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diff --git a/help/C/usage-mail.sgml b/help/C/usage-mail.sgml new file mode 100644 index 0000000000..c71bd92a3f --- /dev/null +++ b/help/C/usage-mail.sgml @@ -0,0 +1,2209 @@ +<chapter id="usage-mail">
+ <title>Using Evolution for Email</title>
+ <para>
+ This chapter, and <xref linkend="usage-mail-organize">, will
+ provide you with an in-depth guide to the capabilities of
+ Evolution as a mail client. For information about how to set up
+ your mail account, see <xref linkend="config-prefs-mail">.
+ </para>
+
+ <note>
+ <title>If you use IMAP Mail</title>
+ <para>
+ If you chose IMAP mail during the setup process, you must
+ subscribe to your mail folders before you can read mail in
+ them. Read <xref linkend="usage-mail-subscriptions"> to find out
+ how.
+ </para>
+ </note>
+
+
+ <sect1 id="usage-mail-getnsend-read">
+ <title>Reading Mail</title>
+ <para>
+ Start the mail client by clicking on the
+ <guibutton>Inbox</guibutton> icon in the shortcut bar, or by
+ selecting a mail folder in the folder bar. To read a message,
+ select it in the message list; if you'd like to see it in its
+ own window, double-click on it or press
+ <keycombo action="simul">
+ <keycap>Ctrl</keycap>
+ <keycap>O</keycap>
+ </keycombo>.
+ </para>
+
+ <tip id="spaceandbs">
+ <title>Reading Mail with the Keyboard</title>
+ <para>
+ You can click the space bar to page down while you're reading
+ an email, and press backspace to page up in an email. This
+ may help to make reading your email faster.
+ </para>
+ </tip>
+
+ <sect2 id="usage-mail-listorder">
+ <title>Sorting the message list</title>
+ <para>
+ <application>Evolution</application> helps you work by letting you sort
+ your email. To sort by sender, subject, or date, click
+ on the bars with those labels at the top of the message
+ list. The direction of the arrow next to the label indicates
+ the direction of the sort, and if you click again, you'll
+ sort them in reverse order. For example, click once on
+ <guilabel>Date</guilabel> to sort messages by date from
+ oldest to newest. Click again, and
+ <application>Evolution</application> sorts the list from
+ newest to oldest. You can also right-click on the message
+ header bars to get a set of sorting options, and add or
+ remove columns from the message list. You can find detailed
+ instructions on how to customize your message display
+ columns in <xref linkend="usage-mail-organize-columns">.
+ </para>
+
+ <tip id="view-headers">
+ <title>Email Headers</title>
+ <para>
+ To look at the complete headers for email messages, select
+ <menuchoice><guimenu>View</guimenu><guisubmenu>Message
+ Display</guisubmenu><guimenuitem>Show Full
+ Headers</guimenuitem></menuchoice>. To see absolutely every
+ bit, choose
+ <menuchoice><guimenu>View</guimenu><guisubmenu>Message
+ Display</guisubmenu><guimenuitem>Show Email Source
+ </guimenuitem></menuchoice>.
+ </para>
+ </tip>
+
+ <para>
+ You can also choose a threaded message view. Select
+ <menuchoice>
+ <guimenu>View</guimenu>
+ <guimenuitem>Threaded</guimenuitem>
+ </menuchoice>
+ to turn the threaded view on or off. When you select this option,
+ <application>Evolution</application> groups the replies to a
+ message with the original, so you can follow the thread of a
+ conversation from one message to the next.
+ </para>
+ <figure>
+ <title>Threaded Mail View</title>
+ <screenshot>
+ <screeninfo>Threaded Mail View</screeninfo>
+ <mediaobject><imageobject>
+ <imagedata format="png" fileref="figures/mail-threaded" srccredit="Aaron Weber">
+ </imageobject></mediaobject>
+ </screenshot>
+ </figure>
+
+ </sect2>
+
+ <sect2 id="usage-mail-getnsend-delete">
+ <title>Deleting Mail</title>
+ <para>
+ Once you've read your mail, you may want to get rid of
+ it.
+ To delete a message:
+ <orderedlist numeration="arabic">
+ <listitem>
+ <para>
+ Click the message to select it
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Press delete button or right click on the message and
+ choose <guilabel>Delete</guilabel>.
+ </para>
+ <note>
+ <title>Why do I still see deleted mail?</title>
+ <para>
+ When you press <guibutton>Delete</guibutton> or click
+ the trash button, your mail isn't actually deleted,
+ but is marked for deletion. Your email is not gone
+ until you have expunged it. When you "Expunge" a
+ folder, you remove all the mail that you have marked
+ for deletion.
+ </para>
+ <para>
+ If you don't like this behavior, select
+ <menuchoice><guimenu>View</guimenu><guimenuitem>Hide
+ Deleted Messages</guimenuitem></menuchoice>. Then,
+ you will only see deleted messages when you look in
+ your <guilabel>Trash</guilabel> folder.
+ </para>
+ </note>
+ </listitem>
+ <listitem>
+ <para>
+ Click
+ <menuchoice>
+ <guimenu>Actions</guimenu>
+ <guimenuitem>Expunge</guimenuitem>
+ </menuchoice>
+ or press
+ <keycombo action="simul">
+ <keycap>Ctrl</keycap>
+ <keycap>E</keycap>
+ </keycombo>
+ </para>
+ </listitem>
+ </orderedlist>
+ </para>
+ <note>
+ <title>Trash is Actually a vFolder?</title>
+ <para>
+ Both local and IMAP Trash folders are actually vFolders that
+ display all messages you have marked for later deletion.
+ For more information about vFolders, see <xref
+ linkend="usage-mail-organize-vfolders">. Since emptying
+ your trash expunges the messages in your Trash folder,
+ choosing <menuchoice> <guimenu>Actions</guimenu>
+ <guimenuitem>Empty Trash</guimenuitem> </menuchoice> is the
+ same as expunging deleted mail from <emphasis>all</emphasis>
+ your folders.
+ </para>
+ <para>
+ This is not, however, true for the Trash folder on Exchange
+ servers, which behaves just the same as it would in
+ Outlook. That is to say, the Trash folder on an Exchange
+ server is a normal folder with actual messages in it.
+ </para>
+ </note>
+ </sect2>
+ <sect2 id="usage-mail-getnsend-undelete">
+ <title>Undeleting Messages</title>
+ <para>
+ To undelete a message:
+ <orderedlist numeration="arabic">
+ <listitem>
+ <para>
+ Select a message you have marked for deletion.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Press <keycombo
+ action="simul"><keycap>Ctrl</keycap><keycap>U</keycap>
+ </keycombo>
+ or choose
+ <menuchoice>
+ <guimenu>Edit</guimenu>
+ <guimenuitem>Undelete</guimenuitem>
+ </menuchoice>
+
+ </para>
+ <note>
+ <title>What does Undelete actually do?</title>
+ <para>
+ If you have marked a message for deletion, undeleting
+ it will unmark it, and the message will be removed
+ from the Trash folder. However, it can't bring back
+ messages that have been expunged.
+ </para>
+ </note>
+ </listitem>
+ </orderedlist>
+ </para>
+ </sect2>
+ </sect1>
+
+ <sect1 id="usage-mail-getnsend-get">
+ <title>Checking for New Mail</title>
+ <para>
+ Now that you've had a look around the
+ <interface>Inbox</interface>, it's time to check for new mail.
+ Click <guibutton>Get Mail</guibutton> in the toolbar to check
+ your mail. If you haven't entered any mail settings yet, the
+ <interface>setup assistant</interface> will ask you for the
+ information it needs to check your email.
+ </para>
+ <para>
+ The assistant will give you several dialog boxes where you configure:
+ <itemizedlist>
+ <listitem>
+ <para>
+ your personal information
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ your outgoing email server information
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ your mail account identity name
+ </para>
+ </listitem>
+ </itemizedlist>
+ </para>
+ <para>
+ To check your email, press the <guibutton>Check Mail</guibutton>
+ button. If this is your first time checking mail, or you
+ haven't asked <application>Evolution</application> to store your
+ password, you'll be prompted for the password. Enter your
+ password and your email will be downloaded.
