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diff --git a/help/C/usage-mainwindow.xml b/help/C/usage-mainwindow.xml deleted file mode 100644 index 7d65fd382a..0000000000 --- a/help/C/usage-mainwindow.xml +++ /dev/null @@ -1,1542 +0,0 @@ -<chapter id="usage-mainwindow"> - - <title>Getting Started with Ximian Evolution</title> - - <sect1 id="what"> - <title>What is Ximian Evolution, and What Can It Do for Me?</title> - <para> - Information is useless unless it's organized and accessible; - it's hardly even worth the name if you can't look at it and be - <emphasis>informed</emphasis>. The goal of - <application>Ximian Evolution</application> is to make the - tasks of storing, organizing, and retrieving your personal - information easier, so you can work and communicate with - others. That is, it's a highly evolved <glossterm - linkend="groupware">groupware</glossterm> program, an integral - part of the Internet-connected desktop. - </para> - <para> - In other words, <application>Ximian Evolution</application> is - a tool to help you get your work done. It can help you work in - a group by handling email, address and other contact - information, and one or more calendars. It can do that on one - or several computers, connected directly or over a network, - for one person or for large groups. - </para> - - <para> - With <application>Ximian Evolution</application>, you can - accomplish your most common daily tasks faster. For example, it - takes only one or two clicks to enter an appointment or an - address card sent to you by email, or to send email to a contact - or appointment. <application>Ximian Evolution</application> - makes displays faster and more efficient, so searches are faster - and memory usage is lower. People who get lots of mail will - appreciate advanced features like <link - linkend="usage-mail-organize-vfolders"><trademark>VFolders</trademark></link>, - which let you save searches as though they were ordinary mail - folders. - </para> - </sect1> - - <sect1 id="usage-mainwindow-starting"> - <title>The First Time you Start Ximian Evolution</title> - <para> - To start <application>Ximian Evolution</application>, do either - of the following: - <itemizedlist> - <listitem> - <para> - Select <menuchoice><guimenu>Programs</guimenu> - <guimenuitem>Evolution</guimenuitem> </menuchoice> from your - menu panel. - </para> - </listitem> - - <listitem> - <para> - Type <command>evolution</command> at the command line. - </para> - </listitem> - </itemizedlist> - </para> - - <para> - <note> - <title>Command Line Options</title> - <para> - Evolution has a number of command-line options that you may - wish to make use of. You can find the full list by running - the commands <userinput>man evolution</userinput> or - <userinput>evolution --help</userinput>. The most - important ones are: - <itemizedlist> - <listitem> - <para> - To start Evolution in offline mode: <userinput>evolution --offline</userinput> - </para> - </listitem> - - <listitem> - <para> - To start Evolution and begin composing a message to the email address you name: <userinput>evolution mailto:joe@somewhere.net</userinput> - </para> - </listitem> - - <listitem> - <para> - To make your web browser use Evolution as the default email client, enter <userinput>evolution "%s"</userinput> as the email handler in your web browser or in the GNOME Control Center. - </para> - </listitem> - </itemizedlist> - </para> - </note> - </para> - <para> - The first time you run the program, it will create a directory - called <filename>evolution</filename> in your home directory, - where it will store all of its local data. Then, it will open a - first-run assistant to help you set up mail accounts and import - data from other applications. - </para> - <para> - Using the first-run assistant will take approximately two to - five minutes. - </para> - - <sect2 id="first-step"> - <title>Defining Your Identity</title> - <para> - The Identity window is the first step in the assistant. Here, - you will enter some basic personal information. You can - define multiple identities later on with the - <menuchoice><guimenu>Tools</guimenu> - <guimenuitem>Configure</guimenuitem></menuchoice> tool and - clicking the <guibutton>Mail Accounts</guibutton> button. - <itemizedlist> - <listitem> - <para> - Full Name: Your full name (Example: John Doe). - </para> - </listitem> - <listitem> - <para> - Email Address: Your email address (Example: john@doe.com) - </para> - </listitem> - <listitem> - <para> - Reply-To: If you want to have replies sent to another - email address, enter it here (optional). - </para> - </listitem> - <listitem> - <para> - Organization: The company where you work, or the - organization you represent when you send email - (optional). - </para> - </listitem> - </itemizedlist> - </para> - </sect2> - - <sect2 id="second-step"> - <title>Receiving Email</title> - <para> - The <guilabel>Receiving Email</guilabel> lets you determine - which you will get your email. - <itemizedlist> - <listitem> - <para> - Server Type: There are numerous types of servers - from which <application>Ximian Evolution</application> - can fetch your mail. Ask your system administrator if - you're not sure which of the following are available to - you: - <itemizedlist> - - <listitem> - <para> - POP: Downloads your email to your hard disk for - permanent storage. - </para> - </listitem> - <listitem> - <para> - Microsoft Exchange: Available only if you have - purchased the Ximian Connector for Microsoft - Exchange, this will allow you to connect to a - Microsoft Exchange 2000 server, which stores - email, calendar, and contact information on the - server. - </para> - </listitem> - - - <listitem> - <para> - IMAP: Keeps the email on your server so you can - access your email from multiple systems. - </para> - </listitem> - - <listitem> - <para> - Standard Unix mbox spool or directory: If you want - to read and store mail in the