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diff --git a/help/C/usage-mail.sgml b/help/C/usage-mail.sgml deleted file mode 100644 index 2c46ed2352..0000000000 --- a/help/C/usage-mail.sgml +++ /dev/null @@ -1,1443 +0,0 @@ -<!-- -<!DOCTYPE Chapter PUBLIC "-//GNOME//DTD DocBook PNG Variant V1.1//EN"> ---> -<chapter id="usage-mail"> - <title>Using Evolution for Email</title> - <abstract> - <title> A Guide to the Evolution Mailer</title> - <para> - <application>Evolution</application> email is like other email - programs in all the ways that matter: - <itemizedlist> - <listitem> - <para> - It can sort and organize your mail in a wide variety of ways with - folders, searches, and filters. - </para> - </listitem> - <listitem> - <para> - It can send and receive mail in HTML or as plain text, and - makes it easy to send and recieve multiple file attachments. - </para> - </listitem> - <listitem> - <para> - It supports multiple mail sources, including <glossterm - linkend="imap">IMAP</glossterm>, <glossterm - linkend="pop">POP3</glossterm>, local - <systemitem><filename>mbox</filename></systemitem> and - <systemitem><filename>mh</filename></systemitem> files, and - even NNTP messages (newsgroups), which aren't technically - email. - </para> - </listitem> - <listitem> - <para> - Lets you enhance your security with encryption. - </para> - </listitem> - </itemizedlist> - </para> - <para> - However, <application>Evolution</application> has some important - differences. First, it's built to handle very large amounts of - mail without slowing down or crashing. Both the <link - linkend="usage-mail-organize-filters">filtering</link> and <link - linkend="usage-mail-organize-search">searching</link> functions - were built for speed and efficiency on gargantuan volumes of - mail. There's also the <application>Evolution</application> - <link linkend="usage-mail-organize-vFolders">Virtual - Folder</link>, an advanced organizational feature not found in - mainstream mail clients. If you get a lot of mail, or if you keep - every message you get in case you need to refer to it later, - you'll find this feature especially useful. - </para> - </abstract> - - <sect1 id="usage-mail-getnsend-read"> - <title>Reading Mail</title> - <para> - You can start reading email by clicking - <guibutton>Inbox</guibutton> in the shortcut bar. The first - time you use <application>Evolution</application>, it will - start with the <interface>Inbox</interface> open and show you a - message from Ximian welcoming you to the application. - </para> - - <para> - Your <application>Evolution</application> - <guilabel>Inbox</guilabel> will look something like the one in - <xref linkend="usage-mail-intro-fig">. - If you find the <interface>view pane</interface> too small, you can resize - the pane, enlarge the whole window, or double-click on the - message in the <interface>message list</interface> to have it - open in a new window. To change the sizes of a pane, just click - and hold on the divider between the two panes. Then you can drag - up and down to select the size of the panes. Just like with - folders, you can right-click on messages in the message list and - get a menu of possible actions. - </para> - - <!-- ==============Figure=================================== --> - - <figure id="usage-mail-intro-fig"> - <title>Evolution Mail</title> - <screenshot> - <screeninfo>Inbox</screeninfo> - <graphic fileref="fig/mail-inbox.png" format="png" srccredit="Kevin Breit"> - </graphic> - </screenshot> - </figure> -<!-- ==============End of Figure============================== --> - - <para> - <inlinegraphic fileref="fig/full-1.png" format="png"></inlinegraphic> - <guilabel>Email Viewer</guilabel> - </para> - - <para> - This is where your email is displayed. - </para> - - <para> - <inlinegraphic fileref="fig/full-2.png" format="png"></inlinegraphic> - <guilabel>Email List</guilabel> - </para> - - <para> - The <guilabel>Email List</guilabel> displays all the emails that you - have. This includes all your read, unread, and email that is flagged - to be deleted. - </para> - - <para> - Most of the mail-related actions you'll want to perform are - listed in the <guimenu>Message</guimenu> menu in the menu bar. - The most frequently used ones, like - <guimenuitem>Reply</guimenuitem> and - <guimenuitem>Forward</guimenuitem>, also appear as buttons in - the toolbar. Almost all of them are also located in the - right-click menu and as keyboard shortcuts, which tend to be - faster once you get the hang of them. You can choose whichever - way you like best; the idea is that the software should work the - way you want, rather than making you work the way the it does. - - <tip id="view-headers"> - <title>Email Headers</title> - <para> - To look at the complete headers for email messages, select - <menuchoice><guimenu>View</guimenu><guisubmenu>Message - Display</guisubmenu><guimenuitem>Show Full - Headers</guimenuitem></menuchoice>. To see absolutely every - bit, choose - <menuchoice><guimenu>View</guimenu><guisubmenu>Message - Display</guisubmenu><guimenuitem>Show Email Source - </guimenuitem></menuchoice>. - </para> - </tip> - - </para> - - <sect2 id="usage-mail-listorder"> - <title>Sorting the message list</title> - <para> - <application>Evolution</application> helps you work by letting you sort - your email. To sort by sender, subject, or date, click - on the bars with those labels at the top of the message - list. The direction of the arrow next to the label indicates - the direction of the sort, and if you click again, you'll - sort them in reverse order. For example, click once on - <guilabel>Date</guilabel> to sort messages by date from - oldest to newest. Click