+ </para>
+ <note id="badmailsettings">
+ <title>Can't Check Mail?</title>
+ <para>
+ If you get an error message instead of mail, you probably need
+ to check your network settings. To learn how to do that, have
+ a look at <xref linkend="config-prefs-mail">, or ask your
+ system administrator.
+ </para>
+ </note>
+
+
+
+ <tip>
+ <title>Sharing Mailboxes with Other Mail Programs</title>
+ <para>
+ If you want to use <application>Evolution</application>
+ and another email client, such as
+ <application>Mutt</application>, at the same time,
+ here's how:
+ <orderedlist numeration="arabic">
+ <listitem>
+ <para>
+ Download your mail in the other application as
+ you would normally.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ In <application>Evolution</application>
+ <menuchoice><guimenu>Tools</guimenu><guimenuitem>Mail
+ Settings</guimenuitem></menuchoice>, and pick the account
+ you'd like to use to share mail. You may want to
+ create a new account just for this source of
+ mail.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Under the <guilabel>Receiving Mail</guilabel>
+ tab, select the type of mail file that your
+ other mail application uses, and then enter the
+ full path to that file.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Click the <guibutton>OK</guibutton> button.
+ </para>
+ </listitem>
+ </orderedlist>
+ </para>
+ </tip>
+
+
+<!-- NOT FOR 1.0
+ <sect2 id="usage-mail-getnsend-get-news">
+ <title>Using Evolution for News</title>
+ <para>
+ Newsgroups are so similar to email that there's no reason not
+ to read them side by side. If you want to do that, add a
+ news source to your configuration (see <xref
+ linkend="config-prefs-network-news">). The news server will
+ appear as a remote server, and will look quite similar to an
+ IMAP folder. When you click <guibutton>Get Mail</guibutton>,
+ <application>Evolution</application> will also check for news
+ messages.
+ </para>
+ </sect2>
+-->
+
+ <sect2 id="usage-mail-getnsend-get-attach">
+ <title>Working with Attachments and HTML Mail</title>
+ <para>
+ If someone sends you an <glossterm linkend="attachment">attachment</glossterm>,
+ a file attached to an email,
+ <application>Evolution</application> will display the file
+ at the bottom of the message to which it's attached. Text,
+ including HTML formatting and embedded images, will appear
+ as part of the message, rather than at the end of the
+ message as an attachment.
+ </para>
+
+ <sect3 id="usage-mail-getnsend-get-attach-actions">
+ <title>Saving or Opening Attachments</title>
+ <para>
+ If you get an attachment with an email message,
+ <application>Ximian Evolution</application> can help you save
+ it or open it with the appropriate applications.
+ </para>
+ <para>
+ To save an attachment to disk:
+ <orderedlist numeration="arabic">
+ <listitem>
+ <para>
+ Click the downward pointing arrow on the attachment icon
+ and select <guimenuitem>Save to Disk</guimenuitem>.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Choose a location and name for the file.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Click <guibutton>OK</guibutton>.
+ </para>
+ </listitem>
+ </orderedlist>
+ </para>
+
+ <para>
+ To Open an Attachment in a Program:
+ <orderedlist numeration="arabic">
+ <listitem>
+ <para>
+ Open the mail message with the attachment you want to read.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Click the arrow next the attachment icon.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Select the program you'd like to use. It will start up
+ and open the document.
+ </para>
+ </listitem>
+ </orderedlist>
+ </para>
+ <para>
+ </para>
+ </sect3>
+
+ <sect3 id="usage-mail-getnsend-get-attach-html">
+ <title>Inline Images in HTML Mail</title>
+ <para>
+ When someone sends you HTML mail that includes an image in
+ the body of the message (for example, the welcome message in your
+ Inbox when you first start <application>Ximian
+ Evolution</application>) <application>Evolution</application>
+ will display the image inside the message. You can create
+ messages like this by using the
+ <menuchoice><guimenu>Insert</guimenu><guimenuitem>Image</guimenuitem></menuchoice>
+ tool in the message composer.
+ </para>
+
+ <para>
+ If the image isn't included in the message, but is, instead,
+ a link to an image, <application>Evolution</application> can
+ download the image from the Internet for you. However,
+ <application>Evolution</application> will not display the
+ image unless you ask it to. This is because remotely hosted
+ images can be slow to load and display, and can even be used
+ by spammers to track who reads their email. Having images
+ not load automatically helps protect your privacy.
+ </para>
+ <para>
+ If you want the images to load for one message, select
+ <menuchoice>
+ <guimenu>View</guimenu>
+ <guisubmenu>Message Display</guisubmenu>
+ <guimenuitem>Load Images</guimenuitem>
+ </menuchoice>.
+
+ If you want <application>Ximian Evolution</application> to
+ load remotely hosted images more often, go to the
+ <guilabel>Display</guilabel> tab of the
+ <menuchoice>
+ <guimenu>Tools</guimenu>
+ <guimenuitem>Mail Settings</guimenuitem>
+ </menuchoice> dialog.
+ </para>
+ <note id="http-proxy">
+ <title>Loading Images from the Net through an HTTP Proxy</title>
+ <para>
+ If you use an HTTP proxy,
+ <application>Evolution</application> must be able to find
+ it through the <systemitem>gnome-vfs</systemitem> subsystem
+ before it can load images from the Internet. This is also
+ the case if you wish to access weather and news information
+ through the Summary tool. You can tell the GNOME Virtual
+ File System about your HTTP proxy in one of two ways:
+ <variablelist>
+ <varlistentry>
+ <term>Configure it with Nautilus</term>
+ <listitem>
+ <para>
+ <orderedlist numeration="arabic">
+ <listitem>
+ <para>
+ Open a Nautilus window
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Select <menuchoice>
+ <guimenu>Preferences</guimenu>
+ <guimenuitem>Edit Preferences</guimenuitem>
+ </menuchoice>.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Go to the <guilabel>Navigation</guilabel> tab.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Click the <guilabel>Use HTTP Proxy</guilabel>
+ checkbox and enter the location of your HTTP
+ proxy in the <guilabel>Location</guilabel> field.
+ </para>
+ </listitem>
+ </orderedlist>
+ </para>
+ </listitem>
+ </varlistentry>
+ <varlistentry>
+ <term>Configure it with the gconftool command</term>
+ <listitem>
+ <para>
+ <orderedlist numeration="arabic">
+ <listitem>
+ <para>
+ Open a terminal.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Enter the command
+ <command>
+ gconftool --type=bool --set /system/gnome-vfs/use-http-proxy "TRUE"
+ </command>
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Enter the command
+ <command>
+ gconftool --type=string --set /system/gnome-vfs/http-proxy-host "your-proxy-url"
+ </command>
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Enter the command
+ <command>
+ gconftool --type=int --set /system/gnome-vfs/http-proxy-port "8080"
+ </command>
+ </para>
+ </listitem>
+ </orderedlist>
+ </para>
+ <para>
+ For more information about the gconftool command,
+ read the gconftool man page.
+ </para>
+ </listitem>
+ </varlistentry>
+ </variablelist>
+ </para>
+ </note>
+ </sect3>
+ </sect2>
+ </sect1>
+
+ <sect1 id="usage-mail-getnsend-send">
+ <title>Composing New Email Messages</title>
+ <para>
+ You can start writing a new email message by selecting
+ <menuchoice> <guimenu>File</guimenu>
+ <guisubmenu>New</guisubmenu> <guimenuitem>
+ Mail Message</guimenuitem></menuchoice>, or by pressing the
+ <guibutton>Compose</guibutton> button in the Inbox toolbar.
+ When you do so, the <interface>New Message</interface> window
+ will open, as shown in <xref
+ linkend="usage-mail-newmsg-fig">.
