <para>Click Forward.</para>
       </listitem>
      </orderedlist>
      <para>When you have finished, continue with <link linkend="third-step">Sending Mail</link>.</para>
     </section>

     <section id="bspcfg3">
      <title>POP Receiving Options</title>
      <mediaobject id="bsu2e8x"><imageobject><imagedata format="PNG" fileref="figures/evo_popreceive_a.png"/></imageobject></mediaobject>
      <para>If you select POP as your receiving server type, you need to specify the following options:</para>
      <orderedlist>
       <listitem id="bsthozk">
        <para>Select if you want Evolution to automatically check for new mail.</para>
        <para>If you select this option, you need to specify how often Evolution should check for new messages.</para>
       </listitem>
       <listitem id="bsthpck">
        <para>Select if you want to leave messages on the server.</para>
       </listitem>
       <listitem id="bsthpn9">
        <para>Select if you want to disable support for all POP3 extensions.</para>
       </listitem>
       <listitem id="bsthpur">
        <para>Click Forward.</para>
       </listitem>
      </orderedlist>
      <para>When you have finished, continue with <link linkend="third-step">Sending Mail</link>.</para>
     </section>

     <section id="bsthqql">
      <title>USENET News Receiving Options</title>
      <mediaobject id="bsu2evz"><imageobject><imagedata format="PNG" fileref="figures/evo_usereceive_a.png"/></imageobject></mediaobject>
      <para>If you select USENET News as your receiving server type, you need to specify the following options:</para>
      <orderedlist>
       <listitem id="bsthqws">
        <para>Select if you want Evolution to automatically check for new mail.</para>
        <para>If you select this option, you need to specify how often Evolution should check for new messages.</para>
       </listitem>
       <listitem id="bsthr47">
        <para>Select if you want to show folders in short notation.</para>
        <para>For example, comp.os.linux would appear as c.o.linux.</para>
       </listitem>
       <listitem id="bsthr8t">
        <para>Select if you want to show relative folder names in the subscription dialog box.</para>
        <para>If you select to show relative folder names in the subscription page, only the name of the folder is displayed. For example the folder evolution.mail would appear as evolution.</para>
       </listitem>
       <listitem id="bsthrut">
        <para>Click Forward.</para>
       </listitem>
      </orderedlist>
      <para>When you have finished, continue with <link linkend="third-step">Sending Mail</link>.</para>
     </section>

     <section id="bsthseo">
      <title>Local Delivery Receiving Options</title>
      <para>If you select Local Delivery as your receiving server type, you need to specify the following options:</para>
      <orderedlist>
       <listitem id="bsthsnr">
        <para>Select if you want Evolution to automatically check for new mail.</para>
        <para>If you select this option, you need to specify how often Evolution should check for new messages.</para>
       </listitem>
       <listitem id="bsthsv1">
        <para>Click Forward.</para>
       </listitem>
      </orderedlist>
      <para>When you have finished, continue with <link linkend="third-step">Sending Mail</link>.</para>
     </section>

     <section id="bsthszn">
      <title>MH-Format Mail Directories Receiving Options</title>
      <para>If you select MH-Format Mail Directories as your receiving server type, you need to specify the following options:</para>
      <orderedlist>
       <listitem id="bsthtg0">
        <para>Select if you want Evolution to automatically check for new mail.</para>
        <para>If you select this option, you need to specify how often Evolution should check for new messages.</para>
       </listitem>
       <listitem id="bsthth2">
        <para>Select if you want to use the <emphasis>.folders</emphasis> summary file.</para>
       </listitem>
       <listitem id="bsthtwt">
        <para>Click Forward.</para>
        <mediaobject id="bsu2gk6"><imageobject><imagedata format="PNG" fileref="figures/evo_mhreceive_a.png"/></imageobject></mediaobject>
        
       </listitem>
      </orderedlist>
      <para>When you have finished, continue with <link linkend="third-step">Sending Mail</link>.</para>
     </section>

     <section id="bsthu34">
      <title>Maildir-Format Mail Directories Receiving Options</title>
      <para>If you select Maildir-Format Mail Directories as your receiving server type, you need to specify the following options:</para>
      <orderedlist>
       <listitem id="bsthu9o">
        <para>Select if you want Evolution to automatically check for new mail.</para>
        <para>If you select this option, you need to specify how often Evolution should check for new messages.</para>
       </listitem>
       <listitem id="bsthuah">
        <para>Select Apply filters to new messages in inbox on this server if you want to apply filters.</para>
        <para>For additional information on filtering, see <link linkend="usage-mail-org-filters-new">Creating New Filter Rules</link>.</para>
       </listitem>
       <listitem id="bsthuhd">
        <para>Click Forward.</para>
        <mediaobject id="bsu2had"><imageobject><imagedata format="PNG" fileref="figures/evo_maildirreceive_a.png"/></imageobject></mediaobject>
        
       </listitem>
      </orderedlist>
      <para>When you have finished, continue with <link linkend="third-step">Sending Mail</link>.</para>
     </section>

     <section id="bsthukq">
      <title>Standard Unix mbox spool file Receiving Options</title>
      <orderedlist>
       <listitem id="bsthuto">
        <para>Select if you want Evolution to automatically check for new mail.</para>
        <para>If you select this option, you need to specify how often Evolution should check for new messages.</para>
       </listitem>
       <listitem id="bsthuv9">
        <para>Select Apply filters to new messages in inbox on this server if you want to apply filters.</para>
       </listitem>
       <listitem id="bsthv0m">
        <para>Select if you want to store status headers in Elm, Pine, and Mutt formats.</para>
       </listitem>
       <listitem id="bsthv90">
        <para>Click Forward.</para>
        <mediaobject id="bsu2i12"><imageobject><imagedata format="PNG" fileref="figures/evo_mboxreceive_a.png"/></imageobject></mediaobject>
        
       </listitem>
      </orderedlist>
      <para>When you have finished, continue with <link linkend="third-step">Sending Mail</link>.</para>
     </section>

     <section id="b185akx6">
      <title>Standard Unix mbox spool directory Receiving Options</title>
      <para>If you select Standard Unix mbox Spool directory as your receiving server type, you need to specify the following options:</para>
      <orderedlist>
       <listitem id="b185aln9">
        <para>Select if you want Evolution to automatically check for new mail.</para>
        <para>If you select this option, you need to specify how often Evolution should check for new messages.</para>
       </listitem>
       <listitem id="b185alna">
        <para>Select Apply filters to new messages in inbox on this server if you want to apply filters.</para>
       </listitem>
       <listitem id="b185alnb">
        <para>Select if you want to store status headers in Elm, Pine, and Mutt formats.</para>
       </listitem>
       <listitem id="b185alnc">
        <para>Click Forward.</para>
        <mediaobject id="b185alnd"><imageobject><imagedata format="PNG" fileref="figures/evo_mboxreceive_a.png"/></imageobject></mediaobject>
        
       </listitem>
      </orderedlist>
      <para>When you have finished, continue with <link linkend="third-step">Sending Mail</link>.</para>
     </section>
    </section>

    <section id="third-step">
     <title>Sending Mail</title>
     <para>Now that you have entered information about how you plan to get mail, Evolution needs to know about how you want to send it.</para>
     <orderedlist>
      <listitem id="bsthwcj">
       <para>Select a server type from the Server Type list.</para>
       <para>The following server types are available:</para>
       <formalpara id="bsj6zap">
        <title>Sendmail:</title>
        <para>Uses the Sendmail program to send mail from your system. Sendmail is more flexible, but is not as easy to configure, so you should select this option only if you know how to set up a Sendmail service.</para>
       </formalpara>
       <formalpara id="bsj6zao">
        <title>SMTP:</title>
        <para>Sends mail using an outbound mail server. This is the most common choice for sending mail. If you choose SMTP, there are additional configuration options. See <link linkend="bsthwzo">SMTP Configuration</link> for more information.</para>
       </formalpara>
      </listitem>
     </orderedlist>

     <section id="bsthwzo">
      <title>SMTP Configuration</title>
      <mediaobject id="bsj8ujq"><imageobject><imagedata format="PNG" fileref="figures/evo_send_setup_a.png"/></imageobject></mediaobject>
      <orderedlist>
       <listitem id="bsthxta">
        <para>Type the server name of your email server in the Server field.</para>
        <para>If you are unsure what your Server address is, contact your system administrator.</para>
       </listitem>
       <listitem id="bsthy6f">
        <para>Select if your server requires authentication.</para>
        <para>If you selected that your server requires authentication, you need to provide the following information:</para>
        <orderedlist>
         <listitem id="bsw0acl">
          <para>Select your authentication type in the Authentication list.</para>
          <para>or</para>
          <para>Click Check for Supported Types to have Evolution check for supported types. Some servers do not announce the authentication mechanisms they support, so clicking this button is not a guarantee that available mechanisms actually work.</para>
         </listitem>
         <listitem id="bsw0aqr">
          <para>Type your username in the Username field.</para>
         </listitem>
         <listitem id="bsw0ato">
          <para>Select if you want Evolution to remember your password.</para>
         </listitem>
        </orderedlist>
       </listitem>
       <listitem id="bsthypm">
        <para>Select if you want to use a secure connection (SSL or TLS).</para>
       </listitem>
       <listitem id="bsti1a0">
        <para>Click Forward.</para>
       </listitem>
      </orderedlist>
      <para>Continue with <link linkend="bsti1ty">Account Management</link>.</para>
     </section>
    </section>

    <section id="bsti1ty">
     <title>Account Management</title>
     <para>Now that you have finished the email configuration process you need to give the account a name. The name can be any name you prefer. Type your account name on the Name field, then click Forward.</para>
     <para>Continue with <link linkend="step-three-b">Time Zone</link><link linkend="step-three-b"/>.</para>
    </section>

    <section id="step-three-b">
     <title>Time Zone</title>
     <orderedlist>
      <listitem id="b10fn8ch">
       <para>Select your time zone on the map.</para>
       <para>or</para>
       <para>Select from the time zone drop-down list.</para>
       <mediaobject id="bsj8v15"><imageobject><imagedata format="PNG" fileref="figures/evo_timezone_a.png"/></imageobject></mediaobject>
       
      </listitem>
      <listitem id="b10fn8up">
       <para>Click OK, then click Apply.</para>
       <para>Evolution opens with your new account created.</para>
      </listitem>
     </orderedlist>
     <para>If you want to import email from another email client, continue with <link linkend="fourth-step">Importing Mail (Optional)</link>. If not, skip to <link linkend="ui-intro">Using Evolution: An Overview</link>.</para>
    </section>

    <section id="fourth-step">
     <title>Importing Mail (Optional)</title>
     <para>After selecting your time zone, if Evolution finds email or address files from another application, it offers to import them. For a full description of the import feature, see <link linkend="importing-mail">Importing Single Files</link>.</para>
     <para>Microsoft Outlook&z-3rdParty; and versions of Outlook Express after version 4 use proprietary formats that Evolution cannot read or import.</para>
     <para>To import information, you might want to use the Export tool under Windows&z-3rdParty;. See the instructions in <link linkend="outlook-migration-mail">Migrating Local Outlook Mail Folders</link>.</para>
     <para>Before importing email from Netscape&z-3rdParty;, Mozilla and Netscape users need to click File &gt; Compact &gt; All Folders from within the Netscape or Mozilla mail tool. Otherwise, Evolution imports and undeletes the messages in your Trash folders.</para>
     <tip>
      <para>Evolution uses standard file types for email and calendar information, so you can copy those files from your <command>~/.evolution</command> directory. The file formats used are <command>mbox</command> for email and iCal for calendar information.</para>
      <para>Contacts files are stored in a database, but can be saved as a standard vCard&z-3rdParty;. To export an addressbook, click File &gt; Save Address Book As VCard". If you want to export only one contact, click File &gt; Save Contact as VCard.</para>
     </tip>
    </section>
   </section>
  </section>