mail spool on your - local system, choose this option. You'll need to - provide the path to the mail spool - you want to use. - </para> - </listitem> - - <listitem> - <para> - Maildir format mail directories: If you download - your mail using qmail or another maildir-style - program, you'll want to use this option. You'll need - to provide the path to the mail directory you want to - use. - </para> - </listitem> - <listitem> - <para> - MH format mail directories: If you download your - mail using mh or another MH-style program, you'll - want to use this option. You'll need to provide - the path to the mail directory you want to use. - </para> - </listitem> - - <listitem> - <para> - Local Delivery: Choose this option if you want to - move mail from the spool and store it in your home - directory. If you would rather leave mail in your - system's spool files, choose the - <guimenuitem>Standard Unix mbox - spools</guimenuitem> option instead. You'll need - to provide the path to the mail spool you want to - use. - </para> - </listitem> - - <listitem> - <para> - None: Select this if you do not plan to - check mail with this account. - </para> - </listitem> - </itemizedlist> - - </para> - </listitem> - </itemizedlist> - </para> - <para> - If you selected POP, Microsoft Exchange, or IMAP as your mail - server, you'll need to enter some more information: - </para> - <itemizedlist> - <listitem> - <para>The host name of your mail server. Ask - your system administrator if you're not - sure.</para> - </listitem> - - <listitem> - <para>The username for the account on that - system. </para> - </listitem> - - <listitem> - <para>Whether you want to use a secure (SSL) - connection. If your server supports it, it's - best to enable this security option. - </para> - </listitem> - - <listitem> - <para>The authentication options supported by - your server. If you're not sure, click the - <guilabel>Check for supported types</guilabel> - button or ask your system administrator. - </para> - </listitem> - - <listitem> - <para>Whether you'd like Evolution to remember - your password. - </para> - </listitem> - </itemizedlist> - <tip id="exchange-info"> - <title>Ximian Evolution Talk to Microsoft Exchange?</title> - <para> - If you have purchased Ximian Connector for Microsoft - Exchange, you can access Microsoft Exchange 2000 servers - natively. If you do not have the Connector, or if you use - an older version of Microsoft Exchange, talk to your system - administrator about access to standard protocol services - like POP and IMAP. - </para> - </tip> - - </sect2> - <sect2 id="more-mail-options"> - <title>More Mail Configuration Options</title> - <para> - There are more extensive options for mail preferences, - especially if you've chosen POP, Microsoft Exchange, or IMAP - as incoming mail server type. If you want to set these - options after you've created the account, you can select - <menuchoice><guimenu>Tools</guimenu> <guimenuitem>Configure - </guimenuitem></menuchoice>, click the <guibutton>Mail - Accounts</guibutton> button. Then, select the account you want - to change and click <guibutton>Edit</guibutton>. See <xref - linkend="config-prefs-mail"/> for details. - </para> - <variablelist> - <varlistentry> - <term>If you chose POP mail:</term> - <listitem><para> - <itemizedlist> - <listitem> - <para>Checking for new mail: If you would like - <application>Evolution</application> to check for new mail - automatically, check the box and select a frequency in - minutes. - </para> - </listitem> - - <listitem> - <para> - Message Storage: If you'd like to store copies of your - mail on the server, check this option. - </para> - </listitem> - </itemizedlist> - </para> - </listitem> - </varlistentry> - <varlistentry> - <term>If you chose Microsoft Exchange:</term> - <listitem><para> - <itemizedlist> <listitem> - <para>Checking for new mail: If you would like - <application>Evolution</application> to check for new mail - automatically, check the box and select a frequency in - minutes. - </para> - </listitem> - - <listitem> - <para>Mailbox Name is Different from Login Name: If your active directory user name - is different from your Exchange mailbox name, check this - box and enter your mailbox name here. - </para> - </listitem> - <listitem> - <para> - Override Outlook Web Access Path: In most cases, - the URL for web access is - "http://server.company.com/exchange." If your - system has a path that is not "exchange," check - the box and enter the custom path here. - </para> - </listitem> - <listitem> - <para>Create a Global Address List folder: If you want to - use your organization's Active Directory or Global Address - List, leave this box checked. </para> - </listitem> - <listitem> - <para> - Active Directory Server Name: Enter the Active Directory - server name here. - </para> - </listitem> - - <listitem> - <para>Limit number of Responses: Select a maximum number - of results for an address search. A maximum number of - results limits the load on your system and on your network. - </para> - </listitem> - </itemizedlist> - </para> - </listitem> - </varlistentry> - <varlistentry> - <term>If you chose IMAP:</term> - <listitem> - <para> - <itemizedlist> - <listitem> - <para>Checking for new mail: If you would like - <application>Evolution</application> to check for new mail - automatically, check the box and select a frequency in - minutes. - </para> - </listitem> - - <listitem> - <para>If you want <application>Evolution</application> - to check for new messages in <emphasis>all</emphasis> your - IMAP folders, make sure the <guilabel>Check for new - messages in all folders</guilabel> box is selected.</para> - </listitem> - - <listitem> - <para>Show only subscribed folders: Check this box if you - have more folders in your IMAP view than you want to - read.