+ </para>
+
+<!-- ==============Figure=================================== -->
+ <figure id="usage-mail-newmsg-fig">
+ <title>New Message Window</title>
+ <screenshot>
+ <screeninfo>Evolution Main Window</screeninfo>
+ <mediaobject><imageobject><imagedata fileref="figures/newmsg" format="png" srccredit="Aaron Weber">
+ </imageobject></mediaobject>
+ </screenshot>
+ </figure>
+<!-- ==============End of Figure=================================== -->
+
+ <para>
+ Enter an address in the <guilabel>To:</guilabel> field. If you
+ wish, enter a subject in the <guilabel>Subject:</guilabel>, and
+ a message in the box at the bottom of the window.
+ Once you have written your message, press
+ <guibutton>Send</guibutton>.
+ </para>
+
+ <sect2 id="usage-mail-getnsend-send-delay">
+ <title>Sending Composed Messages Later</title>
+ <para>
+ <application>Evolution</application> will send mail
+ immediately unless you tell it to do otherwise by selecting
+ <menuchoice> <guimenu>File</guimenu> <guimenuitem>Send
+ Later</guimenuitem></menuchoice>. This will add your
+ messages to the <guilabel>Outbox</guilabel> queue. The
+ "Send Later" feature is particularly useful if you use a
+ modem to connect to the Internet and pay per-minute
+ charges: you can remain offline until you need to send
+ mail, then connect and send all your mail at once. Mail in
+ the Outbox is sent when you click
+ <guibutton>Send/Receive</guibutton> in the main window.
+ </para>
+ <para>
+ To learn more about how you can specify message queue and
+ filter behavior, see <xref linkend="config-prefs-mail">.
+ </para>
+
+ <para>
+ You can also choose to save messages as drafts or as text
+ files. Your options are:
+ <itemizedlist>
+ <listitem><para>
+ Choose
+ <menuchoice>
+ <guimenu>File</guimenu>
+ <guimenuitem>Save Draft</guimenuitem>
+ </menuchoice>
+ to store your messages in the drafts folder for later
+ revision.
+ </para></listitem>
+
+ <listitem><para>
+ If you'd like to have the message sent later, you
+ can choose <guimenuitem>Send Later</guimenuitem>. That way,
+ the message will be added to the queue, and you can send a
+ batch of messages all at once.
+ </para></listitem>
+
+ <listitem><para>
+ If you prefer to save your message as a text file,
+ choose <guimenuitem>Save As</guimenuitem> and then choose a
+ file name.
+ </para>
+ </listitem>
+ </itemizedlist>
+ </para>
+ </sect2>
+
+ <sect2 id="usage-mail-getnsend-offline">
+ <title>Working Offline</title>
+ <para>
+ Offline mode is a tool designed for use with a dialup
+ connection or for laptop users who do not have a network
+ connection at all times. It allows you to cache messages
+ for reference while you are not connected to the
+ network, and to compose messages and leave them in your
+ Outbox to be sent the next time you connect to the network.
+ </para>
+ <para>
+ Select
+ <menuchoice><guimenu>File</guimenu><guimenuitem>Work
+ Offline</guimenuitem></menuchoice> to have
+ <application>Ximian Evolution</application> disconnect
+ from the Internet while you work. When you want to
+ reconnect, choose
+ <menuchoice><guimenu>File</guimenu><guimenuitem>Work
+ Online</guimenuitem></menuchoice>. Alternatively, you
+ can click the connection button at the bottom left side
+ of the window.
+ </para>
+ <para>
+ If you use POP mail, all your messages will be
+ available to you, because they are stored locally. If
+ you use IMAP or Exchange mail, messages are stored
+ remotely, so availability is a little different.
+ </para>
+ <para>
+ Messages that you have read are cached and stored
+ locally; all read messages will be available to you
+ even if you are offline. Unread messages will be
+ downloaded and saved for offline use if they are in a
+ folder that you have marked as an Offline Folder. To
+ mark a folder for offline use, select
+ <menuchoice><guimenu>Settings</guimenu>
+ <guimenuitem>Preferences</guimenuitem></menuchoice> and
+ then click the <guilabel>Folders</guilabel> icon. In
+ the <guilabel>Offline Folders</guilabel> tab, click the
+ check-box next to the folders that you would like to
+ use while you are offline. Then, when you select
+ <guimenuitem>Go Offline</guimenuitem>, Evolution will
+ fetch their contents and store them for later
+ reference.
+ </para>
+ </sect2>
+ <sect2 id="usage-mail-getnsend-send-compose">
+ <title>More About Mail Composition</title>
+ <para>
+ In the next few sections, you'll see how
+ <application>Evolution</application> handles advanced email
+ features, including large recipient lists, attachments, and
+ forwarding.
+ </para>
+ <sect3 id="usage-mail-getnsend-send-attach">
+ <title>Attachments</title>
+ <para>
+ To attach a file to your email:
+ <orderedlist numeration="arabic">
+ <listitem>
+ <para>
+ Push the attach button in the composer toolbar
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Select the file you want to attach
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Press <guibutton>OK</guibutton>
+ </para>
+ </listitem>
+ </orderedlist>
+ </para>
+ <para>
+ You can drag a file from your desktop into the composer window to
+ attach it as well.
+ </para>
+ <para>
+ To hide the display of files you've attached to the
+ message, select <menuchoice>
+ <guimenu>View</guimenu> <guimenuitem>Hide
+ Attachments</guimenuitem> </menuchoice>; to show them
+ again, choose <guimenuitem>Show Attachments</guimenuitem>.
+ </para>
+ <para>
+ When you send the message, a copy of the attached file
+ will go with it. Be aware that big attachments can take a
+ long time to download.
+ </para>
+ </sect3>
+
+ <sect3 id="usage-mail-getnsend-send-to-types">
+ <title>Specifying Recipients for Email</title>
+ <para>
+ <application>Evolution</application>, like most email
+ programs, recognizes three types of addressee: primary
+ recipients, secondary recipients, and hidden ("blind")
+ recipients.
+ </para>
+ <para>
+ The simplest way to direct a message is to put the email
+ address or addresses in the <guilabel>To:</guilabel>
+ field, which denotes primary recipients. To send mail to
+ more than one or two people, you can use the
+ <guilabel>Cc:</guilabel> field.
+ </para>
+ <para>
+ Hearkening back to the dark ages when people used
+ typewriters and there were no copy machines, "Cc" stands
+ for "Carbon Copy." Use it whenever you want to share a
+ message you've written to someone else.
+ </para>
+ <para>
+ <guilabel>Bcc:</guilabel> is a little more complex. You
+ use it like <guilabel>Cc:</guilabel>, but people on the
+ <guilabel>Bcc:</guilabel> list are hidden from the other
+ recipients of the message. Use it to send mail to large
+ groups of people, especially if they don't know each other
+ or if privacy is a concern. If your <guilabel>Bcc:</guilabel> field is absent, click
+ <menuchoice>
+ <guimenu>View</guimenu>
+ <guimenuitem>Bcc Field</guimenuitem>
+ </menuchoice>.
+
+ </para>
+
+ <para>
+ If you frequently write email to the same groups of people,
+ you can create address lists in the Contact Manager, and
+ then send them mail as though they had a single address.
+ To learn how to do that, read <xref
+ linkend="usage-contact-organize-group-list">.
+ </para>
+
+ <tip id="reply-to-per-mail">
+ <title>Setting Reply-to On a Per-Mail Basis</title>
+ <para>
+ <application>Evolution</application> has the ability to
+ let you specify the Reply-To in an email. Using this, you
+ can setup a special Reply-To for an email. To do this:
+ <orderedlist numeration="arabic">
+ <listitem>
+ <para>
+ Open a composer window
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Open the Reply-To field by selecting
+ <menuchoice>
+ <guimenu>View</guimenu>
+ <guimenuitem>Reply To</guimenuitem>
+ </menuchoice>
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Enter the address you wish to have be the
+ Reply-To address in the new Reply-To field.