  <section id="ui-intro">
   <title>Using Evolution: An Overview</title>
   <para>Now that the first-run configuration has finished, you're ready to begin using Evolution. Here's a quick explanation of what's happening in your main Evolution window.</para>
   <mediaobject id="b159qfov"><imageobject><imagedata format="PNG" fileref="figures/evo_mail_callout_a.png"/></imageobject></mediaobject>
   <formalpara id="b17s9kwg">
    <title>Menu Bar:</title>
    <para>The menu bar gives you access to most Evolution features. For additional information, see <link linkend="usage-mainwindow-menubar">The Menu Bar</link>.</para>
   </formalpara>
   <formalpara id="b17s9n8w">
    <title>Folder List:</title>
    <para>The folder list gives you a list of the available folders for each account. To see the contents of a folder, click the folder name and the contents are displayed in the message list.</para>
   </formalpara>
   <formalpara id="b17s9nvy">
    <title>Toolbar:</title>
    <para>The toolbar gives you fast and easy access to the frequently used features in each component.</para>
   </formalpara>
   <formalpara id="b17s9o2z">
    <title>Search Tool:</title>
    <para>The search tool lets you search your email, contacts, calendar, and tasks to easily find what you're looking for.</para>
   </formalpara>
   <formalpara id="b17s9o9p">
    <title>Message List:</title>
    <para>The message list displays a list of email that you have received. To view an email in the preview pane, click the email in the message list.</para>
   </formalpara>
   <formalpara id="b17s9of0">
    <title>Side bar:</title>
    <para>The side bar lets you switch between folders and between Evolution tools. At the bottom of the side bar is the switcher that let you switch Evolution tools, and above that is a list of all the available folders for the current tool. For additional information, see <link linkend="usage-mainwindow-shortcutbar">The Side Bar</link>.</para>
   </formalpara>
   <formalpara id="b17xycio">
    <title>Switcher:</title>
    <para>The switcher at the bottom of the side bar lets you switch between the Evolution tools - Mail, Contacts, Calendars, Memos and Tasks.</para>
   </formalpara>
   <formalpara id="b17s9ol7">
    <title>Status Bar:</title>
    <para>The status bar periodically displays a message, or tells you the progress of a task. This most often happens when you're checking or sending email. These progress queues are shown in the previous figure. The Online/Offline indicator is here, too, in the lower left of the window.</para>
   </formalpara>
   <formalpara id="b17s9or8">
    <title>Preview Pane:</title>
    <para>The preview pane displays the contents of the email that is selected in the message list.</para>
   </formalpara>

   <section id="usage-mainwindow-menubar">
    <title>The Menu Bar</title>
    <para>The menu bar's contents always provide all the possible actions for any given view of your data. If you're looking at your Inbox, most of the menu items relate to email. Some content relates to other components of Evolution and some, especially in the File menu, relates to the application as a whole.</para>
    <formalpara id="bs7g1fu">
     <title>File:</title>
     <para>Anything related to a file or to the operations of the application is listed in this menu, such as creating things, saving them to disk, printing them, and quitting the program itself.</para>
    </formalpara>
    <formalpara id="bs7g25f">
     <title>Edit:</title>
     <para>Holds useful tools that help you edit text and move it around. Lets you access the settings and configuration options in the Edit menu.</para>
    </formalpara>
    <formalpara id="bs7g2ew">
     <title>View:</title>
     <para>Lets you decide how Evolution should look. Some of the features control the appearance of Evolution as a whole, and others the way a particular kind of information appears.</para>
    </formalpara>
    <formalpara id="bxmejss">
     <title>Folder:</title>
     <para>Holds actions that can be performed on folders. You can find things like copy, rename, delete, and so on.</para>
    </formalpara>
    <formalpara id="bs7g2jk">
     <title>Message:</title>
     <para>Holds actions that can be applied to a message. If there is only one target for the action, such as replying to a message, you can normally find it in the Message menu.</para>
    </formalpara>
    <formalpara id="bs7g3bu">
     <title>Search:</title>
     <para>Lets you search for messages, or for phrases within a message. You can also see previous searches you have made. In addition to the Search menu, there is a text entry box in the toolbar that you can use to search for messages. You can also create a search folder from a search.</para>
    </formalpara>
    <formalpara id="bs7g3gq">
     <title>Help:</title>
     <para>Opens the Evolution Help files.</para>
    </formalpara>
   </section>

   <section id="usage-mainwindow-shortcutbar">
    <title>The Sidebar</title>
    <para>Sidebar is the vertical panel on the left side of the Evolution main window. At the bottom of the sidebar is the Switcher, that lets you switch between the Evolution tools like Mail, Memo,Tasks and Contacts. Above the Switcher you can see a list of folders for the current Evolution tool.</para>
    <para>The folder list organizes your email, calendars, address books, task lists and memo lists in a tree, similar to a <link linkend="filetree">file tree</link>. Most people find one to four folders at the base of the tree, depending on the tool and their system configuration. Each Evolution tool has at least one folder, called On This Computer, for local information. For example, the folder list for the email tool shows any remote email storage you have set up, plus local folders and search folders, which are discussed in <link linkend="usage-mail-organize-vfolders">Using Search Folders</link>.</para>
    <para>If you get large amounts of email, you might want more folders than just your Inbox. You can create multiple calendar, task, or contacts folders.</para>
    <para>To create a new folder:</para>
    <orderedlist>
     <listitem id="bs7fael">
      <para>Click Folder &gt; New.</para>
     </listitem>
     <listitem id="bs7faof">
      <para>Type the name of the folder in the Folder Name field.</para>
     </listitem>
     <listitem id="bs7faud">
      <para>Select the location of the new folder.</para>
     </listitem>
     <listitem id="bspunvq">
      <para>Click OK.</para>
     </listitem>
    </orderedlist>

    <section id="b17s9pb0">
     <title>Changing Switcher Appearance:</title>
     <para>To change the appearance of your switcher click <emphasis>View &gt; Switcher Appearance</emphasis> from the Menu bar. Under Switcher Appearance you can select:</para>
     <formalpara id="b13cep2o">
      <title>Icons and Text:</title>
      <para>Displays buttons with the label and the icon corresponding to it.</para>
     </formalpara>
     <formalpara id="b13ceqsq">
      <title>Icons Only:</title>
      <para>Shows only the icons.</para>
     </formalpara>
     <formalpara id="b13ceqv1">
      <title>Texts Only:</title>
      <para> Displays buttons with the label, not the icons.</para>
     </formalpara>
     <formalpara id="b13cfibm">
      <title>Toolbar Style:</title>
      <para>Shows buttons using the desktop toolbar settings.</para>
    </formalpara>
    <formalpara id="b13cfifx">
     <title>Hide Buttons:</title>
     <para>This option hides all the shortcut buttons of switcher.</para>
    </formalpara>
    </section>

    <section id="subfolders">
     <title>Folder Management</title>
     <para>Right-click a folder or subfolder to display a menu with the following options:</para>
     <formalpara id="bs7fblp">
      <title>Copy:</title>
      <para>Copies the folder to a different location. When you select this item, Evolution offers a choice of locations to copy the folder to.</para>
     </formalpara>
     <formalpara id="bs7fc7y">
      <title>Move:</title>
      <para>Moves the folder to another location.</para>
     </formalpara>
     <formalpara id="bxmemdh">
      <title>Mark Messages As Read:</title>
      <para>Marks all the messages in the folder as read.</para>
     </formalpara>
     <formalpara id="bs7fcsr">
      <title>New Folder:</title>
      <para>Creates another folder in the same location.</para>
     </formalpara>
     <formalpara id="bs7fcl4">
      <title>Delete:</title>
      <para>Deletes the folder and all its contents.</para>
     </formalpara>
     <formalpara id="bs7fd3u">
      <title>Rename:</title>
      <para>Lets you change the name of the folder.</para>
     </formalpara>
     <formalpara id="bs7fdb9">
      <title>Disable:</title>
      <para>Disables the account.</para>
     </formalpara>
     <formalpara id="bs7fdja">
      <title>Properties:</title>
      <para>Checks the number of total and unread messages in a folder, and, for remote folders, lets you select whether to copy the folder to your local system for offline operation.</para>
     </formalpara>
     <para>You can also rearrange folders and messages by dragging and dropping them.</para>
     <para>Any time new email arrives in a email folder, that folder label is displayed in bold text, along with the number of new messages in that folder.</para>
    </section>
   </section>

   <section id="basics-mail">
    <title>Email</title>
    <para>Evolution email is like other email programs in several ways:</para>
    <itemizedlist>
     <listitem>
      <para>It can send and receive email in HTML or as plain text, and makes it easy to send and receive multiple file attachments.</para>
     </listitem>
     <listitem>
      <para>It supports multiple email sources, including <link linkend="imap">IMAP</link>, <link linkend="pop">POP3</link>, and local mbox or mh spools and files created by other email programs.</para>
     </listitem>
     <listitem>
      <para>It can sort and organize your email in a wide variety of ways with folders, searches, and filters.</para>
     </listitem>
     <listitem>
      <para>It lets you guard your privacy with encryption.</para>
     </listitem>
    </itemizedlist>
    <para>However, Evolution has some important differences from other email programs. First, It is built to handle very large amounts of email. The <link linkend="usage-mail-organize-spam">junk email</link>, message <link linkend="usage-mail-organize-filters">filtering</link> and <link linkend="usage-mail-organize-search">searching</link> functions were built for speed and efficiency. There's also the <link linkend="usage-mail-organize-vfolders">search folder</link>, an advanced organizational feature not found in some email clients. If you get a lot of email, or if you keep every message you get in case you need to refer to it later, you will find this feature especially useful. Here's a quick explanation of what's happening in your main Evolution email window.</para>
    <mediaobject id="b159qi3q"><imageobject><imagedata format="PNG" fileref="figures/evo_mail_a.png"/></imageobject></mediaobject>
    <formalpara id="b17sa4um">
     <title>Message List:</title>
     <para>The message list displays all the messages that you have. This includes all your read and unread messages, and email that is flagged to be deleted.</para>
    </formalpara>
    <formalpara id="b17sa500">
     <title>Preview Pane:</title>
     <para>The preview pane displays the message that is currently chosen in the message list.</para>
    </formalpara>
    <para>If you find the preview pane too small, you can resize the pane, enlarge the whole window, or double-click the message in the message list to have it open in a new window. To change the size of a pane, drag the divider between the two panes.</para>
    <para>As with folders, you can right-click messages in the message list and get a menu of possible actions, including moving or deleting them, creating filters or search folders based on them, and marking them as junk mail.</para>
    <para>Most of the email-related actions you want to perform are listed in the Message Menu and Folder Menu in the menu bar. The most frequently used ones, like Reply and Forward, also appear as buttons in the toolbar. Most of them are also located in the right-click menu and as keyboard shortcuts.</para>
    <para>For an in-depth guide to the email capabilities of Evolution, read <link linkend="usage-mail">Sending and Receiving Email</link>.</para>
   </section>