again, and - <application>Evolution</application> sorts the list from - newest to oldest. You can also right-click on the message - header bars to get a set of sorting options, and add or - remove columns from the message list. You can find detailed - instructions on how to customize your message display - columns in <xref linkend="usage-mail-organize-columns">. - </para> - <para> - You can also choose a threaded message view. Select - <menuchoice> - <guimenu>View</guimenu> - <guimenuitem>Threaded</guimenuitem> - </menuchoice> - to turn the threaded view on or off. When you select this option, - <application>Evolution</application> groups the replies to a - message with the original, so you can follow the thread of a - conversation from one message to the next. - </para> - </sect2> - - <sect2 id="usage-mail-getnsend-delete"> - <title>Deleting Mail</title> - <para> - Once you've read your mail, you may want to get rid of - it. - To delete a message: - <orderedlist numeration="arabic"> - <listitem> - <para> - Click the message to select it - </para> - </listitem> - <listitem> - <para> - Press delete button or right click on the message and - choose <guilabel>Delete</guilabel>. - </para> - <note> - <title>Deleted but still here?</title> - <para> - When you do this, your message is marked to be - deleted. Your email is not gone until you have - expunged it. When you "Expunge" a folder, you remove - all the mail that you have marked for deletion. - </para> - </note> - </listitem> - <listitem> - <para> - Click - <menuchoice> - <guimenu>Actions</guimenu> - <guimenuitem>Expunge</guimenuitem> - </menuchoice> - or press - <keycombo action="simul"> - <keycap>Ctrl</keycap> - <keycap>E</keycap> - </keycombo> - </para> - </listitem> - </orderedlist> - </para> - <note> - <title>Trash is Actually a Virtual Folder?</title> - <para> - Your trash bin is actually a Virtual Folder that displays - all messages you have marked for later deletion. For more - information about Virtual Folders, see <xref - linkend="usage-mail-organize-vfolders">. If you choose - <menuchoice> <guimenu>Actions</guimenu> <guimenuitem>Empty - Trash</guimenuitem> </menuchoice> you will expunge - <emphasis>all</emphasis> your folders. - </para> - </note> - </sect2> - <sect2 id="usage-mail-getnsend-undelete"> - <title>Undeleting Messages</title> - <para> - To undelete a message: - <orderedlist numeration="arabic"> - <listitem> - <para> - Select a message you have marked for deletion. - </para> - </listitem> - <listitem> - <para> - Press <keycombo - action="simul"><keycap>Ctrl</keycap><keycap>U</keycap> - </keycombo> - or choose - <menuchoice> - <guimenu>Actions</guimenu> - <guimenuitem>Undelete</guimenuitem> - </menuchoice> - - </para> - <note> - <title>What does Undelete actually do?</title> - <para> - If you have marked a message for deletion, undeleting - it will unmark it, and the message will be removed - from the Trash folder. However, it can't bring back - messages that have been expunged. - </para> - </note> - </listitem> - </orderedlist> - </para> - </sect2> - </sect1> - - <sect1 id="usage-mail-getnsend-get"> - <title>Checking Mail</title> - <para> - Now that you've had a look around the - <interface>Inbox</interface>, it's time to check for new mail. - Click <guibutton>Get Mail</guibutton> in the toolbar to check - your mail. If you haven't entered any mail settings yet, the - <interface>setup assistant</interface> will ask you for the - information it needs to check your email. - </para> - <para> - The assistant will give you several dialog boxes where you configure: - <itemizedlist> - <listitem> - <para> - your personal information - </para> - </listitem> - <listitem> - <para> - your outgoing email server information - </para> - </listitem> - <listitem> - <para> - your mail account identity name - </para> - </listitem> - </itemizedlist> - </para> - <para> - To check your email, press the <guibutton>Check Mail</guibutton> - button. If this is your first time checking mail, or you - haven't asked <application>Evolution</application> to store your - password, you'll be prompted for the password. Enter your - password and your email will be downloaded. - </para> - <note id="badmailsettings"> - <title>Can't Check Mail?</title> - <para> - If you get an error message instead of mail, you probably need to check - your network settings. To learn how to do that, - have a look at <xref linkend="config-prefs-mail-network">, or - ask your system administrator. - </para> - </note> - - <sect2 id="usage-mail-getnsend-get-news"> - <title>Using Evolution for News </title> - <para> - Newsgroups are so similar to email that there's no reason not - to read them side by side. If you want to do that, add a - news source to your configuration (see <xref - linkend="config-prefs-network-news">). The news server will - appear as a remote server, and will look quite similar to an - IMAP folder. When you click <guibutton>Get Mail</guibutton>, - <application>Evolution</application> will also check for news - messages. - </para> - </sect2> - - <sect2 id="usage-mail-getnsend-get-attach"> - <title>Attachments and HTML Mail</title> - <para> - If someone sends you an <glossterm>attachment</glossterm>, - a file attached to an email, - <application>Evolution</application> will display the file - at the bottom of the message to which it's attached. Text, - including HTML formatting, will appear as part of the - message. To minimize download time, and to foil spammers - who use server information to track their messages, images - linked from an HTML message <emphasis>not</emphasis> - display unless you select the - <menuchoice><guimenu>View</guimenu><guisubmenu>Message - Display</guisubmenu><guimenuitem>Load Images - </guimenuitem></menuchoice> option. For other files, - <application>Evolution</application> will show an icon at - the end of the message. - </para> - <para> - To Save an Attachment to Disk: - <orderedlist numeration="arabic"> - <listitem> - <para> - Open up the desired email - </para> - </listitem> - <listitem> - <para> - Click on the down arrow at the bottom of the email for the desired - attachment. - </para> - </listitem> - <listitem> - <para> - Select <guibutton>Save to Disk</guibutton>. - </para> - </listitem> - <listitem> - <para> - Choose the directory and filename you wish. - </para> - </listitem> - <listitem> - <para> - Click <guibutton>OK</guibutton> - </para> - </listitem> - </orderedlist> - </para> - - <para> - To Open an Attachment in a Program: - <orderedlist numeration="arabic"> - <listitem> - <para> - Open the mail message with the attachment you want to read. - </para> - </listitem> - <listitem> - <para> - Click the aarrow next the the attachment icon. - </para> - </listitem> - <listitem> - <para> - Select the program you'd like to use. It will start up - and open the document. - </para> - </listitem> - </orderedlist> - </para> - - <para> - <application>Evolution</application> can also display - HTML-formatted mail, complete with graphics. Graphics - don't load automatically by default, because they can be - large and take a long time to download. They can also be - used by spammers to help track who reads their email. So - having them not load automatically helps protect your - privacy. - </para> - </sect2> - </sect1> - - <sect1 id="usage-mail-getnsend-send"> - <title>Writing and Sending Mail</title> - <para> - You can start writing a new email message by selecting - <menuchoice> <guimenu>File</guimenu> - <guisubmenu>New</guisubmenu> <guimenuitem> - Mail Message</guimenuitem></menuchoice>, or by pressing the - <guibutton>Compose</guibutton> button in the Inbox toolbar. - When you do so, the <interface>New Message</interface> window - will open, as shown in <xref - linkend="usage-mail-newmsg-fig">. - </para> - -<!-- ==============Figure=================================== --> - <figure id="usage-mail-newmsg-fig"> - <title>New Message Window</title> - <screenshot> - <screeninfo>Evolution Main Window</screeninfo> - <graphic fileref="fig/newmsg-pic" format="png" srccredit="Kevin Breit"> - </graphic> - </screenshot> - </figure> -<!-- ==============End of Figure=================================== --> - - <!-- Check the alignment of the following paragraph in the PS and - HTML output: it's indented for no good reason - Kevin Breit: I dont see a problem with the HTML. - --> - <para> - Enter an address in the <guilabel>To:</guilabel> field. If you wish - enter a subject in the <guilabel>Subject:</guilabel> and a message in - the big empty box at the bottom of the window. Once you have revised - your message, press <guibutton>Send</guibutton>. - </para> - - <sect2 id="usage-mail-getnsend-send-delay"> - <title>Saving Messages for Later</title> - <para> - <application>Evolution</application> will send mail immediately unless you tell it to - do otherwise by selecting <menuchoice> - <guimenu>File</guimenu> <guimenuitem>Send - Later</guimenuitem></menuchoice>. This will add your - messages to the <guilabel>Outbox</guilabel> queue. Then, - when you press <guibutton>Send</guibutton> in another - message, or <guibutton>Get Mail</guibutton> in the main - mail window, all your unsent messages will go out at once. - You might want to use "Send Later" becuase it gives - you a chance to change your mind about a message before you send it. - </para> - <para> - To learn more about how you can specify message queue and - filter behavior, see <xref linkend="config-prefs-mail">. - </para> - - <para> - You can also choose to save messages as drafts or as text - files. Your options are: - <itemizedlist> - <listitem><para> - Choose - <menuchoice> - <guimenu>File</guimenu> - <guimenuitem>Save Draft</guimenuitem> - </menuchoice> - to store your messages in the drafts folder for later - revision. - </para></listitem> - - <listitem><para> - If you'd like to have the message sent later, you - can choose <guimenuitem>Send Later</guimenuitem>. That way, - the message will be added to the queue, and you can send a - batch of messages all at once. - </para></listitem> - - <listitem><para> - If you prefer to save your message as a text file, - choose <guimenuitem>Save As</guimenuitem> and then choose a - file name. - </para> - </listitem> - </itemizedlist> - </para> - </sect2> - - <sect2 id="usage-mail-getnsend-send-compose"> - <title>Advanced Mail Composition</title> - <para> - In the next few sections, you'll see how - <application>Evolution</application> handles advanced email - features, including large recipient lists, attachments, and - forwarding. - </para> - <sect3 id="usage-mail-getnsend-send-attach"> - <title>Attachments</title> - <para> - To attach a file to your email: - <orderedlist numeration="arabic"> - <listitem> - <para> - Push the attach button in the composer toolbar - </para> - </listitem> - <listitem> - <para> - Select the file you want to attach - </para> - </listitem> - <listitem> - <para> - Press <guibutton>OK</guibutton> - </para> - </listitem> - </orderedlist> - </para> - <para> - You can drag a file from your desktop into the composer window to - attach it as well. - </para> - <para> - To hide the display of files you've attached to the - message, select <menuchoice> - <guimenu>View</guimenu> <guimenuitem>Hide - Attachments</guimenuitem> </menuchoice>; to show them - again, choose <guimenuitem>Show Attachments</guimenuitem>. - </para> - <para> - When you send the