+ </para>
+ </listitem>
+ </orderedlist>
+ </para>
+ </tip>
+ </sect3>
+
+ <sect3 id="usage-mail-getnsend-send-to">
+ <title>Choosing Recipients Quickly</title>
+ <para>
+ If you have created address cards in the contact manager,
+ you can also enter nicknames or other portions of address
+ data, and <application>Evolution</application> will offer a
+ drop down list of possible address completions from your
+ address book. If you enter a name or nickname that can go
+ with more than one card, Evolution will open a dialog box to
+ ask you which person you meant.
+
+<!-- Also, <application>Evolution</application> will add a
+ domain to any unqualified addresses. By default, this is
+ your domain, but you can choose which one mail preferences
+ dialog. NOTE: Bug filed on this: it's not available now,
+ but may be in the future.
+-->
+
+ </para>
+
+ <para>
+ Alternately, you can click on the
+ <guibutton>To:</guibutton>, <guibutton>Cc:</guibutton>, or
+ <guibutton>Bcc:</guibutton> buttons to get a list --
+ potentially a very long one -- of the email addresses
+ in your contact manager. Select addresses and click on
+ the arrows to move them into the appropriate address
+ columns.
+ </para>
+ <para>
+ For more information about using email together with the
+ contact manager and the calendar, see <xref
+ linkend="contact-automation-basic"> and <xref
+ linkend="usage-calendar-apts">.
+ </para>
+ </sect3>
+ </sect2>
+
+ <sect2 id="usage-mail-getnsend-send-reply">
+ <title>Replying to Email Messages</title>
+ <para>
+ To reply to a message, press the
+ <guibutton>Reply:</guibutton> button while it is selected,
+ or choose <guimenuitem>Reply to Sender:</guimenuitem> from
+ the message's right-click menu. That will open the
+ <interface>message composer</interface>. The
+ <guilabel>To:</guilabel> and <guilabel>Subject:</guilabel>
+ fields will already be filled, although you can alter them
+ if you wish. In addition, the full text of the old message
+ is inserted into the new message, either grey (for
+ HTML display) or with the > character before each line
+ (in plain text mode), to indicate that it's part of the
+ previous message. People often intersperse their message
+ with the quoted material as shown in <xref
+ linkend="usage-mail-getnsend-reply-fig">.
+
+ <!-- ==============Figure=================================== -->
+ <figure id="usage-mail-getnsend-reply-fig">
+ <title>Reply Message Window</title>
+ <screenshot>
+ <screeninfo>Evolution Main Window</screeninfo>
+ <mediaobject><imageobject><imagedata fileref="figures/replymsg" format="png" srccredit="Aaron Weber">
+ </imageobject></mediaobject>
+ </screenshot>
+ </figure>
+<!-- ==============End of Figure=================================== -->
+ </para>
+ <para>
+ If you're reading a message with several recipients, you may
+ wish to use <guibutton>Reply to All</guibutton> instead of
+ <guibutton>Reply</guibutton>. If there are large numbers
+ of people in the <guilabel>Cc:</guilabel> or
+ <guilabel>To:</guilabel> fields, this can save substantial
+ amounts of time.
+ <example>
+ <title>Using the Reply to All feature</title>
+ <para>
+ Susan sends an email to a client and sends copies to Tim
+ and to an internal company mailing list of co-workers.
+ If Tim wants to make a comment for all of them to read,
+ he uses <guibutton>Reply to All</guibutton>, but if he
+ just wants to tell Susan that he agrees with her, he
+ uses <guibutton>Reply</guibutton>. Note that his reply
+ will not reach anyone that Susan put on her
+ <guilabel>Bcc</guilabel> list, since that list is not
+ shared with anyone.
+ </para>
+ </example>
+ </para>
+ <para>
+ If you're subscribed to a mailing list, and want your reply
+ to go just to the list, rather than to the sender, choose
+ <guibutton>Reply to List</guibutton> instead of
+ <guibutton>Reply</guibutton> or <guibutton>Reply to
+ All</guibutton>.
+ <note>
+ <title>What is a Mailing List?</title>
+ <para>
+ Mailing Lists are one of the most popular tools for
+ group collaboration on the Internet. Here's how they work:
+ <simplelist>
+ <member>
+ Someone sends a message to a single address, like
+ <email>evolution@ximian.com</email>.
+ </member>
+ <member>
+ That address belongs to a program that distributes
+ the message to a list of recipients.
+ </member>
+ </simplelist>
+ The mail management program lets individuals subscribe
+ to or unsubscribe from the list at will, without
+ requiring the message writers to remember the addresses
+ of every recipient.
+ </para>
+ <para>
+ Mailing list servers can also let network administrators
+ control mail flow, list membership, and even moderate
+ the content of mailing lists.
+ </para>
+ </note>
+ </para>
+ </sect2>
+
+ <sect2 id="usage-mail-getnsend-send-find">
+ <title>Searching and Replacing with the Composer</title>
+ <para>
+ You are probably familiar with search and replace features
+ in any sort of text-editing software, and if you come from
+ a Linux or Unix background, you may know what
+ <guimenuitem>Find Regex</guimenuitem> does. If you aren't
+ among the lucky who already know, here's a quick rundown of
+ the automated text searching features that the message
+ composer makes available to you.
+ </para>
+ <para>
+ <variablelist>
+ <varlistentry>
+ <term><guimenuitem>Find:</guimenuitem></term>
+ <listitem><para> Enter a word or phrase, and
+ <application>Evolution</application> will find it
+ in your message.
+ </para></listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term><guimenuitem>Find Regex:</guimenuitem></term>
+ <listitem>
+ <para>
+ Find a regex, also called a
+ <glossterm linkend="regular-expression">regular
+ expression</glossterm>, in your composer window.
+ </para>
+ </listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term><guimenuitem>Find Again:</guimenuitem></term>
+ <listitem><para>
+ Select this item to repeat the last search you performed.
+ </para></listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term><guimenuitem>Replace:</guimenuitem></term>
+ <listitem><para>
+ Find a word or phrase, and replace it with
+ something else.
+ </para></listitem>
+ </varlistentry>
+
+ </variablelist>
+ </para>
+
+ <para>
+ For all of these menu items, you can choose whether or not
+ to <guilabel>Search Backwards</guilabel> in the document
+ from the point where your cursor is. For all but the
+ regular expression search (which doesn't need it), you are
+ offered a check box to determine whether the search is to
+ be <guilabel>Case Sensitive</guilabel> when it determines
+ a match.
+ </para>
+ </sect2>
+
+ <sect2 id="usage-mail-getnsend-send-html">
+ <title>Enhance your email with HTML</title>
+ <para>
+ Normally, you can't set text styles or insert pictures in
+ emails, which is why email is often regarded as
+ uncommunicative and cold, and why people often resort to
+ using far too many exclamation points to convey their
+ feelings. However, most newer email programs can display
+ images and text styles as well as basic alignment and
+ paragraph formatting. They do this with <glossterm
+ linkend="html">HTML</glossterm>, just like web pages do.
+ </para>
+ <note>
+ <title>HTML Mail is not a Default Setting</title>
+ <para>
+ Some people do not have HTML-capable mail clients, or
+ prefer not to receive HTML-enhanced mail because it is
+ slower to download and display. Because some people may
+ prefer not to get HTML mail,
+ <application>Evolution</application> sends plain text
+ unless you explicitly ask for HTML.
+ </para>
+ </note>
+
+ <para> You can change the format of an email message between
+ plain text and HTML by choosing <menuchoice>
+ <guimenu>Format</guimenu> <guimenuitem>
+ HTML</guimenuitem></menuchoice>.
+ </para>
+ <para>
+ To send all your mail as HTML by default, set your mail
+ format preferences in the mail configuration dialog. See
+ <xref linkend="config-prefs-mail-composer"> for more
+ information.
+ </para>
+ <para>
+ HTML formatting tools are located in the toolbar just above
+ the space where you'll actually compose the message, and
+ they also appear in the <guimenu>Insert</guimenu> and
+ <guimenu>Format</guimenu> menus.