   <section id="basics-calendar">
    <title>The Calendar</title>
    <para>To begin using the calendar, click Calendar in the switcher. By default, the calendar shows today's schedule on a ruled background. At the left bottom, there is a monthly calendar you can use to switch days. At the upper right, there is a Task list, where you can keep a list of tasks separate from your calendar appointments. Below that, there is a Memo list.</para>
    <mediaobject id="usage-calendar-fig"><imageobject><imagedata format="PNG" fileref="figures/evo_cal_callout_a.png"/></imageobject></mediaobject>
    <formalpara id="b17sa5gu">
     <title>Appointment List:</title>
     <para>The appointment list displays all your scheduled appointments.</para>
    </formalpara>
    <formalpara id="b17sa5lt">
     <title>Month Pane:</title>
     <para>The month pane is a small view of a calendar month. To display additional months, drag the column border to the right. You can also select a range of days in the month pane to display a custom range of days in the appointment list.</para>
    </formalpara>
    <formalpara id="b17sa5qs">
     <title>Task List:</title>
     <para>Tasks are distinct from appointments because they generally don't have times associated with them. You can use the list in a larger window by clicking the Tasks button in the side bar.</para>
    </formalpara>
    <para>For more information about the calendar, see <link linkend="usage-calendar">Evolution Calendar</link>.</para>
   </section>

   <section id="basics-contacts">
    <title>The Contacts</title>
    <para>The Evolution contacts can handle all of the functions of an address book or phone book. However, it is easier to update Evolution than it is to change an actual paper book, in part because Evolution can synchronize with Palm OS&z-3rdParty; devices and use <link linkend="ldap">LDAP</link> directories on a network.</para>
    <para>To use the contacts tool, click Contacts in the switcher. By default, the display shows all your contacts in alphabetical order, in a minicard view. You can select other views from the View menu, and adjust the width of the columns by clicking and dragging the gray column dividers.</para>
    <mediaobject id="usage-contact-fig"><imageobject><imagedata format="PNG" fileref="figures/contacts_mainwindow_a.png"/></imageobject></mediaobject>
    <para>Another advantage of the Evolution contacts is its integration with the rest of the application. For example, you can right-click an email address in Evolution mail to instantly create a contact entry.</para>
    <para><emphasis>Contact List</emphasis></para>
    <para>The largest section of the contacts display shows a list of individual contacts. You can also search the contacts in the same way that you search email folders, using the search tool on the right side of the toolbar.</para>
    <para>For detailed instructions on how to use the address book, read <link linkend="usage-contact">Evolution Contacts: the Address Book</link>.</para>
   </section>
  </section>

  <section id="b17qy921">
   <title>Backing Up And Restoring Evolution</title>
   <para>With the Backup and Restore plug-in enabled, you can successfully back up Evolution to your machine and restore it whenever it is required. The backup saves your Evolution gconf settings, mail, contacts, tasks, memos, and calendars and creates an archive.</para>
   <orderedlist>
    <listitem id="b17qydgx">
     <para>Select File &gt; Backup Settings to select the folder where you want to save the backup.</para>
     <mediaobject id="b17qyglq"><imageobject><imagedata format="PNG" fileref="figures/evo_backup.png"/></imageobject></mediaobject>
     <para>Evolution is always backed up as evolution-backup.tar.gz.</para>
     <para>Before the backup process starts, it asks you to close Evolution and displays a warning as shown below:</para>
     <mediaobject id="b17qyjon"><imageobject><imagedata format="PNG" fileref="figures/evo_backup_warning.png"/></imageobject></mediaobject>
     
    </listitem>
    <listitem id="b17qygt2">
     <para>Select Restart Evolution after backup to restart Evolution immediately after the backup process.</para>
    </listitem>
    <listitem id="b17qykwp">
     <para>Click Yes to close Evolution and start the backup.</para>
     <mediaobject id="b17qym3m"><imageobject><imagedata format="PNG" fileref="figures/evo_backup_prgsbar.png"/></imageobject></mediaobject>
     <para>Evolution will auto-restart after the process.</para>
    </listitem>
   </orderedlist>

   <section id="b17qymxs">
    <title>Restoring Evolution</title>
    <para>This feature restores your settings from the archive.</para>
    <orderedlist>
     <listitem id="b17rbrfm">
      <para>Select File &gt; Restore Settings to open the available evolution.tar.gz files.</para>
     </listitem>
     <listitem id="b17rbry6">
      <para>Select the evolution.tar.gz and click Save.</para>
      <para>Before the process starts, a pop-up window appears and asks you to close Evolution. Close all the windows and then click Restore in the pop-up window.</para>
      <tip>
       <para> If you are creating your first account via the Startup Wizard, you can use the option to restore from the archive if it is available locally.</para>
      </tip>
      <mediaobject id="b17rbvcy"><imageobject><imagedata format="PNG" fileref="figures/evo_restore.png"/></imageobject></mediaobject>
      <para>Evolution will auto-restart after the process.</para>
     </listitem>
    </orderedlist>
   </section>
  </section>

  <section id="b1a5acwx">
   <title>Crash Recovery</title>
   <para>Evolution displays a crash detection message when you restart it after a crash.</para>
   <mediaobject id="b1a5aezg"><imageobject><imagedata format="PNG" fileref="figures/evo_crash_recovery.png"/></imageobject></mediaobject>
   <para>Click Ignore to restore the preview pane displayed when Evolution crashed. If you click Recover, Evolution opens with all preview panes hidden.</para>
  </section>
  <section id="bsekq8r">
   <title>Command Line Options</title>
   <para>Evolution has a number of command line options that you can use. For more information about command line options, open a terminal window and type <command>evolution --help</command>.</para>
   <para>The most important command line options are:</para>
   <informaltable>
    <tgroup cols="2">
     <colspec colwidth="2.844*" colname="1" colnum="1"/>
     <colspec colwidth="2.844*" colname="2" colnum="2"/>
     <thead valign="top">
      <row id="bsl8i01">
       <entry colname="1">
        <para>Command</para>
       </entry>
       <entry colname="2">
        <para>Description</para>
       </entry>
      </row>
     </thead>
     <tbody valign="top">
      <row id="bsl8i02">
       <entry colname="1">
        <para>evolution --offline</para>
       </entry>
       <entry colname="2">
        <para>Starts Evolution in offline mode.</para>
       </entry>
      </row>
      <row id="b17xmf5w">
       <entry colname="1">
        <para>evolution --disable-preview</para>
       </entry>
       <entry colname="2">
        <para>Disables all the preview panes when you launch Evolution.</para>
        <para>It lets Evolution not to open the last crashed message, task or contact when you restart Evolution. Thus, it provides a way to avoid system crash caused by previewing message, task or contact.</para>
       </entry>
      </row>
      <row id="bsl8i03">
       <entry colname="1">
        <para>evolution mailto:<varname>joe@somewhere.net</varname></para>
       </entry>
       <entry colname="2">
        <para>Starts Evolution and begins composing a message to the email address listed.</para>
       </entry>
      </row>
      <row id="bsl8i04">
       <entry colname="1">
        <para>evolution -c mail</para>
       </entry>
       <entry colname="2">
        <para>Starts Evolution in mail mode.</para>
       </entry>
      </row>
      <row id="bsl8i05">
       <entry colname="1">
        <para>evolution -c calendar</para>
       </entry>
       <entry colname="2">
        <para>Starts Evolution in calendar mode.</para>
       </entry>
      </row>
      <row id="bsl8i06">
       <entry colname="1">
        <para>evolution -c contacts</para>
       </entry>
       <entry colname="2">
        <para>Starts Evolution in contacts mode.</para>
       </entry>
      </row>
      <row id="bsl8i07">
       <entry colname="1">
        <para>evolution --force-shutdown</para>
       </entry>
       <entry colname="2">
        <para>Forces every part of Evolution to shut down immediately.</para>
       </entry>
      </row>
      <row id="bsl8i08">
       <entry colname="1">
        <para>evolution <quote>%s</quote></para>
       </entry>
       <entry colname="2">
        <para>Makes Evolution your default email handler for your Web browser and in the GNOME&z-3rdParty; Control Center.</para>
       </entry>
      </row>
     </tbody>
    </tgroup>
   </informaltable>
  </section>
 </chapter>

 <chapter id="usage-mail">
  <title>Sending and Receiving Email</title>
  <para>This section, and <link linkend="usage-mail-organize">Organizing Your Email</link>, provide you with an in-depth guide to the capabilities of <trademark>Evolution</trademark> as a mail client. For information about how to customize your mail account, see <link linkend="config-prefs-mail">Mail Preferences</link>.</para>
  <itemizedlist>
   <listitem>
    <para><link linkend="usage-mail-getnsend-read">Reading Mail</link></para>
   </listitem>
   <listitem>
    <para><link linkend="usage-mail-getnsend-send">Composing New Email Messages</link></para>
   </listitem>
   <listitem>
    <para><link linkend="rsvp-stuff">Sending Invitations by Mail</link></para>
   </listitem>
   <listitem>
    <para><link linkend="usage-mail-subscriptions">IMAP Subscriptions Manager</link></para>
   </listitem>
   <listitem>
    <para><link linkend="encryption">Encryption</link></para>
   </listitem>
  </itemizedlist>

  <section id="usage-mail-getnsend-read">
   <title>Reading Mail</title>
   <para>If you are not already viewing mail, switch to the mail tool by clicking the Mail shortcut button, or press Ctrl+1. To read a message, select it in the message list; if you'd like to see it in its own window, either double-click it, press Enter, or press Ctrl+O.</para>
   <tip>
    <para>To read mail with the keyboard, you can click the Spacebar to page down and press Backspace to page up while reading an email. Ensure that you use the keys when the message list is enabled.</para>
    <para>Navigate the message list by using the arrow keys on the keyboard. To go to the next and previous unread messages, press the period (.) or comma (,) keys. On some keyboards, these keys are also marked with the &gt; and &lt; symbols, which is a convenient way to remember that they move you forward and backward in your message list. You can also use the right square bracket (]) for the next unread message, and the left square bracket ([) for the previous unread message.</para>
   </tip>

   <section id="b17rgdac">
    <title>Magic Spacebar For Reading Mail</title>
    <para>With Magic Spacebar, you can easily read the unread messages in all the mail folders. You can read mail, scroll through mail and switch folders by using the Spacebar on your keyboard.</para>
    <para>To enable Magic Spacebar:</para>
    <orderedlist>
     <listitem id="b1axmc7p">
      <para>Select Edit &gt; Preferences, then select Mail Accounts.</para>
     </listitem>
     <listitem id="b1axmc7q">
      <para>Select the Enable Magic Spacebar check box.</para>
     </listitem>
    </orderedlist>
    <para>When you are in the Mail view, the Spacebar has the following behavior:</para>
    <itemizedlist>
     <listitem>
      <para>When you press the Spacebar for the first time, it takes you to the next unread message.</para>
     </listitem>
     <listitem>
      <para>If the message is more than one screen long, the Spacebar works as Page Down key.</para>
     </listitem>
     <listitem>
      <para>If you press the Spacebar after you reach the bottom of the page, it takes you to the next unread message.</para>
     </listitem>
     <listitem>
      <para>If there are no more unread messages in the mailbox, pressing the Spacebar takes you to the next unread message in the next folder.</para>
     </listitem>
     <listitem>
      <para>If new messages arrive in a number of folders, the Spacebar toggles between those folders. This feature allows you to switch to the next unread message in a different folder without clicking the folder.</para>
     </listitem>
    </itemizedlist>
   </section>