message, a copy of the attached file - will go with it. Be aware that big attachments can take a - long time to download. - </para> - <para> - When receiving a message that has an attached image, - <application>Evolution</application> gives you the choice - whether to view it or not. You can choose to have it - always shown, load images only if the sender is in your - addressbook, or never load images. - </para> - </sect3> - - <sect3 id="usage-mail-getnsend-send-to-types"> - <title>Types of Recipients</title> - <para> - <application>Evolution</application>, like most email - programs, recognizes three types of addressee: primary - recipients, secondary recipients, and hidden ("blind") - recipients. - </para> - <para> - The simplest way to direct a message is to put the email - address or addresses in the <guilabel>To:</guilabel> - field, which denotes primary recipients. To send mail to - more than one or two people, you can use the the - <guilabel>Cc:</guilabel> field. - </para> - <para> - Hearkening back to the dark ages when people used - typewriters and there were no copy machines, "Cc" stands - for "Carbon Copy." Use it whenever you want to share a - message you've written to someone else. - </para> - <para> - <guilabel>Bcc:</guilabel> is a little more complex. You - use it like <guilabel>Cc:</guilabel>, but people on the - <guilabel>Bcc:</guilabel> list are hidden from the other - recipients of the message. Use it to send mail to large - groups of people, especially if they don't know each other - or if privacy is a concern. - </para> - - <example id="ex-mail-cc"> - <title>Using the Cc: field</title> - <para> - When Susan sends an email to a client, she puts her - co-worker, Tim, in the in the - <guilabel>Cc:</guilabel> field, so that he know - what's going on. The client can see that Tim also - received the message, and knows that he can talk to - Tim about the message as well. - </para> - </example> - - <para> - - <example id="ex-mail-bcc"> - <title>Using the Bcc: field</title> - <para> - Tim is sending an email announcement to all of his - company's clients, some of whom are in competition - with each other, and all of whom value their - privacy. He needs to use the - <guilabel>Bcc:</guilabel> field here. If he puts - every address from his address book's "Clients" - category into the <guilabel>To:</guilabel> or - <guilabel>Cc:</guilabel> fields, he'll make the - company's <emphasis>entire</emphasis> client list - public. But putting his "Clients" addressbook - into the Bcc: section, that will cause them to be hidden - from the competition. It seems insignificant, but it can - make a huge difference in some situations. - </para> - </example> - </para> - </sect3> - - <sect3 id="usage-mail-getnsend-send-to"> - <title>Choosing Recipients Quickly</title> - <para> - If you have created address cards in the contact manager, - you can also enter nicknames or other portions of address - data, and <application>Evolution</application> will offer a - drop down list of possible address completions from your - address book. If you enter a name or nickname that can go - with more than one card, Evolution will open a dialog box to - ask you which person you meant. Also, - <application>Evolution</application> will add a domain to - any unqualified addresses. By default, this is your domain, - but you can choose which one mail preferences dialog. - </para> - <para> - Alternately, you can click on the - <guibutton>To:</guibutton>, <guibutton>Cc:</guibutton>, or - <guibutton>Bcc:</guibutton> buttons to get a list — - potentially a very long one — of the email addresses - in your contact manager. Select addresses and click on - the arrows to move them into the appropriate address - columns. - </para> - <para> - For more information about using email together with the - contact manager and the calendar, see <xref - linkend="usage-contact-automate"> and <xref - linkend="usage-calendar-apts">. - </para> - </sect3> - </sect2> - - <sect2 id="usage-mail-getnsend-send-reply"> - <title>Replying to Messages</title> - <para> - To reply to a message, press the - <guibutton>Reply:</guibutton> button while it is selected, - or choose <guimenuitem>Reply to Sender:</guimenuitem> from - the message's right-click menu. That will open the - <interface>message composer</interface>. The - <guilabel>To:</guilabel> and <guilabel>Subject:</guilabel> - fields will already be filled, although you can alter them - if you wish. In addition, the full text of the old message - is inserted into the new message, either grey (for - HTML display) or with the > character before each line - (in plain text mode), to indicate that it's part of the - previous message. People often intersperse their message - with the quoted material as shown in <xref - linkend="usage-mail-getnsend-reply-fig">. - -<!-- note that this figure should have a reply message ready to send, -with quoted materials and the relevant replies interspersed--> -<!-- I want to wait for the formatting bugs to be fixed first --> - <!-- ==============Figure=================================== --> - <figure id="usage-mail-getnsend-reply-fig"> - <title>Reply Message Window</title> - <screenshot> - <screeninfo>Evolution Main Window</screeninfo> - <graphic fileref="fig/replymsg" format="png" srccredit="Aaron Weber"> - </graphic> - </screenshot> - </figure> -<!