</para> - </listitem> - - <listitem> - <para> - Override server-supplied namespace: If you like, enter a - specific directory where your server stores mail for - you. Typical values are "mail" and "Mail." For more - information about how to use IMAP mail, see <xref - linkend="usage-mail-subscriptions"/>.</para> - </listitem> - - <listitem> - <para>Apply filters to new messages in INBOX on this - server: If you'd like your filters to work on this account - as well as on locally downloaded mail, check this box.</para> - </listitem> - </itemizedlist> - </para> - </listitem> - </varlistentry> - </variablelist> - - <note id="imap-namespace"> - <title>What's an IMAP Namespace?</title> - <para> - For IMAP mail servers, your sysadmin may provide - you with a specific namespace, the directory on - where your server stores mail for you. If you - check your IMAP mail and your folder list includes - files that don't look like mail folders, you - probably need to change your mail - namespace. Typical values are "mail" and "Mail." - If you prefer, you can choose to subscribe to - individual mail folders one at a time. For more - information about how to use IMAP mail, see <xref - linkend="usage-mail-subscriptions"/>. - </para> - </note> - - </sect2> - - <sect2 id="third-step"> - <title>Sending Email</title> - <para> - The <guilabel>Sending Email</guilabel> step lets you configure sending - email. - <itemizedlist> - <listitem> - <para> - Server Type: There are numerous server types that - <application>Ximian Evolution</application> supports for sending your - mail. - <itemizedlist> - <listitem> - <para> - SMTP: Sends mail directly from your system. - </para> - </listitem> - - <listitem> - <para> - Microsoft Exchange: Sends mail through a Microsoft - Exchange server using the Microsoft Exchange 2000 - protocol. Available only if you have are using the - Ximian Connector for Microsoft Exchange. You must - have a valid license key purchased from <ulink - url="http://store.ximian.com">store.ximian.com</ulink>. - </para> - </listitem> - - <listitem> - <para> - Sendmail: Uses the Sendmail program to send mail - from your system. Sendmail is more flexible, but - is not as easy to configure, so you should only - select this option if you know how to set up a - Sendmail service. - </para> - </listitem> - </itemizedlist> - </para> - </listitem> - <listitem> - <para> - Host: If you chose <guilabel>SMTP</guilabel> or - <guilabel>Microsoft Exchange</guilabel>, enter the - server's name or IP address here. - </para> - </listitem> - <listitem> - <para> - Server requires authentication: If your server - requires you to enter a password to send mail, check - this box. - </para> - </listitem> - <listitem> - <para> - Authentication Type: Unless you've been told otherwise, - your best bet is to leave this set at - <guilabel>Password</guilabel>. If you're not sure, ask - your system administrator or ISP, or have - <application>Ximian Evolution</application> check for - you by clicking <guibutton>Check for supported - types</guibutton>. - </para> - </listitem> - <listitem> - <para> - Username: The account name you use when you login to - check your email. Normally, this is the part of your - email address before the '@' character. For Exchange - servers, it is the username you would use to log in to a - Windows workstation at your company. - </para> - </listitem> - <listitem> - <para> - Remember Password: If you prefer to not enter - your password every time you check email, press this - button. - </para> - </listitem> - </itemizedlist> - </para> - </sect2> - - <sect2 id="step-three-b"> - <title>Account Management</title> - <para> - This is a very short section. You can pick two things: the - name for the account, and whether it is the default account. - </para> - <para> - The name you choose for the account is used for display within - Evolution, and is not sent with any emails. The suggested - name is your email address, but you can use other words or - phrases, like "Work," "Personal" or "First Account" if you - like. - </para> - <para> - If you check the box next to the label <guilabel>Make this my - default account</guilabel>, Evolution will assume that you will - send messages from this most often, and will set the - "From" selector to this account whenever you open a new message. Only one account can be the default. - </para> - <para> - If you have not done so already, you may also be asked to choose - a time zone. - </para> - </sect2> - - <sect2 id="fourth-step"> - <title>Importing Mail (Optional)</title> - <para> - If <application>Ximian Evolution</application> finds mail or - address files from another application, it will offer to - import them. If you're not sure which file format your mail - program uses, ask your system administrator. If you want, you - can skip this step and return to it at a later time by - selecting - <menuchoice><guimenu>File</guimenu><guimenuitem>Import</guimenuitem></menuchoice>. - </para> - <para> - <application>Ximian Evolution</application> can import the following types of - files: - <variablelist> - <varlistentry> - <term>VCard (.vcf, gcrd):</term> - <listitem> - <para> - The addressbook format used by the GNOME, KDE, and - many other contact management applications. You - should be able to export to VCard format from any - address book application. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term>Microsoft Outlook Express 4 (.mbx):</term> - <listitem> - <para> - Email file format used by Microsoft Outlook Express -4. For other versions of Microsoft Outlook and Outlook Express, see -the workaround described in the note below. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term>MBox (mbox):</term> - <listitem> - <para> - The email box format used by Mozilla, Netscape, - Ximian Evolution, Eudora, and many other email clients. - </para> - </listitem> - </varlistentry> - </variablelist> -</para> -<para> - <note> - <title>Microsoft Outlook and Outlook Express Users</title> - <para> - Microsoft Outlook, and versions of Outlook Express after - version 4, use proprietary formats that <application>Ximian - Evolution</application> cannot read or import. For contacts, - you may have to email them to yourself and import them that - way. For email, there is a simpler workaround: - <orderedlist numeration="arabic"> - - <listitem> - <para> - While using Windows, import the files into Mozilla Mail (or - another mailer, such as Netscape or Eudora, that uses the - standard mbox format). - </para> - </listitem> - - <listitem> - <para> - Copy the files to the system or partition you use for - <application>Ximian Evolution</application>. - </para> - </listitem> - - <listitem> - <para> - Use the <application>Ximian Evolution</application> import - tool to import the files. There's more information about - why this works, and how, at the Ximian <ulink - url="http://support.ximian.com">support website.</ulink> - </para> - </listitem> - </orderedlist> - </para> - </note> - - <note> - <title>Netscape Users</title> - <para> - Before importing mail from Netscape, make sure you select - <menuchoice><guimenu>File</guimenu><guimenuitem>Compact All - Folders</guimenuitem></menuchoice>. If you don't, - <application>Ximian Evolution</application> will import and undelete - the messages in your Trash folders. - </para> - </note> - - </para> - - <tip> - <title>Exporting Files From Ximian Evolution</title> - <para> - Ximian Evolution uses standard file types for all its information, - so you should have no trouble taking your information - elsewhere if you want. - </para> - <para> - For mail, that's <filename>mbox</filename>, for calendar, - <filename>iCal</filename>, and for the address book, vCards - in a <filename>.db3</filename> database. - </para> - </tip> - </sect2> - </sect1> - - <sect1 id="importing-mail-from-clients"> - <title>Importing Mail from Other Mail Clients</title> - <para> - Chances are, you already have your email in another mail program - and don't want to lose the information. The following section - describes how to import mail from specific mail clients. - </para> - <sect2 id="mutt"> - <title>Importing Mail from mutt</title> - <para> - <application>mutt</application> is a text-based mail client - which is shipped with many Linux and Unix distributions. - <application>mutt</application> uses the standard mbox, - maildir, and MH file formats, which makes importing your mail - into <application>Evolution</application> easy. By default, - <application>mutt</application> uses the mbox file format. - <orderedlist numeration="arabic"> - <listitem> - <para> - Open <application>Ximian Evolution</application> - </para> - </listitem> - <listitem> - <para> - Click - <menuchoice> - <guimenu>File</guimenu> - <guimenuitem>Import</guimenuitem> - </menuchoice> - or press - <keycombo action="simul"> - <keycap>Ctrl</keycap> - <keycap>I</keycap> - </keycombo>. - </para> - </listitem> - <listitem> - <para> - Click <guibutton>Next</guibutton>. - </para> - </listitem> - <listitem> - <para> - Select <guibutton>Import a Single File</guibutton> - </para> - </listitem> - <listitem> - <para> - Click <guibutton>Browse</guibutton> and select the file - you would like to import from. By default, your email - is stored in <filename>~/mbox</filename> for the mbox - format and <filename - class="directory">~/Maildir</filename> for the Maildir format. - </para> - </listitem> - <listitem> - <para> - When prompted for what folder in - <application>Evolution</application> to import to, - select a folder. You can also create a new folder and - drop it in there. - </para> - </listitem> - </orderedlist> - </para> - </sect2> - <sect2 id="kmail"> - <title>Importing Mail from KMail</title> - <para> - KMail is the mail client which is shipped with the KDE desktop - environment. KMail uses the standard mbox file format, which - means that importing your mail into - <application>Evolution</application> is easy. - <orderedlist numeration="arabic"> - <listitem> - <para> - Open <application>Ximian Evolution</application> - </para> - </listitem> - <listitem> - <para> - Click - <menuchoice> - <guimenu>File</guimenu> - <guimenuitem>Import</guimenuitem> - </menuchoice> - or press - <keycombo action="simul"> - <keycap>Ctrl</keycap> - <keycap>I</keycap> - </keycombo>. - </para> - </listitem> - <listitem> - <para> - Click <guibutton>Next</guibutton>. - </para> - </listitem> - <listitem> - <para> - Select <guibutton>Import a Single File</guibutton> - </para> - </listitem> - <listitem> - <para> - Click <guibutton>Browse</guibutton> and select the file - you would like to import from. By default, KMail stores - its information in the Mail directory of your home - directory. - </para> - </listitem> - <listitem> - <para> - When prompted for what folder in - <application>Evolution</application> to import to, - select a folder. You can also create a new folder and - drop it in there. - </para> - </listitem> - </orderedlist> - </para> - </sect2> - </sect1> - - <sect1 id="ui-intro"> - <title>What's What in Ximian Evolution</title> - <para> - Now that you've gotten the first-run configuration out of the - way, you're ready to get down to work. Here's a quick - explanation of what's going on in your main - <application>Ximian Evolution</application> window. - </para> - - <figure id="preface-basic-interface"> - <title>The Ximian Evolution Main Window</title> - <screenshot> - <screeninfo>Inbox</screeninfo> - <mediaobject> - <imageobject> - <imagedata fileref="figures/mainwindow-pic" format="PNG" srccredit="Kevin Breit"/> - </imageobject> - </mediaobject> - </screenshot> - </figure> - - <para> - <inlinemediaobject> - <imageobject> - <imagedata fileref="figures/full-1" format="PNG"/></imageobject></inlinemediaobject> - <guilabel>Menu Bar</guilabel> - </para> - - <para> - The <guilabel>menu bar</guilabel> gives you access to nearly all - the features that can be found in <application>Ximian - Evolution</application>. - </para> - - <para> - <inlinemediaobject><imageobject><imagedata