+ </para>
+ <para>
+ The icons in the toolbar are explained in <glossterm
+ linkend="tooltip">tool-tips</glossterm>, which appear when
+ you hold your mouse over the buttons. The buttons fall
+ into four categories:
+ <variablelist>
+ <varlistentry>
+ <term>Headers and lists:</term>
+ <listitem>
+ <para>
+ At the left edge of the toolbar, you can choose
+ <guilabel>Normal</guilabel> for a default text style
+ or <guilabel>Header 1</guilabel> through
+ <guilabel>Header 6</guilabel> for varying sizes of
+ header from large (1) to tiny (6). Other styles
+ include <guilabel>preformat</guilabel>, to use the HTML
+ tag for preformatted blocks of text, and three types
+ of bullet points for the highly
+ organized.
+ </para>
+ <tip>
+ <title>Using Bullets to Make Your Email More
+ Attractive</title>
+ <para>
+ Often times, people use asterisks instead of real bullets.
+ Not only do asterisks look nicer, but
+ <application>Evolution</application> will word wrap for you,
+ which makes your text looks nicer.
+ </para>
+ </tip>
+ </listitem>
+ </varlistentry>
+ <varlistentry>
+ <term>Text style:</term>
+ <listitem>
+ <para>
+ Use these buttons to determine the way your letters
+ look. If you have text selected, the style will
+ apply to the selected text. If you do not have text
+ selected, the style will apply to whatever you type
+ next. The buttons are:
+ <itemizedlist mark="none">
+ <listitem><para>Push <guibutton>B</guibutton> for bold text</para></listitem>
+ <listitem><para>Push <guibutton>I</guibutton> for italics</para></listitem>
+ <listitem><para>Push <guibutton>U</guibutton> to underline</para></listitem>
+ <listitem><para>Push <guibutton>S</guibutton> for a strikethrough.</para></listitem>
+ </itemizedlist>
+ </para>
+ </listitem>
+ </varlistentry>
+ <varlistentry>
+ <term>Alignment:</term>
+ <listitem>
+ <para>
+ Located next to the text style buttons, these three
+ paragraph icons should be familiar to users of most
+ word processing software. The leftmost button will
+ make your text aligned to the left, the center
+ button, centered, and the right hand button,
+ aligned on the right side.
+ </para>
+ </listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term>Indentation rules:</term>
+ <listitem>
+ <para>
+ The button with the arrow pointing left will reduce
+ a paragraph's indentation, and the right arrow will
+ increase its indentation.
+ </para>
+ </listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term>Color Selection:</term>
+ <listitem>
+ <para>
+ At the far right is the color section tool. The
+ colored box displays the current text color; to
+ choose a new one, click the arrow button just to the
+ right. If you have text selected, the color will
+ apply to the selected text. If you do not have text
+ selected, the color will apply to whatever you type
+ next. You can select a background color or image by
+ right-clicking on the message background and
+ selecting <guilabel>Page</guilabel>.
+ </para>
+ </listitem>
+ </varlistentry>
+ </variablelist>
+ </para>
+ <para>
+ The <guimenu>Insert</guimenu> gives you opinions which let you
+ spruce up your email to make it more interesting:
+ <variablelist>
+ <varlistentry>
+ <term><guimenuitem>Link:</guimenuitem></term>
+ <listitem>
+ <para>
+ Lets you link some text to a website. Use this tool to put hyperlinks in your HTML
+ messages. If you don't want special link text, you can just enter the address
+ directly, and <application>Evolution</application>
+ will recognize it as a link. To add a link:
+ <orderedlist numeration="arabic">
+ <listitem>
+ <para>
+ Select the text you wish to link from.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Right click on the text and click on <guibutton>Link</guibutton>.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Put the URL you want to use in the <guilabel>URL</guilabel> field.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Click <guibutton>OK</guibutton>.
+ </para>
+ </listitem>
+ </orderedlist>
+ </para>
+ <note>
+ <para>
+ If you're typing a web page address to be automatically formatted, keep in mind that a space terminates the link.
+ </para>
+ </note>
+ </listitem>
+ </varlistentry>
+ <varlistentry>
+ <term><guimenuitem>Image:</guimenuitem></term>
+ <listitem>
+ <para>
+ Lets you put an image alongside text.
+ </para>
+ <para>
+ To insert an image into your email:
+ <orderedlist numeration="arabic">
+ <listitem>
+ <para>
+ Open a new email by clicking <guibutton>New Message</guibutton>
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Make sure that you have the
+ <menuchoice>
+ <guimenu>Format</guimenu>
+ <guimenuitem>HTML</guimenuitem>
+ </menuchoice>
+ selector checked.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Click the <guibutton>Insert Image</guibutton> button in the toolbar, or select
+ <menuchoice>
+ <guimenu>Insert</guimenu>
+ <guimenuitem>Image</guimenuitem>
+ </menuchoice>.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Choose your image by clicking the <guibutton>Browse</guibutton> button.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Press <guibutton>Insert</guibutton> to insert the image.
+ </para>
+ </listitem>
+ </orderedlist>
+ </para>
+ </listitem>
+ </varlistentry>
+ <varlistentry>
+ <term><guimenuitem>Rule:</guimenuitem></term>
+ <listitem>
+ <para>
+ Inserts a horizontal line into the text to help divide two
+ sections.
+ </para>
+ <para>
+ To insert a rule:
+ <orderedlist numeration="arabic">
+ <listitem>
+ <para>
+ Open a new email by clicking <guibutton>New Message</guibutton>
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Make sure that you have the
+ <menuchoice>
+ <guimenu>Format</guimenu>
+ <guimenuitem>HTML</guimenuitem>
+ </menuchoice>
+ selector checked.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Click the <guibutton>Rule</guibutton> button in the <guilabel>Toolbar</guilabel>.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Select the type of rule. You can use a plain
+ line, a 3D line, or a yellow line with flowers.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Choose the size of the line, as a percentage of the width of the email window.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Choose the alignment and style. For the plain
+ line, you can choose the thickness of the line,
+ and whether it will be shaded, or solid. For the
+ other types, you can only choose alignment.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Click <guibutton>Insert</guibutton> to insert the rule.
+ </para>
+ </listitem>
+ </orderedlist>
+ </para>
+ </listitem>
+ </varlistentry>
+ <varlistentry>
+ <term>Table:</term>
+ <listitem>
+ <para>
+ Inserts a table into the text to help divide two
+ sections.
+ </para>
+ <para>
+ To insert a rule:
+ <orderedlist numeration="arabic">
+ <listitem>
+ <para>
+ Open a new email by clicking <guibutton>New Message</guibutton>
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Make sure that you have the
+ <menuchoice>
+ <guimenu>Format</guimenu>
+ <guimenuitem>HTML</guimenuitem>
+ </menuchoice>
+ selector checked.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Click the <guibutton>Table</guibutton> button in the <guilabel>Toolbar</guilabel>.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Select the <guibutton>Template</guibutton> you wish to use. Each template has a slightly different feel and layout.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ If you so desire, you may change the other options such as: number of rows, columns, spacing of each cell, and more.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Click the <guibutton>Insert</guibutton> button.
+ </para>
+ </listitem>
+ </orderedlist>
+ </para>
+ </listitem>
+ </varlistentry>
+ </variablelist>
+ To add a hyperlink to your HTML message:
+ <orderedlist numeration="arabic">
+ <listitem>
+ <para>
+ Select the text you want to display as a link.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Right click on text and select
+ <guimenuitem>Link</guimenuitem>
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Enter the address you wish to link to in the
+ <guilabel>URL</guilabel> field.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Press <guibutton>OK</guibutton>.
+ </para>
+ </listitem>
+ </orderedlist>
+ </para>
+
+ <para>
+ To add an image to your HTML message:
+ <orderedlist numeration="arabic">
+ <listitem>
+ <para>
+ Select
+ <menuchoice>
+ <guimenu>Insert</guimenu>
+ <guimenuitem>Image</guimenuitem>
+ </menuchoice>.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Click <guibutton>Browse</guibutton> to select the image
+ you want to include in your email.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Along the right side of the window, choose the alignment,
+ border, and other attributes of the image. If you change
+ the size attributes, the image will be shrunk or stretched
+ to fit the size you have chosen.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ If you would like to make the image a clickable link,
+ enter a URL in the <guilabel>Link</guilabel> tab of the
+ window.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ When you are finished, press
+ <guibutton>Insert</guibutton> to include the image in
+ your message.