   <section id="b13qb7i4">
    <title>Checking for New Mail</title>
    <para>To check your mail, click Send/Receive in the toolbar. If you haven&apos;t created any mail accounts yet, the setup assistant asks you for the information it needs to check your email. For information on creating mail accounts, see <link linkend="usage-mainwindow-starting">Starting Evolution for the First Time</link>.</para>
    <para>If this is your first time checking mail, or you haven&apos;t asked Evolution to store your password, you are prompted for the password. Enter your password to download your email.</para>
    <para>If you get an error message instead of mail, you probably need to check your network settings. To learn how to do that, see <link linkend="mail-prefs-headers">Mail Header Preferences</link>, or ask your system administrator.</para>
   </section>

   <section id="b17qh4uo">
    <title>New Mail Notification</title>
    <para>Evolution notifies you of new email. When you receive a new mail in your inbox, a blinking icon appears on the Switcher.</para>
    <mediaobject id="b1a5asi6"><imageobject><imagedata format="PNG" fileref="figures/evo_newmail.png"/></imageobject></mediaobject>
    <para>You can also see a blinking icon <inlinegraphic format="PNG" fileref="figures/evo_blink.png"/> in the notification area that disappears when you open the new email. You can keep the mouse over the <inlinegraphic format="PNG" fileref="figures/evo_blink.png"/> icon to view the notification message.</para>
   </section>

   <section id="b131ni8g">
    <title>Vertical View Versus Classical View</title>
    <para>Evolution provides you vertical view in addition to the classical view. In the vertical view, message preview pane is located at the right side of the message list when compared to the Classical view where the message preview pane is placed below the message list. Vertical View enables you to use the extra width of the wide screen monitors.</para>
    <formalpara id="b131nl11">
     <title>Vertical View:</title>
     <para>To switch to vertical view</para>
    </formalpara>
    <orderedlist>
     <listitem id="b131nk3o">
      <para>Click View &gt; Preview &gt; Vertical View</para>
     </listitem>
    </orderedlist>
    <para>In Vertical view, default message list contains a double line compressed headers, which enables you to consume the extra width in the preview column. The compressed columns have Sender Name and Email, Attachment Icon, Date and Subject in the second line.</para>
    <mediaobject id="b159qju3"><imageobject><imagedata format="PNG" fileref="figures/ver_view_a.png"/></imageobject></mediaobject>
    <formalpara id="b131nkqr">
     <title>Classical View:</title>
     <para>To switch to classical view,</para>
    </formalpara>
    <orderedlist>
     <listitem id="b131nkhr">
      <para>Click View &gt; Preview &gt; Classical View</para>
     </listitem>
    </orderedlist>
   </section>

   <section id="b131oj36">
    <title>Collapsible Message Headers</title>
    <para>Evolution compresses the TO, CC, BCC headers of received mail and shows only limited addresses. You can set the limit of the number of addresses to be displayed in the preview pane.</para>
    <mediaobject id="b159qo4q"><imageobject><imagedata format="PNG" fileref="figures/collap_head_a.png"/></imageobject></mediaobject>
    <para>Use the following procedure to set the limit of addresses to be displayed:</para>
    <orderedlist>
     <listitem id="b131onkl">
      <para>Select Edit &gt; Preferences.</para>
     </listitem>
     <listitem id="b131onsx">
      <para>Select Mail Preferences.</para>
     </listitem>
     <listitem id="b131onvr">
      <para>Check <guilabel>Shrink To/CC/Bcc headers to column</guilabel> to limit the address.</para>
     </listitem>
     <listitem id="b131oo0c">
      <para>Enter the limit in the field.</para>
     </listitem>
    </orderedlist>
    <para>You can expand the message headers by clicking the <inlinegraphic format="PNG" fileref="figures/plus.png"/> icon or the <guilabel>...</guilabel> in the message preview pane. To collapse click <inlinegraphic format="PNG" fileref="figures/minus.png"/> icon in the  preview pane.</para>
   </section>

   <section id="bsempjs">
    <title>Sharing Mailboxes with Other Mail Programs</title>
    <para>If you want to use Evolution and another email client, such as Mutt, at the same time, use the following procedure:</para>
    <orderedlist>
     <listitem id="bsen3rq">
      <para>Download your mail in the other application as you would normally.</para>
     </listitem>
     <listitem id="bsen3u8">
      <para>In Evolution:</para>
      <para>Select Edit &gt; Preferences, then select Mail Accounts.</para>
      <para>Select the account you want to use to share mail and click Edit. Instead of Edit, you might want to create a new account just for this source of mail by clicking New.</para>
     </listitem>
     <listitem id="bsen3wh">
      <para>Under the Receiving Mail tab, select the type of mail file that your other mail application uses, then specify the full path to that location. A typical choice would be mbox files, with the path /home/<varname>username</varname>/Mail/.</para>
     </listitem>
     <listitem id="bsen3yh">
      <para>Click OK.</para>
     </listitem>
    </orderedlist>
    <para>You can only use one mail client at a time. The mail files are locked by the mail program that is currently using them, so the mail files can't be accessed by any other mail program.</para>
   </section>

   <section id="usage-mail-getnsend-get-attach">
    <title>Working with Attachments and HTML Mail</title>
    <para>If someone sends you an <link linkend="attachment">attachment</link>, Evolution displays a file icon at the end of the message to which it is attached. Text, including HTML formatting and embedded images appears as part of the message, rather than as a separate attachment. Attachments are also listed under the address list. To view the attachments, click the arrow to expand the attachment window. To open an attachment, double-click it. Click the Save All button to save all the attachments.</para>

    <section id="usage-mail-getnsend-get-attach-actions">
     <title>Saving or Opening Attachments</title>
     <para>If you get an email message with an attachment, Evolution can help you save the attachment or open it with the appropriate applications.</para>
     <para>Evolution shows a right-arrow icon, the number of attachments, and a Save or Save All button to save all the attachments. Click the right-arrow icon to show the attachment bar.</para>
     <para>To save an attachment to disk:</para>
     <orderedlist>
      <listitem id="bsen45z">
       <para>Click the down-arrow on the attachment icon or right-click the attachment icon in the attachment bar.</para> 
      </listitem>
      <listitem id="bsen45d">
       <para>Click Save As.</para>
      </listitem>
      <listitem id="bsen4bg">
       <para>Select a location and name for the file.</para>
      </listitem>
      <listitem id="bsen4do">
       <para>Click OK.</para>
      </listitem>
     </orderedlist>
     <para>To open an attachment using another application:</para>
     <orderedlist>
      <listitem id="bsen4ia">
       <para>Click the down-arrow on the attachment icon or right-click the attachment icon in the attachment bar.</para>
      </listitem>
      <listitem id="bsen4kb">
       <para>Select the application to open the attachment.</para>
      </listitem>
      <listitem id="bspur27">
       <para>Click OK.</para>
      </listitem>
     </orderedlist>
     <para>The options available for an attachment vary depending on the type of attachment and the applications your system has installed. For example, attached word processor files can be opened in OpenOffice.org or another word processor, and compressed archive files can be opened in the File Roller application.</para>
    </section>

    <section id="usage-mail-getnsend-get-attach-html">
     <title>Inline Images in HTML Mail</title>
     <para>When someone sends you HTML mail that includes an image in the body of the message (for example, the welcome message in your Inbox), Evolution displays the image inside the message. You can create messages like this by using the Insert Image tool in the message composer. Alternately, just drag an image into the message composition area.</para>
     <para>Some images are links in a message, rather than being part of the message. Evolution can download those images from the Internet, but does not do so unless you request it. This is because remotely servered images can be slow to load and display, and can even be used by spammers to track who reads the email. Not automatically loading images helps protect your privacy.</para>
     <para>To load the images for one message:</para>
     <orderedlist>
      <listitem id="bsen9jh">
       <para>Click View &gt; Load Images.</para>
      </listitem>
     </orderedlist>
     <para>To set the default action for loading images:</para>
     <orderedlist>
      <listitem id="bsenabn">
       <para>Select Edit &gt; Preferences, then select Mail Preferences.</para>
      </listitem>
      <listitem id="bsenajw">
       <para>Click the HTML Mail tab.</para>
      </listitem>
      <listitem id="bsenaou">
       <para>Select one of the items: Never Load Images Off the Net, Load Images in Mail From Contacts, or Always Load Images Off the Net.</para>
      </listitem>
      <listitem id="bsenb3x">
       <para>Click Close.</para>
      </listitem>
     </orderedlist>
     <para>To set your proxy in KDE:</para>
     <orderedlist>
      <listitem id="bsenco2">
       <para>Click the menu icon &gt; System &gt; Configuration &gt; Yast.</para>
      </listitem>
      <listitem id="bsendck">
       <para>Click Network Services, then click Proxy.</para>
      </listitem>
      <listitem id="bsendfs">
       <para>Specify your proxy settings (if you don't know your proxy settings, contact your ISP or system administrator).</para>
      </listitem>
      <listitem id="bsfkfjy">
       <para>Click Finish, then click Close.</para>
      </listitem>
     </orderedlist>
     <para>To set your proxy in GNOME:</para>
     <orderedlist>
      <listitem id="bsfkg0z">
       <para>Click System &gt; Administrative Settings (enter your root password if needed).</para>
      </listitem>
      <listitem id="bsfkyen">
       <para>Click Network Services, then click Proxy.</para>
      </listitem>
      <listitem id="bsfkhdi">
       <para>Specify your proxy settings (if you don't know your proxy settings, contact your ISP or system administrator).</para>
      </listitem>
      <listitem id="bsfkhio">
       <para>Click Finish, then click Close.</para>
      </listitem>
     </orderedlist>
    </section>
   </section>

   <section id="usage-mail-getnsend-get-news">
    <title>Using Evolution for News</title>
    <para>USENET newsgroups are similar to mail, so it is often convenient to read news and mail side by side. You can add a news source, called an NNTP server, the same way you would add <link linkend="bse54o0">new email account</link>, selecting USENET News as the Server type. The news server appear as a remote mail server, and each newsgroup works like an IMAP folder. When you click Send/Receive, Evolution also checks for news messages.</para>
    <para>When you create a newsgroup account, you are not subscribed to any groups. To subscribe to a newsgroup:</para>
    <orderedlist>
     <listitem id="bsx1euy">
      <para>Click Folder &gt; Subscriptions.</para>
     </listitem>
     <listitem id="bsx1ezk">
      <para>Select your NNTP account, select the groups you want to subscribe to, then click Subscribe.</para>
     </listitem>
     <listitem id="bsx1g1g">
      <para>Click Close.</para>
     </listitem>
    </orderedlist>
   </section>