fileref="figures/full-2" format="PNG"/></imageobject></inlinemediaobject> - <guilabel>Toolbar</guilabel> - </para> - - <para> - The <guilabel>Toolbar</guilabel> gives you fast and easy access to the - most used features in each component. - </para> - - <para> - <inlinemediaobject><imageobject><imagedata fileref="figures/full-3" format="PNG"/></imageobject></inlinemediaobject> - <guilabel>Shortcut Bar</guilabel> - </para> - - <para> - The <guilabel>Shortcut Bar</guilabel> lets you go to your favorite - components with the click of a click of a button. - </para> - - <para> - <inlinemediaobject><imageobject><imagedata fileref="figures/full-4" format="PNG"/></imageobject></inlinemediaobject> - <guilabel>Status Bar</guilabel> - </para> - - <para> - Periodically, <application>Ximian Evolution</application> will need to quietly - display a message, or tell you the progress of a task. This most - often happens when you're checking or sending email. These progress - queues are shown here, in the <guilabel>Status Bar</guilabel>. - </para> - - <para> - <inlinemediaobject><imageobject><imagedata fileref="figures/full-5" format="PNG"/></imageobject></inlinemediaobject> - <guilabel>Search Tool</guilabel> - </para> - - <para> - The <guilabel>Search Tool</guilabel> lets you search through your email - with precision so you can easily find what you're looking for. - </para> - - - <sect2 id="usage-mainwindow-shortcutbar"> - <title>The Shortcut Bar</title> - <para> - <application>Ximian Evolution</application>'s most important job is - to give you access to your information and help you use it - quickly. One way it does that is through the - <interface>shortcut bar</interface>, the column on the left - hand side of the main window. The large buttons with names - like <guilabel>Inbox</guilabel> and - <guilabel>Contacts</guilabel> are the shortcuts, and you can - select different groups of shortcuts by clicking the - rectangular group buttons. - </para> - <para> - Take a look at the <guilabel>Shortcut Bar</guilabel> - The shortcut buttons in that category are: - - <variablelist> - <varlistentry> - <term> <guibutton>Summary</guibutton>:</term> - <listitem> - <para> - Start your day here. The Ximian Evolution - <guilabel>Summary</guilabel> gives you a quick - summary of new or important messages, daily - appointments and urgent tasks. You can customize - its appearance and content, and use it to access - Ximian Evolution services. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term> <guibutton>Inbox</guibutton>:</term> - <listitem> - <para> - Click the <guibutton>Inbox</guibutton> button to start - reading your mail. Your Inbox is also where you can - access Ximian Evolution's tools to filter, sort, organize, and - search your mail. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term><guibutton>Calendar</guibutton>:</term> - <listitem> - <para> - The Calendar can store your appointments and task lists - for you. Connected to a network, you can use it to keep - a group of people on schedule and up to date. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term><guibutton>Tasks</guibutton>:</term> - <listitem> - <para> - A full-size view of your calendar's task pad. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term><guibutton>Contacts</guibutton>:</term> - <listitem> - <para> - The Addressbook holds contacts, with address, phone, and - other personal information. Like calendar information, - contact data can be synchronized with hand-held devices - and shared over a network. - </para> - </listitem> - </varlistentry> - </variablelist> - </para> - </sect2> - <sect2 id="usage-mainwindow-folderbar"> - <title>Folders and The Folder Bar</title> - <para> - The <interface>folder bar</interface> is a more comprehensive - way to view the information you've stored with - <application>Ximian Evolution</application>. It displays all your - appointments, address cards, and email in a tree that's a lot - like a <glossterm linkend="filetree">file - tree</glossterm>-- it starts small at the top, and branches - downward. On most computers, there will be three or four - folders at the base. First, of course, is the - <guilabel>Summary</guilabel>, a customizable summary of your - information. Below that are your <guilabel>Local - Folders</guilabel>, which hold all the - <application>Ximian Evolution</application> data that's stored on your - computer. After that are your network servers: <glossterm - linkend="ldap">LDAP</glossterm> servers that host shared contact - directories, and <glossterm linkend="imap">IMAP</glossterm> mail - folders to which you subscribe. Lastly, there are - <guilabel>vFolders</guilabel>, or virtual folders, discussed in - <xref linkend="usage-mail-organize-vfolders"/>, - </para> - <para> - - A typical <guilabel>Local</guilabel> folder contains the following folders: - <itemizedlist> - <listitem> - <para> - <guilabel>Calendar</guilabel>, for appointments and - event listings. - </para> - </listitem> - <listitem> - <para> - <guilabel>Contacts</guilabel>, for address cards. - </para> - </listitem> - <listitem> - <para> - <guilabel>Drafts</guilabel>, for messages you started and didn't finish. - </para> - </listitem> - <listitem> - <para> - <guilabel>Inbox</guilabel>, for incoming mail. - </para> - </listitem> - - <listitem> - <para> - <guilabel>Outbox</guilabel>, for messages you have written - but not yet sent. This will be empty unless you use - <application>Ximian Evolution</application> while offline. - </para> - </listitem> - - <listitem> - <para> - <guilabel>Sent</guilabel>, for sent mail. - </para> - </listitem> - - <listitem> - <para> - <guilabel>Tasks</guilabel>, for your task list. Portions - of your task list are reflected in the calendar, as well - as in the summary folder. - </para> - </listitem> - - <listitem> - <para> - <guilabel>Trash</guilabel>, a vFolder view of all the - messages you have marked for