-- ==============End of Figure=================================== --> - </para> - <para> - If you're reading a message with several recipients, you may - wish to use <guibutton>Reply to All</guibutton> instead of - <guibutton>Reply</guibutton>. If there are large numbers - of people in the <guilabel>Cc:</guilabel> or - <guilabel>To:</guilabel> fields, this can save substantial - amounts of time. - <example> - <title>Using the Reply to All feature</title> - <para> - Susan sends an email to a client and sends copies to Tim - and to an internal company mailing list of co-workers. - If Tim wants to make a comment for all of them to read, - he uses <guibutton>Reply to All</guibutton>, but if he - just wants to tell Susan that he agrees with her, he - uses <guibutton>Reply</guibutton>. Note that his reply - will not reach anyone that Susan put on her - <guilabel>Bcc</guilabel> list, since that list is not - shared with anyone. - </para> - </example> - </para> - <para> - If you're subscribed to a mailing list, and want your reply - to go just to the list, rather than to the sender, choose - <guibutton>Reply to List</guibutton> instead of - <guibutton>Reply</guibutton> or <guibutton>Reply to - All</guibutton>. - <note> - <title>What is a Mailing List?</title> - <para> - Mailing Lists are one of the most popular tools for - group collaboration on the Internet. Here's how they work: - <simplelist> - <member> - Someone sends a message to a single address, like - <email>evolution@ximian.com</email>. - </member> - <member> - That address belongs to a program that distributes - the message to a list of recipients. - </member> - </simplelist> - The mail management program lets individuals subscribe - to or unsubscribe from the list at will, without - requiring the message writers to remember the addresses - of every recipient. - </para> - <para> - Mailing list servers can also let network administrators - control mail flow, list membership, and even moderate - the content of mailing lists. - </para> - </note> - </para> - </sect2> - - <sect2 id="usage-mail-getnsend-send-find"> - <title>Searching and Replacing with the Composer</title> - <para> - You are probably familiar with search and replace features - in any sort of text-editing software, and if you come from - a Linux or Unix background, you may know what - <guimenuitem>Find Regex</guimenuitem> does. If you aren't - among the lucky who already know, here's a quick rundown of - the automated text searching features that the message - composer makes available to you. - </para> - <para> - <variablelist> - <varlistentry> - <term><guimenuitem>Find</guimenuitem></term> - <listitem><para> Enter a word or phrase, and - <application>Evolution</application> will find it - in your message. - </para></listitem> - </varlistentry> - - <varlistentry> - <term><guimenuitem>Find Regex</guimenuitem></term> - <listitem> - <para> - Find a regex, also called a - <glossterm linkend="regular-expression">regular - expression</glossterm>, in your composer window. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term><guimenuitem>Find Again</guimenuitem></term> - <listitem><para> - Select this item to repeat the last search you performed. - </para></listitem> - </varlistentry> - - <varlistentry> - <term><guimenuitem>Replace</guimenuitem></term> - <listitem><para> - Find a word or phrase, and replace it with - something else. - </para></listitem> - </varlistentry> - - </variablelist> - </para> - - <para> - For all of these menu items, you can choose whether or not - to <guilabel>Search Backwards</guilabel> in the document - from the point where your cursor is. For all but the - regular expression search (which doesn't need it), you are - offered a check box to determine whether the search is to - be <guilabel>Case Sensitive</guilabel> when it determines - a match. - </para> - </sect2> - - <sect2 id="usage-mail-getnsend-send-html"> - <title>Embellish your email with HTML</title> - <para> - Normally, you can't set text styles or insert pictures in - emails, which is why you've probably seen people use far - too many exclamation points for emphasis, or use - <glossterm linkend="emoticon">emoticons</glossterm> to - convey their feelings. However, most newer email programs - can display images and text styles as well as basic - alignment and paragraph formatting. They do this with - <glossterm linkend="html">HTML</glossterm>, just like web - pages do. - </para> - <note> - <title>HTML Mail is not a Default Setting</title> - <para> - Some people do not have HTML-capable mail clients, or - prefer not to receive HTML-enhanced mail because it is - slower to download and display. <emphasis>Some</emphasis> - people refer to HTML mail as "the root of all evil" and - get very angry if you send them HTML mail, which is why - <application>Evolution</application> sends plain text - unless you explicitly ask for HTML. To send HTML mail, - you will need to select <menuchoice> - <guimenu>Format</guimenu> <guimenuitem> - HTML</guimenuitem></menuchoice>. Alternately, you can set - your default mail format preferences in the mail - configuration dialog. See <xref - linkend="config-prefs-mail-other"> for more information. - </para> - </note> - <para> - HTML formatting tools are located in the toolbar just above - the space where you'll actually compose the message, and - they also appear in the <guimenu>Insert</guimenu> and - <guimenu>Format</guimenu> menus. - </para> - <para> - The icons in the toolbar are explained in <glossterm - linkend="tooltip">tool-tips</glossterm>, which appear when - you hold your mouse over the buttons. The buttons fall - into four categories: - <variablelist> - <varlistentry> - <term>Headers and lists</term> - <listitem> - <para> - At the left edge of the toolbar, you can choose - <guilabel>Normal</guilabel> for a default text style - or <guilabel>Header 1</guilabel> through - <guilabel>Header 6</guilabel> for varying sizes of - header from large (1) to tiny (6). Other styles - include <guilabel>preformat</guilabel>, to use the HTML - tag for preformatted blocks of text, and three types - of <guilabel>List Item</guilabel> for the highly - organized. - </para> - </listitem> - </varlistentry> - <varlistentry> - <term>Text style</term> - <listitem> - <para> - Use these buttons to determine the way your letters - look. If you have text selected, the style will - apply to the selected text. If you do not have text - selected, the style will apply to whatever you type - next. The buttons are: - <itemizedlist mark="none"> - <listitem><para>Push <guibutton>B</guibutton> for bold text</para></listitem> - <listitem><para>Push <guibutton>I</guibutton> for italics</para></listitem> - <listitem><para>Push <guibutton>U</guibutton> to underline</para></listitem> - <listitem><para>Push <guibutton>S</guibutton> for a strikethrough.