   <section id="usage-mail-getnsend-delete">
    <title>Deleting Mail</title>
    <para>Evolution allows you to delete unwanted messages. To delete a message, select it and press the Delete key, or click the delete tool in the toolbar, press Ctrl+D, or right-click the message, then click Delete.</para>
    <para>When you press Delete or click the Trash folder, your mail is not actually deleted, but is marked for deletion. Your email is recoverable until you have expunged your mail. When you expunge a folder, you remove all the mail that you have marked for deletion.To show deleted messages, uncheck Hide Deleted Messages option from the View menu. You can view the messages striken off for later deletion. You can also find deleted messages in your Trash folder.</para>
    <para>To permanently erase all the deleted messages in a folder, click Folder &gt; Expunge or press Ctrl+E.</para>
    <para>Trash folders in GroupWise, local and IMAP accounts are actually virtual search folders that display all messages you have marked for later deletion. Hence, emptying Trash is nothing but expunging deleted mail from all your folders in the account.</para>
    <para>However, this is not true for the Trash folder on Exchange servers, which behaves just the same as it does in Outlook. It is a normal folder with actual messages in it. For more information about search folders, see <link linkend="usage-mail-organize-vfolders">Using Search Folders</link>.</para>
   </section>

   <section id="usage-mail-getnsend-undelete">
    <title>Undeleting Messages</title>
    <para>You can undelete a message that has been deleted but not expunged. To undelete a message, select the message, click Edit &gt; Undelete. Note that View &gt; Hide Deleted messages in the menubar must be disabled for this.</para>
    <para>If you have marked a message for deletion, undeleting it unmarks it, and the message is removed from the Trash folder.</para>
   </section>
  </section>

  <section id="usage-mail-getnsend-send">
   <title>Composing New Email Messages</title>
   <para>You can start writing a new email message by clicking File &gt; New &gt; Mail Message, by pressing Ctrl+N when in the mailing tool, or by clicking New in the toolbar.</para>
   <para>Enter an address in the To field. If you want to enter multiple email addresses, type in the addresses separated by comma. You can also use a contact list to send messages to multiple recipients. Enter a subject in the Subject field, and a message in the box at the bottom of the window. After you have written your message, click Send.</para>
   <para>New mail message window look like this:</para>
   <mediaobject id="usage-mail-newmsg-fig"><imageobject><imagedata format="PNG" fileref="figures/evo_newmess_a.png"/></imageobject></mediaobject>
   <para>This section contains the following topics:</para>
   <itemizedlist>
    <listitem>
     <para><link linkend="usage-mail-getnsend-send-charsets">Unicode, ASCII, and Non-Latin Alphabets</link></para>
    </listitem>
    <listitem>
     <para><link linkend="usage-mail-getnsend-send-delay">Sending Composed Messages Later</link></para>
    </listitem>
    <listitem>
     <para><link linkend="usage-mail-getnsend-offline">Working Offline</link></para>
    </listitem>
    <listitem>
     <para><link linkend="usage-mail-getnsend-send-compose">Attachments</link></para>
    </listitem>
    <listitem>
     <para><link linkend="usage-mail-getnsend-send-to-types">Specifying Additional Recipients for Email</link></para>
    </listitem>
    <listitem>
     <para><link linkend="usage-mail-getnsend-send-to">Choosing Recipients Quickly</link></para>
    </listitem>
    <listitem>
     <para><link linkend="usage-mail-getnsend-send-reply">Replying to Email Messages</link></para>
    </listitem>
    <listitem>
     <para><link linkend="usage-mail-getnsend-send-find">Searching and Replacing with the Composer</link></para>
    </listitem>
    <listitem>
     <para><link linkend="usage-mail-getnsend-send-html">Enhancing Your Email with HTML</link></para>
    </listitem>
    <listitem>
     <para><link linkend="BJEHCDFA">Mail Send Options</link></para>
    </listitem>
    <listitem>
     <para><link linkend="usage-mail-getnsend-fwd">Forwarding Mail</link></para>
    </listitem>
    <listitem>
     <para><link linkend="usage-mail-getnsend-ettiquette">Tips for Email Courtesy</link></para>
    </listitem>
   </itemizedlist>

   <section id="usage-mail-getnsend-send-charsets">
    <title>Unicode, ASCII, and Non-Latin Alphabets</title>
    <para>If you want to write in a non-Latin alphabet while using a Latin keyboard, try selecting a different input method in the message composer. Right-click in the message composition area and select an input method from the Input Methods menu, then begin typing. The actual keys vary by language and input style. For example, the Cyrillic input method uses transliterated Latin keyboard combinations to get the Cyrillic alphabet, combining letters where necessary. <quote>Zh</quote> and <quote>ya</quote> produce the appropriate single Cyrillic letters, and the single-quote (') produces a soft sign character.</para>
    <para>For greater language display capabilities, click Edit &gt; Preferences, then select the character set choices in the Mail Preferences and Composer Preferences sections. If you aren't sure which one to use, select UTF-8, which offers the greatest range of character displays for the greatest range of languages.</para>

    <section id="bsfnqkj">
     <title>Using Character Sets</title>
     <para>A character set is a computer's version of an alphabet. In the past, the ASCII character set was used almost universally. However, it contains only 128 characters, meaning it is unable to display characters in Cyrillic, Kanjii, or other non-Latin alphabets. To work around language display problems, programmers developed a variety of methods, so many human languages now have their own specific character sets, and items written in other character sets display incorrectly. Eventually, standards organizations developed the UTF-8 Unicode&z-3rdParty; character set to provide a single compatible set of codes for everyone.</para>
     <para>Most email messages state in advance which character set they use, so Evolution usually can display those messages correctly. However, if you find that messages are displayed as rows of incomprehensible characters, try selecting a different character set in the mail settings screen. If your recipients can't read your messages, try selecting a different character set in the composer options dialog box. For some languages, such as Turkish or Korean, it might work best for you to select the language-specific character set. However, the best choice for most users is UTF-8, which offers the widest range of characters for the widest range of languages.</para>
    </section>
   </section>

   <section id="usage-mail-getnsend-send-delay">
    <title>Sending Composed Messages Later</title>
    <para>Evolution normally sends mail as soon as you click Send. However, can save a message to be sent later:</para>
    <itemizedlist>
     <listitem>
      <para>If you are offline when you click Send, Evolution adds your message to the Outbox queue. The next time you connect to the Internet and send or receive mail, that message is sent.</para>
     </listitem>
     <listitem>
      <para>Click File &gt; Save Draft to store your messages in the drafts folder for later revision.</para>
     </listitem>
     <listitem>
      <para>If you prefer to save your message as a text file, click File &gt; Save As, then specify a filename.</para>
     </listitem>
    </itemizedlist>
   </section>

   <section id="usage-mail-getnsend-offline">
    <title>Working Offline</title>
    <para>Offline mode helps you communicate with remote mail storage systems like <trademark class="registered">GroupWise</trademark>, IMAP or Exchange, in situations where you are not connected to the network at all times. Evolution keeps a local copy of one or more folders to allow you to compose messages, storing them in your Outbox to be sent the next time you connect.</para>
    <para>POP mail downloads all messages to your local system, but other connections usually download just the headers, and get the rest only when you want to read the message. Before you go offline, Evolution downloads the unread messages from the folders you have chosen to store.</para>
    <para>To mark a folder for offline use,</para>
    <orderedlist>
     <listitem id="b17rcycf">
      <para>Right-click the folder, then click Properties.</para>
     </listitem>
     <listitem id="b17rcygo">
      <para>Click Copy Folder Content Locally for Offline Operation.</para>
     </listitem>
    </orderedlist>
    <para>Your connection status is shown by the small icon in the lower left border of the Evolution main window. When you are online, it displays two connected cables. When you go offline, the cables separate.</para>
    <para>To cache your selected folders and disconnect from the network,</para>
    <orderedlist>
     <listitem id="b17rcz0t">
      <para>Click File &gt; Work Offline, or click the connection status icon in the lower left of the screen.</para>
      <para>A message pop-ups and asks you whether you want to go offline immediately or cache before you go offline.</para>
      <mediaobject id="b17rd4gb"><imageobject><imagedata format="PNG" fileref="figures/evo_offline.png"/></imageobject></mediaobject>
      
     </listitem>
     <listitem id="b17rd4pa">
      <para>Click Synchronize to download all the messages to the folders marked for offline.</para>
      <para>Or</para>
      <para>Click Do not synchronize to go offline immediately, without downloading the messages locally for offline operations.</para>
      <para>Select Do not show this message again to switch off this popup. The default is to not synchronize while going offline.</para>
     </listitem>
    </orderedlist>
    <para>When you want to reconnect,</para>
    <orderedlist>
     <listitem id="b17rcz7v">
      <para>Click File &gt; Work Online, or click the connection status icon again.</para>
     </listitem>
    </orderedlist>

    <section id="b17rczm1">
     <title>Download Messages for Offline Operations</title>
     <para>This features prepares you for going offline and for offline operations. It helps you download all the messages locally before you go offline. If otherwise, by default, it goes offline when you click the offline button without downloading the message.</para>
     <para>To download messages for offline operations,</para>
     <orderedlist>
      <listitem id="b17rd6dc">
       <para>Select File &gt; Download messages for offline.</para>
      </listitem>
     </orderedlist>
    </section>

    <section id="b101llnc">
     <title>Automatic Network State Handling</title>
     <para>Evolution automatically understands the network state and acts accordingly. For instance, Evolution switches to offline mode when the network goes down and automatically switches on when the network is up again. Ensure that your system has Network Manager installed on to enable this feature.</para>
    </section>
   </section>