+ </para>
+ </listitem>
+ </orderedlist>
+ </para>
+ <para>
+ You can insert an image into the background of your message by
+ right-clicking on the message background and selecting
+ <guimenuitem>Page</guimenuitem>. From that dialog, you may
+ also select background color and set other general options
+ about the HTML message you are composing.
+ </para>
+ <sect3 id="html-templates">
+ <title>HTML Templates</title>
+ <para>
+ <application>Evolution</application> not only allows you to
+ decorate your email with HTML text and graphics, but
+ provides you with prebuilt templates for you to use when
+ making these improvements. You can use these to emphasize a
+ point or frame an image in an attractive manner.
+ </para>
+ <para>
+ To include a template into your HTML based email:
+ <orderedlist numeration="arabic">
+ <listitem>
+ <para>
+ Create a new email by clicking <guibutton>New Message</guibutton>.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Make sure that the
+ <menuchoice>
+ <guimenu>
+ Format
+ </guimenu>
+ <guimenuitem>
+ HTML
+ </guimenuitem>
+ </menuchoice>
+ selector is checked.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Click the <guibutton>HTML Template</guibutton> button in the
+ <guilabel>Toolbar</guilabel> or select
+ <menuchoice>
+ <guimenu>
+ Insert
+ </guimenu>
+ <guimenuitem>
+ HTML Template
+ </guimenuitem>
+ </menuchoice>
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Select the template type in the
+ <guilabel>Template</guilabel> selection box. Your
+ options are <guilabel>Note</guilabel> and
+ <guilabel>Image Frame</guilabel>.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Set the size and alignment of the HTML template.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Click <guibutton>Insert</guibutton> to insert it where the
+ cursor is.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Click on the text in the template, and enter the text
+ you want to use.
+ </para>
+ <para>
+ If you have selected an image frame template,
+ right-click on the image and select
+ <guimenuitem>Image</guimenuitem> to select the image
+ you want to place in the frame.
+ </para>
+ </listitem>
+ </orderedlist>
+ </para>
+ </sect3>
+ <sect3 id="composer-tables">
+ <title>Tables in Email</title>
+ <para>
+ <application>Evolution</application> allows you to put
+ tables in your HTML email to help organize your thoughts.
+ These tables are a simplified version of what you might find
+ in a spreadsheet program like
+ <application>Gnumeric</application>.
+ </para>
+ <para>
+ To include a table in your email:
+ <orderedlist numeration="arabic">
+ <listitem>
+ <para>
+ Create a new email by clicking <guibutton>New Message</guibutton>.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Make sure you have the
+ <menuchoice>
+ <guimenu>
+ Format
+ </guimenu>
+ <guimenuitem>
+ HTML
+ </guimenuitem>
+ </menuchoice>
+ selector checked.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Select
+ <menuchoice>
+ <guimenu>
+ Insert
+ </guimenu>
+ <guimenuitem>
+ Table
+ </guimenuitem>
+ </menuchoice>
+ or click the <guiicon>Table</guiicon> button in the
+ toolbar.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Select the template, or style, you want to use for the
+ table.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Set the number of rows and columns you want.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Click the <guibutton>Insert</guibutton> button.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Click in a cell and type to insert text into the table.
+ </para>
+ </listitem>
+ </orderedlist>
+ </para>
+ <para>
+ You can also edit a table after creation. Just right-click
+ on it and select <guimenuitem>Table</guimenuitem> to open
+ the table editing window again. Or, you can select items
+ from the <guimenu>Table Delete</guimenu> and <guimenu>Table
+ Insert</guimenu> menus.
+ </para>
+
+ <para>
+ <tip id="table-tip">
+ <title>Deleting an Entire Table</title>
+ <para>
+ You can delete an entire table by right-clicking on
+ a table or other HTML object in a message, and selecting
+ <menuchoice>
+ <guimenu>Table Delete</guimenu>
+ <guimenuitem>Table</guimenuitem> </menuchoice>. In an
+ HMTL message, your signature, templates, and image
+ inclusions all have tables around them, and you can remove
+ them completely and quickly with this shortcut.
+ </para>
+ </tip>
+ </para>
+
+ </sect3>
+ </sect2>
+
+ <sect2 id="usage-mail-getnsend-fwd">
+ <title>Forwarding Mail</title>
+ <para>
+ The post office forwards your mail for you when you change
+ addresses, and you can forward a letter if it comes to you by mistake.
+ The email <guilabel>Forward</guilabel> button
+ works in much the same way. It's particularly useful if you
+ have received a message and you think someone else would
+ like to see it. You can forward a message as an attachment
+ to a new message (this is the default) or
+ you can send it <glossterm linkend="inline">inline</glossterm> as a quoted
+ portion of the message you are sending. Attachment
+ forwarding is best if you want to send the full, unaltered
+ message on to someone else. Inline forwarding is best if
+ you want to send portions of a message, or if you have a
+ large number of comments on different sections of the
+ message you are forwarding. Remember to note from whom the
+ message came, and where, if at all, you have removed or
+ altered content.
+ </para>
+ <para>
+ To forward a message you are reading, press
+ <guibutton>Forward</guibutton> on the toolbar, or select
+ <menuchoice> <guimenu>Message</guimenu>
+ <guimenuitem>Forward</guimenuitem> </menuchoice>. If you
+ prefer to forward the message <glossterm linkend="inline">inline</glossterm>
+ instead of attached, select <menuchoice>
+ <guimenu>Message</guimenu> <guimenuitem>Forward
+ Inline</guimenuitem> </menuchoice> from the menu. Choose an
+ addressee as you would when sending a new message; the
+ subject will already be entered, but you can alter it.
+ Enter your comments on the message in the
+ <interface>composition frame</interface>, and press
+ <guibutton>Send</guibutton>.
+ </para>
+ </sect2>
+
+ <sect2 id="usage-mail-getnsend-ettiquette">
+ <title>Seven Tips for Email Courtesy</title>
+ <para>
+
+ <itemizedlist>
+
+ <listitem>
+ <para>
+ Don't send spam or forward chain mail. If you must,
+ watch out for hoaxes and urban legends, and make sure
+ the message doesn't have multiple layers of
+ greater-than signs, (>) indicating multiple layers
+ of careless in-line forwarding.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Always begin and close with a salutation. Say "please"
+ and "thank you," just like you do in real life. You
+ can keep your pleasantries short, but be pleasant!
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ WRITING IN CAPITAL LETTERS MEANS YOU'RE SHOUTING!
+ Don't write a whole message in capital letters. It
+ hurts people's ears.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Check your spelling and use complete sentences. By
+ default, <application>Evolution</application> will put
+ a red line beneath words it doesn't recognize, as you
+ type them.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Don't send nasty emails (flames). If you get one,
+ don't write back.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ When you reply or forward, include just enough of
+ the previous message to provide context: not too
+ much, not too little.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Don't send spam.
+ </para>
+ </listitem>
+ </itemizedlist>
+ </para>
+ </sect2>
+ <sect2 id="fancy-mail">
+ <title>Making Your Email More Fancy</title>
+ <para>
+ <application>Evolution</application> can do a lot with email
+ by utilizing the HTML features. Making an email functional
+ and visually attractive can be challenging. The following
+ section provides tips to make your mail functional, while
+ being more visually attractive than ever.
+ </para>
+ <sect3 id="sections-bolded-title">
+ <title>Sections Outlined in Bold</title>
+ <para>
+ Indented sections are a great way to categorize and group
+ your thoughts together. Below is an example of indented
+ text with headings to help separate your thoughts into the
+ proper sections:
+ <figure>
+ <title>Indented Text with Headlines</title>
+ <screenshot>
+ <screeninfo></screeninfo>
+ <graphic format="png" fileref="figures/outline" srccredit="Kevin Breit">
+ </screenshot>
+ </figure>
+ </para>
+ <para>
+ This message is not only more attractive, but more
+ informative. Each section is broken down into subsections.
