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- <chapter id="usage-exchange">
- <title>The Ximian Connector for Microsoft Exchange</title>
- <para>
- The Ximian Connector for Microsoft Exchange allows Ximian
- Evolution clients to access accounts on Microsoft Exchange 2000
- servers. It is available through Ximian Red Carpet in its own
- channel, but cannot be used without a license file. The license
- file may be purchased from the Ximian online store at <ulink
- url="http://store.ximian.com">store.ximian.com</ulink>. Unlike the
- regular Ximian Evolution client, the Ximian Connector for
- Microsoft Exchange is proprietary software and source code is not
- available.
- </para>
-
- <warning id="licensing">
- <title>Requirements</title>
- <para>
- Ximian Connector works only with Exchange 2000, and requires
- that Outlook Web Access be enabled. Each user will need a
- valid Microsoft Exchange 2000 server account, including license.
- </para>
- </warning>
-
- <sect1 id="new-in-connector">
-<title>What's New in Connector &appversion;</title>
- <para>
- Ximian Connector &appversion; has added the <guilabel>Out of
- Office</guilabel> feature and an automatic configuration tool for
- large Exchange deployments.
- </para>
-
- <para>
- Previous versions of Ximian Connector for Microsoft Exchange added
- support for the <guibutton>Flag for Followup</guibutton> feature,
- public folders, delegation, direct booking, and more. For
- information on setting up delegation, see <xref
- linkend="exchange-delegate" />.
- </para>
-
-</sect1>
-
- <sect1 id="features">
- <title>Connector Features</title>
- <para>
- In addition to the features listed above, <application>Ximian
- Connector</application> supports the following basic
- <application>Microsoft Exchange</application> features:
- <itemizedlist>
- <listitem>
- <para>
- General
- </para>
- <variablelist>
- <varlistentry>
- <term>Remote <application>Exchange</application> Information Store</term>
- <listitem>
- <para>
- Allows you to access mail, address book (including
- Global Address List folder), and calendars, and task
- folders on an Exchange 2000 server from Evolution.
- </para>
- </listitem>
- </varlistentry>
-
- <varlistentry>
- <term>Palm synchronization</term>
- <listitem>
- <para>
- Supported for Contacts and Calendars on Exchange.
- </para>
- </listitem>
- </varlistentry>
- </variablelist>
- </listitem>
- <listitem>
- <para>
- Mail
- </para>
- <variablelist>
- <varlistentry>
- <term>Viewing Mail in Exchange Folder</term>
- <listitem>
- <para></para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term>Sending Email via Exchange Protocols</term>
- <listitem>
- <para>
- You may use the Microsoft Exchange mail transport
- protocol to send email. Make sure that the address
- you have entered as your email address is exactly
- the one that the Exchange server has on file. This
- may be "yourname@exchange-server.ximian.com" rather
- than "yourname@ximian.com."
- </para>
- </listitem>
- </varlistentry>
- </variablelist>
- </listitem>
- <listitem>
- <para>
- Calendar
- </para>
- <variablelist>
- <varlistentry>
- <term>Meeting Request/Proposal</term>
- <listitem>
- <para>
- Allows Evolution users to
- schedule meetings and view attendee availability for
- other users (Evolution or
- Outlook users) on
- Exchange.
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term>Adding iCalendar Meeting Requests to Calendar</term>
- <listitem>
- <para>
- If you receive an iCalendar meeting request and add it
- to your calendar, it will be saved to your
- Exchange calendar.
- </para>
- </listitem>
- </varlistentry>
- </variablelist>
- </listitem>
- <listitem>
- <para>
- Contacts
- </para>
- <variablelist>
- <varlistentry>
- <term>Address Completion</term>
- <listitem>
- <para>
- Supported for your Exchange
- Contacts folder. Not yet supported for the Global
- Address List.
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term>Adding VCards to Address Book</term>
- <listitem>
- <para>
- If you receive a VCard attachment and click
- <guibutton>Save in Address Book</guibutton>, it will
- be saved to your Exchange address book.
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term>New Address Book entries can be created on
- Exchange from received email
- messages with a single click</term>
- <listitem>
- <para>
- </para>
- </listitem>
- </varlistentry>
- </variablelist>
- </listitem>
-</itemizedlist>
-</para>
-
-<para>
-There are, however, some features which are not available:
-<itemizedlist>
- <listitem>
- <para>
- Work Offline (disconnected mode).
- </para>
- </listitem>
- <listitem>
- <para>
- "Recall Message" function.