   <section id="usage-mail-getnsend-send-compose">
    <title>Attachments</title>
    <para>To attach a file to your email:</para>
    <orderedlist>
     <listitem id="bsfnwxr">
      <para>Click the Attach icon in the composer toolbar.</para>
     </listitem>
     <listitem id="bsfnx41">
      <para>Select the file you want to attach.</para>
     </listitem>
     <listitem id="bsfnx93">
      <para>Click OK.</para>
     </listitem>
    </orderedlist>
    <para>You can also drag a file to the attachment bar of the composer window. If you want to send it as an inline attachment, right-click the attachment and click Properties, then select Automatic Display of Attachments.</para>
    <para>When you send the message, a copy of the attached file goes with it. Be aware that large attachments can take a long time to send and receive.</para>
   </section>
   <section id="b17rcxmf">
    <title>Attachment Reminder:</title>
    <para>Evolution has an Attachment Reminder plugin you can use to remind yourself to attach a file to an email. If it determines that you have not attached the file, it displays the following message:</para>
    <mediaobject id="b17rcrvr"><imageobject><imagedata format="PNG" fileref="figures/attach_reminder_a.png.png"/></imageobject></mediaobject>
    <orderedlist>
     <listitem id="b17rctav">
      <para>Click Continue Editing to attach the missing file, or click Send to send the message without any attachment.</para>
     </listitem>
    </orderedlist>
    <para>To enable the Attachment Reminder:</para>
    <orderedlist>
     <listitem id="b17rclym">
      <para>Select Edit &gt; Plugins &gt; Attachment Reminder.</para>
     </listitem>
     <listitem id="b17rcma2">
      <para>Click Configuration, then make sure that Remind Missing Attachments is selected.</para>
      <mediaobject id="b17rcni6"><imageobject><imagedata format="PNG" fileref="figures/evo_attachreminder_plugin.png"/></imageobject></mediaobject>
     </listitem>
     <listitem id="b17rcq0r">
      <para>Select keywords such as <quote>Attach</quote> or <quote>Attachment</quote> and click Add.</para>
      <para>Based on the keywords you have added here, it searches every mail you are sending. If it finds the keywords such as <quote>attach</quote> in your mail and there is no actual attached file, you are reminded of missing attachments.</para>
     </listitem>
     <listitem id="b1a57zh3">
      <para>To edit any of the existing keywords, select the keyword, click Edit, then modify the word as desired.</para>
     </listitem>
     <listitem id="b1a57zh4">
      <para>Click Close.</para>
     </listitem>
    </orderedlist>
   </section>
   <section id="usage-mail-getnsend-send-to-types">
    <title>Specifying Additional Recipients for Email</title>
    <para><trademark>Evolution</trademark>, like most email programs, recognizes three types of addresses: primary recipients, secondary recipients, and hidden (blind) recipients. The simplest way to direct a message is to put the email address or addresses in the To: field, which denotes primary recipients. Use the Cc: field to send a message to secondary recipients.</para>
    <para>Addresses on the Bcc: list are hidden from the other recipients of the message. You can use it to send mail to large groups of people, especially if they don't know each other or if privacy is a concern. If your Bcc: field is absent, click View &gt; Bcc Field.</para>
    <para>If you frequently write email to the same groups of people, you can create address lists in the contacts tool, and then send them mail as though they have a single address. To learn how to do that, see <link linkend="usage-contact-organize-group-list">Creating a List of Contacts</link>.</para>
    <para>Evolution has the ability to let you specify the Reply-To in an email. Using this, you can set up a special Reply-To for an email.To do this:</para>
    <orderedlist>
     <listitem id="bsfnz55">
      <para>Open a compose window.</para>
     </listitem>
     <listitem id="bsfnz7w">
      <para>Open the Reply-To field by clicking View &gt; Reply To.</para>
     </listitem>
     <listitem id="bsfnziz">
      <para>Specify the address you want as the Reply-To address in the new Reply-To field.</para>
     </listitem>
     <listitem id="bsfnzsp">
      <para>Complete the rest of your message.</para>
     </listitem>
     <listitem id="bsfo0mh">
      <para>Click Send.</para>
     </listitem>
    </orderedlist>
   </section>

   <section id="usage-mail-getnsend-send-to">
    <title>Choosing Recipients Quickly</title>
    <para>Address auto completion is by default enabled in Evolution when you create contacts. Evolution makes it easy for you to quickly fill in the address field without having to remember the email address of recipients. You can type nicknames or other portions of address data in the address field and Evolution will display a drop-down list of possible address completions from your contacts. If you type a name or nickname that can go with more than one card, Evolution opens a dialog box to ask you which person you meant.</para>
    <para>If Evolution does not complete addresses automatically, click Edit &gt; Preferences, then click Autocompletion. There, select the address book you want to use for address autocompletion in the mailer.</para>
    <para>Alternately, you can click the To:, Cc:, or Bcc: buttons to get a list of the email addresses in your contacts. Select addresses and click the arrows to move them into the appropriate address columns.</para>
    <para>For more information about using email with the contact manager and the calendar, see <link linkend="contact-automation-basic">Send Me a Card: Adding New Cards Quickly</link> and <link linkend="usage-calendar-apts">Scheduling With the Evolution Calendar</link>.</para>
   </section>

   <section id="usage-mail-getnsend-send-reply">
    <title>Replying to Email Messages</title>
    <para>To reply to a message, click the message to reply to in the message list and click the Reply button in the toolbar, or right-click within the message and select Reply to Sender. This opens the message composer. The To: and Subject: fields are already filled, although you can alter them if you prefer. In addition, the full text of the old message is inserted into the new message, either in grey with a blue line on one side (for HTML display) or with the &gt; character before each line (in plain text mode), to indicate that it is part of the previous message.</para>
    <para>If you're reading a message with several recipients, you can use Reply to All instead of Reply. If there are large numbers of people in the Cc: or To: fields, this can save substantial amounts of time.</para>

    <section id="bsfo4jl">
     <title>Using the Reply To All Feature</title>
     <para>Susan sends an email to a client and sends copies to Tim and to an internal company mailing list of co-workers. If Tim wants to make a comment for all of them to read, he uses Reply to All, but if he just wants to tell Susan that he agrees with her, he uses Reply. His reply does not reach anyone that Susan put on her Bcc list, because that list is not shared with anyone.</para>
     <para>If you subscribe to a mailing list, and want your reply to go just to the list, rather than to the sender, select Reply to List instead of Reply or Reply to All.</para>
    </section>

    <section id="b13e1i15">
     <title>Keyboard shortcuts</title>
     <informaltable>
      <tgroup cols="2">
       <colspec colwidth="2.844*" colname="1" colnum="1"/>
       <colspec colwidth="2.844*" colname="2" colnum="2"/>
       <thead valign="top">
        <row id="b13e1iwr">
         <entry colname="1">
          <para>Tools</para>
         </entry>
         <entry colname="2">
          <para>Shortcuts</para>
         </entry>
        </row>
       </thead>
       <tbody valign="top">
        <row id="b13e1iws">
         <entry colname="1">
          <para>Reply to sender</para>
         </entry>
         <entry colname="2">
          <para>Ctrl+R</para>
         </entry>
        </row>
        <row id="b13e1l5y">
         <entry colname="1">
          <para>Reply to List</para>
         </entry>
         <entry colname="2">
          <para>Clrl+L</para>
         </entry>
        </row>
        <row id="b13e1kd3">
         <entry colname="1">
          <para>Reply to All</para>
         </entry>
         <entry colname="2">
          <para>Shift+Ctrl+R</para>
         </entry>
        </row>
        <row id="b13e1iwt">
         <entry colname="1">
          <para>Forward</para>
         </entry>
         <entry colname="2">
          <para>Ctrl+F</para>
         </entry>
        </row>
       </tbody>
      </tgroup>
     </informaltable>
    </section>
   </section>

   <section id="usage-mail-getnsend-send-find">
    <title>Searching and Replacing with the Composer</title>
    <para>The message composer makes several text searching features available to you.</para>
    <formalpara id="bsai5b0">
     <title>Find:</title>
     <para>Enter a word or phrase, and Evolution finds it in your message.</para>
    </formalpara>
    <formalpara id="bsai5pj">
     <title>Find Regex:</title>
     <para>You can search for a complex pattern of characters, called a <link linkend="regular-expression">regular expression</link> or <quote>regex</quote> in your composer window. If you're not sure what a regular expression is, you should ignore this feature.</para>
    </formalpara>
    <formalpara id="bsai5wk">
     <title>Find Again:</title>
     <para>Select this item to repeat the last search you performed.</para>
    </formalpara>
    <formalpara id="bsai646">
     <title>Replace:</title>
     <para>Find a word or phrase, and replace it with something else.</para>
    </formalpara>
    <para>For all of these menu items, you can choose whether to search backwards in the document from the point where your cursor is. You can also determine whether the search is to be case sensitive in determining a match.</para>
   </section>

   <section id="usage-mail-getnsend-send-html">
    <title>Enhancing Your Email with HTML</title>
    <para>Normally, you can't set text styles or insert pictures in email. However, most newer email programs can display images and text styles in addition to basic alignment and paragraph formatting. They do this with <link linkend="html">HTML</link>, just like Web pages do.</para>
    <para>Some people do not have HTML-capable mail clients, or prefer not to receive HTML-enhanced mail because it is slower to download and display. Because of this, Evolution sends plain text unless you explicitly ask for HTML.</para>

    <section id="bsait28">
     <title>Basic HTML Formatting</title>
     <para>You can change the format of an email message from plain text to HTML by choosing Format &gt; HTML from the menu bar.</para>
     <para>To send all your mail as HTML by default, set your mail format preferences in the mail configuration dialog box. See <link linkend="config-prefs-mail-composer">Composer Preferences</link> for more information.</para>
     <para>HTML formatting tools are located in the toolbar just above the space where you actually compose the message. They also appear in the Insert and Format menus.</para>
     <para>The icons in the toolbar are explained in <link linkend="tooltip">tool-tips</link>, which appear when you hold your mouse pointer over the buttons. The buttons fall into five categories:</para>
     <formalpara id="bsai70c">
      <title>Headers and Lists:</title>
      <para>At the left edge of the toolbar, you can choose Normal for a default text style or Header 1 through Header 6 for varying sizes of header from large (1) to tiny (6). Other styles include preformat, to use the HTML tag for preformatted blocks of text, and three types of bullet points for lists.</para>
     </formalpara>
     <para>For instance, instead of using asterisks to mark a bulleted list, you can use the Bulleted List style from the style drop-down list. Evolution uses different bullet styles, and handles word wrap and multiple levels of indentation.</para>
     <formalpara id="bsai86c">
      <title>Text Styles:</title>
      <para>Use these buttons to determine the way your email looks. If you have text selected, the style applies to the selected text. If you do not have text selected, the style applies to whatever you type next.</para>
     </formalpara>
     <informaltable>
      <tgroup cols="2">
       <colspec colwidth="1.208*" colname="1" colnum="1"/>
       <colspec colwidth="4.459*" colname="2" colnum="2"/>
       <thead valign="top">
        <row id="bslahtr">
         <entry colname="1">
          <para>Button</para>
         </entry>
         <entry colname="2">
          <para>Description</para>
         </entry>
        </row>
       </thead>
       <tbody valign="top">
        <row id="bslahts">
         <entry colname="1">
          <para>TT</para>
         </entry>
         <entry colname="2">
          <para>Typewriter text, which is approximately the same as the Courier monospace font.</para>
         </entry>
        </row>
        <row id="bslaiy5">
         <entry colname="1">
          <para>Bold A</para>
         </entry>
         <entry colname="2">
          <para>Bolds the text.</para>
         </entry>
        </row>
        <row id="bslaiw4">
         <entry colname="1">
          <para>Italic A</para>
         </entry>
         <entry colname="2">
          <para>Italicizes the text.</para>
         </entry>
        </row>
        <row id="bslaium">
         <entry colname="1">
          <para>Underlined A</para>
         </entry>
         <entry colname="2">
          <para>Underlines the text.</para>
         </entry>
        </row>
        <row id="bslahtt">
         <entry colname="1">
          <para>Strike through A</para>
         </entry>
         <entry colname="2">
          <para>Marks a line through the text.</para>
         </entry>
        </row>
       </tbody>
      </tgroup>
     </informaltable>
     <formalpara id="bsaia7u">
      <title>Alignment:</title>
      <para>Located next to the text style buttons, the three paragraph icons should be familiar to users of most word processing software. The left most button aligns your text to the left, the center button centers text, and the right button aligns the text to the right.</para>
     </formalpara>
     <formalpara id="bsaiagc">
      <title>Indentation Rules:</title>
      <para>The button with the arrow pointing left decreases a paragraph's indentation, and the right arrow increases its indentation.</para>
     </formalpara>
     <formalpara id="bsaialx">
      <title>Color Selection:</title>
      <para>At the far right is the color section tool, where a box displays the current text color. To choose a new color, click the arrow button to the right. If you have text selected, the color applies to the selected text. If you do not have text selected, the color applies to whatever you type next. You can select a background color or image by right-clicking the message background, then selecting Style &gt; Page Style.</para>
     </formalpara>
    </section>