+ The title for each section is in bold text, with the
+ following content indented.
+ </para>
+ <para>
+ You may want to increase the size of your section headlines
+ instead of merely putting them in bold. Header size 4 is
+ often the best choice, since it is not too large. You can
+ change your text to size 4 by selecting it and pressing
+ Ctrl+4. You can set your text to the normal text size by
+ hitting Ctrl+0.
+ </para>
+ </sect3>
+ <sect3 id="bulleted-lists">
+ <title>Bulleted Lists</title>
+ <para>
+ Select the <guimenuitem>Bulleted List</guimenuitem> option
+ from the text style drop-down box to begin making a bulleted
+ list. <application>Evolution</application> will handle the
+ word wrap and indentation for you. If you prefer to send
+ the message in plain text, you can still write it up in
+ HTML, and <application>Evolution</application> will convert
+ to a well-formed plain-text bulleted list, using asterisks
+ instead of HTML bullets.
+ </para>
+ </sect3>
+ <sect3 id="inline-images">
+ <title>Images In Your Email</title>
+ <para>
+ Images can help people to understand your point. You can
+ even use a HTML Picture Frame Template in
+ <application>Evolution</application>, which looks very
+ attractive and sets your image off from the rest of your
+ message with a border and caption.
+ </para>
+ <para>
+ If you do choose to use images, try to keep them narrow. If
+ your images are wider than 400 pixels, the image may not fit
+ in the whole email window, making it hard for your reader to
+ read the email and view the image. Consider using a smaller
+ version ("thumbnail") of your image, and offering a link to
+ the larger version your readers can view in a web browser if
+ they want.
+ <figure>
+ <title>Images in an email</title>
+ <screenshot>
+ <screeninfo></screeninfo>
+ <graphic format="png" fileref="figures/small_desktop" srccredit="Kevin Breit">
+ </screenshot>
+ </figure>
+ </para>
+ </sect3>
+ <sect3 id="color-suggestions">
+ <title>Coloring Your Text</title>
+ <para>
+ Colors can help bring words or sentences out for emphasis. You
+ should choose your colors carefully though, as the wrong color
+ can be distracting. Some good colors to use would be:
+ <itemizedlist>
+ <listitem>
+ <para>
+ Light brown
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Dull purple
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Dark red
+ </para>
+ </listitem>
+ </itemizedlist>
+ <!-- Include a screenshot -->
+ Notice how these colors are similar saturation <!-- Confirm I am using the right word -->
+ </para>
+ <para>
+ Happy mailing!
+ </para>
+ </sect3>
+ </sect2>
+ </sect1>
+ <sect1 id="rsvp-stuff">
+ <title>RSVPs in Mail</title>
+ <para>
+ If you create an event in the calendar component, you can then
+ send invitations to the attendee list through the
+ <application>Ximian Evolution</application> email tool. The
+ invitation card is sent as an attachment in iCal format.
+ </para>
+ <para>
+ If you click on the attachment button and click the
+ <guibutton>View Inline</guibutton>, <application>Ximian
+ Evolution</application> will show you information about the
+ meeting, and let you respond to the meeting in several ways.
+ Select the response that you would like, and then click the
+ <guibutton>OK</guibutton> button.
+ </para>
+ <para>
+ Your options are:
+ <variablelist>
+ <varlistentry>
+ <term>Accept:</term>
+ <listitem>
+ <para>
+ Select this entry if you will attend the meeting. When you
+ click the <guibutton>OK</guibutton> button, the meeting will
+ be entered into your calendar.
+ </para>
+ </listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term>Tentatively Accept:</term>
+ <listitem>
+ <para>
+ Select this entry if you will probably attend the meeting.
+ When you click the <guibutton>OK</guibutton> button, the
+ meeting will be entered into your calendar, but marked as
+ tentative.
+ </para>
+ </listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term>Decline:</term>
+ <listitem>
+ <para>
+ Select this item if you will be unable to attend the
+ meeting. The meeting will not be entered into your calendar
+ when you click the <guibutton>OK</guibutton>, although your
+ response will be sent to the meeting host if you have
+ checked the <guilabel>RSVP</guilabel> box.
+ </para>
+ </listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term>RSVP:</term>
+ <listitem>
+ <para>
+ Check this box if you would like your response sent to
+ the meeting organizers.
+ </para>
+ </listitem>
+ </varlistentry>
+ </variablelist>
+ </para>
+ </sect1>
+
+ <sect1 id="usage-mail-subscriptions">
+ <title>Subscription Management</title>
+ <para>
+ Since IMAP folders exist on the server, and opening them or
+ checking them takes time, you need fine-grained control over the
+ way that you use IMAP folders. That's why
+ <application>Evolution</application> has an IMAP subscriptions
+ manager. If you prefer to have every mail folder displayed, you
+ can select that option as well. However, if you'd like to choose
+ specific items in your mailbox, and exclude others, you can use
+ the subscription management tool to do that.
+ </para>
+ <para>
+ Here's how:
+ <orderedlist numeration="arabic">
+
+ <listitem>
+ <para>
+ Select
+ <menuchoice><guimenu>Tools</guimenu><guimenuitem>Subscribe
+ to Folders</guimenuitem></menuchoice>.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ If you have accounts on multiple IMAP servers, select the
+ server where you'd like to manage your
+ subscriptions. <application>Evolution</application> will
+ display a list of available files and folders.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Select a file or folder by clicking on it. You will want
+ to select at least the <guilabel>INBOX</guilabel>
+ folder. Depending upon the way your IMAP server is
+ configured, the list of available files may include
+ non-mail folders. If it does, you can ignore them.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Click the <guibutton>Subscribe</guibutton> to add it to
+ the subscribed list.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ When you have subscribed to the folders you want, close
+ the window.
+ </para>
+ </listitem>
+ </orderedlist>
+ </para>
+ </sect1>
+
+ <sect1 id="encryption">
+ <title>Encryption</title>
+ <sect2 id="encryption-whatis">
+ <title>What is Encryption?</title>
+ <para>
+ Encryption is an ancient method of keeping information safe
+ from prying eyes. <application>Evolution</application> helps
+ you you protect your privacy by using
+ <application>gpg</application>, an implementation of strong
+ <glossterm linkend="public-key-encryption">Public Key
+ Encryption.</glossterm>
+ </para>
+
+ <note id="pub-priv">
+ <title>Public Key? Private Key? What is the difference?</title>
+ <para>
+ GPG uses two keys: public and private. You can give your
+ public key to anyone you want to receive
+ encrypted messages, or put it on a public key server so
+ that people can look it up before contacting you.
+ <emphasis>Never give your private key to anyone,
+ ever</emphasis>. Your private key lets you decrypt any
+ message encrypted with your public key.
+ </para>
+ </note>
+
+ <para>
+ Using encryption takes a bit of forethought. When you send a
+ message that is encrypted, you must encrypt it using your
+ intended recipient's public key. To <emphasis>get</emphasis>
+ an encrypted message, you must make sure that the sender has
+ your public key in advance. For signing messages, it's
+ reversed: you encrypt the signature with your private key, so
+ only your public key can unlock it. When you send it, the
+ recipient gets your public key and unlocks the signature,
+ verifying your identity.
+ </para>
+
+ <para>
+ You can use encryption in two different ways:
+ <simplelist>
+ <member>
+ Encrypt the entire message, so that nobody but the recipient can read it.
+ </member>
+ <member>
+ Attach an encrypted signature to a plain text message, so
+ that the recipient can read the message without decrypting
+ it, and only needs decryption to verify the sender's
+ identity.
+ </member>
+ </simplelist>
+ </para>
+
+ <example>
+ <title>Sending an Encrypted Message</title>
+ <para>
+ Kevin wants to send an encrypted message to his friend
+ Rachel. He looks up her public key on a general key
+ server, and then tells
+ <application>Evolution</application> to encrypt the
+ message. The message now reads "@#$23ui7yr87#@!48970fsd."