deletion but not yet - <glossterm linkend="expunge">expunged</glossterm>. - </para> - </listitem> - </itemizedlist> - - </para> - <tip id="foldertips"> - <title>Navigating without the Folder Bar or the Shortcut Bar</title> - <para> - You don't need the folder bar or the shortcut bar to move - around the main window. You can use the <keycap>Tab</keycap> - key to switch from one part of the window to another. When - you hide the folder bar, there is a menu on the left side of - the window just below the toolbar to move about the folder - tree, even with the folder and shortcut bars hidden. - </para> - </tip> - - <para> - If you get large volumes of mail, you'll want more folders than - just your Inbox. To create a new folder: - <orderedlist numeration="arabic"> - <listitem> - <para> - Select - <menuchoice> <guimenu>File</guimenu> - <guisubmenu>New</guisubmenu> - <guimenuitem>Folder</guimenuitem></menuchoice> - or press the keyboard shortcut - <keycombo action="simul"> - <keycap>Shift</keycap> - <keycap>Ctrl</keycap> - <keycap>E</keycap> - </keycombo>. - </para> - </listitem> - <listitem> - <para> - Select the name of the folder in the <guilabel>Folder - Name</guilabel> field. - </para> - </listitem> - <listitem> - <para> - Select the folder type. The available options are. - <itemizedlist> - <listitem> - <para> - Calendar - </para> - </listitem> - <listitem> - <para> - Contacts - </para> - </listitem> - <listitem> - <para> - Mail - </para> - </listitem> - <listitem> - <para> - Tasks - </para> - </listitem> - </itemizedlist> - - </para> - </listitem> - <listitem> - <para> - Choose the location of the new folder. - </para> - </listitem> - </orderedlist> - </para> - - <sect3 id="subfolders"> - <title>Subfolders</title> - <para> - <application>Ximian Evolution</application> lets you nest folders - inside of each other, so that you can have a detailed - organizational system. - </para> - - <note> - <title>Folders Have Limits</title> - <para> - Calendars must go in calendar folders, mail in mail - folders, and contacts in contact folders. - </para> - </note> - - <para> - Right-clicking will bring up a menu for just about anything in - <application>Ximian Evolution</application>. If you right-click on a - folder, you'll have a menu with the following options: - <itemizedlist> - <listitem><para><guimenuitem>View</guimenuitem>, to view the folder. </para></listitem> - <listitem><para><guimenuitem>Open in New Window</guimenuitem> to view the folder in another window. </para></listitem> - <listitem><para><guimenuitem>Move</guimenuitem>, to move the folder to another location. </para></listitem> - <listitem><para><guimenuitem>Copy</guimenuitem>, to duplicate the folder. </para></listitem> - <listitem><para><guimenuitem>Delete</guimenuitem>, to delete the folder and all its contents. </para></listitem> - <listitem><para><guimenuitem>Rename</guimenuitem>, to change its name. </para></listitem> - <listitem><para><guimenuitem>Create New Folder</guimenuitem>, to create another folder in the same location. </para></listitem> - <listitem><para><guimenuitem>Add to Shortcut Bar</guimenuitem>, to add the folder to your shortcut bar. </para></listitem> - <listitem><para><guimenuitem>Properties</guimenuitem>, to view or change the folder properties. </para></listitem> - </itemizedlist> - </para> - <para> - You can also rearrange folders and messages by dragging and - dropping them. - </para> - - <para> - Any time new mail arrives in a mail folder, that folder - label is displayed in bold text, along with the number of - new messages in that folder. - </para> - </sect3> - </sect2> - - <sect2 id="usage-mainwindow-menubar"> - <title>The Menu Bar</title> - <para> - The <interface>menu bar</interface>'s contents will always - provide all the possible actions for any given view of your - data. If you're looking at your Inbox, most of the menu items - will relate to mail; some will relate to other components of - <application>Ximian Evolution</application> and some, especially those - in the <guimenu>File Menu</guimenu> will relate to the - application as a whole. - </para> - <para> - <variablelist> - <varlistentry> - <term> <guimenu>File</guimenu>:</term> - - <listitem><para> Anything related to a file or to the - operations of the application generally falls under this - menu: creating things, saving them to disk, printing them, - and quitting the program itself. </para></listitem> - </varlistentry> - - <varlistentry> - <term> <guimenu>Edit</guimenu>:</term> - <listitem><para> - The <guimenu>Edit</guimenu> menu holds - useful tools that help you edit text and move it around. - </para></listitem> - </varlistentry> - - <varlistentry> - <term> <guimenu>View</guimenu>:</term> - <listitem><para> - This menu lets you decide how <application>Ximian Evolution</application> - should look. Some of the features control the appearance of - <application>Ximian Evolution</application> as a whole, and others - the way a particular kind of information appears. - </para></listitem> - </varlistentry> - - <varlistentry> - <term> <guimenu>Actions</guimenu>:</term> - <listitem><para> - Holds actions which maybe applied to a message. Normally, - if there is only one target for the action -- for - example, replying to a message -- you can find it in - the <guimenu>Actions</guimenu> menu. - </para></listitem> - </varlistentry> - - <varlistentry> - <term> <guimenu>Tools</guimenu>:</term> - <listitem><para> - Tools for configuring, changing, and - setting up go here. For mail, that means things like - and the - <guimenuitem>Virtual Folder Editor</guimenuitem>. For the - <interface>Calendar</interface> and the <interface>Contact - Manager</interface>, it's color, network, and layout - configuration. - </para></listitem> - </varlistentry> - - - - <varlistentry> - <term> <guimenu>Search</guimenu>:</term> - <listitem><para> - Select menu items here to search for messages, or for - phrases within a