</para></listitem> - </itemizedlist> - </para> - </listitem> - </varlistentry> - <varlistentry> - <term>Alignment</term> - <listitem> - <para> - Located next to the text style buttons, these three - paragraph icons should be familiar to users of most - word processing software. The leftmost button will - make your text aligned to the left, the center - button, centered, and the right hand button, - aligned on the right side. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term>Indentation rules</term> - <listitem> - <para> - The button with the arrow pointing left will reduce - a paragraph's indentation, and the right arrow will - increase its indentation. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term>Color Selection</term> - <listitem> - <para> - At the far right is the color section tool. The - colored box displays the current text color; to - choose a new one, click the arrow button just to the - right. If you have text selected, the color will - apply to the selected text. If you do not have text - selected, the color will apply to whatever you type - next. - </para> - </listitem> - </varlistentry> - - - </variablelist> - </para> - <para> - The <guimenu>Insert</guimenu> gives you three opinions which let you - spruce up your email to make it more interesting: - <variablelist> - <varlistentry> - <term><guimenuitem>Insert Link</guimenuitem></term> - <listitem> - <para> - Lets you link some text to a website. Use this tool to put hyperlinks in your HTML - messages. If you don't want special link text, you can just enter the address - directly, and <application>Evolution</application> - will recognize it as a link. - </para> - </listitem> - </varlistentry> - <varlistentry> - <term><guimenuitem>Insert Image</guimenuitem></term> - <listitem> - <para> - Lets you put an image alongside text. - </para> - </listitem> - </varlistentry> - <varlistentry> - <term><guimenuitem>Insert Rule</guimenuitem></term> - <listitem> - <para> - Inserts a horizontal line into the text to help divide two - sections. - </para> - </listitem> - </varlistentry> - </variablelist> - To add a hyperlink to your HTML message: - <orderedlist numeration="arabic"> - <listitem> - <para> - Select the text you want to link from - </para> - </listitem> - <listitem> - <para> - Right click on text and select - <guimenuitem>Link</guimenuitem> - </para> - </listitem> - <listitem> - <para> - Enter the address you wish to link to in the - <guilabel>URL</guilabel> field. - </para> - </listitem> - <listitem> - <para> - Press <guibutton>OK</guibutton>. - </para> - </listitem> - </orderedlist> - </para> - <para> - To add an image to your HTML message: - <orderedlist numeration="arabic"> - <listitem> - <para> - Click - <menuchoice> - <guimenu>Insert</guimenu> - <guimenuitem>Image</guimenuitem> - </menuchoice> - </para> - </listitem> - <listitem> - <para> - Click <guibutton>Browse</guibutton> - </para> - </listitem> - <listitem> - <para> - Select the image you want - </para> - </listitem> - <listitem> - <para> - Press <guibutton>OK</guibutton> - </para> - </listitem> - <listitem> - <para> - Press <guibutton>Insert</guibutton> - </para> - </listitem> - </orderedlist> - - </para> - <note> - <title>A Technical note on HTML Tags</title> - <para> - The composer is a <acronym>WYSIWYG</acronym> - (What You See Is What You Get) - editor for HTML. That means that if you enter HTML - directly into the composer— say, - <markup role="html"><B>Bold Text</B></markup>, the - the composer will assume you meant exactly that string - of characters, and not "make this text bold," as an HTML - composition tool or text editor would. - </para> - </note> - </sect2> - - <sect2 id="usage-mail-getnsend-fwd"> - <title>Forwarding Mail</title> - <para> - The post office forwards your mail for you when you change - addresses, and you can forward a letter if it comes to you by mistake. - The email <guilabel>Forward</guilabel> button - works in much the same way. It's particularly useful if you - have received a message and you think someone else would - like to see it. You can forward a message as an attachment - to a new message (this is the default) or - you can send it <glossterm linkend="inline">inline</glossterm> as a quoted - portion of the message you are sending. Attachment - forwarding is best if you want to send the full, unaltered - message on to someone else. Inline forwarding is best if - you want to send portions of a message, or if you have a - large number of comments on different sections of the - message you are forwarding. Remember to note from whom the - message came, and where, if at all, you have removed or - altered content. - </para> - <para> - To forward a message you are reading, press - <guibutton>Forward</guibutton> on the toolbar, or select - <menuchoice> <guimenu>Message</guimenu> - <guimenuitem>Forward</guimenuitem> </menuchoice>. If you - prefer to forward