- </para>
- </listitem>
- </itemizedlist>
- </para>
- </sect1>
- <sect1 id="install">
- <title>Installing the Connector</title>
- <para>
- To install the Ximian Connector, run Ximian Red Carpet by
- selecting <menuchoice><guimenu>System</guimenu><guimenuitem>Get
- Software</guimenuitem></menuchoice>. Subscribe to the Ximian
- Connector for Microsoft Exchange channel, select the Ximian
- Connector for Microsoft
- Exchange2000, and click the
- <guibutton>Install</guibutton> button. You can also install
- the Connector by downloading the individual packages from
- ftp.ximian.com if you wish.
- </para>
- <para>
- Once you have installed the software, you will also need to
- install a license file. The license file is the verification
- that you have paid for a license to use the Ximian
- Connector. You can get the license file from the the Ximian
- online store at <ulink
- url="http://store.ximian.com">store.ximian.com</ulink>. You
- will need a browser with strong (128-bit or greater) encryption
- to access the store. When you purchase a Ximian Connector
- license, the store will mail you the license file with
- instructions for installation. Once installed, the license file
- unlocks the Ximian Connector functionality and you may connect
- to an Exchange server.
- </para>
- </sect1>
-
- <sect1 id="exchange-configure">
- <title>Adding your Exchange Account in Ximian Evolution</title>
- <para>
- Once you have installed the Connector, you need to set up access
- for your Exchange account on both the
- Exchange server and within Evolution.
- </para>
-
- <sect2 id="config-server">
- <title>Exchange Server Settings</title>
- <para>
- Check with your system administrator to ensure that:
- <itemizedlist>
- <listitem>
- <para>
- You have a valid account on the Exchange server.
- </para>
- </listitem>
- <listitem>
- <para> You are permitted to access the account with
- WebDAV. This is the default setting for the
- Exchange server, so unless
- your system administrator has specifically turned it
- off, no changes should be necessary.
- </para>
- </listitem>
- </itemizedlist>
- </para>
-
- <para>
- The Ximian website knowledge base, at <ulink type="http"
- url="http://support.ximian.com">support.ximian.com</ulink>,
- has additional information about checking to make sure that
- your Exchange server will accept
- connections from Ximian Evolution.
- </para>
- </sect2>
-
-
- <sect2 id="config-client">
- <title>Standard Configuration Tool for Ximian Connector</title>
- <para>
- Once you know that your server is ready for you to connect,
- you are ready to add your Exchange account to Ximian Connector.
- </para>
-
-
- <sect3 id="config-easy">
- <title>Simple Configuration Tool for Ximian Connector</title>
- <para>
- Ximian Connector 1.4 comes with a simple account creation tool
- for some installations. Other installations will require
- the standard account tool described in <xref
- linkend="config-client" /> below.
- </para>
- <para>
- The simple assistant works in the following cases:
- <itemizedlist>
- <listitem>
- <para>
- If you receive your license key in Ximian Evolution, the
- simple assistant will start when you click the
- license file attachment and choose <guibutton>Open in
- Ximian Connector</guibutton>.
- </para>
- </listitem>
-
- <listitem>
- <para>
- If you have no accounts configured, and your system
- administrator has preinstalled a license key file,
- the simple assistant will start when you start Ximian
- Evolution. It asks only for the name of your Outlook
- Web Access server, and your username and password. Ximian
- Connector will determine the remaining information on its own.
- </para>
- </listitem>
- </itemizedlist>
- </para>
- <para>
- If the simple account tool does not run automatically, create
- an account as described below.
- </para>
- </sect3>
-
-
- <sect3 id="config-exchange-new-account">
- <title>Creating a New Exchange Account</title>
-
-
- <para>
- If you would like to create a new account for your Exchange
- server, select <menuchoice>
- <guimenu>Tools</guimenu>
- <guimenuitem>Mail Settings</guimenuitem>
- </menuchoice>
- from any mail view. Then click the <guibutton>Add</guibutton>
- button in the accounts list. The account creation assistant
- will guide you through the process, which is also described in
- <xref linkend="usage-mainwindow-starting"/>. If you're not
- sure about any of the information you need, just ask your
- system administrator.
- </para>
-
- <note id="license-file-issues">
- <title>Installing the License File</title>
- <para>
- Your purchase email will contain instructions for installing
- the license file: it may be opened with Ximian Evolution and
- installed automatically that way, or placed in the
- <systemitem>evolution</systemitem> directory in your home
- directory.