message. You can also see previous searches - you have made. In addition to the <guimenu>Search</guimenu> - menu, there is a text entry box in the toolbar that you can - use to search for messages. - </para></listitem> - </varlistentry> - - <varlistentry> - <term> <guimenu>Help</guimenu>:</term> - <listitem><para> - Select among these items to open the - <application>Help Browser</application> - and read the <application>Ximian Evolution</application> manual. - </para></listitem> - </varlistentry> - </variablelist> - </para> - - <para> - Once you've familiarized yourself with the <interface>main - window</interface> you can start doing things with it. We'll - start with the <guilabel>Summary</guilabel>, which provides a - quick overview of your <application>Ximian - Evolution</application> information. - </para> - </sect2> - <sect2 id="basics-summary"> - <title>Introducing the Summary</title> - <para> - The Ximian Evolution Summary provides you with a quick - run-down of important information: your appointments for a - given day, how much new mail you have, headlines from - selected news services, and so forth. To see the Summary, - click on the <guibutton>Summary</guibutton> button in the - shortcut bar, or select the <guilabel>Summary</guilabel> - folder in the folder bar. - </para> - - <figure> - <title>The Evolution Summary</title> - <screenshot> - <screeninfo>The Evolution Summary gives you a quick view of your day</screeninfo> - <mediaobject> - <imageobject> - <imagedata format="PNG" fileref="figures/summary" srccredit="Kevin Breit"/> - </imageobject> - </mediaobject> - </screenshot> - </figure> - -<para> -<inlinemediaobject><imageobject><imagedata fileref="figures/full-1" format="PNG"/></imageobject></inlinemediaobject> <guilabel>Weather Summary</guilabel> -</para> -<para> -Shows you the latest weather updates from hundreds of cities around the world. -</para> -<para> -<inlinemediaobject><imageobject><imagedata fileref="figures/full-2" format="PNG"/></imageobject></inlinemediaobject> <guilabel>News Feeds</guilabel> -</para> -<para> -Displays up to the minute news from your favorite websites. -</para> -<para> -<inlinemediaobject><imageobject><imagedata fileref="figures/full-3" format="PNG"/></imageobject></inlinemediaobject> <guilabel>Mail Summary</guilabel> -</para> -<para> -Shows you how many email messages you have in your selected folders, waiting to be read. -</para> -<para> -<inlinemediaobject><imageobject><imagedata fileref="figures/full-4" format="PNG"/></imageobject></inlinemediaobject> <guilabel>Calendar Summary</guilabel> -</para> -<para> -Shows you your calendar. -</para> -<para> -<inlinemediaobject><imageobject><imagedata fileref="figures/full-5" format="PNG"/></imageobject></inlinemediaobject> <guilabel>Tasks</guilabel> -</para> -<para> -Shows your pending tasks -</para> - - - <para> - To add additional services to your Summary, or to edit the - existing services, select - <menuchoice> - <guimenu>Tools</guimenu> - <guimenuitem>Configure</guimenuitem> </menuchoice> and click - the <guibutton>Summary Settings</guibutton> button. - </para> - - </sect2> - - <sect2 id="basics-mail"> - <title>Introducing Email</title> - <para> - <application>Ximian Evolution</application> email is like other - email programs in several ways: - <itemizedlist> - <listitem> - <para> - It can sort and organize your mail in a wide variety of - ways with folders, searches, and filters. - </para> - </listitem> - <listitem> - <para> - It can send and receive mail in HTML or as plain text, - and makes it easy to send and receive multiple file - attachments. - </para> - </listitem> - <listitem> - <para> - It supports multiple mail sources, including <glossterm - linkend="imap">IMAP</glossterm>, <glossterm - linkend="pop">POP3</glossterm>, and local - <filename>mbox</filename> or <filename>mh</filename> - spools and files created by other mail programs. - </para> - </listitem> - <listitem> - <para> - It lets you guard your privacy with encryption. - </para> - </listitem> - </itemizedlist> - </para> - <para> - However, <application>Ximian Evolution</application> has some - important differences. First, it's built to handle very large - amounts of mail. Both the <link - linkend="usage-mail-organize-filters">filtering</link> and - <link linkend="usage-mail-organize-search">searching</link> - functions were built for speed and efficiency on large volumes - of mail. There's also the <application>Ximian Evolution</application> - <link linkend="usage-mail-organize-vfolders">vFolder</link>, - an advanced organizational feature not found in mainstream - mail clients. If you get a lot of mail, or if you keep every - message you get in case you need to refer to it later, you'll - find this feature especially useful. - </para> - <para> - Here's what the mailer looks like: - - <!-- ==============Figure=================================== --> - - <figure id="usage-mail-intro-fig"> - <title>Ximian Evolution Mail</title> - <screenshot> - <screeninfo>Inbox</screeninfo> - <mediaobject><imageobject><imagedata fileref="figures/mail-inbox" format="PNG" srccredit="Kevin Breit"/> - </imageobject></mediaobject> - </screenshot> - </figure> -<!