the message <glossterm linkend="inline">inline</glossterm> - instead of attached, select <menuchoice> - <guimenu>Message</guimenu> <guimenuitem>Forward - Inline</guimenuitem> </menuchoice> from the menu. Choose an - addressee as you would when sending a new message; the - subject will already be entered, but you can alter it. - Enter your comments on the message in the - <interface>composition frame</interface>, and press - <guibutton>Send</guibutton>. - </para> - </sect2> - - <sect2 id="usage-mail-getnsend-ettiquette"> - <title>Seven Tips for Email Courtesy</title> - <para> - - <itemizedlist> - - <listitem> - <para> - Don't send spam or forward chain mail. If you must, - watch out for hoaxes and urban legends, and make sure - the message doesn't have multiple layers of - greater-than signs, (>) indicating multiple layers - of careless in-line forwarding. - </para> - </listitem> - - <listitem> - <para> - Always begin and close with a salutation. Say "please" - and "thank you," just like you do in real life. You - can keep your pleasantries short, but be pleasant! - </para> - </listitem> - - <listitem> - <para> - WRITING IN CAPITAL LETTERS MEANS YOU'RE SHOUTING! - Don't write a whole message in capital letters. It - hurts people's ears. - </para> - </listitem> - - <listitem> - <para> - Check your spelling and use complete sentences. - </para> - </listitem> - - <listitem> - <para> - Don't send nasty emails (flames). If you get one, - don't write back. - </para> - </listitem> - - <listitem> - <para> - When you reply or forward, include just enough of - the previous message to provide context: not too - much, not too little. - </para> - </listitem> - - <listitem> - <para> - Don't send <glossterm linkend="spam">spam</glossterm>. - </para> - </listitem> - </itemizedlist> - </para> - <para> Happy mailing! </para> - </sect2> - </sect1> - - <sect1 id="usage-mail-subscriptions"> - <title>Subscription Management</title> - <para> - <application>Evolution</application> lets you handle your - IMAP and newsgroup subscriptions with the same tool: the - subscriptions manager. - - <orderedlist numeration="arabic"> - <listitem> - <para> - In the <guilabel>Store</guilabel> section, click on the - folder to which you wish to subscribe. - </para> - </listitem> - <listitem> - <para> - Click <guibutton>Subscribe</guibutton> to add it to the - subscribed list. - </para> - </listitem> - <listitem> - <para> - Close the window. - </para> - </listitem> - </orderedlist> - </para> - </sect1> - - <sect1 id="encryption"> - <title>Encryption</title> - <sect2 id="encryption-whatis"> - <title>What is Encryption?</title> - <para> - Encryption is an ancient method of keeping information safe - from prying eyes. <application>Evolution</application> can - help you keep your private messages secret. To do that, it - makes use of the external application - <application>gpg</application>, an implementation of strong - <!-- <glossterm linkend="public-key-encryption"> --> Public Key - Encryption <!-- </glossterm> -->. - </para> - - <note id="pub-priv"> - <title>Public Key? Private Key? Whats the difference?</title> - <para> - GPG uses two keys: public and private. You can give your - public key to anyone from whom you want to recieve - encrypted messages, or put it on a public key server so - that people can look it up before contacting you. - <emphasis>Never give your private key to anyone, - ever</emphasis>. Your private key lets you decrypt any - message encrypted with your public key. - </para> - </note> - - <para> - Using encryption takes a bit of forethought. When you send a - message that is encrypted, you must encrypt it using your - intended recipient's public key. To <emphasis>get</emphasis> - an encrypted message, you must make sure that the sender has - your public key in advance. - </para> - - <para> - You can use encryption in two different ways: - <simplelist> - <member> - Encrypt the entire message, so that nobody but the recipient can read it. - </member> - <member> - Attach an encrypted signature to a plain text message, so - that the recipient can read the message without decrypting it, and - only needs decryption to verify the sender's identity. - </member> - </simplelist> - </para> - - <example> - <title>Sending an Encrypted Messagee</title> - <para> - Kevin wants to send an encrypted message to his friend - Rachel. He looks up her public key on a general key - server, and then tells - <application>Evolution</application> to encrypt the - message. The message now reads "@#$23ui7yr87#@!48970fsd." - When the information gets to Rachel, she decrypts it using - her private key, and it appears as plain text for her to - read. - </para> - </example> - </sect2> - - <sect2 id="encryption-keygen"> - <title>Making Encryption Keys</title> - <para> - Before you can get or send encrypted mail, you need to - generate your public and private keys with GPG. Here's how: - </para> - <tip> - <title>GPG Versions</title> - <para> - This manual covers version 1.0.6 of GPG. If your version is - different, this may not be entirely accurate. You may find - out your version number by typing in: <command>gpg - --version</command>. - </para> - </tip> - <para> - <orderedlist numeration="arabic"> - <listitem> - <para> - Open a terminal and type <command>gpg --gen-key</command>. - </para> - </listitem> - - <listitem> - <para> - Choose the default algorythm, "DSA and ElGamal." - </para> - </listitem> - - <listitem> - <para> - Choose a key length. The default, 1024 bits, should be - long enough. - </para> - </listitem> - - <listitem> - <para> - Decide if you want your key to expire automatically, and if so, when. - </para> - </listitem> - - - <listitem> - <para> - Enter