- </para>
- <para>
- Be aware that the <systemitem>evolution</systemitem> directory in
- your home directory won't exist if you haven't already run
- Ximian Evolution. If you have not
- done so already, start Ximian
- Evolution and configure an account as described
- below. Then, quit the application and place the
- <systemitem>connector-key.data</systemitem> file in your
- <systemitem>evolution</systemitem> directory. When you start
- Evolution again, the license will
- be verified and Ximian Connector will work properly.
- </para>
- </note>
-
-
- <variablelist>
- <varlistentry>
- <term>Identity</term>
- <listitem>
- <para>Enter your name and email address. If you wish,
- you may add your organization and the location of your
- signature file. Only your name and email address are
- required.
- </para>
- </listitem>
- </varlistentry>
-
- <varlistentry>
- <term>Receiving Mail</term>
- <listitem>
- <para>
- In this step, you'll enter information about the way
- you check mail:
- <orderedlist>
- <listitem>
- <para>
- First, select <guilabel>Microsoft
- Exchange</guilabel> as your server type.
- </para>
- </listitem>
- <listitem>
- <para>
- Enter the name of your Exchange email server, and
- the user name you would use to log in to a
- Windows workstation in your organization.
- </para>
- </listitem>
- <listitem>
- <para>
- If you wish, select the box labeled
- <guilabel>Use secure connection
- (SSL)</guilabel>, to take advantage of a more
- secure connection method. This may allow you to
- connect to the server from outside your
- firewall.
- </para>
- </listitem>
- <listitem>
- <para>
- If you would like
- Evolution to
- remember your password, check the box labeled
- <guilabel>Remember this password</guilabel>.
- </para>
- </listitem>
- </orderedlist>
- </para>
- </listitem>
- </varlistentry>
-
- <varlistentry>
- <term>Receiving Mail, Step Two</term>
- <listitem>
- <para>There are a few additional options in this step:
- <orderedlist>
- <listitem>
- <para>
- Checking for New Mail: If you would like to
- check for new mail automatically, click the
- checkbox and enter an interval in minutes.
- </para>
- </listitem>
- <listitem>
- <para>
- Global Address List/Active Directory: Enter the
- name of your global catalog server (directory
- server). This will allow you to use the Global
- Address List (GAL). Normally,
- Evolution will fetch
- a maximum of 500 responses to any query, but you
- may increase or decrease this number if you
- wish. A lower number decreases load on the
- server, and many servers will refuse to return
- more than 1000 results, no matter how many you
- ask for.
- </para>
- </listitem>
-
- <listitem>
- <para>
- Exchange Server: There are two options here:
- <itemizedlist>
- <listitem>
- <para>
- Exchange mailbox name is different
- from user name: If your exchange mailbox
- name is different from your user name,
- check this box and enter the mailbox name
- here.
- </para>
- </listitem>
- <listitem>
- <para>
- OWA path is not /exchange: In most cases,
- the URL for Outlook Web Access is
- "http://server.company.com/exchange." If your
- system has a path that is not "/exchange," check
- the box and enter the custom path here.
- </para>
- </listitem>
- <listitem>
- <para>
- Public Folder Location: If your Exchange
- system has a custom or nonstandard Public
- Folder location, check this box and enter
- the URL for public folders here.
- </para>
- </listitem>
- </itemizedlist>
- </para>
- </listitem>
- <listitem>
- <para>
- Apply filters to new messages in Inbox on this
- server: Check this box to filter messages in
- this account.
- </para>
- </listitem>
- </orderedlist>
- </para>
- </listitem>
- </varlistentry>
-
- <varlistentry>
- <term>Sending Mail</term>
- <listitem>
- <para>Select <guilabel>Microsoft Exchange</guilabel> as
- your email sending method. There is nothing else to do
- in this step.</para>
- </listitem>
- </varlistentry>
-
- <varlistentry>
- <term>Account Management</term>
- <listitem>
- <para>Enter a name that you will use to remember this
- account. "Exchange Account" is a good suggestion. Note
- that you cannot have two accounts with the same name.
- If you'd like to make this your default account for
- sending email, check the <guilabel>Make this my default
- account</guilabel> box.</para>
- </listitem>
- </varlistentry>
- </variablelist>
- <para>
- You're done. Click <guibutton>Finish</guibutton> and
- <guibutton>OK</guibutton>, then quit
- Evolution and start it again. Now
- you're ready to get to work on the Exchange server.