+ When the information gets to Rachel, she decrypts it using
+ her private key, and it appears as plain text for her to
+ read.
+ </para>
+ </example>
+ <tip id="always-sign">
+ <title>Always Sign</title>
+ <para>
+ You can set <application>Evolution</application> to always sign your email messages:
+ <orderedlist numeration="arabic">
+ <listitem>
+ <para>
+ Open your account preferences.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Open the <guilabel>Security</guilabel> tab.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Click the <guibutton>Always sign outgoing messages when using this account</guibutton> button.
+ </para>
+ </listitem>
+ </orderedlist>
+ </para>
+ </tip>
+ </sect2>
+
+
+
+ <sect2 id="encryption-keygen">
+ <title>Making Encryption Keys</title>
+ <para>
+ Before you can get or send encrypted mail, you need to
+ generate your public and private keys with GPG. Here's how:
+ </para>
+ <tip>
+ <title>GPG Versions</title>
+ <para>
+ This manual covers version 1.0.6 of GPG. If your version is
+ different, this may not be entirely accurate. You may find
+ out your version number by typing in: <command>gpg
+ --version</command>.
+ </para>
+ </tip>
+ <para>
+ <orderedlist numeration="arabic">
+ <listitem>
+ <para>
+ Open a terminal and type <command>gpg --gen-key</command>.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Choose the default algorithm, "DSA and ElGamal."
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Choose a key length. The default, 1024 bits, should be
+ long enough.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Decide if you want your key to expire automatically, and if so, when.
+ </para>
+ </listitem>
+
+
+ <listitem>
+ <para>
+ Enter your name, email address, and any additional
+ personal information you think is appropriate. Do not
+ falsify this information, because it will be needed to
+ verify your identity later on.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Next, enter your passphrase. It does not have to be the
+ same as your email password or your login password. In
+ fact, it probably shouldn't. Don't forget it. If you lose
+ it, your keys will be useless and you will be unable to
+ decrypt messages sent to you with those keys.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Now, GPG will generate your keys. This may take awhile,
+ so feel free to do something else while it's
+ happening. In fact, using your computer for something
+ else actually helps to generate better keys, because it
+ increases the randomness in the key generation seeds.
+ </para>
+ </listitem>
+ </orderedlist>
+ </para>
+ <para>
+ Once the keys are generated, you can view your key information
+ by typing <command>gpg --list-keys</command>. You should see
+ something similar to this:
+ <programlisting>
+ /home/you/.gnupg/pubring.gpg
+ ----------------------------
+ pub 1024D/32j38dk2 2001-06-20 you <you@your-address.com>
+ sub 1024g/289sklj3 2001-06-20 [expires: 2002-11-14]
+ </programlisting>
+ </para>
+ <para>
+ GPG will create one list, or keyring, for your public keys
+ and one for your private keys. All the public keys you know
+ are stored in the file
+ <filename>~/.gnupg/pubring.gpg</filename>. If you want to
+ give other people your key, send them that file.
+ </para>
+ <para>
+ If you wish, you can upload your keys to a key server. Here's
+ how:
+ <orderedlist>
+ <listitem>
+ <para>
+ Check your public key ID with <command>gpg
+--list-keys</command>. It will be the string after 1024D on the line
+beginning with "pub." In this example, it's 32j38dk2.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Enter the command <command>gpg --send-keys --keyserver
+wwwkeys.pgp.net 32j38dk2</command>. Substitute your key ID for
+32j38dk2. You will need your password to do this.
+ </para>
+ </listitem>
+ </orderedlist>
+
+ <note id="why-keyserver">
+ <title>Why Use a Key Server?</title>
+ <para>
+ Key servers store your public keys for you so that your
+ friends can decrypt your messages. If you choose not to
+ use a key server, you can manually send your people public
+ key, include it in your signature file, or put it on your
+ own web page. However, it's easier to publish them once,
+ and then let people download them from the server when
+ they want.
+ </para>
+ <para>
+ If you don't have a key you need to unlock or encrypt a
+ message, you can have your encryption tool set to look it
+ up automatically. If it can't find the key, then you'll
+ get an error message.
+ </para>
+ </note>
+
+ </para>
+ </sect2>
+
+ <sect2 id="encrypt-getting-key">
+ <title>Getting and Using Public Keys</title>
+ <para>
+ To encrypt a message to your someone else you'll need to use
+ their public key in combination with your private key.
+ <application>Evolution</application> does that for you, but
+ you still need to get their key and add it to your keyring.
+ </para>
+ <para>
+ To get public keys from a public key server, enter the
+ command:
+ <command>
+ gpg --recv-keys --keyserver wwwkeys.pgp.net keyid
+ </command>, substituting "keyid" for your recipient's ID. You
+ will need to type in your password, and then their ID will
+ automatically be added to your keyring. When you send mail to
+ them, <application>Evolution</application> will allow you to
+ encrypt your messages.
+ </para>
+ <para>
+ If someone sends you their public key directly, save it as a
+ plain text file and enter the command <command>gpg
+ filename</command>. This will add it to your keyring.
+ </para>
+ </sect2>
+
+ <sect2 id="encrypt-evo-integ">
+ <title>Setting up Evolution's Encryption</title>
+ <para>
+ You'll need to open
+ <menuchoice>
+ <guimenu>Tools</guimenu>
+ <guimenuitem>Settings</guimenuitem>
+ </menuchoice>
+ and select the <guilabel>Mail Accounts</guilabel> button, then
+ select the account you want to use securely, and click the
+ <guibutton>Edit</guibutton> button. Then, select the
+ <guilabel>Security</guilabel> tab in the account dialog. In the
+ <guilabel>Security</guilabel> tab is a section labeled
+ <guilabel>Pretty Good Privacy</guilabel>. Enter your key ID
+ and click <guibutton>OK</guibutton>. Your key is now
+ integrated into your identity in
+ <application>Evolution</application>.
+ </para>
+ <note>
+ <title>What is my Key ID again?</title>
+ <para>
+ <application>Evolution</application> requires that you know your key ID. If you don't remember it, you can find it by typing <command>gpg --list-keys</command> in a console window. Your key ID will be an eight character string with random numbers and letters.
+ </para>
+ </note>
+ </sect2>
+
+ <sect2 id="encrypt-sending">
+ <title>Sending Encrypted Messages</title>
+ <para>
+ As you know, you can use encryption to hide the entire
+ message, or just to verify your signature. Once you've
+ generated your public and private keys, and have the public
+ keys of the people to whom you want to send mail, here's what
+ to do:
+ </para>
+ </sect2>
+
+ <sect2 id="sign-msg">
+ <title>Signing a Message</title>
+ <para>
+ To sign a message, choose:
+ <menuchoice>
+ <guimenu>Security</guimenu>
+ <guimenuitem>PGP Sign</guimenuitem>
+ </menuchoice>
+ . You will be prompted for your PGP password. Once you enter it,
+ click <guibutton>OK</guibutton> and your message will be signed.
+ </para>
+ </sect2>
+
+ <sect2 id="encrypt-msg">
+ <title>Encrypting a Message</title>
+ <para>
+ Encrypting a message is very similar to signing a message.
+ Just choose the menu item
+ <menuchoice>
+ <guimenu>Security</guimenu>
+ <guimenuitem>PGP Encrypt</guimenuitem>
+ </menuchoice>
+ </para>
+ </sect2>
+ <sect2 id="unencrypting">
+ <title>Unencrypting a Received Message</title>
+ <para>
+ If you get an encrypted message, you will need to decrypt it
+ before you read it. Remember, the sender has to have your
+ public key before they can send you an encrypted message.
+ </para>
+ <para>
+ When you view the message,
+ <application>Evolution</application> will ask you for your
+ PGP password. Enter it, and the message will be displayed
+ properly.
+ </para>
+ </sect2>
+ </sect1>
+</chapter>
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