-- ==============End of Figure============================== --> -</para> - <para> - <inlinemediaobject><imageobject><imagedata fileref="figures/full-1" - format="PNG"/></imageobject></inlinemediaobject> <guilabel>Message List</guilabel> - </para> - - <para> - The <guilabel>Message List</guilabel> displays all the emails - that you have. This includes all your read, unread, and email - that is flagged to be deleted. - </para> - - <para> - <inlinemediaobject><imageobject><imagedata fileref="figures/full-2" - format="PNG"/></imageobject></inlinemediaobject> <guilabel>Email - Viewer</guilabel> - </para> - - <para> - This is where your email is displayed. - </para> - - <para> - If you find the <interface>view pane</interface> too small, you can resize - the pane, enlarge the whole window, or double-click on the - message in the <interface>message list</interface> to have it - open in a new window. To change the sizes of a pane, just click - and hold on the divider between the two panes. Then you can drag - up and down to select the size of the panes. - -</para> -<para> Just like with folders, you can right-click on messages in the - message list and get a menu of possible actions: you can move, - delete, or undelete them, and create filters or vFolders based - on them. - </para> - <para> - Most of the mail-related actions you'll want to perform are - listed in the <guimenu>Message</guimenu> menu in the menu bar. - The most frequently used ones, like - <guimenuitem>Reply</guimenuitem> and - <guimenuitem>Forward</guimenuitem>, also appear as buttons in - the toolbar. Almost all of them are also located in the - right-click menu and as keyboard shortcuts, which tend to be - faster once you get the hang of them. You can choose - whichever way you like best; the idea is that the software - should work the way you want, rather than making you work the - way the it does. - </para> - - <para> - For an in-depth guide to the email capabilities of Ximian - Evolution, read <xref linkend="usage-mail"/>. - </para> - </sect2> - <sect2 id="basics-calendar"> - <title>Introducing the Calendar</title> - <para> - To begin using the calendar, select - <guibutton>Calendar</guibutton> from the <interface>shortcut - bar</interface>. By default, the calendar starts showing - today's schedule on a ruled background. At the upper right, - there's a monthly calendar you can use to switch days. Below - that, there's a <guilabel>Task</guilabel> pad, where you can - keep a list of tasks separate from your calendar appointments. - The day view in the calendar looks like this: - - <!-- ============== Figure ============================= --> - <figure id="usage-calendar-fig"> - <title>Ximian Evolution Calendar View</title> - <screenshot> - <screeninfo>Ximian Evolution Contact Manager Window</screeninfo> - <mediaobject><imageobject><imagedata fileref="figures/calendar" format="PNG" srccredit="Aaron Weber"/> - </imageobject></mediaobject> - </screenshot> - </figure> - <!-- ============== End of Figure ============================= --> - - </para> - - <para> - <inlinemediaobject><imageobject><imagedata fileref="figures/full-1" - format="PNG"/></imageobject></inlinemediaobject> <guilabel>Appointment - List</guilabel> - </para> - - <para> - The <guilabel>Appointment List</guilabel> is responsible for showing you all of - your scheduled appointments, whether they are all day appointments or simply one time - appointments that last a half an hour. - </para> - - <para> - <inlinemediaobject><imageobject><imagedata fileref="figures/full-2" format="PNG"/></imageobject></inlinemediaobject> - <guilabel>Task List</guilabel> - </para> - - <para> - The <guilabel>Task List</guilabel> compliments the - <guilabel>Appointment List </guilabel> as it keeps track of - tasks which don't have a time associated with them. Tasks can - have complex notes associated with them, and you can also note - their completeness on a percentage scale. - </para> - - <para> - <inlinemediaobject><imageobject><imagedata fileref="figures/full-3" format="PNG"/></imageobject></inlinemediaobject> - <guilabel>Calendar Window</guilabel> - </para> - - <para> - The <guilabel>Calendar Window</guilabel> has a graphical representation of - the calendar, so you can select what days to view in the <guilabel>Appointment - List</guilabel>. - </para> - - <para> - For more information about the calendar - read <xref linkend="usage-calendar"/>. - </para> - - </sect2> - <sect2 id="basics-contacts"> - <title>Introducing the Address Book</title> - <para> - The <application>Ximian Evolution</application> address book - can handle all of the functions of an address book, phone - book, or Rolodex. Of course, it's a lot easier to update - <application>Ximian Evolution</application> than it is to - change an actual paper book. <application>Ximian - Evolution</application> also allows easy synchronization with - hand-held devices and functions with <glossterm - linkend="ldap">LDAP</glossterm> directories on a network. - </para> - <para> - Another advantage of the <application>Ximian Evolution</application> - address book is its integration with the rest of the - application. For example, you can create an address card from - an email just by right-clicking on the sender's email address. - </para> - <para> - To open your address book, click on - <guibutton>Contacts</guibutton> in the shortcut bar, or select - one of your contacts folders from the folder bar. <xref - linkend="usage-contact-fig"/> shows the address book in all its - organizational glory. By default, the address book shows all - your cards in alphabetical order, in a <glossterm - linkend="minicard">minicard</glossterm> view. You can select - other views from the <guimenu>View</guimenu> menu, and adjust - the width of the columns by clicking and dragging the gray - column dividers. - </para> - <para> - The address book looks like this: - - <figure id="usage-contact-fig"> - <title>Ximian Evolution Contact Interface</title> - <screenshot> - <screeninfo>Ximian Evolution Contact List Window</screeninfo> - <mediaobject><imageobject><imagedata fileref="figures/contact" format="PNG" srccredit="Kevin Breit"/> - </imageobject></mediaobject> - </screenshot> - </figure> - </para> - <para> - <inlinemediaobject><imageobject><imagedata fileref="figures/full-1" - format="PNG"/></imageobject></inlinemediaobject> <guilabel>Contact - List</guilabel> - </para> - <para> - The <guilabel>Contact List</guilabel> lists your contacts. - </para> - <para> - For detailed instructions on how to use the address book, - read <xref linkend="usage-contact"/>. - </para> - </sect2> - </sect1> -</chapter>
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