- </para>
-
- <figure>
- <title>Creating an Exchange Account, Step One: Identity</title>
- <screenshot>
- <screeninfo>Creating an Exchange Account, Step One: Identity</screeninfo>
- <mediaobject><imageobject>
- <imagedata format="PNG" fileref="figures/exchange-identity" srccredit="Aaron Weber"/>
- </imageobject></mediaobject>
- </screenshot>
- </figure>
-
- <figure>
- <title>Creating an Exchange Account, Step Two: Receiving Mail</title>
- <screenshot>
- <screeninfo>Creating an Exchange Account, Step Two: Receiving Mail</screeninfo>
- <mediaobject><imageobject>
- <imagedata format="PNG" fileref="figures/exchange-receive" srccredit="Aaron Weber"/>
- </imageobject></mediaobject>
- </screenshot>
- </figure>
-
- <figure>
- <title>Creating an Exchange Account, Step Three: Mail Options</title>
- <screenshot>
- <screeninfo>Creating an Exchange Account, Step Three: Mail Options</screeninfo>
- <mediaobject><imageobject>
- <imagedata format="PNG" fileref="figures/exchange-receive-options" srccredit="Aaron Weber"/>
- </imageobject></mediaobject>
- </screenshot>
- </figure>
-
-
- </sect3>
-
- <sect3 id="config-exchange-existing-account">
- <title>Changing an Existing Account to Work with Exchange</title>
- <para>
- If you have an existing email account, and want to convert it
- to use for Exchange, select the account you want to convert
- and click the <guibutton>Edit</guibutton> button. You'll want
- to change settings in the following tabs of the account
- dialog:
- </para>
- <variablelist>
- <varlistentry>
- <term>Identity</term>
- <listitem>
- <para>
- If your email address will change because you are moving
- to a new server, then change it in this tab. Otherwise,
- move to the next tab.
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term>Receiving Mail</term>
- <listitem>
- <para>
- Select <guilabel>Microsoft Exchange</guilabel> as your
- server type. Enter your name of your server next to
- <guilabel>Host</guilabel>, and the user name for your
- account next to <guilabel>Username</guilabel>. If your
- server supports SSL (Secure Socket Layer) encryption, it
- you can check the <guilabel>Use SSL</guilabel> box to
- take advantage of more secure data transfers.
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term>Receiving Options</term>
- <listitem>
- <para>
- Here, tab, you'll find some additional settings:
- <variablelist>
- <varlistentry>
- <term>Checking for New Mail</term>
- <listitem>
- <para>
- Select whether you would like to check for
- mail automatically, and if so, how often.
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term>Mailbox Name and Web Access Path</term>
- <listitem>
- <para>
- If your Exchange server requires you to use a
- different mailbox name from the name you use to
- log in, select the second check-box and enter
- the mailbox name. Check with your system
- administrator to be sure.
- </para>
- <para>
- In most cases, the URL for web access is
- "http://server.company.com/exchange." If your
- system has a path that is not "exchange," check
- the box and enter the custom path here.
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term>Active Directory</term>
- <listitem>
- <para>
- If you would like to use the Global Address
- List (GAL) maintained on your Exchange server,
- click the tab labeled <guilabel>Receiving
- Options</guilabel> and check the box labeled
- <guilabel>Create a Global Address List
- folder</guilabel>. The GAL is maintained by
- your system administrator and you cannot add,
- change, or remove items from it using Ximian
- Evolution. However, you can use it to invite
- people to meetings and to look up addresses and
- other information. In many organizations, the
- GAL is stored on a different server from email.
- If this is the case, you should also specify
- the directory server name here.
- </para>
- </listitem>
- </varlistentry>
- </variablelist>
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term>Sending Mail</term>
- <listitem>
- <para>
- If you will use your Exchange server to send as well as
- receive mail, select <guilabel>Microsoft
- Exchange</guilabel> as your server type, and enter the
- server name as the <guilabel>Host</guilabel>.
- </para>
- </listitem>
- </varlistentry>
- </variablelist>
- <para>
-
- Once you have made those changes, click the
- <guibutton>OK</guibutton> button.
- </para>
- <para>
- Then, quit Evolution and start it
- up again. Changes to the Ximian Connector accounts
- configuration are not active until you have restarted the
- application.