    <section id="bsait29">
     <title>Advanced HTML Formatting</title>
     <para>Under the Insert menu, there are several more items you can use to style your email. To use these and other HTML formatting tools, make sure you have enabled HTML mode by using Format &gt; HTML from the menu bar.</para>

     <section id="bsait2a">
      <title>Inserting a Link</title>
      <para>Use the Insert a Link tool to put hyperlinks in your HTML messages. If you don't want special link text, you can just enter the address directly, and Evolution recognizes it as a link.</para>
      <orderedlist>
       <listitem id="bsaimfe">
        <para>Select the text you want to link from.</para>
       </listitem>
       <listitem id="bsaimoh">
        <para>Right-click in the text, then click Insert Link.</para>
       </listitem>
       <listitem id="bsaims2">
        <para>Type the URL in the URL field.</para>
       </listitem>
       <listitem id="bsaimvh">
        <para>Click Close.</para>
       </listitem>
      </orderedlist>
     </section>

     <section id="bsait2b">
      <title>Inserting an Image</title>
      <orderedlist>
       <listitem id="bsainv6">
        <para>Click Insert &gt; Image in the menubar.</para>
       </listitem>
       <listitem id="bsaio4q">
        <para>Browse to and select the image file.</para>
       </listitem>
       <listitem id="bsaioah">
        <para>Click OK.</para>
       </listitem>
      </orderedlist>
     </section>

     <section id="bsait2c">
      <title>Inserting a Rule</title>
      <para>You can insert a horizontal line into the text to help divide two sections:</para>
      <orderedlist>
       <listitem id="bsaiotf">
        <para>Click Insert &gt; Rule in the menubar.</para>
       </listitem>
       <listitem id="bsaioxz">
        <para>Select the width, size, and alignment.</para>
       </listitem>
       <listitem id="bsaipio">
        <para>Select Shade if necessary.</para>
       </listitem>
       <listitem id="bsaiplo">
        <para>Click Close.</para>
       </listitem>
      </orderedlist>
     </section>

     <section id="bsait2d">
      <title>Inserting a Table</title>
      <para>You can insert a table into the text:</para>
      <orderedlist>
       <listitem id="bsaiq2x">
        <para>Click Insert &gt; Table in the menubar.</para>
       </listitem>
       <listitem id="bsaiq6r">
        <para>Select the number of rows and columns.</para>
       </listitem>
       <listitem id="bsaiqkl">
        <para>Select the type of layout for the table.</para>
       </listitem>
       <listitem id="bsaiqp8">
        <para>Select a background for the table.</para>
        <para>To insert a picture for the background, click the filechooser button and select the desired image.</para>
       </listitem>
       <listitem id="bsaiqs5">
        <para>Click Close.</para>
       </listitem>
      </orderedlist>
     </section>
    </section>
   </section>

   <section id="BJEHCDFA">
    <title>Mail Send Options</title>
    <para>You can set the following options when sending mail in Evolution.</para>
    <formalpara id="b101lleg">
     <title>Read Receipts:</title>
     <para>Evolution allows you to request a receipt for your sent messages to indicate when your message is being viewed by the recipient. Receipts are useful when sending email that is time-sensitive. To request a receipt, click Insert &gt; Request Read Receipt in the composer window.</para>
    </formalpara>
    <formalpara id="b101llei">
     <title>Prioritize Message:</title>
     <para>You can prioritize a message to be sent, so that the recipient sees its relative importance.To prioritize a message, click Insert &gt; Prioritize Message in the composer window.</para>
    </formalpara>
    <note>
     <para>Evolution will ignore the message priority, because it assumes that the recipient should decide whether the message is important or not.</para>
    </note>
   </section>

   <section id="b13uhy6r">
    <title>Default Settings</title>
    <para>Evolution allows you to change the default settings. You can organize your draft folder and sent folder, set the addresses to which you want to sent carbon copies and blind carbon copies to. You can also change the settings for message receipts from Default setting window.</para>
    <mediaobject id="b13uuaeb"><imageobject><imagedata format="PNG" fileref="figures/evo_account_editor_a.png"/></imageobject></mediaobject>
    <para>To change your default settings,</para>
    <orderedlist>
     <listitem id="b13uu17q">
      <para>Select Edit &gt; Preferences.</para>
     </listitem>
     <listitem id="b13uu2g0">
      <para>Select the mail account whose default settings you want to change.</para>
     </listitem>
     <listitem id="b13uu7dv">
      <para>Click Edit to open Account Editor window.</para>
     </listitem>
     <listitem id="b13uu7rw">
      <para>Click Default tab.</para>
     </listitem>
     <listitem id="b13uuba1">
      <para>Click the respective check boxes and enter the email addresses you want CC and BCC to.</para>
     </listitem>
     <listitem id="b13uuhrf">
      <para>Select the desired option for send message receipts from the drop-down list.</para>
     </listitem>
    </orderedlist>

    <section id="b17s9qmz">
     <title>Changing Default Folder for Sent and Draft Items</title>
     <para>By default, all the sent messages directly goes to Sent folder and those messages marked as drafts are saved in Draft folder. To change the default setting for draft items,</para>
     <orderedlist>
      <listitem id="b13uuu4v">
       <para>Click Drafts button to open Folder view.</para>
      </listitem>
      <listitem id="b13uuutt">
       <para>Select the folder you want to save the drafts to.</para>
      </listitem>
      <listitem id="b13uuvee">
       <para>Click OK.</para>
      </listitem>
      <listitem id="b13uuvlq">
       <para>Click Revert button to revert back to previous settings.</para>
      </listitem>
     </orderedlist>
     <mediaobject id="b13uuw3i"><imageobject><imagedata format="PNG" fileref="figures/account_editor_a.png"/></imageobject></mediaobject>
     <para>To change the default folder for sent items,</para>
     <orderedlist>
      <listitem id="b13uuylj">
       <para>Click Sent button to open the Folder view.</para>
      </listitem>
      <listitem id="b13uuylk">
       <para>Select the desired folder for sent items.</para>
      </listitem>
      <listitem id="b13uuyll">
       <para>Click OK.</para>
      </listitem>
      <listitem id="b13uuylm">
       <para>Click Revert button to revert back to previous settings.</para>
      </listitem>
     </orderedlist>
    </section>
   </section>

   <section id="usage-mail-getnsend-fwd">
    <title>Forwarding Mail</title>
    <para>When you receive an email, you can forward it to other individuals or groups that might be interested. You can forward a message as an attachment to a new message (this is the default) or you can send it <link linkend="inline">in line</link> as a quoted portion of the message you are sending. Attachment forwarding is best if you want to send the full, unaltered message to someone else. Inline forwarding is best if you want to send portions of a message, or if you have a large number of comments on different sections of the message you are forwarding. Remember to note from whom the message came, and whether you have removed or altered content.</para>
    <para>To forward a message you are reading:</para>
    <orderedlist>
     <listitem id="b10fnnjq">
      <para>Click Forward on the toolbar.</para>
      <para>or</para>
      <para>If you prefer to forward the message <link linkend="inline">inline</link> instead of attached, click Message &gt; Forward As &gt; Inline from the menu.</para>
     </listitem>
     <listitem id="b10fnnnk">
      <para>Select an addressee as you would when sending a new message; the subject is already entered, although you can alter it if you want.</para>
     </listitem>
     <listitem id="b10fnop8">
      <para>Add your comments on the message in the composition frame</para>
      <para>Click Send.</para>
     </listitem>
    </orderedlist>
    <para>Attachments to a message you are forwarding are forwarded only when you send the original message as an attachment. Inline messages do not forward any attachments.</para>
   </section>

   <section id="usage-mail-getnsend-ettiquette">
    <title>Tips for Email Courtesy</title>
    <itemizedlist>
     <listitem>
      <para>Don't forward chain letters. If you must, watch out for hoaxes and urban legends, and make sure the message doesn't have multiple layers of greater-than signs, (&gt;) indicating multiple layers of careless in-line forwarding.</para>
     </listitem>
     <listitem>
      <para>Always begin and close with a salutation. Say <quote>please</quote> and <quote>thank you,</quote> just like you do in real life. You can keep your pleasantries short, but be polite.</para>
     </listitem>
     <listitem>
      <para>WRITING IN CAPITAL LETTERS MEANS YOU'RE SHOUTING! Don't write a whole message in capital letters. It hurts people's ears.</para>
     </listitem>
     <listitem>
      <para>Check your spelling and use complete sentences. By default, Evolution puts a red line beneath words it doesn't recognize, as you type them.</para>
     </listitem>
     <listitem>
      <para>Don't send nasty emails (flames). If you get one, don't write back.</para>
     </listitem>
     <listitem>
      <para>When you reply or forward, include enough of the previous message to provide context.</para>
     </listitem>
     <listitem>
      <para>Don't send spam.</para>
     </listitem>
    </itemizedlist>
   </section>
  </section>

  <section id="rsvp-stuff">
   <title>Sending Invitations by Mail</title>
   <para>If you create an event in the calendar component, you can then send invitations to the attendee list through the Evolution email tool. The invitation card is sent as an attachment in iCal format.</para>
   <para>To send an invitation, right click on the calendar item and click Forward as iCalendar.</para>
   <para>When you receive an invitation, you have several options:</para>
   <formalpara id="bsaizt9">
    <title>Accept:</title>
    <para>Indicates you will attend the meeting. When you click the OK button, the meeting is entered into your calendar.</para>
   </formalpara>
   <formalpara id="bsaj000">
    <title>Tentatively Accept:</title>
    <para>Indicates you will probably attend the meeting. When you click the OK button, the meeting is entered into your calendar, but is marked as tentative.</para>
   </formalpara>
   <formalpara id="bsaj06a">
    <title>Decline:</title>
    <para>Indicates you are unable to attend the meeting. The meeting is not entered into your calendar when you click OK, although your response is sent to the meeting host if you have selected the Send reply to sender option.</para>
   </formalpara>
   <formalpara id="bsaj0dc">
    <title>Send reply to sender:</title>
    <para>Select this option if you want your response sent to the meeting organizers.</para>
   </formalpara>
  </section>

  <section id="usage-mail-subscriptions">
   <title>IMAP Subscriptions Manager</title>
   <para>Because IMAP folders exist on the server, and opening them or checking them takes time, you need fine-grained control over the way that you use IMAP folders. You use the IMAP subscriptions manager to do this. If you prefer to have every mail folder displayed, you can select that option as well. However, if you want to choose specific items in your mailbox, and exclude others, you can use the subscription management tool to do that.</para>
   <orderedlist>
    <listitem id="bsmqyfs">
     <para>Select Folder &gt; Subscriptions.</para>
    </listitem>
    <listitem id="bsmqyid">
     <para>If you have accounts on multiple IMAP servers, select the server where you want to manage your subscriptions.</para>
     <para>Evolution displays a list of available files and folders.</para>
    </listitem>
    <listitem id="bsmqyky">
     <para>Select a file or folder by clicking it.</para>
     <para>You should select at least the Inbox folder. Depending upon the way your IMAP server is configured, the list of available files might include non-mail folders. If it does, you can ignore them.</para>
    </listitem>
    <listitem id="bsmqz9t">
     <para>Enable the corresponding checkbox to add a folder to the subscribed list.</para>
    </listitem>
    <listitem id="bsmqzlz">
     <para>When you have subscribed to the folders you want, close the window.</para>
    </listitem>
   </orderedlist>
  </section>