your name, email address, and any additional - personal information you think is appropriate. Do not - falsify this information, because it will be needed to - verify your identity later on. - </para> - </listitem> - - <listitem> - <para> - Next, enter your passphrase. It does not have to be the - same as your email password or your login password. In - fact, it probably shouldn't. Don't forget it. If you lose - it, your keys will be useless and you will be unable to - decrypt messages sent to you with those keys. - </para> - </listitem> - - <listitem> - <para> - Now, GPG will generate your keys. This may take awhile, - so feel free to do something else while it's - happening. In fact, using your computer for something - else actually helps to generate better keys, because it - increases the randomness in the key generation seeds. - </para> - </listitem> - </orderedlist> - </para> - <para> - Once the keys are generated, you can view your key information - by typing <command>gpg --list-keys</command>. You should see - something similar to this: - <programlisting> - /home/you/.gnupg/pubring.gpg - ---------------------------- - pub 1024D/32j38dk2 2001-06-20 you <you@your-address.com> - sub 1024g/289sklj3 2001-06-20 [expires: 2002-11-14] - </programlisting> - </para> - <para> - GPG will create one list, or keyring, for your public keys - and one for your private keys. All the public keys you know - are stored in the file - <filename>~/.gnupg/pubring.gpg</filename>. If you want to - give other people your key, send them that file. - </para> - <para> - If you wish, you can upload your keys to a keyserver. Here's - how: - <orderedlist> - <listitem> - <para> - Check your public key ID with <command>gpg ---list-keys</command>. It will be the string after 1024D on the line -beginning with "pub." In this example, it's 32j38dk2. - </para> - </listitem> - <listitem> - <para> - Enter the command <command>gpg --send-keys --keyserver -wwwkeys.pgp.net 32j38dk2</command>. Substitute your key ID for -32j38dk2. You will need your password to do this. - </para> - </listitem> - </orderedlist> - - <note id="why-keyserver"> - <title>Why Use a Keyserver?</title> - <para> - Keyservers store your public keys for you so that your - friends can decrypt your messages. If you choose not to - use a keyserver, you can manually send your people public - key, include it in your signature file, or put it on your - own web page. However, it's easier to publish them once, - and then let people download them from the keyserver when - they want. - </para> - </note> - - </para> - </sect2> - - <sect2 id="encrypt-getting-key"> - <title>Getting and Using Public Keys</title> - <para> - To encrypt a message to your someone else you'll need to use - their public key in combination with your private key. - <application>Evolution</application> does that for you, but - you still need to get their key and add it to your keyring. - </para> - <para> - To get public keys from a public key server, enter the - command: - <command> - gpg --recv-keys --keyserver wwwkeys.pgp.net keyid - </command>, substituting "keyid" for your recipient's ID. You - will need to type in your password, and then their ID will - automatically be added to your keyring. When you send mail to - them, <application>Evolution</application> will allow you to - encrypt your messages. - </para> - <para> - If someone sends you their public key directly, save it as a - plain text file and enter the command <command>gpg - filename</command>. This will add it to your keyring. - </para> - </sect2> - - <sect2 id="encrypt-evo-integ"> - <title>Setting up Evolution's Encryption</title> - <para> - You'll need to open - <menuchoice> - <guimenu>Tools</guimenu> - <guimenuitem>Mail Settings</guimenuitem> - </menuchoice> - Once there, select the account with which you'd like to send - and recieve encrypted mail, and click the - <guibutton>Edit</guibutton> button. In the - <guilabel>Security</guilabel> tab is a section labeled - <guilabel>Pretty Good Privacy</guilabel>. Enter your key ID - and click <guibutton>OK</guibutton>. Your key is now - integrated into your identity in - <application>Evolution</application>. - </para> - </sect2> - - <sect2 id="encrypt-sending"> - <title>Sending Encrypted Messages</title> - <para> - As you know, you can use encryption to hide the entire - message, or just to verify your signature. Once you've - generated your public and private keys, and have the public - keys of the people to whom you want to send mail, here's what - to do: - </para> - </sect2> - - <sect2 id="sign-msg"> - <title>Signing a Message</title> - <para> - To sign a message, choose: - <menuchoice> - <guimenu>Security</guimenu> - <guimenuitem>PGP Sign</guimenuitem> - </menuchoice> - . You will be prompted for your PGP password. Once you enter it, - click <guibutton>OK</guibutton> and your message will be signed. - </para> - </sect2> - - <sect2 id="encrypt-msg"> - <title>Encrypting a Message</title> - <para> - Encrypting a message is very similar to signing a message. - Just choose the menu item - <menuchoice> - <guimenu>Security</guimenu> - <guimenuitem>PGP Encrypt</guimenuitem> - </menuchoice> - </para> - </sect2> - <sect2 id="unencrypting"> - <title>Unencrypting a Recieved Message</title> - <para> - If you get an encrypted message, you will need to decrypt it - before you read it. Remember, the sender has to have your - public key before they can send you an encrypted message. - </para> - <para> - When you view the message, - <application>Evolution</application> will ask you for your - PGP password. Enter it, and the message will be displayed - properly. - </para> - </sect2> - </sect1> -</chapter> |