- </para>
- </sect3>
- </sect2>
- </sect1>
-
- <sect1 id="access">
- <title>Accessing the Exchange Server</title>
- <para>
- Like IMAP and LDAP data, information for
- Exchange accounts is stored on the
- server, not on your desktop computer. This means that you can
- access it from multiple locations. It also means that your
- Microsoft Exchange account information
- is in a separate folder tree from the <guilabel>Local</guilabel>
- tree in your folder bar. You'll see it below the local tree,
- with the name you gave the account. If you have multiple
- accounts, you will have multiple folder trees.
- </para>
- <para>
- Click on any of the folder tree items to visit them; you may
- have to enter your server password. You can now create contact
- cards, send and receive email as you would normally. If there
- are items in your local calendar or addressbook that you'd like
- to add to your Exchange stores, you
- can copy and paste them over, or just drag items from one folder
- to another as you would with two local stores.
- </para>
-
- <note id="save-to-local-or-exchange">
- <title>Saving Attached Addresses and Appointments</title>
- <para>
- If you are using both an Exchange account and a local mail
- account, you should be aware that whenever you save an email
- address or appointment from an email message, it will be
- saved in your Exchange contacts list or calendar, rather
- than in your local account. The same is true of
- synchronization with Palm-OS devices: tasks, appointments,
- and addresses from your Palm-OS device will be synchronized
- with those in the Exchange folders rather than local
- folders.
- </para>
- </note>
-
- <tip id="gal-empty">
- <title>The Global Address List Appears Empty At First</title>
- <para>
- To avoid unnecessary strain on the server, the GAL will
- appear empty until you have searched for something in it.
- If you want to display all the cards in the list, click in
- the search box and press <keycap>Enter</keycap>. This
- enters a blank search: since every card contains a blank in
- it, every card will appear.
- </para>
- </tip>
-
- </sect1>
-
- <sect1 id="exchange-settings">
- <title>Special Connector Only Settings</title>
- <para>
- There are two items in the Evolution preferences window that
- are available only with Ximian Connector. The first is
- delegation and permissions handling, and the second is the
- creation of "Out of Office" messages.
- </para>
-
- <sect2 id="exchange-delegate">
- <title>Access Delegation</title>
- <para>
- You can allow other people in your organization's Global
- Address List to access your calendar, address
- book, and messages, and they can let you manage theirs.
- Delegation allows people to do anything from check on each
- other's schedules to completely manage their personal
- information.
- </para>
-
- <sect3 id="exchange-delegate-to-others">
- <title>Delegating Access to Others</title>
- <para>
- To add someone to your list of delegates, click the
- <guibutton>Add</guibutton> button and select them from the
- Global Address List. When delegating you can grant different
- levels of access to different types of data. You may also
- decide whether the access you grant applies to items marked
- <guilabel>Private</guilabel>, or only to public items.
- </para>
-
- <para>
- For each of the four types of folder, you may select one of
- the following levels of access:
- <variablelist>
- <varlistentry>
- <term>None</term>
- <listitem>
- <para>
- Do not allow this person to access any folders of
- this type.
- </para>
- </listitem>
- </varlistentry>
-
- <varlistentry>
- <term>Reviewer (read-only)</term>
- <listitem>
- <para>
- Allow the person to see items in this type of
- folder, but not create new items or edit existing
- items.
- </para>
- </listitem>
- </varlistentry>
-
- <varlistentry>
- <term>Author (read, create)</term>
- <listitem>
- <para>
- The delegate may view items in your folders, and may
- create new items, but may not change any existing items.
- </para>
- </listitem>
- </varlistentry>
-
- <varlistentry>
- <term>Editor (read, create, edit)</term>
- <listitem>
- <para>
- The delegate may view, create, and change items in
- your folders.
- </para>
- </listitem>
- </varlistentry>
- </variablelist>
- </para>
- </sect3>
- <sect3 id="exchange-delegated-to-you">
- <title>Acting as a Delegate for Others</title>
- <para>
- To see the list of people who have granted you access to
- their folders, click the <guilabel>Acting as a
- Delegate</guilabel> tab in the Exchange Delegation settings
- window. If you plan to send email on behalf of someone,
- click the checkbox next to their name, and an email identity
- will be created. You can then select that identity in the
- <guilabel>From</guilabel> list in your message composer.
- </para>
-
- <para>
- To access the folders delegated to you, do the following:
- <orderedlist>
- <listitem>
- <para>
- Select
- <menuchoice>
- <guimenu>File</guimenu>
- <guimenuitem>Open Other User's Folder</guimenuitem>
- </menuchoice>
- </para>
- </listitem>
- <listitem>
- <para>
- Enter the email address of the user who
- has delegated to you or click the
- <guibutton>User</guibutton> button to select them from your
- addressbook.