  <section id="encryption">
   <title>Encryption</title>
   <para>To protect and encode your email transmissions, Evolution offers two encryption methods:</para>
   <itemizedlist>
    <listitem>
     <para>GPG Encryption</para>
    </listitem>
    <listitem>
     <para>S/MIME Encryption</para>
    </listitem>
   </itemizedlist>
   <para>Evolution helps you protect your privacy by using GNU Privacy Guard (GPG), an implementation of strong <link linkend="public-key-encryption">Public Key Encryption.</link></para>
   <para>In order to encrypt and decrypt emails using GPG, it is necessary to use two kinds of encryption keys: public and private. Private keys are used to encrypt messages and public keys to decrypt them. Private keys should not be shared with others, while public keys can be shared with those you want to send encrypted messages to. You may also place them on a public key server.</para>
   <para>To send encrypted email, you must have your own private key on your keyring, and the person you are sending it to must have your public key in order to decrypt and read it. To decrypt and read someone else's encrypted email, you must first have a copy of their public key on your keyring.</para>
   <para>Evolution does not support older versions of PGP, such as OpenPGP and Inline PGP.</para>
   <para>You can use encryption in two different ways:</para>
   <itemizedlist>
    <listitem>
     <para>You can encrypt the entire message, so that nobody but the recipient can read it.</para>
    </listitem>
    <listitem>
     <para>You can attach an encrypted signature to a plain text message, so that the recipient can read the message without decrypting it, and needs decrypting only to verify the sender's identity.</para>
    </listitem>
   </itemizedlist>
   <para>For example, suppose that Kevin wants to send an encrypted message to his friend Rachel. He looks up her public key on a general key server, and then tells Evolution to encrypt the message. The message now reads <quote>@#$23ui7yr87#@!48970fsd.</quote> When the information gets to Rachel, she decrypts it using her private key, and it appears as plain text for her to read.</para>

   <section id="encryption-keygen">
    <title>Making a GPG Encryption Key</title>
    <para>Before you can get or send encrypted mail, you need to generate your public and private keys with GPG. This procedure covers version 1.2.4 of GPG. If your version is different, these steps might vary slightly. You can find out your version number by entering <command>gpg --version</command>.</para>
    <orderedlist>
     <listitem id="bsg2zuv">
      <para>Open a terminal and enter <command>gpg --gen-key</command>.</para>
     </listitem>
     <listitem id="bsg2zxw">
      <para>Select an algorithm, then press Enter.</para>
      <para>or</para>
      <para>To accept the default algorithm of DSA and ElGamal, press Enter (recommended).</para>
     </listitem>
     <listitem id="bsg3011">
      <para>Select a key length, then press Enter. To accept the default, 1024 bits, press Enter.</para>
     </listitem>
     <listitem id="bsg3034">
      <para>Enter how long your key should be valid for.</para>
      <para>or</para>
      <para>To accept the default of no expiration, press Enter, then press Y when you are prompted to verify the selection.</para>
     </listitem>
     <listitem id="bsg305l">
      <para>Type your real name, then press Enter.</para>
     </listitem>
     <listitem id="bsg30bg">
      <para>Type your email address, then press Enter.</para>
     </listitem>
     <listitem id="bsg30ec">
      <para>(Optional) Type a comment, then press Enter.</para>
     </listitem>
     <listitem id="bsg30lp">
      <para>Review your selected user ID. If it is correct, press O.</para>
     </listitem>
     <listitem id="bsg317u">
      <para>Type a passphrase, then press Enter.</para>
     </listitem>
     <listitem id="bsg31c5">
      <para>Move your mouse randomly to generate the keys.</para>
     </listitem>
    </orderedlist>
    <para>After the keys are generated, you can view your key information by entering <command>gpg --list-keys</command>. You should see something similar to this:  <computeroutput> /home/you/.gnupg/pubring.gpg ----------------------------  pub 1024D/32j38dk2 2001-06-20 you &lt;you@example.com&gt;  sub 1024g/289sklj3 2001-06-20 [expires: 2002-11-14]  </computeroutput></para>
    <para>GPG creates one list, or keyring, for your public keys and one for your private keys. All the public keys you know are stored in the file ~/.gnupg/pubring.gpg. If you want to give other people your key, send them that file.</para>
    <para>If you want, you can upload your keys to a key server.</para>
    <orderedlist>
     <listitem id="bsg3379">
      <para>Check your public key ID with gpg--list-keys. It is the string after 1024D on the line beginning with pub. In the example above, it is 32j38dk2.</para>
     </listitem>
     <listitem id="bsg347p">
      <para>Enter the command <command>gpg --send-keys --keyserver wwwkeys.pgp.net <varname>32j38dk2</varname></command>. Substitute your key ID for <varname>32j38dk2</varname>. You need your password to do this.</para>
     </listitem>
    </orderedlist>
    <para>Key servers store your public keys for you so that your friends can decrypt your messages. If you choose not to use a key server, you can manually send your public key, include it in your signature file, or put it on your own Web page. However, it is easier to publish a key once, and then let people download it from a central place when they want.</para>
    <para>If you don't have a key to unlock or encrypt a message, you can set your encryption tool to look it up automatically. If it can't find the key, an error message appears.</para>
   </section>

   <section id="encrypt-getting-key">
    <title>Getting and Using GPG Public Keys</title>
    <para>To send an encrypted message, you need to use the recipient's public key in combination with your private key. Evolution handles the encryption, but you need to get the public key and add it to your keyring.</para>
    <para>To get public keys from a public key server, enter the command<command> gpg --recv-keys --keyserver wwwkeys.pgp.net <varname>keyid</varname></command>, substituting <varname>keyid</varname> for your recipient's ID. You need to enter your password, and the ID is automatically added to your keyring.</para>
    <note>
     <para>The domain <quote><emphasis>wwwkeys.pgp.net</emphasis></quote> is assigned to multiple hosts in various networks. 
     The gpg utility tries to connect to one in the current network; and if that particular host is down, 
     it fails with a time-out.</para>
     <para>To avoid this, Type <command>$ host wwwkeys.pgp.net</command> in a terminal console and get the IP address of the hosts. 
      You can ping each of them to find the one which is up and running. Now, you can replace wwwkeys.pgp.net in the gpg --recv-keys
      --keyserver wwwkeys.pgp.net keyid command with that 
      explicit IP number as returned by the host utility.</para> 
    </note>
    <para>If someone sends you a public key directly, save it as a plain text file and enter the command <command>gpg <varname>--import</varname></command> to add it to your keyring.</para>
   </section>

   <section id="encrypt-evo-integ">
    <title>Setting up GPG Encryption</title>
    <orderedlist>
     <listitem id="bsg364h">
      <para>Select Edit &gt; Preferences, then select Mail Accounts.</para>
     </listitem>
     <listitem id="bsg368f">
      <para>Select the account you want to use securely, then click Edit.</para>
     </listitem>
     <listitem id="bsg36hg">
      <para>Click the Security tab.</para>
     </listitem>
     <listitem id="bsg36jw">
      <para>Specify your key ID in the PGP/GPG Key ID field.</para>
     </listitem>
     <listitem id="bsg36pj">
      <para>Click OK.</para>
     </listitem>
     <listitem id="bsg36qt">
      <para>Click Close.</para>
     </listitem>
    </orderedlist>
    <para>Evolution requires that you know your key ID. If you don't remember it, you can find it by typing <command>gpg --list-keys</command> in a terminal window. Your key ID is an eight-character string with random numbers and letters.</para>
   </section>

   <section id="bspya9p">
    <title>Encrypting Messages</title>
    <para>To encrypt a single message:</para>
    <orderedlist>
     <listitem id="bsg2p0a">
      <para>Open a Compose a Message window.</para>
     </listitem>
     <listitem id="bsg2p9i">
      <para>Click Security &gt; PGP Encrypt.</para>
     </listitem>
     <listitem id="bsg2prj">
      <para>Compose your message.</para>
      <para>Click Send.</para>
     </listitem>
    </orderedlist>
    <para>You can set Evolution to always sign your email messages:</para>
    <orderedlist>
     <listitem id="bsaj12e">
      <para>Select Edit &gt; Preferences, then select Mail Accounts.</para>
     </listitem>
     <listitem id="bsaj1aj">
      <para>Select the account you want to use securely, then click Edit.</para>
     </listitem>
     <listitem id="bsaj1es">
      <para>Click the Security tab.</para>
     </listitem>
     <listitem id="bsaj1yt">
      <para>Select Always Sign Outgoing Messages When Using This Account.</para>
     </listitem>
     <listitem id="bsaj2e0">
      <para>Click OK.</para>
     </listitem>
     <listitem id="bsaj2et">
      <para>Click Close.</para>
     </listitem>
    </orderedlist>
   </section>

   <section id="unencrypting">
    <title>Unencrypting a Received Message</title>
    <para>If you receive an encrypted message, you need to decrypt it before you read it. Remember, the sender must have your public key before they can send you an encrypted message.</para>
    <para>When you view the message, Evolution prompts you for your PGP password. Enter it, and the unencrypted message is displayed.</para>
   </section>

   <section id="encryption-smime">
    <title>S/MIME Encryption</title>
    <para>S/MIME encryption also uses a key-based approach, but it has some significant advantages in convenience and security. S/MIME uses certificates, which are similar to keys. The public portion of each certificate is held by the sender of a message and by one of several certificate authorities, who are paid to guarantee the identity of the sender and the security of the message. Evolution already recognizes a large number of certificate authorities, so when you get a message with an S/MIME certificate, your system automatically receives the public portion of the certificate and decrypts or verifies the message.</para>
    <para>S/MIME is used most often in corporate settings. In these cases, administrators supply certificates that they have purchased from a certificate authority. In some cases, an organization can act as its own certificate authority, with or without a guarantee from a dedicated authority such as VeriSign&z-3rdParty; or Thawte&z-3rdParty;. In either case, the system administrator provides you with a certificate file.</para>
    <para>If you want to use S/MIME independently, you can extract an identification certificate from your Mozilla&z-3rdParty; or Netscape&z-3rdParty; Web browser. See the <ulink url="http://www.mozilla.org/projects/security/pki/psm/help_21/using_certs_help.html">Mozilla Help</ulink>for more information on security certificates.</para>
    <para>The certificate file is a password-protected file on your computer.</para>

    <section id="bspyee8">
     <title>Adding a Signing Certificate</title>
     <orderedlist>
      <listitem id="bsg2rkq">
       <para>Select Edit &gt; Preferences.</para>
      </listitem>
      <listitem id="bsg2rkr">
       <para>Click Certificates.</para>
      </listitem>
      <listitem id="bsg2rra">
       <para>Click Import.</para>
      </listitem>
      <listitem id="bsg2rw3">
       <para>Select the file to import, then click Open.</para>
      </listitem>
      <listitem id="bsg2s8y">
       <para>Click Close.</para>
      </listitem>
     </orderedlist>


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