- </para>
- </listitem>
-
- <listitem>
- <para>
- Select the folder you wish to open.
- </para>
- </listitem>
-
- <listitem>
- <para>
- Click OK.
- </para>
- </listitem>
- </orderedlist>
- </para>
- <para>
- Folders delegated to you appear in your folder list inside a
- folder labeled with the name of their owner. For example, if
- Martha Thompson delegates folders to you, you will see a
- folder called <guilabel>Martha Thompson's Folders</guilabel>
- in the folder tree at the same level as your <guilabel>Personal
- Folders</guilabel> and <guilabel>Public
- Folders</guilabel>.
- </para>
-
- <note id="error">
- <title>Error Messages</title>
- <para>
- If the folder fails to open properly, check with the
- folder owner that you have been granted the correct access
- permissions.
- </para>
- </note>
- </sect3>
- </sect2>
-
-
- <sect2 id="exchange-out-of-office">
- <title>Setting an Out of Office Message</title>
- <para>
- An <guilabel>Out of Office</guilabel> message is
- an automatic reply that you can send to emails, explaining why
- you aren't going to respond to their message. For example, if
- you go on vacation for a week and will be away from email, you
- can set an automatic reply so that people who write to you know
- that you aren't ignoring them.
- </para>
- <para>
- To create an <guilabel>Out of Office</guilabel> message,
- select <menuchoice> <guimenu>Tools</guimenu>
- <guimenuitem>Settings</guimenuitem>
- </menuchoice> and then click the <guibutton>Out of
- Office</guibutton> button.
- </para>
-
- <para>
- Then, click <guilabel>I am currently
- out of the office.</guilabel>. Then, enter a short message in
- the text entry box. Click <guilabel>OK</guilabel>.
- </para>
- <para>
- Your message will be sent automatically to
- anyone who sends you mail until you return and click
- <guilabel>I am currently in the office</guilabel>.
- </para>
- </sect2>
-
-
- </sect1>
-
-
- <sect1 id="full-advantage">
- <title>Scheduling Appointments with Free/Busy</title>
- <para>
- When you schedule a meeting with your calendar on the
- Exchange server, you can check when
- other local Exchange users are busy according to their
- Exchange calendars. To do so:
- </para>
- <figure>
- <title>Scheduling With Free/Busy Information</title>
- <screenshot>
- <screeninfo>Using the Free/Busy Feature</screeninfo>
- <mediaobject><imageobject>
- <imagedata format="PNG" fileref="figures/schedule" srccredit="Aaron Weber"/>
- </imageobject></mediaobject>
- </screenshot>
- </figure>
-
- <note id="reminders-in-exchange">
- <title>Reminders In Exchange</title>
- <para>
- Reminders for appointments in your Exchange calendar will
- not work until you have run Evolution at least once after
- logging in. This is different from locally stored reminders,
- which will work from the moment you log in, regardless of
- whether you have run Evolution in the session.
- </para>
- </note>
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Open a new appointment in the calendar.
- </para>
- </listitem>
- <listitem>
- <para> Choose <menuchoice> <guimenu>Actions</guimenu>
- <guimenuitem>Schedule Meeting</guimenuitem>
- </menuchoice> in the meeting editor window.
- </para>
- </listitem>
- <listitem>
- <para> Add attendees, either by entering their email
- addresses into the list, or by clicking the
- <guibutton>Invite Others</guibutton> button. If you choose
- to so, it's best to use the Global Address List (GAL).
- Choose the GAL from the drop-down list of address sources
- at the top of the dialog box.
- </para>
- </listitem>
- <listitem>
- <para>
- Choose <guilabel>Options</guilabel> and then
- <guilabel>Update Free/Busy</guilabel> to check participant
- schedules and, if possible, update the meeting in all
- participants' calendars.
- </para>
- </listitem>
- </orderedlist>
- <tip id="autopick">
- <title>Using Autopick to Adjust Meeting Times</title>
- <para>
- If meeting attendees are not available during the times you
- have scheduled a meeting, you can "nudge" the meeting forward
- or backward to the nearest available time. To do so, just
- click the arrows to the left or right of the
- <guilabel>Autopick</guilabel> button. The Autopick tool will
- move the meeting to the nearest time during which all
- attendees are available. If you aren't satisfied with those
- results, you can drag the edges of the meeting time to the
- hours that you want to select.
- </para>
- </tip>
- </sect1>
-</chapter>
-